Notice of Meeting:

I hereby give notice that an ordinary meeting of the Community and Culture Committee will be held on:

 

Date:                                                    Tuesday 6 August 2019

Time:                                                   1.00 pm

Venue:                                                Edinburgh Room, Municipal Chambers, The Octagon, Dunedin

 

Sue Bidrose

Chief Executive Officer

 

Community and Culture Committee

PUBLIC AGENDA

 

MEMBERSHIP

 

Chairperson

Cr Aaron Hawkins

 

Deputy Chairperson

Cr Rachel Elder

Cr Marie Laufiso

Members

Cr David Benson-Pope

Mayor Dave Cull

 

Cr Christine Garey

Cr Doug Hall

 

Cr Mike Lord

Cr Damian Newell

 

Cr Jim O'Malley

Cr Chris Staynes

 

Cr Conrad Stedman

Cr Lee Vandervis

 

Cr Andrew Whiley

Cr Kate Wilson

 

Senior Officer                                               Simon Pickford, General Manager Community Services

 

Governance Support Officer                  Rebecca Murray

 

 

 

Rebecca Murray

Governance Support Officer

 

 

Telephone: 03 477 4000

Rebecca.Murray@dcc.govt.nz

www.dunedin.govt.nz

 

 

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 


Community and Culture Committee

6 August 2019

 

 

ITEM TABLE OF CONTENTS                                                                                                                                         PAGE

 

1             Public Forum                                                                                                                                                              4

1.1       Public Forum - Aspiring Leaders                                                                                                            4

1.2       Public Forum - The Fresh Air Project                                                                                                    4

2             Apologies                                                                                                                                                                    4

3             Confirmation of Agenda                                                                                                                                        4

4             Declaration of Interest                                                                                                                                           5      

Part A Reports (Committee  has power to decide these matters)

5             Otago Museum Report to Contributing Local Authorities - June 2019                                              15

6             Youth Development activity update for February to August 2019                                                      49

7             Funding Waste Minimisation Grants                                                                                                              57

8             South Dunedin Library and Community Complex Project Update                                                      66

9             Community and Culture Non-Financial Activity Report for the Quarter Ended 30 June 2019.                  77

10           Ara Toi Otepoti and City of Literature Key Activities and Achievements                                          94             

 

 


Community and Culture Committee

6 August 2019

 

 

1     Public Forum

1.1       Public Forum - Aspiring Leaders

Aspiring Leader Delegates will be in attendance to report back on their experience at the Aspiring Leaders Forum.

 

1.2       Public Forum - The Fresh Air Project

 

Sophie Carty from the Cancer Society of New Zealand wishes to address the meeting concerning The Fresh Air Project.

2     Apologies

Apologies have been received from Mayor Dave Cull and Cr Mike Lord.

 

That the Committee:

 

Accepts the apologies from Mayor Dave Cull and Cr Mike Lord.

3     Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


Community and Culture Committee

6 August 2019

 

Declaration of Interest

 

  

 

EXECUTIVE SUMMARY

1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

 

2.         Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

RECOMMENDATIONS

That the Committee:

a)     Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected Members' Interests.

 

 

Attachments

 

Title

Page

a

Register of Interest

7

  



Community and Culture Committee

6 August 2019

 

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Community and Culture Committee

6 August 2019

 

Part A Reports

 

Otago Museum Report to Contributing Local Authorities - June 2019

Department: Community Services

 

 

 

 

EXECUTIVE SUMMARY

1          The attached report, prepared by Otago Museum, provides an update on the key activities to June 2019.

RECOMMENDATIONS

That the Committee:

a)     Notes the Otago Museum Report to Contributing Local Authorities to June 2019.

 

 

Signatories

Authoriser:

Nick Dixon - Group Manager Ara Toi

Attachments

 

Title

Page

a

Otago Museum Report to Contributing Local Authorities - June 2019

17

 

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report relates to providing local infrastructure and a public service and it is considered good-quality and cost-effective by monitoring activity.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no known implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no known implications, as funding for this activity is provided for in the LTP.

Financial considerations

No financial information presented.  The Council contributed funding of $4,120,405 plus GST in the 2018/19 year.

Significance

Significance has been assessed as low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

There has been no internal engagement.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no known implications for Community Boards.

 

 


Community and Culture Committee

6 August 2019

 

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Community and Culture Committee

6 August 2019

 

 

Youth Development activity update for February to August 2019

Department: Events and Community Development

 

 

 

 

EXECUTIVE SUMMARY

1          This report provides an update to the Community and Culture Committee on youth development activities supported by the Community Development team for the six months February to August 2019.  The six monthly report on youth development activity is provided as per an earlier request from the Committee.

2          Some highlights for the six months covered in this report include:

·        Launching the Ōtepoti Youth Vision

·        Supporting three young people to attend the Aspiring Leaders Forum

·        Supporting the Dunedin Youth Council with forthcoming planning.  A report from the Dunedin Youth Council is attached with report.

RECOMMENDATIONS

That the Committee:

a)     Notes the Youth Development Activity Update for February to August 2019.

 

 

BACKGROUND

3          The Community Development staff work in the youth development space; supporting the Dunedin Youth Council (12 to 18 years), the Youth Action Committee (18 to 24 years), and leadership programmes including the Aspiring Leaders Forum and Tuia.

4          Community Development staff have undertaken considerable work in the last two years to develop and launch the Ōtepoti Youth Vision. This work is now ongoing to implement the Vision.

DISCUSSION

Ōtepoti Youth Vision

5          The Ōtepoti Youth Vision (Appendix A) was launched on 16 May 2019 and celebrated with an event at Toitū Otago Settlers Museum. The culmination of two years of work by the Community Development team alongside numerous external stakeholders, the Ōtepoti Youth Vision encompasses principles and values for the city that youth would like Dunedin to be. The wording of the Vision was developed by youth in conjunction with Council staff and other stakeholders.

6          A competition was held for youth aged 12 – 24 years to design the artwork for the Ōtepoti Youth Vision. The competition was won by a local graphic design student.

7          On 16 May, 32 organisations and businesses became signatories to the Ōtepoti Youth Vision. A further five have since signed up to support and reflect the Youth Vision.  Staff are working with other organisations and businesses to gain traction across the wider community.

8          Signatories are listed in the table below.

Dunedin City Council

New Zealand Red Cross - Ōtepoti

Sport Otago

Dunedin Youth Council

Youthline Otago Inc.

Firebrand

Otago University Chinese Student Association (OUCSA)

Queen’s College

Department of Corrections

African Students Association (ASA)

Public Health South

Dunedin Pacifica Women

Otago Girls’ High School

Otago Youth Wellness Trust

Otago Corrections Facility

Dunedin Secondary Schools’ Partnership

University of Otago

Otago Neighbourhood Support

Volunteering Otago

Fire and Emergency NZ

Southern Heritage Trust

Otago Regional Council

Generation Zero Dunedin

Malcam Trust

WellSouth

Ministry of Education

Blueskin Resilient Communities Trust

OAR FM Dunedin

Otago Polytechnic

New Zealand Police

NZ Cadet Forces (Dunedin Units)

Youth Employment Success (YES)

Otago Community Trust

Rock Solid Dunedin

Dunedin Fringe Arts Trust

Otago Southland Employers’ Association

Ministry for Social Development

 

 

 

9          An Ōtepoti Youth Vision monitoring meeting will be held in November, co-led by the Dunedin Youth Council (DYC) and Community Development staff. This meeting will highlight the first six months of Vision implementation and what it looks like for organisations involved.

Dunedin Youth Council    

10        The Dunedin Youth Council (DYC) have provided a separate report (Appendix B), to which they will speak.

11        The DYC held its mid-year hui during the July school holidays to plan for the year ahead. Key activities for the next six months include recruitment of new members, an event to encourage knowledge about, and voting in the local government elections and co-leading the Ōtepoti Youth Vision monitoring meeting. Activities for 2020 include an event during Race Relations Week, an art/graffiti wall project and a volunteering activity.

12        Recruitment is a high priority for the DYC in the next three months, as five of the current members will finish their terms at the end of this year, leaving a total of seven schools in the City without representation.

13        The DYC meet fortnightly and provide feedback to a variety of stakeholders seeking youth input. The DYC have planned enhanced relationship building with their respective school councils to be able to provide improved feedback to these groups.

14        The DYC Chair and a DCC Community Advisor attended the Festival for the Future 2019, an emerging and inspiring leadership conference, in Wellington on 26 - 28 July.

Youth Action Committee

15        The Youth Action Committee (YAC) has been in hiatus for this reporting period. A meeting is scheduled with youth and community stakeholders to discuss the future of this group. Options include, but are not limited to, rejuvenating the YAC in the current format, changing the format or disestablishing the committee.

Aspiring Leaders

16        Since 2006, the Mayor, along with the Otago Community Trust, has sponsored young people (18 to 24 years) to attend the Aspiring Leaders Forum. The Forum on faith and values attempts to bridge the growing divide between our nation’s young people and its leaders through coming together in Wellington to debate and discuss the ideas and philosophies of leadership.  Members of Parliament host the Forum, but the focus is not purely politics; young people are encouraged to be better leaders in the areas of society they are engaged in, be it the arts, business, politics or sport.

17        This year, as some of the preferred candidates were already travelling to Wellington, the Council and the Otago Community Trust were able to send three delegates to the four-day Forum in Wellington, held 27 – 30 June 2019.  The three delegates, while all still studying, come from a diverse range of backgrounds and life experiences. The delegates will be making a verbal report to the Committee.

 Tuia

18        Tuia is a long term, intergenerational programme designed to develop and enhance the contributions of rangatahi Māori within communities throughout New Zealand. The programme builds a network of support for rangatahi to help them serve their communities well, while developing relationships between a diverse range of rangatahi throughout the country.

19        The Mayor’s office has supported this programme for more than five years. The selected rangatahi, chosen through an expression of interest process, develops a mutually beneficial mentoring relationship with the Mayor. This involves one-on-one meetings and participation in formal occasions. The aim is to provide both parties the opportunity to gain deeper insight into inter-generational issues, cultural values and experiences.

20        A Tuia representative was selected in February to be supported and mentored by the Mayor. The 2019 Tuia representative is an active member of Te Ara Whatu, a youth / rangatahi-led climate change organisation, and is an inspiring young indigenous leader.

21        Following the elections, the incoming Mayor will be consulted as to whether they want to continue to support this programme.

Other Youth Matters

22        Staff regularly attend meetings on youth related topics in the wider community, including the Child and Youth Network, the Mental Health Awareness Week organising committee and the Dunedin Collaboration Against Family Violence (DCAFV).

OPTIONS

23        Not applicable.  The report is for noting only.

 

Signatories

Author:

Clare McLennan-Kissel - Community Advisor

Authoriser:

Joy Gunn - Manager Events and Community Development

Nicola Pinfold - Group Manager Community and Planning

Sandy Graham - General Manager City Services

Attachments

 

Title

Page

a

Ōtepoti Youth Vision

55

b

Dunedin Youth Council Six Month Report - July

56

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision promotes the social well-being of communities in the present and for the future.

 

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

Work with youth development in the city fits under the Social Wellbeing Strategy. Youth are involved and participating in community and city-wide affairs, are contributing to celebrating Dunedin’s identity and cultural diversity, are gaining improved access to services through increased engagement with the city and its inhabitants and as below, are gaining more experience which could lead to improved employment opportunities. 

 

Youth development work is also contributing to the Economic Development, Environment, Arts and Culture and Parks and Recreation Strategies, and the Spatial Plan, through the Dunedin Youth Council being consulted on proposed and current projects and workstreams.

 

Supporting the development and implementation of the Ōtepoti Youth Vision also contributes to the Economic Development Strategy by encouraging businesses and organisations to consider youth when making decisions, and which could include supporting youth into internships or employment.

 

Māori Impact Statement

The Dunedin Youth Council has a mana whenua representative. This representation acknowledges the importance of the relationship with mana whenua in our City and the importance of partnership under Te Tiriti o Waitangi.

 

The Tuia programme supports leadership in rangatahi, also recognising the importance of partnership and participation through Te Tiriti o Waitangi.

Sustainability

There are no known implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no known implications.

Financial considerations

There are no known financial implications.

Significance

The decision to note this report is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

External stakeholders were consulted on the development of the Ōtepoti Youth Vision.

External stakeholders will also be consulted to determine the future of the Youth Action Committee.

External stakeholders regularly engage with the Dunedin Youth Council on issues and programmes occurring in the City. These have included Otago Regional Council, Southern DHB and Sport Otago.

Engagement - internal

Marketing and Communications assisted with the design, marketing, communications and web presence of the Ōtepoti Youth Vision. The Dunedin Youth Council has also engaged with Ara Toi staff on various arts projects, with City Development on the redevelopment of George Street and with Enterprise Dunedin.

Risks: Legal / Health and Safety etc.

There are no known risks identified.

Conflict of Interest

There is no known conflict of interest.

Community Boards

With the Dunedin City Council becoming signatory to the Ōtepoti Youth Vision, Community Boards also became signatories. Community Boards may wish to consider how they would like to reflect the Youth Vision within their work with communities.

 

 


Community and Culture Committee

6 August 2019

 

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Community and Culture Committee

6 August 2019

 

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Community and Culture Committee

6 August 2019

 

 

Funding Waste Minimisation Grants

Department: Waste and Environmental Solutions

 

 

 

 

EXECUTIVE SUMMARY

1          This report presents the Committee with learnings and observations from the first round of Waste Minimisation Small Grants, Waste Minimisation Community Project/Initiative Grants, and Waste Minimisation Innovation and Development (Commercial) Grants.

2          The report recommends increasing the Waste Minimisation Grants Funding in the 2019/20 financial year for both the Waste Minimisation Community Project/Initiative Grants and the Waste Minimisation Innovation and Development (Commercial) Grants.

RECOMMENDATIONS

That the Committee:

a)     Approves additional funding of $30,000 to the Waste Minimisation Project/Initiatives Grant and $30,000 to the Waste Minimisation Innovation and Development (Commercial) Grant, to be funded by the Waste Levy Funds returned to Council from the Ministry for the Environment.

b)     Notes staff will work with the Economic Development Unit, Start-up Dunedin, Chamber of Commerce, and  other business networks and communications channels to ensure the promotion of the Waste Minimisation Innovation and Development Fund reaches its target audience ahead of the September funding round. 

 

 

BACKGROUND

3          Dunedin is one of the world’s great small cities. The Dunedin City Council’s Waste Management and Minimisation Plan 2013 (WMMP) contributes to this by promoting sustainable waste and material resource management. 

4          Our vision is that Dunedin becomes a zero-waste city where resources are valued by the community, enhancing the health of or our environment, economy, and people.

5          The WMMP makes provision for grants to be allocated from waste levy funds received from the Ministry for the Environment in accordance with the Waste Minimisation Act (2008), specifically:

·        Part3, s32: A territorial authority may spend the levy money it receives only on matters to promote or achieve waste minimisation, and in accordance with its Waste Management and Minimisation Plan.

·        Part 4, s47: If authorised by its Waste Management and Minimisation Pan, a territorial authority may make grants or advances of money to any person, organisation, group or body of persons for the purpose of promoting or achieving waste management and minimisation.

6          The Waste Minimisation grants encourage the community and businesses to take up initiatives that reduce waste, recover resources, and support collaboration and innovation which contributes to building local capability. The WMMP objectives that support this are detailed below:

·        Objective 8: Dunedin communities and learning agencies are actively engaged in zero waste education and are empowered to act with local initiative.

·        Objective 9: Dunedin businesses minimise waste, are resource-efficient and demonstrate innovation which grows or attract sustainable market opportunities to the city.

7          The first DCC Waste Minimisation Grant Funding round took place in March 2019. For the purpose of this funding round the entire waste minimisation grant budget from the 2018/19 financial year was allocated to the March funding round. These Grants were;

·        Waste Minimisation Small Grants up to $500, open year-round, total annual allocation is $10,000

·        Waste Minimisation Community/Initiative Grant - Contestable funding up to $30,000

·        Waste Minimisation Innovation and Development (Commercial) Grant - Contestable funding up to $40,000

DISCUSSION

8          Observations from the first waste minimisation funding round are that the small grants seem to be appropriately apportioned, with a steady flow of applications and sufficient budget to meet demand.

9          The Waste Minimisation Community/Initiative Grant was oversubscribed, meaning all grant recipients received a reduced apportionment of funds across all applications in the March funding round. Staff believe this will continue to be the case as these community groups rely on grant funding to operate and grow.

10        The benefits of community initiatives are plentiful; they support grass-roots community action, encourage behaviour change towards waste minimisation, reuse and repurposing of materials. Additional benefits include transfer of skills, promoting cultural and community cohesion and building community resilience. This aligns with DCC’s Social Wellbeing Strategy by developing relationships to meet waste minimisation challenges in the city.

11        The Waste Minimisation Innovation and Development (Commercial) Grant received two funding applications in the March funding round, both related to composting facilities. One applicant put forward a strong case for funding and was able to demonstrate a well-researched business plan. The full $40,000 was allocated to the successful applicant.

12        Staff would like to generate more interest in the Waste Minimisation Innovation and Development (Commercial) Grant in future funding rounds. Business opportunities that address waste include providing new services, lean product design and resource recovery processing which ensures material resources are kept within a circular economy. The opportunity with the commercial sector is that they operate at scale and provide local jobs. This aligns with DCC’s Economic Development Strategy in support of new businesses opportunities and job development.

13        In order to promote and grow awareness within our community of Council’s waste minimisation grants, a meeting was held with staff from the DCC Economic Development team. This meeting led to a collaboration with Start-up Dunedin and subsequent DCC sponsorship for the ‘Waste Jam’ event which was held on the weekend of 6th and 7th July 2019. 

14        43 people attended the Waste Jam weekend in addition to 20 industry experts who made themselves available as a ‘Human Library’ to provide support and guidance which could be accessed by participants free of charge. Attendees maintained a high level of enthusiasm which resulted in the establishment of 12 teams with waste minimisation concepts requiring further development in readiness for a waste minimisation grant application in September 2019. A short summary of the 12 teams and their waste minimisation concept is Attachment A to this report. Staff have noted an increase in enquiries about the suite of Waste Minimisation Grants available and have concluded that this is due to good media coverage of the event and word of mouth post event.

15        A debrief meeting was held with the Start-up Dunedin team that provided valuable learnings. These learnings will be reflected in any future approach to engaging those specifically interested in the Waste Minimisation Innovation and Development (Commercial) Grant. It is likely that a targeted approach needs to be developed to ensure business awareness about this grant is raised via the right forums. Staff will investigate these communication channels before the release of this grant in September 2019.

16        The Central Government political environment is also receptive to innovative resource recovery projects with the Hon Minister for the Environment Eugenie Sage promoting sector growth, central government funding, and more recently Provincial Growth Funding. This is especially true when it aligns with Central Government waste priorities e.g. onshore plastic recycling facilities, construction and demolition and organic waste recovery, job creation, and infrastructure development in the regions.

OPTIONS

17        The suite of Waste Minimisation Grants that were released in March 2019 have proven to be of interest to individuals, community groups, learning agencies, and to a lesser degree commercial business.

18        Staff are satisfied that the Waste Minimisation Small Grant is serving the purpose intended.

19        The Waste Minimisation Community Project/Initiative Grant is not meeting current demand for funding as community groups with interest in waste minimisation and resource recovery are growing exponentially. This is grass roots movements that DCC could be further supporting. Community initiatives tend to be more nimble and able to quickly respond to the needs and wants of the community. For this reason, staff would like to increase the waste minimisation funding available in the Waste Minimisation Community/Initiative Grant fund to $60,000 in the form of 2 x $30,000 funding rounds (September and March) beginning in the 2019/20 financial year in line with Objective 8 of the WMMP.

20        The full potential of the Waste Minimisation Innovation and Development (Commercial) Fund is not yet realised. A meaningful amount of grant funding and a new approach to business engagement and communications needs to occur in order to attract the attention of businesses and determine the full potential of this grant.

21        There is a growing consumer demand for products and services that have environmental credentials; business to business (including government agencies) or business to consumer. This market opportunity is still reasonably untapped in the Otago/Southland Region and presents businesses with an opportunity to step into the market void. For this reason, staff would like to increase the Waste Minimisation Innovation and Development (Commercial) Grant to 1 x $70,000 in September beginning in the 2019/20 financial year and in line with Objective 9 of the WMMP.

22        The Waste Levy fund must be spent in accordance with the criteria of the Waste Minimisation Act (2008).  The fund has been underspent by Council in recent years and therefore there is sufficient income from waste levy returns in 2019/20 and subsequent budgets to cover the cost of the additional funding allocation to these grants.

Option One – Recommended Option

 

23        Increase the funding allocation for the Waste Minimisation Community Project/Initiative Grant from $30,000 to $60,000 consisting of two funding rounds in September and March beginning in the 2019/20 financial year.

24        Increase the funding allocation for the Waste Minimisation Innovation/Development Grant from $40,000 to $70,000 with one funding round beginning in the 2019/20 financial year.

Advantages

·        Supports an increasing grass roots movement and community empowerment, with small to medium projects able to be mobilised quickly with projects which may be able to be replicated via community networks through shared learnings and skill transfer.

·        Provides further incentive for businesses to innovate in the waste minimisation and resource recovery space, meet service level and market gaps, improve product design and build much needed processing plant, providing local jobs which build capacity and capability in the region.

Disadvantages

·        Council provides additional funds to entities for waste minimisation action, that it has limited control of.

Option Two – Status Quo

25        The Waste and Environment solutions team make no changes to the current grant funding structure.

Advantages

·        There are no adjustments to be made to the administration of Waste Minimisation Grant administration and budget allocation.

Disadvantages

·        It is likely that funding will be requested to maintain current levels of service and activity with little incentive to grow or expand on what activity is already taking place.

NEXT STEPS

26        Investigate the best pre-grant stakeholder and communications approach to the Waste Minimisation Innovation and Development (Commercial) Grant applicants with potential interest in the Waste Minimisation Innovation and Development Grant e.g. EDU/Start-up Dunedin, Chamber of Commerce, Industry Sector Groups, Business Networks, newsletters, and other engagement opportunities as they arise. 

27        Prepare for the September 2019 Grant Funding Round for both the Waste Minimisation Community Project/Initiative Grant and the Waste Minimisation Innovation and Development (Commercial) Grant applicants with potential interest in the Waste Minimisation Innovation and Development Grant.

 

 

Signatories

Author:

Catherine Irvine - Solid Waste Manager

Authoriser:

Chris Henderson - Group Manager Waste and Environmental Solutions

Simon Drew - General Manager Infrastructure Services

Attachments

 

Title

Page

a

Waste Jam 12 Teams and Concepts Summary

64

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision promotes the social, economic, environmental, and cultural well-being of communities in the present and for the future.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

Supports DCC’s Social Wellbeing, Economic Development, and Environment Strategies as it supports grass-root waste minimisation action and the retention of resource for community benefit.

Māori Impact Statement

Waste minimisation action whether it be community or commercial led, aligns with the Māori Principal of Kaitakitanga – providing stewardship of the community, protection of the environment and the retention of resource for future generations.

Sustainability

Aligns with Councils Waste Management and Minimisation Plan 2013 and Waste Futures Project.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The increase to Waste Minimisation Grants funding is not included in LTP/Annual Plan.

Provides an increase in grant funding which supports community initiatives and commercial activity in the city.

Financial considerations

The recommended option is unbudgeted. It would require an amendment to the 2019/20 annual plan budget. There is sufficient waste levy funding available to increase the grant allocation.

Significance

This decision is considered low in terms of the Council's Significance and Engagement Policy.

 

Engagement – external

Staff engaged with known community champions for waste minimisation, and Start-up Dunedin.

Engagement - internal

Staff have engaged with DCC staff involved in the grant administration process, Events and Community Development, and DCC Economic Development Unit

Risks: Legal / Health and Safety etc.

No known risks

Conflict of Interest

Any conflict of interest related to a grant application is noted at the time and managed accordingly

Community Boards

Community Boards will be emailed the link to Waste Minimisation Grants in the lead up to the September funding round. Staff are happy to present to interested Community Boards.

 

 


Community and Culture Committee

6 August 2019

 

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Community and Culture Committee

6 August 2019

 

 

South Dunedin Library and Community Complex Project Update

Department: Arts and Culture

 

 

 

 

EXECUTIVE SUMMARY

1          This report updates the Community and Culture Committee on the progress of the South Dunedin Library and Community Complex Project.

2          The report highlights the progress made on project planning and initial work on core project processes since the purchase of a site for the facility in March 2019. This work has occurred while negotiations with tenants leasing space identified for development are undertaken.

RECOMMENDATIONS

That the Committee:

a)     Notes the South Dunedin Library and Community Complex Project update

 

 

BACKGROUND

3          A site for development of the permanent South Dunedin Library and Community Complex was purchased by Council in March 2019. Located on the corner of King Edward Street and Macandrew Road, the site covers 4,900 m2 with a building footprint consisting of five conjoined buildings. Seven tenants are leasing space within the buildings. The location offers two street frontages, multiple access points and yard/car parking areas on site. The 83 parking spaces available are leased to tenants and neighbouring businesses. Attachment A shows the site layout, location of tenancies and associated parking spaces.

4          It is planned to locate the facility in the internal areas occupied by Pulse Accounting (278A King Edward Street – 125 m2), ParaRubber (280 King Edward Street – 258 m2) and Veggie Boys (64 Macandrew Road – 820 m2). This provides just over 1,200 m2 for development of the facility.

DISCUSSION

5          Work on the project to date has focused on negotiating with tenants to secure access to the planned location for development, drafting of project documents and planning and programming of design processes and construction works.

Tenant Negotiations

6          DCC Property has been negotiating with tenants to secure vacant possession for construction of the facility.

·        A tenancy exit agreement has been negotiated with Veggie Boys which provides access to the premises from 1 June 2020.

·        Negotiations with ParaRubber are yet to be completed.

7          Another tenant, Pulse Accounting has decided to terminate their tenancy from late August 2019, making additional street frontage space available on King Edward Street.

·    The South Dunedin Community Network will be using this space in the short term.

Building Surveys

8          Initial building survey work is underway with an asbestos survey due to be received in August 2019.

9          Further surveys will be carried out once tenant negotiations are complete.

Project Programme

10        A preliminary work programme has been mapped out and a high-level summary of this programme is shown below.  Project programming will be completed once dates for access to premises are confirmed. 

11        The programme has design work occurring in the 2019/20 year. Construction is likely to begin in early 2021 with the facility opening in the first half of 2022.

12        The project timeline recognises the importance of the design phase to ensure the facility meets the needs of the community. Putting more time into the design phase has resulted in a later opening date than previously estimated.

Project Stage

Approx. No. of Working Weeks

Project planning and initial document development

18

Design - concept, preliminary, developed and detailed design phases including co-design, engagement and approval processes

53

Preparation for construction - building consent, procurement, planning, tendering and contract mobilisation

21

Construction & fitout

56

Sign off and preparation for opening

8

 

Procurement

13        Procurement for the project occurs at three key points:

·        Concept design

·        Preliminary Design

·        Construction

14        Architects have been engaged for Concept Design work.

15        Procurement for design and construction work is being undertaken using the DCC’s Long Term Technical Engineering Support (LTES) panel.

16        Procurement of an artist for the Art in Infrastructure component of the project is also underway with an Expression of Interest document to be issued in August 2019.

Funding

17        A budget of $5.25 million was allocated for the project in the 2018-28 10 year plan.

18        Project funding was reprofiled in the 2019/20 Annual Plan to reflect the $4.75 million property purchase in 2019. An additional $500K was allocated the 2019/20 year to give a budget of $1 million for design and initial works.

19        Additional funding to complete the project will be sought in the 2020/21 Annual Plan.  Estimates for construction costs will be available by the end of the 2019, in time to report to the annual plan budget process.

Project Documents

20        Key project documents have been drafted including:

Draft functional brief

·        Based on feedback received from community consultation in 2004, 2010, 2014, and 2016.

·        This document informs architectural design work and will be updated following initial community engagement on concept design.

Creative narrative

·        This will inform architectural design and art in infrastructure work.

·        The creative narrative examines the history and identity of the South Dunedin area, community and site with intention of identifying place/people-based themes or narratives that can be integrated into facility design.

·        A cultural narrative for South Dunedin is being developed by Kai Tahu as part of the South Dunedin Futures project and will be shared with this project.

Community Pop-up

21        The lease for the South Dunedin Community Pop-Up is being extended so the library and other services can continue to operate from the Cargill Enterprises building on Hillside Road while the permanent facility is developed.

Facility Design

22        The key phases of the design process for the facility are outlined below:

·        Concept and Preliminary Design – these stages are spatial responses to the functional design brief with outputs such as drawings, 2d or 3d computer renderings or models. These stages show how requirements could fit in the available space and how the building will function.

·        Developed Design – development of the agreed concept into a final design where design ideas and details are tested and refined.

·        Detailed design – the developed design is taken forward to a drawing format and level of detail a contractor can build from, with details of construction and finishes illustrated.

Sustainable Design and Building

23        The facility design and construction are intended to achieve a Green Star Sustainable Building rating and provide an example of sustainable building and landscaping practice in South Dunedin.

Co-design

24        A community co-design process will be undertaken with selected community stakeholder representatives during Concept and Preliminary design phases of the project.

25        The objective of the co-design process is to ensure the facility meets the needs of the community and supports on-going utilisation to achieve identified community wellbeing outcomes for the project. 

26        Co-design panel participants will be identified from stakeholder groups representing sectors of the South Dunedin community including disability advocacy and support, older people, youth, migrant and refugee communities, Pasifika, Mana Whenua, residents, local businesses and support agencies.

·        This approach aims to achieve broader engagement reach in South Dunedin by accessing the information sharing and feedback capacity of the stakeholder networks associated with the selected representatives.

27        An external facilitator will be contracted to conduct the co-design process.

28        Co-design offers a new approach to finding consensus in decision-making. However, the process will still need to operate within the limits of spatial and budget constraints. 

29        Wider community engagement will occur during the design process to share progress and provide opportunities for residents to give feedback about the design and development of the facility.

Project Communications

30        Keeping the community updated about progress is a key project deliverable and information will be shared using a wide variety of media and locations.

·        A project page will be developed for the DCC website shortly.

·        It is planned to display information at the Hillside Rd Community Pop-up and on site as spaces are vacated.

·        Information will be available in print and electronic formats.

31        Initial communication about the project was undertaken when the site purchase was announced. Further communication is planned when tenant negotiations are completed. Regular updates will be provided thereafter.

Co-location

32        Development of the South Dunedin Library and Community complex offers opportunities for partnerships with community agencies and/or government organisations. 

33        At present project staff are gathering information from interested parties without making any commitment to participation. Confirmation of availability of appropriate space and development of criteria for selection of potential co-location partners is required before decision-making is progressed.

34        Recommendations for co-location will be reported to Council.

OPTIONS

35        Not applicable.

NEXT STEPS

36        Detailed project planning and design will continue.

37        Project communication will be stepped up, with the creation of a project web page on the DCC website and information displayed in the Community Pop-up and on site as spaces are vacated.

38        The co-design process will be progressed with an external facilitator appointed, and stakeholder representative selection undertaken.   

 

Signatories

Author:

Jane Nevill - Project Manager, South Dunedin Library and Community Complex

Authoriser:

Simon Pickford - General Manager Community Services

Attachments

 

Title

Page

a

Site Layout, Location of Tenancies and Carparking

73

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This report promotes democratic local decision making and action by, and on behalf of communities.

The development of a South Dunedin Library and Community Complex will result in a community facility intended to promote the social, economic, environmental and cultural well-being of South Dunedin communities in the present and for the future.

 

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

The development of a South Dunedin Library and Community Complex aligns with and supports the Council Strategic Framework through a number of the Council strategies.

Māori Impact Statement

Kai Tahu will be consulted on the development of the South Dunedin Library and Community Complex.

Sustainability

The development of the South Dunedin Library and Community Complex supports sustainable development through the provision of more accessible Council services, through the reuse of an existing building, through environmentally sustainable design for the facility and through the anticipated favourable impact of the facility on local social and economic development.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The 2018-28 10 year plan included a capital expenditure budget of $2.0m in 2019/20 and $3.25m in 2020/21 for the development of the South Dunedin Library and Community Complex. 

Financial considerations

The $5.25m budget allocated in the 10 year plan is noted above. During development of the 2019/20 Annual Plan this budget was increased by $500k and reprofiled to account for the $4.75m purchase cost of the site for the facility in the 2018/19 year and provide a budget of $1 million for initial work in 2019/20. Further funding for construction and fitout is to be sought in the 2020/21 Annual Plan process.

Significance

This report is considered low significance in terms of the Council’s Significance and Engagement Policy. The design of the facility of interest to the community and external engagement activity will reflect this.

Engagement – external

External engagement with stakeholders and the community was previously undertaken to assess community views on the service offering for the proposed facility.  Additional stakeholder and community engagement will be undertaken as the design of the facility moves forward.

Engagement - internal

There has been internal engagement on the development of the South Dunedin Library and Community Complex with a variety of council departments.

Risks: Legal / Health and Safety etc.

There are no significant legal or health and safety risks related to the information in this report.

Conflict of Interest

There are no identified conflicts of interest regarding the information in this report

Community Boards

There are no identified implications for Community Boards.

 

 


Community and Culture Committee

6 August 2019

 

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Community and Culture Committee

6 August 2019

 

 

Community and Culture Non-Financial Activity Report for the Quarter Ended 30 June 2019.

Department: Community and Planning and Ara Toi

 

 

 

 

EXECUTIVE SUMMARY

1          This report updates the Committee on key city, community, arts and culture outcomes for the quarter ended 30 June 2019.

2          Due to the timing of the Committee meeting, satisfaction statistics and visitation numbers reported in this report are for June 2019 only. Residents’ Opinion Survey data and visitation numbers for July and August will be reported at a later date.

3          Some highlights for the quarter detailed in the report include:

·          Implementation of the Housing Action Plan 2019 – 2039 commenced following it’s approval by Council in May.

·          Matariki – More than 30 events commemorating the Māori New Year were undertaken during the Puaka Matariki Festival 2019 (25 June – 9 July).

·          More than $500,000 was approved by the Grants Subcommittee for Premier and Major Community events, and $408,1000 was allocated to key and unique groups and projects through the City Service, City Project Grants.

·          A total of 109 arts projects totalling $632,903 have been funded in the 2018/19 financial year.

·          The exhibition Gordon Walters: New Vision, developed by DPAG in partnership with the Auckland Art Gallery was awarded best Art Exhibition in the 2019 at the Museums Aotearoa Annual Exhibition Awards.

·          An 18.3% increase in the number of participants in lifelong learning programmes conducted by the Dunedin Public Libraries in 2018/19, with 54,088 participants.

RECOMMENDATIONS

That the Committee:

a)     Notes the Community and Culture Non-Financial Activity Report for the Quarter ended 30 June 2019.

 

 

BACKGROUND

4          The Community and Planning group of activities works with other agencies to set the direction for managing Dunedin’s built and natural environment. It also works to enable a strong sense of community and social inclusion through the provision of advice and support to community groups and social agencies, and provides events for the enjoyment of residents and visitors.

5          The Arts and Culture group of activities operates Dunedin Public Libraries, the Dunedin Public Art Gallery, the Toitū Otago Settlers Museum, the Lan Yuan Dunedin Chinese Garden and the Olveston historic home.

DISCUSSION

6          The Residents’ Opinion Survey (ROS) is the principal mechanism by which the Council measures resident satisfaction with a wide range of its activities.

7          From July 2016 the ROS has been conducted on a continuous monthly basis, aiming to obtain around 100 responses each month, to replicate the average annual sample size
of around 1,200 obtained in previous years. The quarterly results in the graphs below generally reflect the responses of around 300 residents. A sample of 300 has an expected 95% confidence interval (margin of error) of +/- 5.7%, whereas the annual result for 2015/16 had a margin of error of +/- 2.5%. Results for the year will continue to be published in the annual ROS report at year end. Notable measures are listed in the balance of this report.

 

Satisfaction with Community

8          A 3% decrease in satisfaction with ‘Sense of Community within Local Neighbourhood’ was reported as at 30 June 2019.  There was a 2% decrease in satisfaction between the annual results for 2017/18 and 2018/19.

 

Satisfaction with Festivals and Events

9          A 4% increase in satisfaction with ‘City Festival and Events’ was reported at 30 June 2019. There was a 1% increase in satisfaction between the annual results for 2017/18 and 2018/19.

Satisfaction with Cultural Facilities

10        Resident satisfaction with the Dunedin Public Libraries as measured by the Resident’s Opinion Survey in June 2019 was 90%, achieving the annual performance target. A 1% increase in satisfaction was achieved between the annual results for 2017/18 and 2018/19.

11        A 5% increase in satisfaction with the Dunedin Public Art Gallery was reported as at 30 June 2019. A 3% increase in satisfaction was reported between the annual results for 2017/18 and 2018/19.

12        There was no change in satisfaction with Toitū Otago Settlers Museum at 30 June 2019. No change in satisfaction was reported between the annual results for 2017/18 and 2018/19.

13        An 8% decrease in satisfaction with Lan Yuan Dunedin Chinese Garden was reported as at 30 June 2019. A 4% decrease in satisfaction was reported between the annual results for 2017/18 and 2018/19.

14        A 2% decrease in satisfaction with Dunedin Olveston Historic Home was reported as at 30 June 2019. A 7% increase in satisfaction was reported between the annual results for 2017/18 and 2018/19.

Visitation Numbers

15        Dunedin Public Libraries – During 2018/19, the total number of physical visits to the Dunedin Public Libraries was 1,148,380 representing a decrease of 5,858 visits (-0.5%) compared with the number of physical visits in 2017/18 but exceeding the 2018/19 performance target of 1,100,000 visits. The percentage of residents who visited the Dunedin Public Libraries at least once per year during 2018/19, as measured by the Resident’s Opinion Survey, was 63%, exceeding the performance target of 60% but representing a decrease of 2% from the level of resident usage in 2017/18

16        During 2018/19, the number of participants in lifelong learning programmes conducted by the Dunedin Public Libraries was 54,088, exceeding the number of participants in 2017/18 by 8,382 (18.3%) and the annual performance target of 35,000. Lifelong learning programmes include any programme which contributes to the awareness, appreciation, understanding and use of library resources and the development of knowledge and skills which may assist and support members of the community of all ages to access and use public libraries for information, recreation and self-education. This includes library tours and visits, author visits and talks, storytime sessions, library instructional programmes on the use of equipment and resources, musical performances, theatrical performances, film screenings, exhibitions and displays, book chat and book discussion sessions as well as the books for babies’ programme.

17        Dunedin Public Art Gallery – During 2018/2019 there were a total of 229,128 visitors to the Dunedin Public Art Gallery against a target of 195,000. The percentage of residents who visited the Art Gallery at least once per year during 2018/19, as measured by the Resident’s Opinion Survey, was 60%, exceeding the performance target of 50%. Also measured in the ROS survey was the percentage of residents who visited and were satisfied with their experience which was 92%, exceeding a target of 90%.

18        Toitū Otago Settlers Museum – Total visitation to Toitū Otago Settlers Museum in 2018/2019 was 290,291, well exceeding the target of 250,000. The percentage of residents who visited Toitū at least once per year during 2018/19, as measured by the Resident’s Opinion Survey, was 71%, slightly less than the performance target of 75%. Also measured in the ROS survey was the percentage of residents who visited and were satisfied with their experience which was 94%, against a target of 95%.

19        Lan Yuan Dunedin Chinese Garden – The total number of visitors to Lan Yuan in 2018/2019 was 44,857 against a target of 40,000. Summer months tend to attract greater visitation with spikes recorded in the month of the Chinese New Year when Lan Yuan is the focal point of celebrations in the City. The percentage of residents who visited Lan Yuan at least once per year during 2018/19, as measured by the Resident’s Opinion Survey, was 23%, exceeding the performance target of 15%. Also measured in the ROS survey was the percentage of residents who visited and were satisfied with their experience which was 82%, against a target of 85%.

20        Dunedin Olveston Historic Home – The winter season is traditionally a quiet time for visitors and those that are visitors to the Dunedin and Olveston tend to be friends and family visiting locals, attendees at conferences as well as a few intrepid tourists moving around the South Island.    While the house remains open and staff continue to take visitors on tour the main focus is planning for the new season, the drop-in numbers enables staff to undertake more intensive cleaning and repairs to the house and grounds.  This year the emphasis was on upgrading components of the heating and security systems, both of which were overdue for replacement.

Major Initiatives

Community

21        South Dunedin Future – Community Advisors continue to attend the six weekly South Dunedin Stakeholders Group meeting as part of the range of engagements around South Dunedin Future. The DCC’s community engagement approach with South Dunedin has been the subject of research and feedback from Deep South-funded University of Otago researchers exploring best practice in Climate Change adaptation work.

22        A more detailed update on the South Dunedin Future project is provided in the quarterly update report to Planning and Environment Committee.

23        Migrant and Refugee Support - In the wake of the terrorist attack in Christchurch on 15 March 2019, staff are in discussions with around 20 groups in the city interested in addressing racism and discrimination. Discussions are at the initial stage. An informal working group has been established to discuss how wider community engagement / support can be obtained to address discrimination on the grounds of ethnicity, religion, disability, gender, sexual preference and age.

24        The DCC will continue to fund an interpreting service for former refugees and migrants, provided by the Southern District Health Board. The service was not as well utilised in 2018/19 as expected, although it only launched in March. Further promotion about the service will be undertaken to former refugees and migrants, and organisations working alongside them. The service provides free face-to-face interpreting for individuals and families needing support from non-government organisations, with more than 30 organisations able to utilise the service. 

25        Staff have continued to develop the ‘New to Dunedin’ section of the
DCC website, with a focus on appropriate information for former refugees and migrants arriving in the city. Staff have been working with external stakeholders to update information, following focus groups held with former refugees, migrants and volunteers who work with refugees earlier in 2019. The page updates are nearing completion and being translated into Arabic, Farsi and Chinese. The pages are expected to be live in September.

26        Following attendance at the Immigration New Zealand National Resettlement Forum in May representatives from Timaru and Ashburton (two of the country’s new resettlement centres) will visit Dunedin in August. The purpose of the visit is to discuss how resettlement is locally supported. In addition, Immigration New Zealand staff will visit Dunedin in mid-August to meet with community stakeholders and former refugees to obtain feedback and insight on community engagement needs.

27        Place Based Community Support - A Community Advisor continues to provide active support to place based community groups. On 5 August, Place Based Community Grants will open for application, and will close on 30 August. Applications must be for community-led development that takes a whole community approach within a geographical location.

28        Housing Action Plan 2019 – 2039 - Two roles will be recruited in the coming month to support the implementation of the Housing Action Plan 2019 – 2039 (the Plan) approved by Council in May.  One role will provide a navigator / red carpet service for people developing properties for accommodation purposes that contribute to addressing housing shortages. The other role will focus on ongoing coordination of the Plan’s delivery, in conjunction with departments within Council and outside organisations. The DCC’s internal housing group continues to meet and staff continue to provide information, on the Council’s regulatory processes and wider funding opportunities e.g. Ministry of Housing and Urban Development (MHUD), to people interested in developing housing.

29        Youth Development - A separate report from the Community Development team detailing Youth Development activities will be presented to the Community and Culture Committee.

30        Grants - On 26 June the Grants Subcommittee approved $508,700 to 10 events meeting the DCC’s Major Community Events criteria and two Premier events. On 3 July the Grants Subcommittee approved $408,100 to 22 organisations meeting the City Service, City grants criteria. Projects and services ranged from theatre projects to support for larger community organisations e.g. Age Concern, Volunteering Otago and Neighbourhood Support.

Events

31        City Activation - James’ Cameron’s international exhibition “Challenging the Deep” launched at the Otago Museum on 21 July. To support the exhibition’s launch, the DCC Events team planned for a community event in the Octagon focused around Dunedin based ocean and nature-based educators. Unfortunately, the event was cancelled due to inclement weather however there will be other opportunities to support the exhibition which runs till February 2020.

32        On 21 September 2019 Fleetwood Mac will play at Forsyth Barr Stadium. Planned city activation to support the concert will include an Octagon closure in conjunction with bars and hospitality providers, lighting and projection on to the Railway Station, lunch time concerts and evening circus performance and entertainment.

33        Puaka Matariki Festival 2019 - The 2019 Dunedin Puaka Matariki Festival ran from 25 June – 9 July. The Festival celebrates the Māori New Year; marking the return of the lone star Puaka and the star cluster Matariki to the skies. The citywide Festival programme included 35 events from Mosgiel to Port Chalmers –  strengthening whanaukataka (community bonds) through wānaka (sharing knowledge) and hākari (celebratory feasting).

34        Dunedin cultural institutions featured strongly in the Puaka Matariki Festival schedule. The Hocken Collection, City Library, Toitū Otago Settlers Museum, Otago Museum and the Dunedin Public Art Gallery (DPAG) hosted a wide range of wānaka, kōrero, film screenings and mahi toi events to celebrate the season. Local native flora was celebrated with Taonga Species: NZ Natives at the DPAG and Treasured Plants at the Dunedin Botanic Garden. Meanwhile the Community Art Gallery was home to the Pīata Mai Festival. This four-day celebration featured an arts exhibition, weaving workshops, kite making, kapa haka, a fashion show and networking event for local Māori businesses.

35        Masters Games - The Masters Games website and registration system have been updated ready for the Games Launch on 14 August 2019. In conjunction with Parafed Otago the 2020 New Zealand Masters Games will include 11 para events; existing sports such as athletics and swimming, as well as standalone events like wheelchair basketball. New sports for the 2020 New Zealand Masters Games will include Disc golf, Gutbuster and the return of the Half Marathon.

36        Enviroschools - Enviroschools participated in the Plastic Free July Beeswax Wrap workshops at Green Island, St Francis and Xavier schools with Waste and Environmental Solutions.

37        Upcoming events include:

·    Working with Mornington School and Bunnings to create a Peace Garden at the school on 2 August; a student led initiative in response to the 15 March terrorist attack in Christchurch.

·    Organising a Fairtrade morning tea on 13 August for staff in the DCC to mark Fairtrade Fortnight.

·    Matariki Tu Rākau Planting Days; 23 August at Waikouaiti and 5 September at Signal Hill.

39        Keep Dunedin Beautiful - Keep Dunedin Beautiful (KDB) hosted its annual awards at Dunedin Public Art Gallery on Thursday 27 June. During the awards 34 individuals, groups, businesses and schools were recognised for outstanding environmental volunteer work.

40        The Keep Dunedin Beautiful AGM will be held on Monday 2 September.

41        Keep Dunedin Beautiful organised a documentary screening and ran two workshops to make bags as part of the Plastic Free July. As part of the University of Otago’s OUSA Enviro Week, Keep Dunedin Beautiful participated in the Environmental Market Day educating students about recycling, volunteering and the importance of keeping our city litter free.

Cultural Initiatives

Ara Toi Ōtepoti

42        Arts Grants – The promotion, assessment and administration of arts grants, along with the assistance and advice provided to applicants remains a significant focus for the Ara Toi team. A total of 109 arts projects totalling $632,903 have been funded in the 2018/19 financial year.

43        Performing Arts Feasibility Study – Ara Toi staff have worked closely with consultants Charcoalblue and the performing arts community to complete the first phase of this project which focused on community consultation. This project is divided into three phases and a separate report will be delivered at the end of each phase: Phase Two – Options Analysis is due in August and Phase Three – Development of the Design of the Preferred Option is expected in September/October 2019.

44        Public Art Framework – Staff have collated feedback from the Public Art community
consultation and researched commissioning models to prepare for work in 2019/20. A potential project being investigated is a light or projection-based public artwork sited in the Octagon. A full creative brief will be developed in consultation with Aukaha.

45        Art and Creativity in Infrastructure (ACII) – The range of ACII projects underway include: the Ross Creek Art Project; assisting the New Zealand Transport Authority (NZTA) with artist’s Simon Kaan’s design for the retaining wall for the St Leonard’s to Port Chalmers cycleway project; drafting a creative narrative for the South Dunedin Library and Community Complex.

46        Discussions have commenced regarding the Peninsula Connection project; Te Rauone Reserve and Beach Replenishment and the installation of cultural signage at the Ōwheo bridge on the Ravensbourne cycleway.

47        Documentary Heritage – Staff have worked with local archivists across the city to lead a user survey of Dunedin archives and heritage collections which ran from 1 February - 30 June 2019. The information gathered from this survey will inform future planning for this area.

48        Dunedin Dream Brokerage – Staff have worked to establish Dunedin Dream Brokerage under the umbrella of the Otago Chamber of Commerce in partnership with the Otago Polytechnic. The focus is to promote increased mixed use of the city’s building stock and reduce vacant space by activating under-utilised buildings and spaces for creative purpose. The aim is to enable Dunedin Dream Brokerage to work more closely with the
performing arts community to facilitate central city access for rehearsal and performance, and with DCC’s Central City Plan.

49        BoostedIn the 2018/19 financial year, 13 Dunedin-based projects were completed with a 100% success rate. 628 donors raised $51,472.25, exceeding their target by an average of 107%.  Another 6 projects are either still live or in the pipeline. The Boosted Mentor facilitated 8 crowd-funded workshops with 181 participants.

50        Joy and Jeopardy Ara Toi hosted the third annual Joy and Jeopardy how-to arts funding hui in June 2019. A free 4-hour workshop brought together key arts funders and guest speakers to inform and advise creative practitioners about multiple funding options, with over 60 in attendance.

51        Vocational Pathways – Staff are meeting with local education stakeholders to discuss design and delivery models for a city-wide approach to providing vocational pathway advice and resources for the creative industries.

52        City of Literature - Key achievements in this reporting period include:

53        Dunedin UNESCO City of Literature Wild Writing Competition – Launched in late 2018 in partnership with Wild Dunedin Festival of Nature, with the best sentence describing something in nature that moved them to put pen to paper being turned into a postcard for the Wild Cards series. This competition celebrates the importance of the natural world to healthy communities, and uses literature to draw attention to sustainability as well as Dunedin’s extraordinary natural environment.

54        Lan Yuan Chinese Garden Essay Competition – Open to young Shanghai tertiary students who were coming to Dunedin to take part in the two-week educational scholarship programme organised by the Mayor’s Office. Winners received their prizes at a ceremony at Lan Yuan, and the parallel Dunedin competition for all secondary schools will close in late August 2019.

55        Cities of Literature Communications and Promotions Working Group – The Director City of Literature chairs the Working Group which is developing a website to showcase the regular collaborative projects and leverage literary tourism opportunities.

56        City of Literature Residency Programmes – Local writer Liz Breslin has been selected for the prestigious Kraków UNESCO City of Literature Residency Programme in Poland in 2019. Local writer David Howard has been selected for the inaugural Ulyanovsk UNESCO City of Literature Residency Programme in Russia in 2019. Both programmes are only available to emerging writers from UNESCO Cities of Literature.

57        Dunedin Writers & Readers Festival36 events with over 60 participants were offered from 9 to 12 May 2019, featuring many local writers and eight overseas guests including bestselling Irish novelist John Boyne, supported by Dublin UNESCO City of Literature; BAFTA and MOBO-winning UK hip-hop artist Akala; and Australian novelist Markus Zusak and Children’s Laureate Morris Gleitzman.

58        Little Landers Literature Programme – Local writer-illustrators Robyn Belton and Kathryn van Beek visited six low decile primary schools in May as part of the Programme, which sees Highlanders making repeat visits to the schools to encourage a love of reading. An additional te reo stream was led by two players who are fluent in te reo, and fluent primary school speakers, singing waiata, playing games, and reading books.

Dunedin Public Libraries

59        Babytime Sessions Commence in City LibraryA new literacy-based programme for babies is being trialled in the City Library. The Babytime programme is a 30-minute introduction to storytime for children under two and their caregivers where a librarian will share stories, music, finger plays and nursery rhymes to promote early literacy with activities and strategies that can be used at home. The community response to initial sessions has been very positive.

60        APNK Refresh – In July 2019, the APNK equipment and infrastructure that provides free access to the Internet through wifi and computers in all libraries will be upgraded as part of a national service refresh, with fixed and mobile devices installed. Libraries will also be receiving scanners and colour printers, and an increased number of mobile devices.

61        Stepping Up –The Library intends to increase the number and range of Stepping Up courses offered to the community to facilitate the development of computer skills to better access to information online. A key component on the Stepping Up programme is the Spark Jump module where a member of the community can obtain a free modem with 30Gb of data to assist them to access the Internet at home. As the data is used, it can be topped up by the individual recipient.

62        Mobile Library Services Review Implementation – There are plans to replace the current two bus-style vehicles that offer mobile library services, now over 28 years old and requiring increased maintenance, with one bus-style vehicle and a smaller van-style vehicle, as well as revamping the service timetable.  The Council has applied to the Energy Efficiency and Conservation Authority (EECA) for a grant to enable both vehicles to be fully electric, in alignment with Council’s sustainability agenda. The outcome of this funding application is anticipated on 31 July 2019 and the new timetable and vehicles will be in place by the first quarter of 2020.

63        City Library Refurbishment Project – Planning is underway to identify the priorities and key areas of focus for a refurbishment within the City Library in 2020/21, with funding of $1.9M in the Annual Plan. It is planned to develop a functional brief for this refurbishment by December 2019 to enable more detailed project planning before 2020/21.

64        South Dunedin Library and Community Complex – Following Council’s purchase of the site on the corner of King Edward Street and Macandrew Road in South Dunedin, planning is underway for the development of the permanent South Dunedin Library and Community Complex. This planning will continue throughout 2019/20.

65        Fine Free for Children Trial – From 1 July 2019, the Dunedin Public Libraries will be trialling ‘Fine Free’ for child and youth members of the library.  While there are already no overdue or holds charges for children, the trial will evaluate the removal of $2.50 account fees on items borrowed by children and returned after an account has been sent. These charges represent a significant financial barrier and disincentive for some families.  The replacement cost and associated charges will still apply for items not returned, lost or damaged. The anticipated reduction in revenue from the waiver of the $2.50 account fee will be offset by cost reductions achieved by debt follow up process efficiencies.

66        Library Facilities Upgrade Projects – The Council Property Services department is coordinating a number of maintenance projects to improve the City and Mosgiel Library buildings, including:

·    A major maintenance project to seal all roof and balcony areas;

·    Projects to ensure compliance with building consent and disability access, including upgrading lifts; and

·    Replacing the roof and improving the thermal stability of the Mosgiel Library commenced in June with anticipated completion by December 2019.

67        Dunedin Public Art Gallery – Highlights in 2018/2019 have been the exhibition Gordon Walters: New Vision, developed by the Art Gallery in partnership with the Auckland Art Gallery and toured to major institutions in New Zealand this year.  New Vision was awarded best Art Exhibition in the 2019 at the Museums Aotearoa Annual Exhibition Awards.

68        Toitū Otago Settlers Museum – The Museum has undertaken a series of projects commencing in September 2018 to address long standing issues in its collections area.  During 2018/19 staff at the Museum have been working through a backlog of unprocessed donations, reorganising the Large Collection Store, undertaking work on the Toitū Archives as well as the Costume and Textile holdings. Significant parts of the collections have also been re-valued. 

69        Lan Yuan Dunedin Chinese Garden – 2018/2019 has been a successful year at Lan Yuan. Visitation has been steady and revenue generation has been at record levels. 

70        Dunedin Olveston Historic Home – Winter is a time to focus on locals and a chance to give back in the spirit of the gift of the house to the city. This year the mid-winter music event had two very well attended concerts and an excellent review by the ODT critic.

OPTIONS

71        As this is an update report, there are no options.

NEXT STEPS

72        Key areas of focus for the Ara Toi group for the three months ahead will include:

·        Completion of the Feasibility study into the Performing Arts in Dunedin

·        Analysis of public usage of archive repositories throughout Dunedin and consideration of a collaborative approach to collection management and provisi0on of access to archives

·        Preparation of a functional brief for the development of the City Library

·        The team at Toitū will transition back to ‘business as usual’ from their focus of the last year on addressing the collections information backlog.

73        The Masters Games will “launch” on 14 August 2019. A key focus for the Games will be expansion of para sports into the Games. Around 5,000 participants are expected to compete in the Games from 1 – 9 February 2020.

74        Events staff are well underway with planning for a busy 10-day events period in the city during February, with Elton John, Queen concerts, Masters Games, and Waitangi Day all being held from 1 – 9 February 2020.  The 10-day period will be followed by an international women’s cricket match, and the annual Thieves Alley the following week.

75        Between September and December 2019, the Grants Subcommittee is due to allocate around $600,000 grants to groups undertaking work that supports social wellbeing and arts and culture within the community.  In addition, more than $500,000 will be allocated in Rates Relief to non-profit organisations.

76        Planning for the development of the permanent South Dunedin Library and Community Complex will continue throughout 2019/20.

 

Signatories

Author:

Nicola Pinfold - Group Manager Community and Planning

Nick Dixon - Group Manager Ara Toi

Authoriser:

Simon Pickford - General Manager Community Services

Sandy Graham - General Manager City Services

Attachments

There are no attachments for this report.

 


 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This report relates to a public service and it is considered good-quality and cost-effective.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

The Community and Culture portfolio of activities support the outcomes of a number of strategies.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

As an update report, there are no specific implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

As an update report, there are no specific implications for Annual Plan or Financial Strategies.

Financial considerations

As this is an administrative report, there are no financial considerations.

Significance

This update report is assessed as low significance under the Significance and Engagement Policy.

Engagement – external

As this is an update report, no external engagement has been undertaken.

Engagement - internal

As this is an update report, no internal engagement has been undertaken.

Risks: Legal / Health and Safety etc.

There are no identified risks

Conflict of Interest

There is no conflict of interest identified in respect to this report.

Community Boards

The updates in this report do not relate specifically to Community Boards but are likely to be of general interest to them.

 

 


Community and Culture Committee

6 August 2019

 

 

Ara Toi Ōtepoti and City of Literature Key Activities and Achievements

Department: Arts and Culture

 

 

 

 

EXECUTIVE SUMMARY

1          The purpose of this report is to update Council on Ara Toi Ōtepoti and City of Literature work from January – June 2019.

RECOMMENDATIONS

That the Committee:

a)     Notes the Ara Toi Ōtepoti and City of Literature report January - June 2019.

 

BACKGROUND

2          Ara Toi Ōtepoti: Our Creative Future: Dunedin’s Arts and Culture Strategy was adopted by Council in May 2015.  A fully staffed Ara Toi team was in place in October 2018 with an operations budget of $257,000 provided in the 2018/19 Annual Plan.  Ara Toi has strong connections with the 2013-23 Economic Development and Social Wellbeing Strategies.

3          Ara Toi meet quarterly with the Creative Dunedin Partnership who provide community feedback and guidance.

4          Ara Toi provides a framework and a direction for the development of arts and culture within Dunedin to realise the vision that ‘Dunedin is one of the world’s great small cities with arts and culture at its core’.

5          The four key strategic themes of Ara Toi are Identity Pride, Creative Economy, Access and Inclusion, and Inspired Connections. These themes collectively provide a focus for Dunedin to celebrate its creativity, to support the city’s creative sector, to enhance Dunedin’s place as a compelling destination, to include the whole community in creative activity and to connect with creative communities across New Zealand and internationally.

6          The City of Literature designation and the City of Literature activities are aligned with and exemplify the Ara Toi strategic themes of Inspired Connection (Networked Winner, Ambitious partner) and Creative Economy (Promote and Profile, World Class Player).

DISCUSSION

7          The work programmes for Ara Toi and the City of Literature build on the foundations laid from 2015/16 and have been expanded with the new Ara Toi team to include Art and Creativity in Infrastructure and other projects. A detailed list of activities and achievements during the period January – June 2019 is presented in attachment A.

8          A key area of focus for Ara Toi during the period January – June 2019 has been the Performing Arts Feasibility Study which has three phases. Phase One, community consultation has been completed with Phase Two, Options Analysis, in process.  The Professional Theatre Fund was offered again in the March funding round to ensure professional theatre continues to be developed and delivered in Dunedin.

9          The Art and Creativity in Infrastructure plan has been a focus for the team with a range of projects in development.  A highlight of this workstream includes a creative brief for the South Dunedin Library and Community Centre that was well received. Staff have also been working with the Urban Design team on the Glow event, along with a series of other shared infrastructure projects.

10        Staff have collated feedback from the Public Art community consultation and researched commissioning models to prepare for the first artwork in this programme in 2019/20.

11        The Ara Toi team have continued to support work by the Dunedin Dream Brokerage, Boosted crowd funding, Bring it Home (which promotes music and film making in Dunedin), the continuation of the Joy and Jeopardy funding hui and Creative Industries projects in Vocational Pathways. In partnership with Enterprise Dunedin, staff continue to provide business clinics and advice to creative enterprise people and projects.

12        Council approved a budget of $149,000 in the 2018/19 Annual Plan for the City of Literature work programme.

13        Key areas for the City of Literature during the period of January to June 2019 have been the inaugural Dunedin UNESCO City of Literature Wild Writing Competition in partnership with Wild Dunedin Festival of Nature; the development of content for a second tranche of 50 authors for the free City of Literature app, dtour, in partnership with the University of Otago’s Department of English and Linguistics; the selection of two Dunedin writers for City of Literature residencies in Kraków, Poland and Ulyanovsk, Russia; the Dunedin Writers & Readers Festival (9 to 12 May 2019) which offered 36 sessions including a selection of free events and workshops; and the Little Landers Literature programme, which saw Highlanders making repeat visits to low-decile schools to encourage a love of reading and this time included sessions in Te Reo led by two players who are fluent speakers.

14        There are no options.

NEXT STEPS

15        The Ara Toi team will continue work on the Performing Arts Feasibility Study, the Public Art Framework as well as Art and Creativity in Infrastructure projects in 2019/2020.

16        The UNESCO Cities of Literature Short Play Festival will be hosted by the University of Otago in September 2019. Playwrights, theatre companies, and tertiary Theatre or Drama programmes in other Cities of Literature are invited to send scripts or playwrights and actors, and to participate in the event. The Festival will allow contributors and participants to share their work with a wider international audience.

 

Signatories

Author:

Kirsten Glengarry - Relationship Manager – Creative Industries and Special Projects

Authoriser:

Simon Pickford - General Manager Community Services

Attachments

 

Title

Page

a

Ara Toi and City of Literature Key Activities and Achievements Report January - June 2019

99

 

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report relates to providing a public service in arts and culture and it is considered good-quality and cost effective.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

Ara Toi is one of the eight key strategies in the strategic framework and works in synergy with the other city strategies. The arts and culture actions can be expected to drive economic success and contribute to better social outcomes for the city.

 

The City of Literature supports activities that contribute to the four themes of Ara Toi and also supports other key strategies including the: Social Wellbeing Strategy in promoting ‘Connected People’ and ‘Vibrant and Cohesive Communities’ and the Economic Development Strategy by providing activities that support ‘Business Vitality’, ‘Alliances for Innovation’ ‘Linkages beyond our Borders’ and ‘A Compelling Destination’.

Māori Impact Statement

Ara Toi

Kai Tahu has been closely linked to the development of Ara Toi. Kai Tahu views are represented through membership of the Creative Dunedin Partnership.

 

City of Literature

The fundamental contribution of tangata whenua to the culture of Dunedin is recognised in the designation of the city as a UNESCO City of Literature.

Sustainability

Ara Toi

The implementation of Ara Toi supports more sustainable local economic development.

 

City of Literature

The City of Literature aims to increase cultural tourism and more sustainable local economic activity.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The 2018/19 Annual Plan included $245,000 funding for Ara Toi and $149,000 for the City of Literature.

Financial considerations

This report is for information only and there are no financial implications.

Significance

This report is for information only and is of low significance.

Engagement – external

There has been no external engagement in the development of this report. The activities undertaken in by Ara Toi and the City of Literature staff have provided input for this report.

Engagement - internal

Council staff from Ara Toi, City of Literature and Enterprise Dunedin provided input for this report.

Risks: Legal / Health and Safety etc.

There are no identified legal or health and safety risks related to the information in this report.

Conflict of Interest

No conflicts of interest have been identified regarding the information in this report.

Community Boards

Community Boards will be involved where Ara Toi and City of Literature projects are implemented in their area.

 

 


Community and Culture Committee

6 August 2019

 

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