Agenda of Mosgiel-Taieri Community Board

Mosgiel-Taieri Community Board

26 June 2019

Mosgiel-Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 08 May 2019, commencing at 12.00 noon

PRESENT

Chairperson	Sarah Davie-Nitis
Deputy Chairperson	Joy Davis
Members	Phillipa Bain	Martin Dillon
	Dean McAlwee

IN ATTENDANCE

Tracey Saunders (Chief Information Officer)

Governance Support Officer Wendy Collard

1 Public Forum

1.1 Encouraging Safety Project

On behalf of Neighbourhood Watch, Jacqui Hyde provided an update on the Encouraging Safety Project which included Neighbours Day, Scam Savvy workshop; and training day for neighbourhood support street contacts.

Ms Hyde responded to questions.

1.2 Evan Sadler

Evan Sadler raised concerns regarding fluoridation of the Mosgiel water supply and requested that the Board lobby Council to provide a place for residents to be able to source non-fluoridated water; and a referendum for Mosgiel residents to be undertaken on whether they wanted fluoride in their water.

1.3 AOK Wanderers

On behalf of the AOK Wanderers, John Fridd tabled and raised safety concerns about protruding tree roots along a section of the Silverstream Track at Peter Johnstone Park.

Mr Fridd responded to questions.

2 Apologies

Moved (Sarah Davie-Nitis/Phillipa Bain):

That the Board:

Accepts the apologies from Maurice Prendergast and Councillor Mike Lord.

Motion carried (MTCB/2019/036)

3 Confirmation of agenda

Moved (Dean McAlwee/Martin Dillon):

That the Board:

Confirms the agenda with the deletion of item 12 – Council Activities

Motion carried (MTCB/2019/037)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Joy Davis and Martin Dillon provided an update to their interest register.

Moved (Sarah Davie-Nitis/Dean McAlwee):

That the Board:

a) Amends the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2019/038)

5 Confirmation of Minutes

5.1 Mosgiel-Taieri Community Board meeting - 20 March 2019

Moved (Dean McAlwee/Martin Dillon):

That the Board:

Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 20 March 2019 as a correct record.

Motion carried (MTCB/2019/039)

Part A Reports

6 Mosgiel-Taieri Community Board Action List Report

A report from Civic provided an update to the Mosgiel-Taieri Community Board on its Action List which included:

Parks and Recreation

Memorial Park Revitalisation Project. It was agreed that Tracey Saunders would investigate the significance of the brick wall by the Mosgiel Library.

Transport

Centre Road Remedial Work. The Board has requested that staff conduct an audit of the remedial work.

Wickliffe Street Roundabout. The Board has requested that staff review the alignment of the roundabout as vehicles entering it from Church Street west have obstructed line of site due to a fence. Vehicles had to enter the roundabout to be able to see on-coming traffic.

Wickliffe Street. Reinstatement of the centre line was requested.

Mobility Parking. The Board would like staff to investigate the possibility of installing a mobility park in Glasgow Street near BNZ.

Moved (Phillipa Bain/Dean McAlwee):

That the Board:

a) Amends the Action List as appropriate.

Motion carried (MTCB/2019/040)

7 Mosgiel-Taieri Community Board - Community Plan

A report from the Chairperson provided a copy of the section of the Mosgiel-Taieri Community Board’s Annual Plan 2019/20 for the Board’s review.

There was discussion on the minor changes required to the Board’s Annual Plan 2019/20 which included the inclusion of the planter boxes, digitisation of the Taieri Herald/Times and installation of new rubbish bins.

It was agreed that the distribution from the Discretionary Fund to the Board Initiated Projects and Community Grants would be discussed to their meeting to be held on 14 August 2019.

Moved (Sarah Davie-Nitis/Joy Davis):

That the Board:

a) Adopts the Mosgiel-Taieri Community Board Annual Plan 2019/20 being section 7.3 of the Mosgiel-Taieri Community Long Term Plan.

Motion carried (MTCB/2019/041)

8 Governance Support Officer's Report

A report from Civic provided an update on activities relevant to the Board's area including:

a) Project Fund

Moved (Sarah Davie-Nitis/Dean McAlwee):

That the Board:

a) Notes the Governance Support Officer's Report.

Motion carried (MTCB/2019/042)

9 Chairperson's Report

A report from the Chairperson provided an update on matters of interest since the previous meeting.

Moved (Sarah Davie-Nitis/Phillipa Bain):

That the Board:

a) Notes the Chairperson's report.

Motion carried (MTCB/2019/043)

10 Board Projects

1 Grants Update

It was noted that funds had been distributed and notifications had been made.

2 Pride in our Place

a) Silverstream Valley Planting Project – Sarah Davie- Nitis advised that the planning for the project was underway.

b) Murray Street Picnic Table – It was agreed that Joy Davis would contact the Taieri Blokes Shed to arrange the construction of the picnic table.

e) Pride in our Place 2019 – Has been completed.

3 The Taieri Heritage Schools Project

Sarah Davie-Nitis advised that she has been in discussions with the local schools regarding the format for this.

4 Memorial Park Revitalisation

Delayed pending ‘Reserve Management Plan’ with perhaps change to the plan for Memorial Park and surrounds.

5 Safe Pedestrian and Cycle accessways

A workshop with staff would be held on Thursday, 30 May 2019.

6 Celebrating Local Excellence on the Taieri Project

There was discussion on a possible “Walk of Fame” for the celebration of the inductees for the “Celebrating Excellence Mosgiel-Taieri”.

7 Mosgiel and Taieri Emergency Response Group Activities

Sarah Davie-Nitis advised that the next meeting was being held in June 2019.

8 The Taieri Heritage Arts Trail

It was noted that the planning for the project was underway.

9 Beautification (Planter Boxes)

This had been discussed as part of the Board’s Community Plan.

10 Playgrounds Brochure

It was noted that the project delayed to next financial year, pending new aerial photos of the area.

11 Digitisation of the Taieri Herald

Martin Dillon advised that the project was underway.

12 Relocate and update “Elected Members’ Honour Board”

Martin Dillon advised that the project was underway.

Moved (Martin Dillon/Joy Davis):

That the Board:

a) Notes the updates.

Motion carried (MTCB/2019/044)

11 Board Updates

Board members provided updates on activities which included:

1 Keep Dunedin Beautiful (KDB)

Phillipa Bain provided an update on the upcoming awards. Ms Bain requested that members distribute the information to their networks.

2 Mosgiel Coronation Hall

No update.

3 Mosgiel Business Association

Sarah Davie-Nitis (Board representative to the Committee) advised that the Mosgiel Business Association would be holding three events throughout the year.

4 Mosgiel Aquatic Project Team

Martin Dillon advised that the first meeting had been held.

5 Festival of the Plain

Sarah Davie-Nitis provided an update on the Festival of the Plain AGM.

6 Communications and Engagement Activities

Moved Joy Davis/Phillipa Bain):

That the Board:

a) Notes the updates.

Motion carried (MTCB/2019/045)

12 Council Activities

Councillor Mike Lord was an apology for the meeting.

13 Items for consideration by the Chair

There were no items notified

The meeting concluded at 1.54 pm.

..............................................

CHAIRPERSON

Mosgiel-Taieri Community Board

26 June 2019

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Mosgiel-Taieri Community Board of activities relevant to the Board’s area including:

a) Project Fund

b) Cemeteries

c) Playground Strategic Planning Update

d) Outram Hawk and Hurl Event Proposal

e) Community Board Executive Committee – Zone meeting

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report

Project Fund

2 $24.70 remains in the Project Fund in the 2018/2019 year. The following grants have been made in the current financial year:

Meeting Date	Amount	Recipient
18 July 2018	395.00	Taieri over the Tea Leaves events for 2018/19 financial year
29 August 2018	25.00	Stall registration – Party in the Park
29 August 2018	2,000.00	Plants for the Planter boxes
3 October 2018	1,138.50	Celebrating excellence on the Taieri - My Little Local
3 October 2018	231.15	Celebrating excellence on the Taieri - Positive Signs
3 October 2018	363.29	Celebrating excellence on the Taieri - Allied Press
21 November 2018	250.00	“Pride in our Place”
5 February 2019	79.00	Advertisement – Grants
20 March 2019	550.00	Berwick Outdoor Experience Course Sponsorship by the Board
20 March 2019	300.00	Picnic Table for the Murray Street Park
20 March 2019	500.00	Encouraging Safety Project Grant
20 March 2019	1,443.36	Taieri Parents Centre Grant
20 March 2019	2,700.00	Elmgrove School Board of Trustees Grant
Total	$9,975.30

Cemeteries

3 The Parks Planning Team has engaged a cemetery contractor to carry out an audit of remaining burial land within existing cemeteries in Dunedin City, including the Mosgiel Taieri region. The audit will cover location and suitability for full burial plots, ash burial plots and natural burial plots. Once the information has been gathered and analysed, staff will present a report to Council later in the year.

Playground Strategic Planning Update

4 Parks and Recreation has commenced work on a Play Spaces Levels of service strategic plan which will inform DCC investment in playgrounds in the future. This project is being led by Parks and Recreation Senior Planner Claire Swift, and we expect it will be completed by early 2020. Claire will be contacting Community Boards later this year to talk about her work and seek input. However, if Boards wish to contact Claire, please feel free to do so. Her email is Claire.swift@dcc.govt.nz.

Outram Hawk and Hurl Event Proposal

5 Waste and Environmental Solutions staff would like to propose a trial of a new waste diversion model to run alongside the Spring or Summer Rural Skip Day event in Outram. This would provide waste minimisation opportunities along similar lines to the successful Portobello Hawk and Hurl events. These events have provision to engage the community, offer waste diversion opportunities, and fundraising for local initiatives or organisations. Outram is a great community to trial the new Second Hand Fair initiative because of the excellent space available, and strong community spirit (Attachment B).

LGNZ Community Board Executive Committee meeting

6 The next LGNZ Community Board Executive Committee Zone meeting will be held in Gore on 13 July 2019 from 11.00 am to 4.00 pm. There will be presentations from LGNZ and CBEC, as well as break-off discussions. The cost to attendees will only be the travel costs to and from the meeting.

Signatories

Author:	Wendy Collard - Governance Support Officer
Authoriser:	Sharon Bodeker - Team Leader Civic

Attachments

	Title	Page
⇩a	Mosgiel-Taieri Playgrounds Update	25
⇩b	Outram Hawk and Hurl Event Proposal	26

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒