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Mosgiel-Taieri Community Board
14 August 2019
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Part
A Reports
Library Activity Report
Department: Arts and Culture
EXECUTIVE SUMMARY
1 This
report provides a summary of the activities of the Dunedin Public Libraries
during 2018/19, with a focus on the Mosgiel Library.
2 The
report provides an overview and comment on library usage for 2018/19.
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RECOMMENDATIONS
That the Board:
a) Notes the
Library Activity Report
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BACKGROUND
3 Not
applicable
DISCUSSION
Operational
and Project Activities
Statistics
4 Total
loans for the period 1 July 2018 to 30 June 2019 were 1,218,133 representing a
decrease of 20,013 loans or -1.6% compared to the same period in 2017/18.
Decreased loans were recorded at the City and Mosgiel Libraries and on the
Bookbuses while increased loans were recorded at the Blueskin Bay, Port
Chalmers, South Dunedin and Waikouaiti Libraries.
5 Visitation
to Libraries was relatively stable in 2018/19 with a total of 1,148,380 visits,
down by 5,858 visits or -0.5% compared to 2017/18. Visitation to the Mosgiel
library increased by 2,019 visits or 1.4%.
6 A
total of 111,014 reference enquiries were received by Libraries during 2018/19
representing a decrease of 8,883 enquiries or -7.4% compared to the same period
in 2017/18. Reference enquiries at the Mosgiel library decreased by 1,595
enquiries or -15.1%.
7 The
total number of public programmes and participants at events across the Dunedin
Public Libraries increased to 2,329 programmes and 53,368 participants in
2018/19, up by 389 programmes (20.1%) and 8,382 participants (18.6%). The
number of events and participants at the Mosgiel Library followed this trend
with a total of 420 events (up by 10.2%) and 8,264 participants (up by 25.4%).
8 All
Dunedin Public Libraries provide free access to the Internet through a
partnership with the Aotearoa People’s Network Kaharoa (APNK) using
computers in libraries and wifi. In addition to APNK, four libraries (City,
Mosgiel, Port Chalmers and South Dunedin) are GigCity Wifi Hotspots. Due to a
change in provider, statistics are not available for the APNK wifi network, but
for the GigCity wifi, there was an increase of 14.4% in total wifi sessions to
a total of 2,540,043 for 2018/19, despite a decrease in the number of active
users by 3.5%. The number of GigWifi sessions at the Mosgiel Library increased
to a total of 523,948 in 2018/19 (up by 24.0%).
Service Centre
9 Usage
of the Mosgiel Library Service Centre increased in 2018/19 to a total of 5,450
transactions, up by 192 transactions or 3.7%, with animal registrations,
rubbish bag sales, parking ticket payments, rates recycle bin sales being the
busiest areas of activity.
Citywide Activities
Fine Free for Children Trial
10 From 1 July 2019, the Dunedin Public Libraries will be trialling
‘Fine Free’ for child and youth members of the library. While
there are already no overdue or holds charges for children, the trial will
evaluate the removal of $2.50 per item account fee on items borrowed by children
and then returned after an account has been sent. These charges represent a
significant financial barrier and disincentive for some families. The
replacement cost and associated charges will still apply for items not
returned, lost or damaged. The anticipated reduction in revenue from the waiver
of the $2.50 account fee will be offset by cost reductions achieved by debt
follow up process efficiencies.
Babytime Sessions Commence
in City Library
11 A
new literacy-based programme for babies was launched in the City Library. The
Babytime programme is a 30-minute introduction to storytime for children under
two and their caregivers where a librarian will share stories, music, finger
plays and nursery rhymes to promote early literacy with activities and
strategies that can be used at home. The community response to initial sessions
has been very positive.
Around the World in Eighty
Tales
12 The
Around the World in Eighty Tales storytelling festival has grown in
popularity and has now become an annual event with storytelling in Burundi,
Hindi, French, German, Italian, Turkish, Nepalese, NZSL, te Reo Maori and
Portuguese in the City Library on 30 March 2019. The festival has become a
family day with stories suitable for all ages. All stories were retold in
English. The festival this year also included performances by Kadodo West
African drummers, dancers from India and Kiribati, Rudolph Steiner's puppetry,
and Braille stories by That Blind Woman, Julie Woods.
2018 National Poetry Day
13 National
Poetry Day was celebrated on 24 August 2018 with an evening event featuring
Owen Marshall and Graeme Sydney which was attended by a total of 252 people.
Manjushri Sand Mandala
14 During
April 2019, Geshe from the Dhargyey Buddhist Centre in Dunedin were in the City
Library on a daily basis to create a beautiful Manjushri sand mandala, to speak
to members of the public on its philosophical importance, and to support an
educational programme by Libraries staff for a total of 240 students from eight
schools across the city over a three week period, in addition to approximately
100 people who attended the commencement and dissolution ceremonies.
2018 New Zealand
International Science Festival
15 The
Dunedin City Library and the South Dunedin Community Pop Up were key venues for
the 2018 New Zealand International Science Festival held in Dunedin from 6-15
July 2018, with a total of 1,054 participants at library venues.
Voices and Votes: A Tribute
to Women’s Suffrage
16 An
exhibition titled Voices and Votes paying tribute to 125 years of New Zealand
women’s suffrage was launched in August 2018. The exhibition showcases
early women writers and other creative women of the times to complement the
story of the women’s suffrage movement.
2019 UNESCO Dunedin City of
Literature Robert Burns Poetry Competition
17 The
prize winners of the 2019 Robert Burns Poetry Competition were announced on 25
January 2019, with a total of 66 entries across all three sections (Published
Poet, Unpublished Poet and Youth Poet). There was a dramatic increase in
the number of entries in the Youth Poet Section to a total of 36, resulting
from a series of workshops conducted by two Dunedin poets with secondary
schools on Burns work and writing in Scots.
2018/19 City of Readers
Programme
18 The
2018/19 Dunedin City of Literature Summer Reading Programme on the theme of
City of Readers concluded in February 2019 with a total of 733 registrations
for the programme, up from 498 registrations for the 2017/18 Summer Reading
Programme.
Mosgiel Library Activities
19 The
Mosgiel Library offers a broad range of regular public programmes including
Wriggle & Rhyme, Wriggle Time, Book Chat , Children’s Storytime
sessions and Lego Club.
20 The
Mosgiel Library has a reputation for interesting and varied displays, which
during the reporting period included Wild Dunedin, Easter, ANZAC Day,
Shakespeare, Dunedin Writers and Readers Festival, the World of Cinema, Queen
Victoria, Non-Emergency Contact for Police, Queen’s Birthday, Back to
School, Library Lovers Day, Deaf Week, hats, Swimsuits (1950’s), Evening
Dresses, Wedding Dresses & Formal Wear, Dunedin Race Relations, Hort talk
at the Botanic Gardens. The display during iD Fashion Week was extended for
four weeks to present the range of fashion items form the 1950’s and 1960’s
kindly provided by members of the community.
21 During
the April school holidays, the Mosgiel Library ran a Holiday Programme with
five events including string creations, template & printing, storycraft,
Lego day and Makespace with recycled creations. The programme attracted
50 children.
22 The
Mosgiel Library has been trialling a Reading to Dogs programme in
partnership with the SPCA and the Silverstream South Primary School over a
seven-week period. The objective of the programme is for children to improve
their reading ability and confidence by reading aloud to a dog. The pilot
programme is currently being evaluated.
Mobile Libraries
Mobile Library Review Implementation
23 A
project to refresh the mobile library service offered by the Dunedin Public
Libraries is in progress with plans to replace the current two bus style
vehicles, now over 28 years old and requiring increased maintenance, with one
bus style vehicle and a smaller van style vehicle, as well as revamping the
service timetable. The Council has applied to the Energy Efficiency and
Conservation Authority (EECA) for a grant to enable both vehicles to be fully
electric, in alignment with Council’s sustainability agenda and will
learn the outcome of this funding application on 31 July 2019. It is anticipated
that the new timetable and vehicles will be in place by the first quarter of
2020.
Hunt for the Wilderbus
24 In
January 2019, a special one-week programme titled ‘Hunt for the
Wilderbus’ was conducted where the Bookbus was parked in a different
holiday destination for the whole day. Destinations included outside the Otago
Museum, outside Toitu Otago Settlers Museum, at Brighton, Macandrew Bay, Marlow
Park and at the Gardens in North Dunedin. Over the six days, more than 1,700
people visited the Bookbus at its various locations. The objective of the
week-long programme was to promote the Bookbus service and explore the
community response to the Bookbus attending special events and programmes.
25 The
Bookbuses visit the Mosgiel Taieri area for one hour and forty minutes each
Wednesday, with stop locations and times are as follows:
Willow Park: 11.30am
– 12 noon
Brooklands: 1.15pm
– 2.00pm
Elmgrove: 2.15pm
– 2.40pm
Usage of the Mosgiel Bookbus stops
remain among the lowest in the schedule, with the proximity and level of
service provided by the Mosgiel Library and Service Centre being a key
determining factor.
Library Buildings
Mosgiel Library Re-Roofing Project
26 A
project to replace the roof and improve the thermal stability of the Mosgiel
Library commenced in June with anticipated completion by December 2019.
Then project will involve the construction of a new roof over the top of the
existing structure with the replacement of some skylights and the installation
of insulation and heat pumps to stabilise temperatures during winter and
summer. Associated with this project, the installation of exterior
lighting for the Library car park is being investigated.
South Dunedin Library and Community
Complex
27 The
South Dunedin Library and Community Complex project has progressed
significantly in 2018/19 with Council securing a site for the development in
March 2019. Purchased for $4.75M, the 4,581m2 property (land and
buildings) on the corner of King Edward Street and Macandrew Road has good
carparking, is close to bus services, is earthquake strengthened and provides a
street frontage on King Edward Street. It is planned to use existing buildings
on about 1,200m2 of the site for the library and community complex
and retain the tenants in the remainder of the building. A budget of
$5.25 million was provided in 10 year plan and additional funding to complete
the project will be considered in the 2020/21 Annual Plan process. Work
is underway on a preliminary design concept with $1M allocated for design, planning
and initial work in in 2019/20.
Library Facilities Upgrade
Projects
28 In
addition to its involvement in the South Dunedin Library and Community Complex
and the Mosgiel Library Re-Roofing Projects, the Council Property Services
department is coordinating a number of maintenance projects to improve the City
Library. A major maintenance project to seal all roof and balcony areas
while also repairing damaged areas on the concrete exterior in in progress with
anticipated completion by August 2019.
29 In
addition, projects to ensure compliance with building consent and disability
access will be undertaken. Simultaneously, a project to upgrade the three lifts
in the City Library building is in progress, with anticipated completion by
December 2019.
30 Planning
is also underway to identify the priorities and key areas of focus for a
refurbishment within the City Library in 2020/21, with funding of $1.9M in the
Annual Plan. It is planned to develop a functional brief for this refurbishment
by December 2019 to enable more detailed project planning before 2020/21.
OPTIONS
31 There
are no options as this report is for information only.
NEXT STEPS
32 There
are no next steps as this report is for information only.
Signatories
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Author:
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Bernie Hawke - Library Services Manager
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Authoriser:
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Simon Pickford - General Manager Community Services
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Attachments
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Title
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Page
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⇩a
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Library & Service
Centre Activity
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25
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SUMMARY OF CONSIDERATIONS
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Fit with purpose
of Local Government
This decision promotes the cultural
well-being of communities in the present and for the future.
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Fit with strategic
framework
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Contributes
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Detracts
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Not applicable
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Social Wellbeing Strategy
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☒
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☐
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☐
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Economic Development Strategy
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☒
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☐
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☐
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Environment Strategy
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☐
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☐
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☒
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Arts and Culture Strategy
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☒
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☐
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☐
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3 Waters Strategy
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☐
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☐
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☒
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Spatial Plan
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☐
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☐
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☒
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Integrated Transport Strategy
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☐
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☐
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☒
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Parks and Recreation Strategy
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☐
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☐
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☒
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Other strategic projects/policies/plans
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☐
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☐
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☐
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The information in this report supports the Social
Wellbeing Strategy by the role of libraries in promoting ‘Connected
People’ and ‘Vibrant and Cohesive Communities’; the
Economic Development Strategy by providing library resources and services
that support ‘Business Vitality’ and ‘Alliances for
Innovation’ as well as providing the library collection resources and public
programmes that support the Arts and Culture Strategy.
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Māori Impact
Statement
There are no known impacts for tangata whenua.
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Sustainability
There are no implications for sustainability
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LTP/Annual Plan /
Financial Strategy /Infrastructure Strategy
There are no LTP, Annual Plan of Financial Strategy
implications
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Financial
considerations
There are no financial implications
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Significance
The matters raised in this report are considered low
significance in terms of the Council’s Significance and Engagement
Policy
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Engagement –
external
There has been no external engagement
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Engagement -
internal
There has been no internal engagement
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Risks: Legal /
Health and Safety etc.
There are no identified legal or health and safety risks
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Conflict of
Interest
There are no known conflicts of interest
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Community Boards
The purpose of this report is to provide information to
the Community Board
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Mosgiel-Taieri Community
Board
14 August 2019
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Board Projects
Department: Civic
EXECUTIVE SUMMARY
1 Grants
Update
It is requested that the Board
give consideration to the distribution to the following projects from the
Board’s Discretionary:
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Berwick Outdoor Experience (Board Sponsorship)
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$500.00
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Planter Boxes – refer to item 9
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$2000.00
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Playground Brochure
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$707.25
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Chain Hills Trapping nothing received to date
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Honours Board in Mosgiel Library - not quotes
received to date
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2 Pride
in our Place
a) Silverstream
Valley Planting Project
Sarah
Davie-Nitis to provide a verbal update
b) Murray
Street Picnic Table
Joy Davis to provide a verbal
update
c) Taieri
Bloke Shed Seat Installation
Sarah Davie-Nitis to provide a
verbal update
3 The
Taieri Heritage Schools Project
Postponed until 2020.
4 Safe
Pedestrian and Cycle Accessways
Sarah Davie-Nitis to provide a verbal
update.
6 Celebrating
Local Excellence on the Taieri Project
Discussion on potential ways to
celebrate are underway. Next steps.
7 Mosgiel
and Taieri Emergency Group Activities
Sarah
to provide verbal update, Reminder the Community Guide is available online
at http://www.otagocdem.govt.nz/media/1176/mosgiel-taieri-emergency-response-guide-2018-booklet.pdf
Alternatively,
the printable version can be downloaded http://www.otagocdem.govt.nz/media/1177/mosgiel-taieri-emergency-response-guide-2018-printable.pdf
The
"SHORT FORM" will be distributed soon.
Roles
are looking great ... situations are vacant ...
8 The
Taieri Heritage Arts Trail (+ 2x key installations)
First installation to relate to
Celebrating local excellence (in the Memorial Gardens?)
Second installation progress
– Outram Charitable Trust
9 Beautification
(Planter Boxes)
Phillipa Bain to provide a verbal
update.
Note – communication
received from Mosgiel Rotary suggesting they are contemplating the following:
· The
Mosgiel-Taieri Community Board to fund the planting of the planter boxes for
2020 from its discretionary fund of up to $2,000.00
· The
Mosgiel Rotary Club with possible help from others to undertake the maintenance
and replanting from September 2019.
· The
Mosgiel Rotary Club to raise funds by way of donations; and on-the box
advertising to raise money for this and subsequent years maintenance costs.
· The
Mosgiel Rotary Club (and or) the Taieri Rotary Club will be allowed to
advertise with their Rotary Club names and the Rotary Logo together with any
sponsors names and/or logos.
10 Playgrounds
Brochure
Existing map and quote attached
for the Board’s consideration. (attachment A)
11 Digitisation
of the Taieri Herald
Martin Dillon is an apology for
this meeting.
12 Relocation
and update of the “Elected Members’ Honour Board”
Martin Dillon is an apology for
this meeting.
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RECOMMENDATIONS
That the Board:
a) Notes the
Board Project Updates
b) Considers
the allocation of the Board’s discretionary fund to Board projects.
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Attachments
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Title
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Page
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⇩a
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Playgrounds Brochure
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47
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