Notice of Meeting:

I hereby give notice that an ordinary meeting of the Saddle Hill Community Board will be held on:

 

Date:                                                    Thursday 27 June 2019

Time:                                                   3.30 pm

Venue:                                                Edinburgh Room, Municipal Chambers,
The Octagon, Dunedin

 

Sue Bidrose

Chief Executive Officer

 

Saddle Hill Community Board

PUBLIC AGENDA

 

MEMBERSHIP

 

Chairperson

Scott Weatherall

 

Deputy Chairperson

Leanne Stenhouse

 

 

Members

Peter Gouverneur

Christina McBratney

 

Keith McFadyen

Cr Conrad Stedman

 

Paul Weir

 

 

Senior Officer                                               Richard Saunders, Group Manager Transport

 

Governance Support Officer                  Lynne Adamson

 

 

 

Lynne Adamson

Governance Support Officer

 

 

Telephone: 03 477 4000

Lynne.Adamson@dcc.govt.nz

www.dunedin.govt.nz

 

 

 

 

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 


Saddle Hill Community Board

27 June 2019

 

 

ITEM TABLE OF CONTENTS                                                                                                                                         PAGE

 

1             Public Forum                                                                                                                                                              4

2             Apologies                                                                                                                                                                    4

3             Confirmation of Agenda                                                                                                                                        4

4             Declaration of Interest                                                                                                                                           5

5             Confirmation of Minutes                                                                                                                                       9

5.1       Saddle Hill Community Board meeting - 9 May 2019                                                                    9     

Part A Reports (Saddle Hill Community Board  has power to decide these matters)

6             Saddle Hill Community Board Action List                                                                                                     16

7             Smooth Hill                                                                                                                                                              22

8             Board Updates                                                                                                                                                        24

9             Governance Support Officer's Report                                                                                                            25

10           Chairpersons Report                                                                                                                                             31

11           Councillor Update                                                                                                                                                 32

12           Items for Consideration                                                                                                                                      33             

 

 


Saddle Hill Community Board

27 June 2019

 

 

1     Public Forum

At the close of the agenda no requests for public forum had been received.

2     Apologies

An apology has been received from Keith McFadyen.

 

That the Board:

 

Accepts the apology from Keith McFadyen.

3     Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


Saddle Hill Community Board

27 June 2019

 

Declaration of Interest

 

  

 

EXECUTIVE SUMMARY

1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

 

2.         Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

RECOMMENDATIONS

That the Board:

a)     Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected Members' Interests.

 

 

Attachments

 

Title

Page

a

SHCB Register of Interest

7

  



Saddle Hill Community Board

27 June 2019

 

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Saddle Hill Community Board

27 June 2019

 

Confirmation of Minutes

Saddle Hill Community Board meeting - 9 May 2019

 

 

RECOMMENDATIONS

That the Board:

Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 9 May 2019 as a correct record.

 

 

 

Attachments

 

Title

Page

A

Minutes of Saddle Hill Community Board meeting  held on 9 May 2019

10

 

 


Saddle Hill Community Board

27 June 2019

 

 

 

Saddle Hill Community Board

MINUTES

 

Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Fairfield Community Hall, Fairplay Street, Dunedin on Thursday 09 May 2019, commencing at 3.30 pm

 

PRESENT

 

Chairperson

Scott Weatherall

 

Deputy Chairperson

Leanne Stenhouse

 

 

Members

Peter Gouverneur

Christina McBratney

 

Keith McFadyen

Paul Weir

 

 

IN ATTENDANCE

David Bainbridge (Group Manager Property Services)

 

Governance Support Officer       Lynne Adamson

 

 

 

1       Public Forum

1.1    Public Forum - Funding Application

 

Jonathan Usher and Rebecca Guest spoke to the funding application from the Chain Hills Community Trapping Project Group.

Mr Usher and Ms Guest provided background information on the group and their goal to make Chain Hills pest and predator free to enable a more eco friendly area and allow the reintroduction of threatened species like the South Island Robin.

  

 

2       Apologies

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

Accept the apology from Cr Conrad Stedman.

Motion carried (SHCB/2019/021)

 

3       Confirmation of agenda

 

 

Moved (Scott Weatherall/Paul Weir):

That the Board:

 

Confirms the agenda with the following alteration:

 

That Item 7 – Youth Ambassador Award Funding Applications be taken before Item 6 - Greater Green Island Update to allow the students to leave the meeting following consideration of that item.

 

Motion carried (SHCB/2019/022)

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Scott Weatherall/Peter Gouverneur):

That the Board:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (SHCB/2019/023)

 

5       Confirmation of Minutes

5.1    Saddle Hill Community Board meeting - 21 March 2019

 

Moved (Chairperson Scott Weatherall/Member Peter Gouverneur):

That the Board:

 

Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 21 March 2019 as a correct record.

 

 Motion carried (SHCB/2019/024)

Reports

7       Youth Ambassador Award Funding Applications

 

The following applicants for the Youth Ambassador Award presented their applications to the Board for consideration later in the meeting:

-   Molly Newell – Molly advised that she had begun playing table tennis at the age of 10 following encouragement from her family.  She had gained a love for the sport and trained five times a week.  Molly had been selected as part of a New Zealand Table Tennis Development team to travel to Australia for the Australasian Junior Championships and explained that the funding would help assist with cost of the trip.

-   Jordan Summers – Jordan advised that she had been swimming since the age of two and a half and swimming competitively from the age of 9.  She commented that she was passionate about her swimming and trained twice a day, five days a week.  Jordan was a member of the Taieri Swim Club and had represented Taieri for 7 years.  Jordan has taught swimming for the past two seasons as a volunteer coach which she will continue.  She has attended national meets and had qualified for 7 events in the NZ Opens in Auckland.  Jordan commented that the assistance received would support her travel and associated costs to attend the NZ Opens. 

 

The Chair thanked Molly and Jordan for their presentations and congratulated them both on their achievements.  He advised that they would be phoned with the results later in the evening.

 

 

6       Greater Green Island

 

The Greater Green Island Community Worker (Amanda Reid) attended the meeting and provided an update on activities and projects of the Greater Green Island Network.

 

8       Funding Applications

 

A report from Civic advised that there had been two funding applications received for consideration by the Board.

The Island Park Golf Club Inc requested $620.00 for the relocation of a defibrillator outside the clubrooms.

The Chain Hills Community Trapping Project requested $2,000.00 towards the reduction of pest animals that would threaten the South Island Robin along Chain Hills.

 

Moved (Keith McFadyen/Leanne Stenhouse):

That the Board:

 

a)     Approves the funding application for $620.00 from the Island Park Golf Club for the relocation of the defibrillator.

Motion carried (SHCB/2019/025)

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

a)      Approves the funding application for $2,000 from the Chain Hills Community Trapping Project towards the reduction of pest animals along Chain Hills.

Motion carried (SHCB/2019/026)

 

9       Saddle Hill Community Board Action List

 

A report from Civic appended updated Action Lists.

 

 

The Board requested the following updates/requests be included in the Action List:

 

Delta Drive Park – Residents had requested a concrete pad and basketball hoop be installed at the park as there was nowhere to bounce a ball.  The Board were in agreement that this could be a project they may provide funding for and requested costs from staff.

 

Saddle Hill Road – Residents had complained about the increase in trucks using Saddle Hill Road and the Board requested that the installation of safety signs advising of pedestrians be considered.

 

Scroggs Hill Road/Brighton Road Intersection – members of Aged Concern had commented on issues with visibility with vegetation when turning into Scroggs Hill Road.  The Board would like the road safety team provide an assessment of the corner and include future requirements e.g. regular cutting of vegetation in the assessment.

 

SH1 – Law Road Intersection – there are safety issues with motorists turning right into Law Road.  The Board would like the road safety team to do an assessment on the intersection.

 

 

Moved (Keith McFadyen/ Leanne Stenhouse):

That the Board:

 

a)     Amends the Action Lists as appropriate.

 Motion carried (SHCB/2019/027)

 

10     Governance Support Officer's Report

 

This report is to inform the Saddle Hill Community Board of activities relevant to the Board area including:

a)     Discretionary Fund

 

 

Moved (Paul Weir/Christina McBratney):

That the Board:

 

a)     Notes the Governance Support Officer’s Report.

Motion carried (SHCB/2019/028)

 

11     Board Updates and Projects

 

Board members will provide updates on activities including:

-   Keep Dunedin Beautiful – there had been no meeting held due to lack of a quorum.

-   OAR Radio – The next slot for the Board was scheduled for Tuesday 28 May 2019 at 9.10 am.  The Chair sought interest in presenting at this slot.

-   Community Meetings

-   Toy Box Project – Brighton Beach – The toy box would be stored for the winter months.  Members to source an appropriate location.

-   Community Pantries

-   Civil Defence/Community Response Planning – there was an update on the table top exercise undertaken recently and the need for clarity with roles.  The local Fire Brigade have requested another exercise with a different scenario.

-   Submissions

-   Long Term Plan – Community Engagement Plan

-   Community Volunteer Event

-   Coastal Dune Regeneration Programme – it was noted that a project plan would be developed to cover the area from Braids Hill Reserve North to the Ocean View Freedom Camping Reserve, however final stages were approximately 12 months away at which time a working bee for planting would be undertaken.

 

 

-   Youth Ambassador Award – the Board gave consideration to the applications for the Youth Ambassador Award.  It was agreed that both candidates were of a high calibre and should be supported.

 

 

Moved (Christina McBratney/Paul Weir):

That the Board:

 

a)     Awards the Youth Ambassador Scholarship to Molly Newell.

b)     Approves the Youth Ambassador Scholarship payment of $1,000.00 to Molly Newell.

c)     Recognises the work and approves the payment of $600.00 to Jordan Summers.

Motion carried (SHCB/2019/029)

 

 

There was a discussion on suitable board projects to utilise the remainder of the discretionary fund.  Suggestions included:

 

-   Payment for a half court and basketball hoop for the Delta Drive playground.

-   Patch repairs on the court at the Fairplay Street reserve.

Following discussion it was agreed that the funds be used to repair the surface on the court at the Fairplay Street playground reserve.  Fulton Hogan would be approached to discuss the project and advised of the funding available.

 

 

Moved (Scott Weatherall/ Peter Gouverneur):

That the Board:

a)    Approves the payment of $2,600 to Fulton Hogan for the repairs to the Fairplay Street reserve court.

 

Motion carried (SHCB/2019/030)

 

12     Chairperson's Report

 

The Chairperson (Scott Weatherall) will provide a verbal update on matters of interest which included:

-   Dogs on Beach

-   Brighton Road – road sealing

-   Westwood sewer project – the installation of a pedestrian safe section on the side of the road that would allow cars to park aswell as a safe walkway.

-   Appreciation Evening – the Chair thanked members for the recent appreciation evening for community volunteers.

-   The Star – The Chair advised that he had contacted the Star to request that home deliveries of the Star be provided to the Ocean View community.  The Star declined the request but advised copies would be provided to the Turning Tides Fish and Chip shop for local residents.

-   The Chair thanked everyone for their continual work in support of the Board.

 

 

Moved (Chairperson Scott Weatherall/Deputy Chairperson Leanne Stenhouse):

That the Board:

a)     Note the Chairs update.

Motion carried (SHCB/2019/031)

 

13     Council Activities

 

The Ward Councillor (Councillor Conrad Stedman) was absent from the meeting.

 

14     Items for Consideration by the Chair

 

Any items for consideration by the Chair.

 

 

Mr McFadyen noted his apology for the next meeting.

 

 

 

The meeting closed at 5.16 pm.

 

 

 

 

 

 

Chairperson

 

    


Saddle Hill Community Board

27 June 2019

 

Part A Reports

 

Saddle Hill Community Board Action List

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          This report is to provide an update on the Saddle Hill Community Board Action Lists which are attached as Items A and B.

2          Staff may be in attendance to respond to questions on the Action Lists.

RECOMMENDATIONS

That the Board:

a)     Amends the Action Lists as appropriate.

 

 

 

Signatories

Author:

Lynne Adamson - Governance Support Officer

Authoriser:

Sharon Bodeker - Team Leader Civic

Attachments

 

Title

Page

a

Parks and Reserve Action List

17

b

Transport Action List

20

  


Saddle Hill Community Board

27 June 2019

 

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Saddle Hill Community Board

27 June 2019

 

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Saddle Hill Community Board

27 June 2019

 

 

Smooth Hill

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          The General Manager City Services will be in attendance to provide an update on Smooth Hill.

2          The following section was in the Waste Futures Activity Report presented to the Infrastructure Services and Networks Committee in February 2019.

Waste Futures Project – The establishment of the Waste Futures project was reported to Council on 26 June 2018. This report included a high-level overview of the project including project phases, governance, and reporting mechanisms. A progress report was presented to INSCOM on 15 October 2018.

Phase One of this project is now substantially complete.  This Phase focused on the Strategic Case (Attachment A) and Programme Business Case (PBC) (Attachment B) for a future operating model, It also included feasibility studies for waste disposal options at Green Island landfill and a new landfill facility at the designated Smooth Hill site, to confirm their suitability for extension or development (Attachment C). Phase One included engagement with key stakeholders and was closely aligned to the completion of the 2018 waste assessment and the review of the WMMP. Please note that due to size, not all appendices have been included with the attached reports, but are available on request.

The PBC phase has concluded that the optimal future operating model is to transition towards a ‘circular economy’ approach.  This approach best meets the Council’s investment objectives, including influence of the waste system, reduced carbon emissions, and ensuring quality of service for the people of the Dunedin area.

In practice, a circular economy approach would involve the Council having a greater level of influence and more targeted approach in managing the solid waste system. This approach would focus on material streams and sources with the biggest impact with respect to waste reduction and carbon reduction (e.g. organics, construction and demolition material from commercial and industrial sources) and systems with low contamination and local (NZ) end markets.  The practical detail of this approach will be developed through the Detailed Business Case (DBC) phase of the project (Waste Futures Project Phase Two).

The PBC phase also confirmed that Council requires secure access to a local waste disposal facility both in the short and long term.

Phase Two of the project will have five interlinked Workstreams as outlined below:

a)        Workstream 1: Detailed Business Case for how a circular economy will work in practice:

i)          Develop a Detailed Business Case phase to confirm optimal future collections model as well as the financial / management case for the development of Smooth Hill, to enable public consultation in August / September 2019.

b)        Workstream 2: Preserve or Extend capacity at Green Island landfill:

i)          It is unlikely that a new waste disposal facility can be developed prior to the expiry of existing consents for the Green Island landfill. It is therefore necessary for DCC to investigate options to preserve or extend the capacity of Green Island landfill, plus develop contingency plans for exporting waste out of district if required.

c)         Workstream 3: Enable development of Smooth Hill:

i)          To confirm the technical suitability of the Smooth Hill site for a Class 1 waste facility, and to avoid unnecessary project delays, DCC needs to undertake site investigations and gather necessary information to support a consent application.  Engagement with the public on how the Smooth Hill site will be developed is programmed for August / September 2019.

d)        Workstream 4: Service continuity:

i)          Extend the timeframes of current collection contracts to ensure service continuity

e)         Workstream 5: project management, communications and engagement

3          The feasibility study is attached for your information.

 

 

 

 

Attachments

 

Title

Page

a

WasteFutures_Strategic Case (Under Separate Cover)

 

b

Waste Futures Programme Business Case (Under Separate Cover)

 

c

Waste Futures Feasibility Report (Under Separate Cover)

 

d

Waste Futures Feasibility - Appendix C.pdf (Under Separate Cover)

 

  


Saddle Hill Community Board

27 June 2019

 

 

Board Updates

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          Board members will provide updates on activities including:

-           Keep Dunedin Beautiful

-           OAR Radio

-           Community Meetings

-           Toy Box Project – Brighton Beach

-           Community Pantries

-           Civil Defence/Community Response Planning

-           Submissions

-           Long Term Plan – Community Engagement Plan

-           Community Volunteer Event

-           Youth Ambassador Award

-           Coastal Dune Regeneration Programme

 

RECOMMENDATIONS

That the Board:

a)     Notes the Board Updates.

 

 

 

Attachments

There are no attachments for this report.

 

 


Saddle Hill Community Board

27 June 2019

 

Governance Support Officer's Report

Department: Civic

 

 

 

EXECUTIVE SUMMARY

1          This report is to inform the Saddle Hill Community Board of activities relevant to the Board’s area including:

a)         Project Fund

b)        Playground Strategic Planning Update

c)         Community Board Executive Committee – Zone meeting

RECOMMENDATIONS

That the Board:

a)     Notes the Governance Support Officer’s Report. 

 

2          The following grants have been paid in the current financial year. 

Meeting Date

Amount

Recipient

30 August 2018

$208.68

Oar Access Radio – 2017/18 membership

 

$80.00

Mitre 10 – Fairfield Park mural project

 

$71.73

Food for Volunteers for clean up day

3 October 2018

$200.00

Hall Hire for Fairfield Fitness Group

 

$500.00

Green Island Shed – community pantries

20 November 2018

$80.00

Gift Basket - bereavement

 

$25.00

Greater Green Island website

 

$500.00

Christmas on the Domain Funding

 

$131.00

Anti graffiti paint for Fairplay St Mural

21 March 2019

$250.00

Greater Green Island Neighbours Day

 

$100.00

Civil Defence exercise - catering

 

$825.65

Community Volunteer Evening catering

9 May 2019

$620.00

Island Park Golf Club – relocate defibrillator

 

$2,000.00

Chain Hills Community Trapping Project

 

$1,000.00

Molly Newall – Youth Ambassador Award Recipient

 

$600.00

Jordan Summers – Youth Ambassador Award runner up

 

$2,600.00

Fulton Hogan – resurface the court at Fairplay Street Playground

Total

$9,792.06

 

 

Playground Strategic Planning Update

3          Parks and Recreation have embarked on a $1.6m capital programme through to June 2019 to upgrade playground equipment and playground soft fall across the city.  Work is prioritised according to the recent playground audit condition assessment that was completed in September 2018, and is focused on equipment and soft fall that is in a very poor condition.  Attached is a list of playground equipment and soft fall that will be upgraded in the Saddle Hill Community Board area in the next 12 months. 

4          We are not showing estimated dates for upgrades to each site, as the dates are likely to move around a little as Parks and recreation work through the list.  However, notices informing the community will be placed just prior to the work commencing informing them what is being done and when.  This information will also be posted onto the DCC website, and the department will do its best to inform Community Boards regarding each site (as this will allow you to put information onto your social media).

5          Parks and Recreation are also commencing work on a Play Spaces strategic plan, and when completed, this will inform DCC investment in playgrounds in the future.  This project is being led by Parks and Recreation Senior Planner Claire Swift.  Claire will be contacting Community Boards later in the year to talk about her work and seek input.  However, if Boards wish to contact Claire, please feel free to do so.  Her email is Claire.swift@dcc.govt.nz.

LGNZ Community Board Executive Committee Meeting

6          The next LGNZ Community Board Executive Committee Zone meeting will be held in Gore on 13 July 2019 from 11.00 am until 4.00 pm.  There will be presentations from LGNZ and CBEC, as well as break off discussions.  The cost to attendees will only be the travel costs to and from the meeting.

 

Signatories

Author:

Lynne Adamson - Governance Support Officer

Authoriser:

Sharon Bodeker - Team Leader Civic

Attachments

 

Title

Page

a

Playground Strategic Planning Update

29

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

 

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no conflicts of interest.

Community Boards

There are no implications for the Community Board except to provide information on activities in or relevant to the Board’s area.

 

 


Saddle Hill Community Board

27 June 2019

 

PDF Creator



Saddle Hill Community Board

27 June 2019

 

Chairpersons Report

 

 

The Chairperson (Scott Weatherall) will provide a verbal update on matters of interest.

Attachments

There are no attachments for this report.

 


Saddle Hill Community Board

27 June 2019

 

Councillor Update

 

 

Councillor Conrad Stedman will provide an update on items of interest.

Attachments

There are no attachments for this report.

 


Saddle Hill Community Board

27 June 2019

 

 

Items for Consideration

Department: Civic

 

 

 

Any items for consideration by the Chair.

 

 

 

 

Attachments

There are no attachments for this report.