Agenda of Otago Peninsula Community Board

Otago Peninsula Community Board

8 August 2019

Otago Peninsula Community Board

MINUTES

Minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Thursday 20 June 2019, commencing at 10.05 am

PRESENT

Chairperson	Paul Pope
Deputy Chairperson	Hoani Langsbury
Members	Lox Kellas	Graham McArthur
	Christine Neill	Edna Stevenson
	Cr Andrew Whiley

IN ATTENDANCE
Senior Officer	Chris Henderson, Group Manager Waste and Environmental Solutions; Richard Saunders, Group Manager Transport.

Governance Support Officer Lauren McDonald

1 Opening

Edna Stevenson opened the meeting with a reflection on volunteers in the community and advised it was National Volunteers Week. She spoke in particular of the work done by the volunteer fire service members. She reflected that it was “the level of volunteer work done in the community which made the community what it is”.

2 Public Forum

2.1 Public Forum

Otago Regional Council (ORBus)

ORBus Brand leader - Public Transport, Frederique Gulcher, and Team Leader Transport, Julian Phillips attended to speak on public transport services to the Otago Peninsula.

Lox Kellas declared a potential conflict of interest as his daughter was a member of the ORC Transport team. Mr Phillips acknowledged that there was perceived conflict for ORC also and therefore Ms Kellas was not in attendance.

Discussion was held on matters of concern to the community for the peninsula bus service including: flexibility of the scheduled services, extension of the regular service from Harington Point to Taiaroa Head, improved bus service connections with tourist operators, real-time alert system, need for increased availability of bike storage on the peninsula buses, bi-cultural signage on bus stops and school children ID card requirements.

Mr Phillips responded to questions from board members and advised the Board to place a submission to the upcoming Regional Public Transport Plan Review, about an extended service from Harington Point to Taiaroa Head.

Action: The Chair to write on behalf of the Board to the ORC Transport team with the concerns raised, for a response.

Action: Regional Public Transport Plan (RPTP) review to be added to the Board’s action list

2.2 Fulton Hogan - Peninsula Connection Project update

Brett Paterson, Project Manager and Lydia Perkins, Site/Environmental Engineer provide an update on the Peninsula Connection Project works and noted two concerns by the board for investigation (emergency boat ramp access at Portobello, and bollards).

3 Apologies

No apologies were advised.

4 Confirmation of agenda

Moved (Chairperson Paul Pope/Cr Andrew Whiley):

That the Board:

Confirms the agenda without addition or alteration

Motion carried (OPCB/2019/028)

5 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Hoani Langsbury declared an interest as a Trustee of Predator Free Dunedin.

Moved (Chairperson Paul Pope/Cr Andrew Whiley):

That the Board:

a) Amends the Elected Members' Interest Register attached and

b) Amends the proposed management plan for Elected Members' Interests.

Motion carried (OPCB/2019/029)

6 Confirmation of Minutes

6.1 Otago Peninsula Community Board meeting - 2 May 2019

Moved (Member Christine Neill/Member Graham McArthur):

That the Board:

Confirms the public part of the minutes of the Otago Peninsula Community Board meeting held on 2 May 2019 as a correct record.

Motion carried (OPCB/2019/030)

Part A Reports

7 Scholarship Grant feedback
	A presentation by Hannah Cross on her attendance at the 2019 International Ice Hockey Federation Women’s World Championships tournament with funding contribution through the Otago Peninsula Community Board scholarship grant.
	Hannah thanked the Board for its scholarship contribution to allow her to attend the 2019 International Ice Hockey Federation Women’s World Championships tournament. She shared details from her experiences at the pre-tournament training camp in Austria, the teams New Zealand competed against in the Pool 2B division (Turkey, Iceland, Romania, Croatia and Chinese Taipei), with the New Zealand team gaining a 2^nd place (silver) placing for the division.

8 Otago Civil Defence Emergency Management - Presentation

Mr Paul Allen, Emergency Management Officer provided an update on progress with community response plans, communications materials available and expectations of communities in an emergency event (such as flood, earthquake, tsunami, landslide and fire)

Mr Allen circulated examples of the Community Guide to Emergencies for the Southern Coastal Dunedin and the Otago Peninsula guide, which would be distributed to every household. He advised that the map for the peninsula guide was still to be finalised, which would indicate the tsunami evaluation zones, evocation points, road and evacuations routes. Mr Allen asked for community assistance in outlining the main roads for use in an emergency for the maps (e.g. Highcliff and Portobello roads).

Action: Lox and Paul to arrange community meetings to assist in completing the detail required for the Community Guide to Emergencies.

The Chair requested that board members attend these community meetings where possible.

9 Governance Support Officer's Report
		1 The report informed the Board of activities relevant to the Board area including: a) Project Fund balance as at 20 June 2019 of $1,553.60 b) Playground update b) Correspondence c) Action Lists d) Working Parties Update
		Action Lists Group Manager, Richard Saunders spoke to the Transport/3 Waters action list items and provided a general overview of the work currently underway for the Peninsula Connection Project, including: pathway options, review of speed restrictions, NZTA funding impacts on minor improvement projects. Working Parties Updates: Keep Dunedin Beautiful (KDB)– Graeme McArthur advised that Board members were invited to attend the KDB Awards on 27 June 2019, 4pm at the Art Gallery. He advised the Trees for Families day was well attended on Mother’s Day (12 May). Mural art work on the Beaconsfield bus shelter was on track. KDB to put out five possible mural designs for community feedback. Rural Roads – Lox Kellas provided an update on rural roads as: · Highcliff Rd - Repair of pot holes completed. · Sandymount Road - Increasing corrugation from end of seal at lime kiln to Ridge Rd · Hoopers Inlet - Increasing corrugation from intersection Sandymount Rd to edge of inlet · Allans Beach Rd - Starting to cut out again · Weir Rd -Attention needed · Papanui Inlet Rd - Repairs to sea wall blow out targeted for repairs. Siting needed. · Cape Saunders Rd - Urgent repairs at 3-month-old construction site – near recent slip Action: Lox Kellas to speak with the contractor, Terry Taylor about the road contract work. Otago Harbour Lox advised he had met with the ORC Harbourmaster (Mr Steve Rushbrook). The Harbour master outlined the pile refurbishment work being completed in the main channel and that new beacons and signage were being investigated. Mr Rushbrook requested the Board’s support for the reporting of incidents on the harbour, which in turn would support identifying and mitigating safety issues, via a national database. Actions (Lox Kellas): · to co-ordinate a tour of peninsula with Harbourmaster to outline work in progress. · to extend an invitation to the Harbourmaster to attend an upcoming Board meeting. Christine Neill advised that the recycling depot was working well but that she had concerns about the safety of the Portobello Deli to Coronation Hall pathway due to high tide dislodging stones into the harbour. Action: Christine to email Richard Saunders and “cc” Paul Pope and Lauren McDonald (GSO), for inclusion in the action list. Edna Stevenson advised regarding the Conway Street issue, that Port Otago Ltd were awaiting a letter of support from the Dept of Conservation. Wellers Rock – that planning has been confirmed. Hoani Langsbury – no update provided.
		Moved (Chairperson Paul Pope/Member Lox Kellas): That the Board: Request that Council review policy and consider the residential area of Harington Point and Otakou as prohibited areas for freedom camping. Motion carried (OPCB/2019/031) Group Manager Waste and Environmental Solutions, Chris Henderson advised that it would need to be considered as part of a review of the Freedom Camping Bylaw.

	Moved (Chairperson Paul Pope/Member Edna Stevenson): That the Board: a) Notes the Governance Support Officer’s Report b) Amends the Action Lists as appropriate Motion carried (OPCB/2019/032)

10 Funding Applications
	Discussion was held on the four funding applications for consideration for final meeting of the 2018-2019 Financial Year. The project fund balance was confirmed as $1,553.60. 1 Caselberg Trust – Artist’s Studio and related landscaping. A reconsideration of the funding application of $3,000.00 which was “left to lie on the table” from the 2 May 2019 meeting. The item was “uplifted from the table” and members agreed to provide a grant of $1,000.00 to the Caselberg Trust, as a full and final grant payment, in the 2019/2020 financial year, commencing 1 July 2019. Payment to be made after 1 July 2019. 2 Otago Peninsula Museum and Historical Society (OPMHS). A request of $500.00 towards the restoration, maintenance and display of the Krupp Field Gun, which had been originally presented to the Portobello Community in 1919. The funding request was reduced to $500.00 (from original request of $1,000) as a $500.00 Bendigo Trust grant had been received since the application submitted to the Board. The Chair declared an interest as he is a member of the OPMHS committee. It was agreed to provide a grant of $500.00. 3 New Zealand Sea Lion Trust – A funding request in support of recording an oral history of the first-person account of the discovery of “Mum” the sea lion by George McIntosh in 1993. Funding request of $750.00. Discussion was held on who the beneficiaries were of the proposed project. It was agreed to provide a grant of $750.00. 4 Scholarship Application from Phoebe Whittam to attend the 10 Day Development Voyage on board the Spirit of New Zealand, 27 December 2019 to 6 January 2020. Funding request of $300.00 The Chairman requested the Board consider the scholarship application. He acknowledged that the Board generally only granted two scholarships per financial year but that this application had just been received and that the Board had available funding in the 2018/19 financial year to grant. It was agreed to support the scholarship grant request of $300.00. The Chairman noted that any remaining funds (estimated at $53.60) be provided as a grant to the Portobello Voluntary Fire Brigade.
	Moved (Chairperson Paul Pope/Member Lox Kellas): That the Board: Grants the Caselberg Trust the amount of $1,000.00 in the financial year commencing 1 July 2019. Notes the funding as a final grant contribution from the Board for the Artist’s Studio project Motion carried (OPCB/2019/033)
	Moved (Deputy Chairperson Hoani Langsbury/Member Graham McArthur): That the Board: Grants Otago Peninsula Museum and Historical Society the amount of $500.00 for the restoration, maintenance and display of the Krupp Field Gun Motion carried (OPCB/2019/034)
	Moved (Deputy Chairperson Hoani Langsbury/Member Christine Neill): That the Board: Grants the New Zealand Sea Lion Trust for the Seal Lion Oral History Project the amount of $750.00 Motion carried (OPCB/2019/035)
	Moved (Cr Andrew Whiley/Member Edna Stevenson): That the Board: Grants a Scholarship of $300.00 for Phoebe Whittam in support of the Spirt of New Zealand Voyage, December 2019 Motion carried (OPCB/2019/036)

	Moved (Member Lox Kellas/Member Edna Stevenson): That the Board: Grants the funding balance of $53.60 to the Portobello Volunteer Fire Brigade Motion carried (OPCB/2019/037)

11 Councillor's Update

Councillor Andrew Whiley provided an update on matters of interest to the Board, including Council approval of a 5.3% rates increase. An increase in funding for the peninsula road safety improvements and the George Street upgrade as part of the Central City Plan.

Moved (Chairperson Paul Pope/Member Graham McArthur):

That the Board:

a) Notes the report from Cr Whiley.

Motion carried (OPCB/2019/038)

12 Chairperson's Report

The Chairperson provided a verbal update on the following matters:

· Ocean Grove Recreation Hall (Tomahawk School) site. He advised that the community preferred that Council consult with the whole community and not just with an appointed community committee

· Sea Lion Forum – the matter was discussed under item 10 – funding applications

· Sister City Relationship opportunity. The Chair advised of a request he had received from a member of the Portobello community to establish a sister city/friendship relationship with a town in Tanzania. After discussion it was agreed for the Board to ask Council about how to progress a friendship relationship with Tanzania.

· Feedback on Peninsula Connection (Broad Bay to Portobello) road opening celebration

· 2019 Local Body Elections – The Chairman confirmed his intention to stand for the community board, and to continue as Chairperson if the new Board wished it. He advised the nominations opened on 19 July 2019.

The Chairman advised he would arrange for community advertising of the tree logs (based at the domain) as available for fundraising.

Moved (Chairperson Paul Pope/Member Edna Stevenson):

That the Board:

a) Notes the update from the Chairperson.

Motion carried (OPCB/2019/039)

13 Items for Consideration by the Chair

Peninsula Bus Service.

Action: The Chairman to write to the Otago Regional Council seeking an extension of the peninsula bus service to Taiaroa Head

The date of next meeting was confirmed as Thursday, 8 August 2019, 10:00am.

The meeting concluded at 12:25pm.

..............................................

CHAIRPERSON

Otago Peninsula Community Board

8 August 2019

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Otago Peninsula Community Board of activities relevant to the Board area including:

a) Project Fund

b) Correspondence

c) Action Lists

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report

b) Amends the Action Lists as appropriate

project fund

2 Account expenditure for the 2018-2019 Financial Year:

Meeting Date	Amount	Recipient/Purpose
23 August 2018	$848.40	Otago Peninsula Trust – Glenfalloch Night Garden Project
	$1,500.00	Scott Hall Committee – new oven
	$75.00	Flowers
27 September 2018	$500.00	The Caselberg Trust – towards materials to complete the landscaping
15 November 2018	$320.00	Broad Bay Community Centre – towards newsletter
	$1,776.00	Portobello School – replacement of faulty chemical dosing system at pool.

Meeting Date	Amount	Recipient/Purpose
31 January 2019	$320.00	Scholarship funding for Tasman Charteris-Wright
14 March 2019	$300.00	Scholarship funding for Hannah Cross
	$2,617.00	Broad Bay Boating Club – grant funding
	$190.00	ANZAC Day wreath for Macandrew Bay
2 May 2019		No funding was allocated
20 June 2019	$500.00	Otago Peninsula Museum and Historical Society – Krupp Field Gun restoration and display
	$750.00	NZ Seal Lion Trust – grant for oral history recording project
	$300.00	Scholarship Funding for Phoebe Whittam
TOTAL	$9,996.40	(Balance $3.60 – unspent funding not carried into 2019/2020 FY)

3 The following expenditure made to date for this financial year (2019-2020):

Meeting Date	Amount	Recipient/Purpose
20 June 2019	$1,000.00	Caselburg Trust – Artist Studio (final grant contribution)
TOTAL	$1,000.00

correspondence

Incoming:

· Update from Jim Shanks, Project Convenor for the Harington Point Community Society on the install of the second fire water tank.

· Email from Maria Sleeman, DCC Property Officer, Community and Civic – Harwood Hall (Attachment to Chairperson’s Report)

· DCC Freedom Camping End of Season Report – 2018/19 (sent to Board Chair on 24/7/19)

· Property Services update of the Ocean Grove Recreation Hall (Grants Braes Football Club). (Attachment to Chairperson’s Report)

ACTION LISTS

4 An update on outstanding matters for Transport/3Waters, Parks and Recreation is provided in Attachments C and D.

Signatories

Author:	Lauren McDonald - Governance Support Officer
Authoriser:	Sharon Bodeker - Team Leader Civic

Attachments

	Title	Page
⇩a	Harington Point - second fire water tank	32
⇩b	End of Season Freedon Camping Report 2018/2019	33
⇩c	Transport Action List Update - August 2019	39
⇩d	Parks and Recreation Action List - August 2019	45

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known implications for tangata whenua

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

Otago Peninsula Community Board

8 August 2019

Library Activity Report

Department: Arts and Culture

EXECUTIVE SUMMARY

1 This report provides a summary of the activities of the Dunedin Public Libraries during 2018/19, with a focus on the activities Bookbus service.

2 The report provides an overview and comment on library usage for 2018/19.

RECOMMENDATIONS

That the Board:

a) Notes the Library Activity Report

BACKGROUND

3 Not applicable

DISCUSSION

Operational and Project Activities

Statistics

4 Total loans for the period 1 July 2018 to 30 June 2019 were 1,218,133 representing a decrease of 20,013 loans or -1.6% compared to the same period in 2017/18. Decreased loans were recorded at the City and Mosgiel Libraries and on the Bookbuses while increased loans were recorded at the Blueskin Bay, Port Chalmers, South Dunedin and Waikouaiti Libraries.

5 Visitation to Libraries was relatively stable in 2018/19 with a total of 1,148,380 visits, down by 5,858 visits or -0.5% compared to 2017/18. Visitation to the Bookbuses was down by 6,023 visits or – 8.9%.

6 A total of 111,014 reference enquiries were received by Libraries during 2018/19 representing a decrease of 8,883 enquiries or -7.4% compared to the same period in 2017/18. Increased reference enquiries were recorded on the Bookbuses (up by 121 enquiries or 0.6%).

7 The total number of public programmes and participants at events across the Dunedin Public Libraries increased to 2,329 programmes and 53,368 participants in 2018/19, up by 389 programmes (20.1%) and 8,382 participants (18.6%). The number of events and participants on the Bookbuses increased by 1,715 participants (145.2%), due primarily to the Hunt for the Wilderbus programme in January 2019.

8 All Dunedin Public Libraries provide free access to the Internet through a partnership with the Aotearoa People’s Network Kaharoa (APNK) using computers in libraries and wifi. In addition to APNK, four libraries (City, Mosgiel, Port Chalmers and South Dunedin) are GigCity Wifi Hotspots. Due to a change in provider, statistics are not available for the APNK wifi network, but for the GigCity wifi, there was an increase of 14.4% in total wifi sessions to a total of 2,540,043 for 2018/19, despite a decrease in the number of active users by 3.5%.

Citywide Activities

Fine Free for Children Trial

9 From 1 July 2019, the Dunedin Public Libraries will be trialling ‘Fine Free’ for child and youth members of the library. While there are already no overdue or holds charges for children, the trial will evaluate the removal of $2.50 per item account fee on items borrowed by children and then returned after an account has been sent. These charges represent a significant financial barrier and disincentive for some families. The replacement cost and associated charges will still apply for items not returned, lost or damaged. The anticipated reduction in revenue from the waiver of the $2.50 account fee will be offset by cost reductions achieved by debt follow up process efficiencies.

Babytime Sessions Commence in City Library

10 A new literacy-based programme for babies was launched in the City Library. The Babytime programme is a 30-minute introduction to storytime for children under two and their caregivers where a librarian will share stories, music, finger plays and nursery rhymes to promote early literacy with activities and strategies that can be used at home. The community response to initial sessions has been very positive.

Around the World in Eighty Tales

11 The Around the World in Eighty Tales storytelling festival has grown in popularity and has now become an annual event with storytelling in Burundi, Hindi, French, German, Italian, Turkish, Nepalese, NZSL, te Reo Maori and Portuguese in the City Library on 30 March 2019. The festival has become a family day with stories suitable for all ages. All stories were retold in English. The festival this year also included performances by Kadodo West African drummers, dancers from India and Kiribati, Rudolph Steiner's puppetry, and Braille stories by ‘That Blind Woman’, Julie Woods.

2018 National Poetry Day

12 National Poetry Day was celebrated on 24 August 2018 with an evening event featuring Owen Marshall and Graeme Sydney which was attended by a total of 252 people.

Manjushri Sand Mandala

13 During April 2019, Geshe from the Dhargyey Buddhist Centre in Dunedin were in the City Library on a daily basis to create a beautiful Manjushri sand mandala, to speak to members of the public on its philosophical importance, and to support an educational programme by Libraries staff for a total of 240 students from eight schools across the city over a three week period, in addition to approximately 100 people who attended the commencement and dissolution ceremonies.

2018 New Zealand International Science Festival

14 The Dunedin City Library and the South Dunedin Community Pop Up were key venues for the 2018 New Zealand International Science Festival held in Dunedin from 6-15 July 2018, with a total of 1,054 participants at library venues.

Voices and Votes: A Tribute to Women’s Suffrage

15 An exhibition titled Voices and Votes paying tribute to 125 years of New Zealand women’s suffrage was launched in August 2018. The exhibition showcases early women writers and other creative women of the times to complement the story of the women’s suffrage movement.

2019 UNESCO Dunedin City of Literature Robert Burns Poetry Competition

16 The prize winners of the 2019 Robert Burns Poetry Competition were announced on 25 January 2019, with a total of 66 entries across all three sections (Published Poet, Unpublished Poet and Youth Poet). There was a dramatic increase in the number of entries in the Youth Poet Section to a total of 36, resulting from a series of workshops conducted by two Dunedin poets with secondary schools on Burns work and writing in Scots.

2018/19 City of Readers Programme

17 The 2018/19 Dunedin City of Literature Summer Reading Programme on the theme of City of Readers concluded in February 2019 with a total of 733 registrations for the programme, up from 498 registrations for the 2017/18 Summer Reading Programme.

Mobile Libraries

Mobile Library Review Implementation

18 A project to refresh the mobile library service offered by the Dunedin Public Libraries is in progress with plans to replace the current two bus style vehicles, now over 28 years old and requiring increased maintenance, with one bus style vehicle and a smaller van style vehicle, as well as revamping the service timetable. The Council has applied to the Energy Efficiency and Conservation Authority (EECA) for a grant to enable both vehicles to be fully electric, in alignment with Council’s sustainability agenda and will learn the outcome of this funding application on 31 July 2019. It is anticipated that the new timetable and vehicles will be in place by the first quarter of 2020.

Hunt for the Wilderbus

19 In January 2019, a special one-week programme titled ‘Hunt for the Wilderbus’ was conducted where the Bookbus was parked in a different holiday destination for the whole day. Destinations included outside the Otago Museum, outside Toitu Otago Settlers Museum, at Brighton, Macandrew Bay, Marlow Park and at the Gardens in North Dunedin. Over the six days, more than 1,700 people visited the Bookbus at its various locations. The objective of the week-long programme was to promote the Bookbus service and explore the community response to the Bookbus attending special events and programmes.

20 The Bookbuses currently visit the Otago Peninsula at the following times:

Portobello

School (excl school holidays) 9.45am – 10.10am

Shopping Centre 10.15am – 11.00am

Broad Bay

School – Roebuck Rise 11.15am – 12noon

Macandrew Bay

Community Centre 1.15pm – 1.55pm

School (excl school holidays) 2.00pm – 2.30pm

Library Buildings

South Dunedin Library and Community Complex

21 The South Dunedin Library and Community Complex project has progressed significantly in 2018/19 with Council securing a site for the development in March 2019. Purchased for $4.75M, the 4,581m² property (land and buildings) on the corner of King Edward Street and Macandrew Road has good carparking, is close to bus services, is earthquake strengthened and provides a street frontage on King Edward Street. It is planned to use existing buildings on about 1,200m² of the site for the library and community complex and retain the tenants in the remainder of the building. A budget of $5.25 million was provided in 10 year plan and additional funding to complete the project will be considered in the 2020/21 Annual Plan process. Work is underway on a preliminary design concept with $1M allocated for design, planning and initial work in in 2019/20.

Library Facilities Upgrade Projects

22 In addition to its involvement in the South Dunedin Library and Community Complex project, the Council Property Services department is coordinating a number of maintenance projects to improve the City and Mosgiel Library buildings. Within the City Library, a major maintenance project has been undertaken to seal all roof and balcony areas while also repairing damaged areas on the concrete exterior. It is anticipated that this project will be completed by August 2019.

23 In addition, projects to ensure compliance with building consent and disability access will be undertaken. Simultaneously, a project to upgrade the three lifts in the City Library building is in progress, with anticipated completion by December 2019.

24 A project to replace the roof and improve the thermal stability of the Mosgiel Library commenced in June with anticipated completion by December 2019. These projects collectively represent a major investment by Council in improving the facilities from which the library services are provided.

25 Planning is also underway to identify the priorities and key areas of focus for a refurbishment within the City Library in 2020/21, with funding of $1.9M in the Annual Plan. It is planned to develop a functional brief for this refurbishment by December 2019 to enable more detailed project planning before 2020/21.

OPTIONS

26 There are no options as this report is for information only.

NEXT STEPS

27 There are no next steps as this report is for information only.

Signatories

Author:	Bernie Hawke - Library Services Manager
Authoriser:	Simon Pickford - General Manager Community Services

Attachments

	Title	Page
⇩a	Library & Service Centre Activity	59

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision promotes the cultural well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☐

The information in this report supports the Social Wellbeing Strategy by the role of libraries in promoting ‘Connected People’ and ‘Vibrant and Cohesive Communities’; the Economic Development Strategy by providing library resources and services that support ‘Business Vitality’ and ‘Alliances for Innovation’ as well as providing the library collection resources and public programmes that support the Arts and Culture Strategy.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no LTP, Annual Plan of Financial Strategy implications

Financial considerations

There are no financial implications

Significance

The matters raised in this report are considered low significance in terms of the Council’s Significance and Engagement Policy

Engagement – external

There has been no external engagement

Engagement - internal

There has been no internal engagement

Risks: Legal / Health and Safety etc.

There are no identified legal or health and safety risks

Conflict of Interest

There are no known conflicts of interest

Community Boards

The purpose of this report is to provide information to the Community Board

Otago Peninsula Community Board

8 August 2019

ATTACHMENT A: LIBRARY AND SERVICE CENTRE ACTIVITY

LIBRARY USAGE INDICATORS – 1 July 2018 to 30 June 2019

	2017/18	2018/19	Change	% Change
Blueskin Bay
Issues	22,759	25,223	2,464	10.8%
Reference Enquiries	3,765	4,779	1,014	26.9%
Visitors	30,431	34,803	4,372	14.4%
Events - Programmes	236	296	60	25.4%
Events - Participants	2,197	2,798	601	27.4%

Bookbus
Issues	93,066	85,462	-7,604	-8.2%
Reference Enquiries	20,462	20,583	121	0.6%
Visitors	67,517	61,494	-6,023	-8.9%
Events - Programmes	7	8	1	14.3%
Events - Participants	1,181	2,896	1,715	145.2%

City Library
Issues	755,658	738,990	-16,668	-2.2%
Reference Enquiries	70,213	61,735	-8,478	-12.1%
Visitors	783,622	782,994	-628	-0.1%
Events - Programmes	747	769	22	2.9%
Events - Participants	30,728	30,927	199	0.6%
Gig Wifi - Active Users	163,173	148,889	-14,284	-8.8%
Gig Wifi - Sessions	1,527,909	1,688,109	160,200	10.5%

Mosgiel
Issues	206,675	201,198	-5,477	-2.7%
Reference Enquiries	10,574	8,979	-1,595	-15.1%
Visitors	143,990	146,009	2,019	1.4%
Events - Programmes	381	420	39	10.2%
Events - Participants	6,589	8,264	1,675	25.4%
Gig Wifi - Active Users	44,123	43,458	-665	-1.5%
Gig Wifi - Sessions	422,459	523,948	101,489	24.0%

Port Chalmers
Issues	59,849	60,458	609	1.0%
Reference Enquiries	6,667	5,762	-905	-13.6%
Visitors	65,886	66,042	156	0.2%
Events - Programmes	197	311	114	57.9%
Events - Participants	1,291	2,782	1,491	115.5%
Gig Wifi - Active Users	37,925	42,284	4,359	11.5%
Gig Wifi - Sessions	223,363	269,979	46,616	20.9%



	2017/18	2018/19	Change	% Change
South Dunedin
Issues	8,639	16,156	7,517	87.0%
Reference Enquiries	3,991	4,815	824	20.6%
Visitors	31,659	26,326	-5,333	-16.8%
Events - Programmes	115	214	99	86.1%
Events - Participants	753	3,051	2,298	305.2%
Gig Wifi - Active Users	10,814	12,396	1,582	14.6%
Gig Wifi - Sessions	52,705	58,007	5,302	10.1%

Waikouaiti
Issues	37,449	38,683	1,234	3.3%
Reference Enquiries	2,450	2,302	-148	-6.0%
Visitors	31,133	30,712	-421	-1.4%
Events - Programmes	257	311	54	21.0%
Events - Participants	2,247	2,650	403	17.9%

Dunedin Public Libraries
Issues #	1,238,126	1,218,113	-20,013	-1.6%
Reference Enquiries	119,897	111,014	-8,883	-7.4%
Visitors	1,154,238	1,148,380	-5,858	-0.5%
Events - Programmes	1,940	2,329	389	20.1%
Events - Participants	44,986	53,368	8,382	18.6%
Gig Wifi - Active Users	256,035	247,027	-9,008	-3.5%
Gig Wifi - Sessions	2,226,436	2,540,043	313,607	14.1%

# Includes eBook & eAudio loans not recorded elsewhere

	Title	Page
A ⇩	Minutes of Otago Peninsula Community Board meeting held on 20 June 2019	10