Notice of Meeting:
I hereby give notice that an ordinary meeting of the Waikouaiti Coast Community Board will be held on:
Date: Wednesday 19 June 2019
Time: 5.30 pm
Venue: Surf Club Social Rooms, Warrington Domain
Sue Bidrose
Chief Executive Officer
Waikouaiti Coast Community Board
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Alasdair Morrison |
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Deputy Chairperson |
Geraldine Tait |
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Members |
Mark Brown |
Mandy Mayhem-Bullock |
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Cr Jim O'Malley |
Richard Russell |
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Rose Stringer-Wright |
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Senior Officer Nick Dixon, Group Manager Ara Toi
Governance Support Officer Rebecca Murray
Rebecca Murray
Governance Support Officer
Telephone:
Rebecca.Murray@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
Waikouaiti Coast Community Board 19 June 2019 |
ITEM TABLE OF CONTENTS PAGE
1 Public Forum 4
1.1 Blueskin Recreational Access Group 4
1.2 Blueskin Bay Watch Update 4
1.3 Traffic Concerns in Warrington 4
2 Apologies 4
3 Confirmation of Agenda 4
4 Declaration of Interest 5
5 Confirmation of Minutes 9
5.1 Waikouaiti Coast Community Board meeting - 1 May 2019 10
Part A Reports (Waikouaiti Coast Community Board has power to decide these matters)
6 Waikouaiti Coast Community Board Action List Report 17
7 Governance Support Officer's Report 28
8 Funding Application 32
9 Board Updates 33
10 Chairperson's Report 35
11 Council Activities 36
12 Items for Consideration by the Chairperson 37
Waikouaiti Coast Community Board 19 June 2019 |
1.1 Blueskin Recreational Access Group
Nathan Parker, Blueskin Recreational Access Group wishes to address the meeting to provide an update.
Sue Hensley, Blueskin Bay Watch wishes to address the meeting to provide an update.
1.3 Traffic Concerns in Warrington
Ralph Lawrence wishes to address the meeting regarding traffic concerns in Warrington.
An apology has been received from Mark Brown.
That the Board:
Accepts the apology from Mark Brown.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
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Waikouaiti Coast Community Board 19 June 2019 |
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Board: a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected Members' Interests. |
Attachments
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Title |
Page |
⇩a |
Declaration of Interest |
7 |
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Waikouaiti Coast Community Board 19 June 2019 |
Waikouaiti Coast Community Board meeting - 1 May 2019
That the Board: Confirms the minutes of the Waikouaiti Coast Community Board meeting held on 1 May 2019 as a correct record.
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Attachments
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Title |
Page |
A⇩ |
Minutes of Waikouaiti Coast Community Board meeting held on 1 May 2019 |
10 |
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Waikouaiti Coast Community Board 19 June 2019 |
Waikouaiti Coast Community Board
MINUTES
Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Blueskin Library, Harvey Street, Waitati on Wednesday 01 May 2019, commencing at 5.30 pm
PRESENT
Chairperson |
Alasdair Morrison |
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Deputy Chairperson |
Geraldine Tait |
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Members |
Mark Brown |
Mandy Mayhem-Bullock |
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Cr Jim O'Malley |
Rose Stringer-Wright |
IN ATTENDANCE |
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Governance Support Officer Rebecca Murray
1 Public Forum
1.1 Public Forum - John Ransley
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John Ransley, a local resident, spoke of his concerns about an unregulated and unsecured rifle range on Miller Road (off Waitati Valley Road). He presented a written submission and asked the Board to investigate what could be done to have this place closed down for firearms use. He was also concerned about lead contamination finding its way into Blueskin Bay via Semple Creek and Waitati River. The Board Chairman and Cr. O’Malley advised that they would check out all aspects of Mr Ransley’s concerns. Paul Smale from Forest & Bird also attended with Mr Ransley and provided some clarity about the ownership of the land in question. |
1.2 Public Forum - Diana Struthers
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Diana Struthers, a member of the Waitati Beach Reserve Society Inc. spoke of the Society’s desire to have better signage to provide clarity for visitors about what is, and is not, permitted in the area around Doctors Point Beach. The Board Chairman advised that this is an issue being discussed by the Reserves & Beaches Bylaw Working Group, of which he is a member. He offered to meet with the Society to bring them up to date with progress on the issue. The Society will be holding 100th Birthday celebrations towards the end of the year.
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2 Apologies |
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Moved (Mark Brown/Mandy Mayhem-Bullock): That the Board: Accepts the apology from Richard Russell. Motion carried (WC/2019/024) |
3 Confirmation of agenda |
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Moved (Mark Brown/Mandy Mayhem-Bullock): That the Board:
Confirms the agenda without addition or alteration
Motion carried (WC/2019/025) |
4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Mandy Mayhem-Bullock declared an interest in Blueskin News Committee as a member.
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Moved (Geraldine Tait/Cr Jim O'Malley): That the Board:
a) Amends the Elected Members' Interest Register. b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (WC/2019/026) |
5 Confirmation of Minutes
5.1 Waikouaiti Coast Community Board meeting - 13 March 2019 |
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Moved (Geraldine Tait/Cr Jim O'Malley): That the Board:
Confirms the Waikouaiti Coast Community Board meeting held on 13 March 2019 as a correct record.
Motion carried (WC/2019/027) |
Part A Reports
6 Update on Policing Matters |
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The Area Commander Otago Coastal, Inspector Matenga (Marty) Gray, was in attendance to provide an update on Policing matters in the north coast area. He was very interested in the remarks made by John Ransley and advised that he would look into the issue. He gave a broad description of how the police prioritise items and advised that, while crime in general is not a big issue in the area, driving habits on the highway between Dunedin and Oamaru are a cause for concern. Police resources were deployed accordingly. He provided an update on the fatal attack on the small horse in Waitati. Police were waiting for some evidential test results to come back, but this process had been slowed by the recent tragic events in Christchurch. He advised that Senior Constable Lesley Eason from the Waikouaiti Station was unwell and her position is being covered by Constable Olivia Winbush from Oamaru. |
7 Update on Bus Services and Bus Shelters |
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Julian Phillips from the Otago Regional Council was in attendance to discuss the provision of bus shelters in the area and bus services in general. He agreed to look into improving the bus shelter in Fell Street, Waikouaiti; providing a bus shelter in the area of the general store in Karitane; providing a safe and practicable solution for bus stops and shelters on the main highway by the entrance to Hawkesbury. There was discussion regarding bus services, both for school children and for the general public and how the Board could advocate for more frequent services. |
8 Waikouaiti Coast Community Board Action List |
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A report provided an update to the Waikouaiti Coast Community Board on their Action List, which included: · Waikouaiti Wastewater Treatment Plant - maintenance of the spray area. The Board requests some definitive information regarding the maintenance of this area. · Sourcing water for firefighting at Michies Crossing and Warrington - the Board requests definitive information about the timeline for implementing this. · Coastal Erosion/Karitane Spit - the Board discussed the emailed report provided by Coastal Specialist and agreed that Option 3 would be their preferred option. · Waikouaiti planting project along Matanaka Drive in Waikouaiti - Mark Brown provided an update regarding the project. Questions were asked ; a) Has funding been provided for the Maintenance of the Matariki trees which have been planted, and for the 1500 extrees still to be planted? b) Can the Government’s ‘Billion Tree Fund’ provide some funding for this project? · Waitati Public Toilet - the Chairman advised that a revised Building Consent had been approved for the toilet facility, now that the entrance will be at the northern end. It is hoped to have the facility complete before the end of June. · Overhanging vegetation on roads and footpaths - disappointment was expressed that no definitive information has been provided regarding the programme for having this work carried out. · Bus Services - there was discussion with Julian Philips from ORC who attended the meeting regarding the process for advocating for improved bus services in the North Coast Area. · Shortcut Road - it was noted that work has not yet started on sealing the road, and that corrugations on the upper part of the road were becoming problematic again. · Condition of Coast Road between Warrington and Karitane - it was noted that recent remedial work had improved the condition of the road where recent sharp bumps had appeared. Sealing of the large slump area south of Puketeraki Lookout has not yet been completed. · Waikouaiti Transfer Centre - concern was expressed about the delays with this project. Cr. O’Malley suggested that he and the Chairman meet with the General Manager Infrastructure to discuss the matter. · Truby King Recreation Reserve - Ashley Reid (Parks & Reserves) had advised that the review of the Management Plan will be advertised shortly. Geraldine Tait and Rose Stringer-Wright will be invited to the next Seacliff committee meeting to discuss feedback. · Reserves & Beaches Bylaw - the Chairman advised that the working party is scheduled to meet monthly to establish the best signage methods for reserves and beaches. · Freedom Camping - the Thomas Burns Freedom Camping area trial concluded at the end of April. It was agreed that this has been a success. The Board would like to see it repeated next season, and also add other sites within the wider city area - with a preference expressed for the parking area between Ward Street and St. Andrews Street railway crossing. Warrington freedom camping area will remain open for the time being. Visitor numbers are being monitored daily. · Blueskin Recreational Access Group (BRAG) - Mark Brown requested that a letter from the Board should be sent to Nathan Parker of BRAG to seek clarification of comments which appeared in the recent edition of Blueskin News. · Bus shelters & Bus Stops in Waikouaiti and Karitane - the Chairman will liaise with Julian Phillips from ORC Regarding this. The Board would like the following topics added to the Action List: a) Report from Transportation and 3 Waters to alleviate concerns about increase in Warrington population with the current and imminent construction of more than thirty new houses. b) Contact NZTA regarding poor tree maintenance along SH1 between Waikouaiti and Dunedin. c) Liaise with ORC and NZTA regarding bus shelters and bus stops on SH1 by Hawksbury Village d) Have Parks & Recreation include Doctors Point Beach as site for DCC signage |
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Moved (Alasdair Morrison/Mark Brown): That the Board:
a) Amends the Action List as appropriate. Motion carried (WC/2019/028) |
9 Funding Applications |
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Two funding applications were received for the Board’s consideration, as follows: The Hawksbury Lagoon Inc requested $570.00 to assist with the purchase of tree guards and bamboo stakes supplies for planting days. POWA (Progress of Waikouaiti Area) was wishing to distribute an annual Information, Services and Amenities Directory with the POWA newsletter. It was seeking funding of $622.61.
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Moved (Geraldine Tait/Cr Jim O'Malley): That the Board:
a) Approves the funding application from the Hawksbury Lagoon Inc for $400.00 towards the purchase of tree guards and bamboo stakes supplies for planting days. b) Assistance offered by Mark Brown on technical support. Motion carried (WC/2019/029)
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Moved (Geraldine Tait/Cr Jim O'Malley): That the Board: a) Lays the funding application on the table for $622.61 from POWA (Progress of Waikouaiti Area) with more information being sought to support the application. Motion carried (WC/2019/030) |
10 Governance Support Officer's Report |
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In a report from the Governance Support Officer, an update was provided on matters of interest, including: a) Project Fund. b) DCC Property Community Halls. c) Karitane Bowling Club Funding Report. |
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Moved (Geraldine Tait/Mark Brown): That the Board:
a) Notes the Governance Support Officer’s Report. b) Notes the DCC Property Community Halls Update. c) Notes the funding report received from Karitane Bowling Club. d) Retrospectively approves the payment of $103.50 for the flowers sent to Mandy Mayhem-Bullock. Motion carried (WC/2019/031) |
11 Board Updates |
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An update was provided on activities, which included: Keep Dunedin Beautiful (KDB) Mandy Mayhem-Bullock (Board Representative) provided a verbal update. A suggestion was made that Kati Huirapa Ecotours could be nominated for an award.
Community Board Conference Mandy Mayhem-Bullock provided a written report on her attendance at the Community Boards Conference in New Plymouth in April. She felt that it was most worthwhile.
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Moved (Alasdair Morrison/Cr Jim O'Malley): That the Board:
a) Notes the report. Motion carried (WC/2019/032) |
12 Chairperson's Report |
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The Chairperson provided a verbal update at the meeting of topics which had been discussed with the Action List.
An email had been received from the Remuneration Authority (via Team Leader Civic) about a proposed Childcare Allowance Policy.
Non-attendance of DCC Staff at Board meeting was discussed. The Chairman discussed his meeting with the CEO and Team Leader Civic, and his email correspondence with Team Leader Civic. Board members do not agree with the DCC position on this.
The Chairman discussed a letter he had received from Stephanie McConnon regarding her somewhat negative impressions of attending the previous Board Meeting in support of a funding application.
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Moved (Alasdair Morrison/Mark Brown): That the Board:
a) Notes the report Motion carried (WC/2019/033)
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Moved (Geraldine Tait/Rose Stringer-Wright): That the Board: a) Supports the proposed Remuneration Authority’s Childcare Allowance Policy. Motion carried (WC/2019/034) |
13 Council Activities |
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Councillor Jim O'Malley gave a general update of happenings within Council and gave some detail about the Waikouaiti Landfill delay issue. He suggested that he and the Chairman seek a meeting with Simon Drew to discuss this. He suggested that Mark Brown and Brendan Flack from Kati Huirapa should seek a meeting with Sandy Graham to discuss the possibility of obtaining some funding from the Government’s Billion Trees Project. |
14 Items for Consideration by the Chair |
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There were no items for consideration. |
The meeting concluded at 7.46 pm.
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CHAIRPERSON
Waikouaiti Coast Community Board 19 June 2019 |
Waikouaiti Coast Community Board Action List Report
Department: Civic
EXECUTIVE SUMMARY
1 This report provides an update to the Waikouaiti Coast Community Board on its Action List (Attachment A).
That the Board: a) Amends the Action List as appropriate
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Signatories
Author: |
Rebecca Murray - Governance Support Officer |
Authoriser: |
Sharon Bodeker - Team Leader Civic |
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Title |
Page |
⇩a |
Waikouaiti Coast Community Board Action List |
18 |
Waikouaiti Coast Community Board 19 June 2019 |
Governance Support Officer's Report
Department: Civic
EXECUTIVE SUMMARY
1 This report is to inform the Waikouaiti Coast Community Board of activities relevant to the Board’s area including:
a) Project Fund
b) Playground Strategic Planning Update
c) Blueskin Bay Watch final update report
That the Board: a) Notes the Governance Support Officer’s Report
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Project Fund
2 $567.19 remains in the Project Fund in the 2018/2019 year. The following grants have been made in the current financial year:
Meeting Date |
Amount |
Recipient/Purpose |
04 July 2018 |
$2,000.00 |
Waikouaiti Riding for the Disabled – Feed, minerals and electric fencing. |
22 August 2018 |
$1,500.00 |
Waikouaiti District Museum – additional shelving for storage of heritage items not on display. |
14 November 2018 |
$700.00 |
Waitati Music Festival – toilet hire |
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$1,000.00 |
Blueskin History Steering Committee – contribution towards creating an exhibit of historical photographs |
29 January 2019 |
$951.91 |
Karitane Bowling Club - towards reinstating the driveway at the Karitane Bowling Club |
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$662.40 |
Blueskin News - towards printing costs |
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$850.00 |
Waikouaiti Wastebusters (OneCoast) – towards items including Hi-Vis vests for volunteers, signage for the shop, and creation of a logo. |
21 February 2019 |
$103.50 |
Flowers |
13 March 2019 |
$1265.00 |
Blueskin Youth & Community Amenities Association – towards an interpretation panel at the start of Mopanui Ridgeline Track |
01 May 2019 |
$400.00 |
Hawksbury Lagoon Inc – towards tree guards and bamboo stakes supplies for planting days |
Total |
$9,432.81 |
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Playground Strategic Planning Update
3 Parks and Recreation has commenced work on a Play Spaces Levels of service strategic plan which will inform DCC investment in playgrounds in the future. This project is being led by Parks and Recreation Senior Planner Claire Swift, and we expect it will be completed by early 2020. Claire will be contacting Community Boards later this year to talk about her work and seek input. However, if the Board wishes to contact Claire, please feel free to do so. Her email is Claire.swift@dcc.govt.nz.
Blueskin Bay Watch final report update
4 A report from Sue Hensley of Blueskin Bay Watch has been received, providing an update on a data research project. The report is provided as Attachment A.
Signatories
Author: |
Rebecca Murray - Governance Support Officer |
Authoriser: |
Sharon Bodeker - Team Leader Civic |
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Title |
Page |
⇩a |
Blueskin Bay Watch final report update |
32 |
SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities.
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Fit with strategic framework
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Māori Impact Statement There are no known impacts for tangata whenua. |
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Sustainability There are no implications. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no implications. |
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Financial considerations There are no financial implications. |
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Significance This decision is considered low significance in terms of the Council’s Significance and Engagement Policy. |
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Engagement – external There has been no external engagement. |
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Engagement - internal Internal engagement has occurred with appropriate staff members. |
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Risks: Legal / Health and Safety etc. There are no risks. |
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Conflict of Interest There are no conflicts of interest. |
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Community Boards There are no implications for Community Board except to provide information on activities in or relevant to the Board’s area. |
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Waikouaiti Coast Community Board 19 June 2019 |
Funding Application
Department: Civic
EXECUTIVE SUMMARY
1 At the Board meeting held 1 May 2019 the Board lay the funding application from POWA (Progress of Waikouaiti Area) on the table pending further information.
2 Following the meeting, the Chairperson has obtained further information through discussions with POWA (Progress of Waikouaiti Area), and this will be presented at the meeting.
That the Board: a) Uplifts the funding application from POWA (Progress of Waikouaiti Area). b) Approves/declines the funding application from the POWA (Progress of Waikouaiti Area). |
Signatories
Author: |
Rebecca Murray - Governance Support Officer |
Authoriser: |
Sharon Bodeker - Team Leader Civic |
Waikouaiti Coast Community Board 19 June 2019 |
Board Updates
Department: Civic
EXECUTIVE SUMMARY
Board members to provide updates on activities including:
1 Keep Dunedin Beautiful (KDB)
Mandy Mayhem-Bullock (Board Representative) will provide a verbal update.
2 Waikouaiti Recycling Centre Project
Geraldine Tait will provide a verbal update.
3 Waikouaiti Plantation Replanting Project – Written report provided by Mark Brown
Matanaka Drive (Waikouaiti Beach) Forest Revegetation
Clearing and planting have begun for the second stage of the sandhill restoration planting. Approximately 5000 plants were planted last year, and the team are planning on planting a further 7000 this year. Last year approximately half of the plants were produced at the community nursery at the Kati Huirapa headquarters. This was achieved by staff and volunteers from the community as well as university students on their community week volunteering programme. It is hoped that half of this year’s target will be produced in the community nursery. The drought has affected a few of last year’s plantings but even with those stresses it appears to have achieved a 95% survival rate. This is something that we can be extremely proud of and hopefully the ‘Powers that Be’ recognise what great value is being achieved by using the expertise that exists in our community. We have had some great feedback from the propagation demonstrations we gave at the Karitane and Waikouaiti Schools. They also have had good success rates with their propagation and are growing their plants to the next stage ready for planting next year. Karitane School has also been helping out at the community nursery.
4 Assist Fund Recipients with Reporting Back
Rose Stringer-Wright will provide a verbal update.
5 BRAG Walking Group
An update may be provided at the meeting.
6 Truby King Recreation Reserve Committee
Geraldine Tait and Rose Stringer-Wright will provide a verbal update.
That the Board: a) Notes the updates
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There are no attachments for this report.
Waikouaiti Coast Community Board 19 June 2019 |
Chairperson's Report
Department: Civic
EXECUTIVE SUMMARY
1 A verbal report from the Chairperson will be provided at the meeting. As this is an administrative report only, the Summary of Considerations is not required.
That the Board: a) Notes the Chairperson’s report.
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There are no attachments for this report.
Waikouaiti Coast Community Board 19 June 2019 |
Councillor Jim O’Malley will provide an update on matters of interest to the Board.