Notice of Meeting:
I hereby give notice that an ordinary meeting of the Strath Taieri Community Board will be held on:
Date: Thursday 20 June 2019
Time: 2.00 pm
Venue: Strath Taieri Community Centre, Middlemarch
Sue Bidrose
Chief Executive Officer
Strath Taieri Community Board
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Barry Williams |
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Deputy Chairperson |
Joan Wilson |
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Members |
Norma Emerson |
David Frew |
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Cr Mike Lord |
Mark O'Neill |
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Jacinta Stevenson |
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Senior Officer Sharon Bodeker, Team Leader Civic
Governance Support Officer Sharon Bodeker
Sharon Bodeker
Team Leader Civic
Telephone: 03 477 4000
sharon.bodeker@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
Strath Taieri Community Board 20 June 2019 |
ITEM TABLE OF CONTENTS PAGE
1 Public Forum 4
1.1 Public Forum - Alan Thomson 4
2 Apologies 4
3 Confirmation of Agenda 4
4 Declaration of Interest 5
5 Confirmation of Minutes 11
5.1 Strath Taieri Community Board meeting - 2 May 2019 11
Part A Reports (Strath Taieri Community Board has power to decide these matters)
6 Emergency Management Plan 17
7 Project Fund Applications 18
8 Governance Support Officers Report 32
9 Wifi Update 40
10 Chairperson's Report 41
11 Council Activities 42
12 Notification of Items for Consideration by the Chairperson 43
Strath Taieri Community Board 20 June 2019 |
1.1 Public Forum - Alan Thomson
Alan Thomson will be in attendance to speak to the funding application from the Leaning Lodge Trust.
At the close of the agenda no apologies had been received.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
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Strath Taieri Community Board 20 June 2019 |
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Board: a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected Members' Interests. |
Attachments
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Title |
Page |
⇩a |
Register of Interest |
7 |
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Strath Taieri Community Board 20 June 2019 |
Strath Taieri Community Board meeting - 2 May 2019
That the Board: Confirms the public part of the minutes of the Strath Taieri Community Board meeting held on 2 May 2019 as a correct record.
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Attachments
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Title |
Page |
A⇩ |
Minutes of Strath Taieri Community Board meeting held on 2 May 2019 |
12 |
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Strath Taieri Community Board 20 June 2019 |
Strath Taieri Community Board
MINUTES
Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 02 May 2019, commencing at 2.00 pm.
PRESENT
Chairperson |
Barry Williams |
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Deputy Chairperson |
Joan Wilson |
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Members |
Norma Emerson |
David Frew |
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Cr Mike Lord |
Mr Mark O'Neill |
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Jacinta Stevenson |
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IN ATTENDANCE |
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Governance Support Officer Sharon Bodeker
1 Public Forum
1.1 Public Forum - Patricia Bosshard
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Patricia Bosshard requested that minutes and agendas be made available in Maggies Store. She advised they are currently available in the post shop but no one reads them. She would also like the Board meetings to be advertised in the Taieri Pet. Ms Bosshard also commented on waste disposal and asked the Board to send a strong message to LGNZ and the DCC requesting that sustainable and ethical solutions need to be found for waste disposal. She advised that burying waste in the ground has to change. |
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1.2 Public Forum – Mike Gerraty
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Mike Gerraty spoke about the proposed Diatomite mine. He was concerned about the possibility of silicon dust coming from the mine. He advised that Diatoms are microscopic, and absorb silicon out of the ocean, which creates a fine encasement around them. He advised that he is concerned with the structure and basis of diatomite and need to be cautious of possibility of silicon dust. |
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2 Apologies |
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There were no apologies.
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3 Confirmation of agenda |
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Moved (Joan Wilson/Mike Lord): That the Board:
Confirms the agenda without addition or alteration
Motion carried (STCB/2019/012) |
4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Mike Lord/Mark O'Neill): That the Board:
a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected Members' Interests. Motion carried (STCB/2019/013) |
5 Confirmation of Minutes
5.1 Strath Taieri Community Board meeting - 14 March 2019 |
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Moved (David Frew/Norma Emerson): That the Board:
Confirms the minutes of the Strath Taieri Community Board meeting held on 14 March 2019 as a correct record.
Motion carried (STCB/2019/014) |
Part A Reports
6 Emergency Response Plan |
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Discussion took place on the communities Emergency Response Plan and associated matters. The Chairperson invited Patricia Bosshard to participate in the discussion.
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The Chairperson advised that the Police and Fire Service have many resources available if needed in an emergency. They have a confidential list of equipment that is held by people and businesses and can be used if required in an emergency. Comment was made that this list should be updated.
Ms Bosshard commented that information needs to be provided to the community on what to do in an emergency and how to prepare for an emergency ie solar phone charges, install water tanks etc.
Members commented that being a rural community people are used to looking after themselves, and that they will also get help from Civil Defence as required and that it would be expensive to put in a local water scheme.
It was agreed that Paul Allen, Emergency Management Officer, would be invited to attend the next meeting to discuss the emergency response plan.
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7 Funding Applications |
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Consideration was given to the funding applications from the Middlemarch Sports Pavilion and the Strath Taieri Hockey Club. |
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Moved (Joan Wilson/Norma Emerson): That the Board:
a) Approves funding of $1,200.00 to the Middlemarch Sports Pavilion for the replacement of a treadmill. b) Approves funding of $500,00 to the Strath Taieri Hockey Club for equipment for the hockey team. . Motion carried (STCB/2019/015) |
8 Governance Support Officers Report |
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The Governance Support Officer provided an update on activities relevant to the Board area including:: · Project Fund · Action List |
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A discussion took place on the action list with a number of changes being made.
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Moved (Norma Emerson/David Frew): That the Board:
a) Notes the Governance Support Officers Report. b) Amends the Action List as appropriate. Motion carried (STCB/2019/016) |
9 Chairperson's Report |
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The Chairperson provided update on following matters: · FYI Booklet – that is was not cost effective. · Taieri Times Community Board input article will be having a weekly article from the local community boards Each article should be around 300 – 400 words. The dates for publications are: · 23 May 2019 – Barry Williams · 4 July 2019 – Norma Emerson · 15 August 2019 – Mark O’Neill · 26 September – Jacinta Stevenson Articles are required the week before the publication date.
· Roading – The roads are in a rough condition with the school bus having to travel at 10 km per hour. There is an issue with the contractors. There are problems on Huntly Road, Murray’s Road, Moonlight Road (recently graded but signs from prior wash out still up), Mason Road, Garthmyle Road and 4 Mile Road, which is down to rock. · Bridges – The Chair had meet with Council staff and Cr Wilson to discuss the Bridges in the area. There is a possibility of lowering the road on Shepards Creek 6 Mile Bridge and staff were reviewing three other bridges. · Level of Service is shocking. It has been 6 months since the November flood and there are still cones out, and the work has not been done. Weed spraying has been done but the quality was poor. · Wifi HotSpots – Norma Emerson provided an update and advised that there is a problem with Chorus and VDSL. She is not sure why Chorus will not allow VDSL as it is available in Middlemarch. |
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10 Council Activities |
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Cr Mike Lord provided an update on activities including the Annual Plan Hearings, Local Body elections and the Capital Expenditure programme. He commented that spending is looking good against the budgets. |
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11 Notification of Agenda Items for Consideration by the Chairperson |
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There were no items notified.
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The meeting concluded at 4.18 pm. .
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C H A I P E R S O N
Strath Taieri Community Board 20 June 2019 |
The Emergency Management Officer, Paul Allen will be in attendance.
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Strath Taieri Community Board 20 June 2019 |
Project Fund Applications
Department: Civic
EXECUTIVE SUMMARY
1 There have been two funding applications received for consideration by the Board.
2 The Leaning Lodge Trust has applied for $2,000.00 funding to bring the hut up to compliant standards for the environment.
3 The Hindon Community Centre Inc has applied for $5,000.00 to paint the outside of the Hindon Community Hall.
4 Note is made that $2,311.58 remains in the fund.
That the Board: a) Approves/declines the funding application from the Leaning Lodge Trust. b) Approves/declines the funding application from the Hindon Community Centre Inc
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Signatories
Author: |
Jenny Lapham - Governance Support Officer |
Authoriser: |
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Title |
Page |
⇩a |
Funding Application - Leaning Lodge Trust |
20 |
⇩b |
Funding Application - Hindon Community Centre Inc |
28 |
Strath Taieri Community Board 20 June 2019 |
Governance Support Officers Report
Department: Civic
EXECUTIVE SUMMARY
1 This report is to inform the Strath Taieri Community Board of activities relevant to the Board area including:
· Project Fund
· Playground Strategic Planning Update
· Action List
That the Board: a) Notes the Governance Support Officers Report. b) Amends the Action List as appropriate. |
Project Fund
1 $2,311.58 remains in the project fund. Members are reminded that any funds not spent by the end of June will be unable to be carried forward.
Meeting Date |
Amount |
Recipient |
27 September 2018 |
$3,000.00 |
Strath Taieri School -- Purchase of Furniture |
January 2019 |
$2,750.00 |
Strath Play Centre |
14 March 2019 |
$238.42 |
Taieri Pipe Band |
2 May 2019 |
$1,200.00 |
Middlemarch Sports Pavilion - treadmill |
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$500.00 |
Strath Taieri Hockey Club – equipment |
Total grants to date |
$7,688.42 |
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Playground Strategic Planning Update
2 Parks and Recreation has commenced work on a Play Spaces Levels of service strategic plan which will inform DCC investment in playgrounds in the future. This project is being led by Parks and Recreation Senior Planner Claire Swift, and we expect it will be completed by early 2020. Claire will be contacting Community Boards later this year to talk about her work and seek input. However, if Boards wish to contact Claire, please feel free to do so. Her email is Claire.swift@dcc.govt.nz.
Action List
3 An update on outstanding matters is provided in Attachment A.
Signatories
Author: |
Jenny Lapham - Governance Support Officer |
Authoriser: |
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Title |
Page |
⇩a |
Action List |
37 |
SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities.
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Fit with strategic framework
There is no contribution to the Strategic Framework. |
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Māori Impact Statement There are no known impacts for tangata whenua. |
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Sustainability There are no implications for sustainability. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no implications. |
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Financial considerations There are no implications. |
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Significance This decision is considered low significance in terms of the Council’s Significance and Engagement Policy. |
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Engagement – external There has been no external engagement. |
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Engagement - internal Internal engagement has occurred with appropriate staff members. |
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Risks: Legal / Health and Safety etc. There are no risks. |
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Conflict of Interest There is no known conflict of interest. |
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Community Boards There are no implications for Community Baords except to provide information on activities in or relevant to the Board area. |
Strath Taieri Community Board 20 June 2019 |
Norma Emerson will provide an update on the Wifi Project.
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Strath Taieri Community Board 20 June 2019 |
The Chairperson will provide a verbal update on the following matters:
a) Bridges Update
b) Gravelling of roads
c) Maintenance of roads
d) Foulden Hill Mine
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Strath Taieri Community Board 20 June 2019 |
Cr Mike Lord will provide an update on matters of interest.