Agenda of Strath Taieri Community Board

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Strath Taieri Community Board will be held on:

Date: Thursday 20 June 2019

Time: 2.00 pm

Venue: Strath Taieri Community Centre, Middlemarch

Sue Bidrose

Chief Executive Officer

Strath Taieri Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Barry Williams
Deputy Chairperson	Joan Wilson
Members	Norma Emerson	David Frew
	Cr Mike Lord	Mark O'Neill
	Jacinta Stevenson

Senior Officer Sharon Bodeker, Team Leader Civic

Governance Support Officer Sharon Bodeker

Sharon Bodeker

Team Leader Civic

Telephone: 03 477 4000

sharon.bodeker@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Strath Taieri Community Board

20 June 2019

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

1.1 Public Forum - Alan Thomson 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 11

5.1 Strath Taieri Community Board meeting - 2 May 2019 11

Part A Reports (Strath Taieri Community Board has power to decide these matters)

6 Emergency Management Plan 17

7 Project Fund Applications 18

8 Governance Support Officers Report 32

9 Wifi Update 40

10 Chairperson's Report 41

11 Council Activities 42

12 Notification of Items for Consideration by the Chairperson 43

Strath Taieri Community Board

20 June 2019

Strath Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 02 May 2019, commencing at 2.00 pm.

PRESENT

Chairperson	Barry Williams
Deputy Chairperson	Joan Wilson
Members	Norma Emerson	David Frew
	Cr Mike Lord	Mr Mark O'Neill
	Jacinta Stevenson

IN ATTENDANCE

Governance Support Officer Sharon Bodeker

1 Public Forum

1.1 Public Forum - Patricia Bosshard

Patricia Bosshard requested that minutes and agendas be made available in Maggies Store. She advised they are currently available in the post shop but no one reads them. She would also like the Board meetings to be advertised in the Taieri Pet.

Ms Bosshard also commented on waste disposal and asked the Board to send a strong message to LGNZ and the DCC requesting that sustainable and ethical solutions need to be found for waste disposal. She advised that burying waste in the ground has to change.

1.2 Public Forum – Mike Gerraty

Mike Gerraty spoke about the proposed Diatomite mine. He was concerned about the possibility of silicon dust coming from the mine. He advised that Diatoms are microscopic, and absorb silicon out of the ocean, which creates a fine encasement around them. He advised that he is concerned with the structure and basis of diatomite and need to be cautious of possibility of silicon dust.

2 Apologies

There were no apologies.

3 Confirmation of agenda

Moved (Joan Wilson/Mike Lord):

That the Board:

Confirms the agenda without addition or alteration

Motion carried (STCB/2019/012)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Mike Lord/Mark O'Neill):

That the Board:

a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b) Confirms/Amends the proposed management plan for Elected Members' Interests.

Motion carried (STCB/2019/013)

5 Confirmation of Minutes

5.1 Strath Taieri Community Board meeting - 14 March 2019

Moved (David Frew/Norma Emerson):

That the Board:

Confirms the minutes of the Strath Taieri Community Board meeting held on 14 March 2019 as a correct record.

Motion carried (STCB/2019/014)

Part A Reports

6 Emergency Response Plan
	Discussion took place on the communities Emergency Response Plan and associated matters. The Chairperson invited Patricia Bosshard to participate in the discussion.
	The Chairperson advised that the Police and Fire Service have many resources available if needed in an emergency. They have a confidential list of equipment that is held by people and businesses and can be used if required in an emergency. Comment was made that this list should be updated. Ms Bosshard commented that information needs to be provided to the community on what to do in an emergency and how to prepare for an emergency ie solar phone charges, install water tanks etc. Members commented that being a rural community people are used to looking after themselves, and that they will also get help from Civil Defence as required and that it would be expensive to put in a local water scheme. It was agreed that Paul Allen, Emergency Management Officer, would be invited to attend the next meeting to discuss the emergency response plan.

7 Funding Applications

Consideration was given to the funding applications from the Middlemarch Sports Pavilion and the Strath Taieri Hockey Club.

Moved (Joan Wilson/Norma Emerson):

That the Board:

a) Approves funding of $1,200.00 to the Middlemarch Sports Pavilion for the replacement of a treadmill.

b) Approves funding of $500,00 to the Strath Taieri Hockey Club for equipment for the hockey team. .

Motion carried (STCB/2019/015)

8 Governance Support Officers Report
	The Governance Support Officer provided an update on activities relevant to the Board area including:: · Project Fund · Action List
	A discussion took place on the action list with a number of changes being made.
	Moved (Norma Emerson/David Frew): That the Board: a) Notes the Governance Support Officers Report. b) Amends the Action List as appropriate. Motion carried (STCB/2019/016)

9 Chairperson's Report
	The Chairperson provided update on following matters: · FYI Booklet – that is was not cost effective. · Taieri Times Community Board input article will be having a weekly article from the local community boards Each article should be around 300 – 400 words. The dates for publications are: · 23 May 2019 – Barry Williams · 4 July 2019 – Norma Emerson · 15 August 2019 – Mark O’Neill · 26 September – Jacinta Stevenson Articles are required the week before the publication date. · Roading – The roads are in a rough condition with the school bus having to travel at 10 km per hour. There is an issue with the contractors. There are problems on Huntly Road, Murray’s Road, Moonlight Road (recently graded but signs from prior wash out still up), Mason Road, Garthmyle Road and 4 Mile Road, which is down to rock. · Bridges – The Chair had meet with Council staff and Cr Wilson to discuss the Bridges in the area. There is a possibility of lowering the road on Shepards Creek 6 Mile Bridge and staff were reviewing three other bridges. · Level of Service is shocking. It has been 6 months since the November flood and there are still cones out, and the work has not been done. Weed spraying has been done but the quality was poor. · Wifi HotSpots – Norma Emerson provided an update and advised that there is a problem with Chorus and VDSL. She is not sure why Chorus will not allow VDSL as it is available in Middlemarch.

10 Council Activities
	Cr Mike Lord provided an update on activities including the Annual Plan Hearings, Local Body elections and the Capital Expenditure programme. He commented that spending is looking good against the budgets.

11 Notification of Agenda Items for Consideration by the Chairperson

	There were no items notified.

The meeting concluded at 4.18 pm. .

..............................................

C H A I P E R S O N

Strath Taieri Community Board

20 June 2019

Governance Support Officers Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Strath Taieri Community Board of activities relevant to the Board area including:

· Project Fund

· Playground Strategic Planning Update

· Action List

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officers Report.

b) Amends the Action List as appropriate.

Project Fund

1 $2,311.58 remains in the project fund. Members are reminded that any funds not spent by the end of June will be unable to be carried forward.

Meeting Date	Amount	Recipient
27 September 2018	$3,000.00	Strath Taieri School -- Purchase of Furniture
January 2019	$2,750.00	Strath Play Centre
14 March 2019	$238.42	Taieri Pipe Band
2 May 2019	$1,200.00	Middlemarch Sports Pavilion - treadmill
	$500.00	Strath Taieri Hockey Club – equipment
Total grants to date	$7,688.42

Playground Strategic Planning Update

2 Parks and Recreation has commenced work on a Play Spaces Levels of service strategic plan which will inform DCC investment in playgrounds in the future. This project is being led by Parks and Recreation Senior Planner Claire Swift, and we expect it will be completed by early 2020. Claire will be contacting Community Boards later this year to talk about her work and seek input. However, if Boards wish to contact Claire, please feel free to do so. Her email is Claire.swift@dcc.govt.nz.

Action List

3 An update on outstanding matters is provided in Attachment A.

Signatories

Author:	Jenny Lapham - Governance Support Officer
Authoriser:

Attachments

	Title	Page
⇩a	Action List	37

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

There is no contribution to the Strategic Framework.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There is no known conflict of interest.

Community Boards

There are no implications for Community Baords except to provide information on activities in or relevant to the Board area.

	Title	Page
A ⇩	Minutes of Strath Taieri Community Board meeting held on 2 May 2019	12

	Title	Page
⇩a	Funding Application - Leaning Lodge Trust	20
⇩b	Funding Application - Hindon Community Centre Inc	28