Agenda of Saddle Hill Community Board

Saddle Hill Community Board

15 August 2019

Saddle Hill Community Board

MINUTES

Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Thursday 27 June 2019, commencing at 3.30 pm

PRESENT

Chairperson	Scott Weatherall
Deputy Chairperson	Leanne Stenhouse
Members	Peter Gouverneur	Christina McBratney
	Cr Conrad Stedman	Paul Weir

IN ATTENDANCE

Richard Saunders (Group Manager Transport), Sandy Graham (General Manager City Services), Scott MacLean (Parks and Cemetery Manager) and Kelly Thompson (Personal Assistant)

Governance Support Officer Lynne Adamson

1 Public Forum

There was no Public Forum.

2 Apologies

Moved (Scott Weatherall/Christina McBratney):

That the Board:

Accepts the apologies from Keith McFadyen for absence and Cr Conrad Stedman for lateness.

Motion carried (SHCB/2019/032)

3 Confirmation of agenda

Moved (Scott Weatherall/ Leanne Stenhouse):

That the Board:

Confirms the agenda without addition or alteration

Motion carried (SHCB/2019/033)

Cr Conrad Stedman entered the meeting at 3.32 pm.

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Scott Weatherall/ Paul Weir):

That the Board:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (SHCB/2019/034)

5 Confirmation of Minutes

5.1 Saddle Hill Community Board meeting - 9 May 2019

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 9 May 2019 as a correct record.

Motion carried (SHCB/2019/035)

Part A Reports

6 Saddle Hill Community Board Action List
	A report from Civic appended the Transportation and Parks and Recreation Action lists which provided an update on matters raised by the Board.
	The Group Manager Transport (Richard Saunders) provided an update on the transport action list. The Board requested that the development of a safe walkway from Westwood to Ocean View be included on the list noting the safety issue with people regularly running on that section of the road. Mr Saunders advised that it could be included however consideration needed to be given as to where it sat with the Queen Street and Brighton Road footpath projects. Mr Saunders went on to advise that should there be any resealing work due to be undertaken, there was a possibility that it could include a formed shoulder however it was all subject to work, if any, due to be undertaken. Mr Saunders also commented on the following: Scroggs Hill Road – a survey of the speed of vehicles travelling on Scroggs Hill Road had been undertaken at the end of 2018. As a result of the findings, there was a recommendation for a trial of speed humps to slow traffic down with a more formal long term proposal to be considered. Scroggs Hill Road – Seaview Terrace Intersection safety issues – speed contributed to issues at the intersection however portable cameras would be set up to record the intersection to see how it was being used and if there were other appropriate methods such as guard rails to address the issues Blackhead Road – a guardrail at the bottom of Blackhead Road had been hit and was due to be fixed. In response to a query about installation of street lighting at the intersection of Catalina Lane, Mr Saunders advised that the LED lighting tender had been awarded and a programme was being designed for installation of the lights. There was uncertainty about the staging of the programme however Catalina Lane would be included. The Parks and Cemetery Manager (Scott MacLean) was in attendance to provide an update on items on the parks and recreation action list.
	Moved (Scott Weatherall/Leanne Stenhouse): That the Board: a) Amends the Action Lists as appropriate. Motion carried (SHCB/2019/036)

7 Smooth Hill
	The General Manager City Services (Sandy Graham) provided an update on the Smooth Hill proposal.

8 Board Updates

Board members provided updates on activities including:

Keep Dunedin Beautiful – Mr Gouverneur advised that the Keep Dunedin Beautiful awards were underway. He advised that there were events occurring to support plastic free July.

Mr Gouverneur suggested the Board give consideration to providing $500.00 support from the discretionary fund for two more murals being produced installed at Playfair Street.

OAR Radio – The Chair advised that the Board was scheduled to participate in OAR radio show next Tuesday and sought a volunteer. He also requested that the Board consider whether or not the subscription be renewed. It was agreed that the decision would be placed on hold until the new triennium.

Toy Box, – Brighton Beach – The Toy Box needs to be moved for the colder months.

Community Pantries – Ms Stenhouse advised that they were going well albeit it a bit quiet through the winter months. There had been issues with people dropping off household items at the Ocean View community pantry site, however this was a genuine mistake and additional signage would be installed to stop this in the future.

Civil Defence/Community Response Planning – The Chair, Mr Weir and Ms McBratney provided an update on the civil defence/community response planning information session recently held at the bunker.

Youth Ambassador Award – Ms McBratney would contact schools to arrange time to take the recipient of the Youth Ambassador Award, Molly Newell to speak to the children.

Coastal Dune Regeneration Programme – the Chair commented that the Marram Grass in the area had been cut which caused some issues with the considerable surf occurring. There was hope for the regeneration moving forward.

Kaikorai Estuary Car Park Project – the Chair would meet with the Group Manager Parks and Recreation to discuss this project.

Moved (Scott Weatherall/Peter Gouverneur):

That the Board:

a) Notes the Board Updates.

Motion carried (SHCB/2019/037)

9 Governance Support Officer's Report

A report from Civic informed the Board of relevant activities including:

a) Project Fund

b) Playground Strategic Planning Update

c) Community Board Executive Committee – Zone meeting

Moved (Paul Weir/Cr Conrad Stedman):

That the Board:

a) Notes the Governance Support Officer’s Report.

Motion carried (SHCB/2019/038)

10 Chairpersons Report

The Chairperson (Scott Weatherall) provided an update on items of interest including:

Community Worker – Mr Weatherall spoke of the work undertaken and scheduled and sought suggestions for any additional suitable work e.g. any areas of concern or elderly needing assistance.

Freedom Camping Review – the freedom camping review meeting was scheduled and would be reported back on.

Fairplay Street – the tennis courts had been tidied up and the public toilet was now installed.

Citicare – Mr Weatherall had sent the Chief Executive Officer and appropriate Group Managers an acknowledgement email for the exceptional job undertaken by Citicare.

Friendship Drive Drainage – the Chair raised the longstanding issues and frustration of a local resident who lived near the swales. He advised that this was a site that always flooded whenever there was heavy rain and whilst not a top concern for the city, locally it always caused issues. He requested this be looked into.

Bike School – Mr Weatherall presented a proposal from Bike School to scope a project to map out the tennis courts at Fairplay Street and sought consideration of discretionary fund money to fund the project. Mr Saunders advised that if the Board funded the scoping of the project, Transport would fund the physical work.

It was acknowledged that the discretionary fund was full expended for the current financial year but it was agreed that this was a community project the Board would like to support. The Board acknowledged that the next meeting was not due to be held until mid August and they would like the project started before then so it was ready for spring for children to use. Therefore it was agreed that approval be given to the project and noted that it would be funded in the new financial year.

Moved (Scott Weatherall/Cr Conrad Stedman):

That the Board:

a) Accepts the quotation from Bike School to undertake the scoping project for the Fairplay Street Reserve.

b) Approves the payment of $1,000.00 for the project to be paid after 1 July 2019.

Motion carried (SHCB/2019/039)

11 Councillor Update

Councillor Conrad Stedman provided an update on Council items of interest including:

Climate Emergency – Cr Stedman spoke of the presentations made to the Council on declaring a climate emergency. He commented that Council had approved declaring a climate emergency in Dunedin. Cr Stedman advised that he was in full support of bringing forward the target date for net zero carbon to 2030 however he believed that people may become fearful by the words climate emergency therefore he was in full support but had not voted for the resolution as he would have preferred the work emergency removed.

Moved (Cr Conrad Stedman/Scott Weatherall):

That the Board:

a) Notes Cr Conrad Stedman’s update.

Motion carried (SHCB/2019/040)

12 Items for Consideration

It was agreed that the next meeting scheduled to be held on 15 August 2019 would be held in the Island Park Golf Clubrooms pending availability.

The meeting concluded at 4.38 pm

..............................................

CHAIRPERSON

Saddle Hill Community Board

15 August 2019

Part A Reports

Library Activity Report

Department: Arts and Culture

EXECUTIVE SUMMARY

1 This report provides a summary of the activities of the Dunedin Public Libraries during 2018/19, with a focus on the Bookbus service.

2 The report provides an overview and comment on library usage for 2018/19.

RECOMMENDATIONS

That the Board:

a) Notes the Library Activity Report

BACKGROUND

3 Not applicable

DISCUSSION

Operational and Project Activities

Statistics

4 Total loans for the period 1 July 2018 to 30 June 2019 were 1,218,133 representing a decrease of 20,013 loans or -1.6% compared to the same period in 2017/18. Decreased loans were recorded at the City and Mosgiel Libraries and on the Bookbuses while increased loans were recorded at the Blueskin Bay, Port Chalmers, South Dunedin and Waikouaiti Libraries.

5 Visitation to Libraries was relatively stable in 2018/19 with a total of 1,148,380 visits, down by 5,858 visits or -0.5% compared to 2017/18. Visitation to the Bookbuses decreased by 6,023 visits or -8.9% to a total of 61,494 visits in 2018/19.

6 A total of 111,014 reference enquiries were received by Libraries during 2018/19 representing a decrease of 8,883 enquiries or -7.4% compared to the same period in 2017/18. Against this trend, reference enquiries on the Bookbuses increased by 121 enquiries or 0.6% to a total of 20,583 in 2018/19.

7 The total number of public programmes and participants at events across the Dunedin Public Libraries increased to 2,329 programmes and 53,368 participants in 2018/19, up by 389 programmes (20.1%) and 8,382 participants (18.6%). The number of events and participants on the Bookbuses followed this trend with a total of 8 events (up by 14.3%) and 2,896 participants (up by 145.2%) impacted primarily by the Wilderbus event in January 2019.

8 All Dunedin Public Libraries provide free access to the Internet through a partnership with the Aotearoa People’s Network Kaharoa (APNK) using computers in libraries and wifi. In addition to APNK, four libraries (City, Mosgiel, Port Chalmers and South Dunedin) are GigCity Wifi Hotspots. Due to a change in provider, statistics are not available for the APNK wifi network, but for the GigCity wifi, there was an increase of 14.4% in total wifi sessions to a total of 2,540,043 for 2018/19, despite a decrease in the number of active users by 3.5%.

Citywide Activities

Fine Free for Children Trial

9 From 1 July 2019, the Dunedin Public Libraries will be trialling ‘Fine Free’ for child and youth members of the library. While there are already no overdue or holds charges for children, the trial will evaluate the removal of $2.50 per item account fee on items borrowed by children and then returned after an account has been sent. These charges represent a significant financial barrier and disincentive for some families. The replacement cost and associated charges will still apply for items not returned, lost or damaged. The anticipated reduction in revenue from the waiver of the $2.50 account fee will be offset by cost reductions achieved by debt follow up process efficiencies.

Babytime Sessions Commence in City Library

10 A new literacy-based programme for babies was launched in the City Library. The Babytime programme is a 30-minute introduction to storytime for children under two and their caregivers where a librarian will share stories, music, finger plays and nursery rhymes to promote early literacy with activities and strategies that can be used at home. The community response to initial sessions has been very positive.

Around the World in Eighty Tales

11 The Around the World in Eighty Tales storytelling festival has grown in popularity and has now become an annual event with storytelling in Burundi, Hindi, French, German, Italian, Turkish, Nepalese, NZSL, te Reo Maori and Portuguese in the City Library on 30 March 2019. The festival has become a family day with stories suitable for all ages. All stories were retold in English. The festival this year also included performances by Kadodo West African drummers, dancers from India and Kiribati, Rudolph Steiner's puppetry, and Braille stories by ‘That Blind Woman’, Julie Woods.

2018 National Poetry Day

12 National Poetry Day was celebrated on 24 August 2018 with an evening event featuring Owen Marshall and Graeme Sydney which was attended by a total of 252 people.

Manjushri Sand Mandala

13 During April 2019, Geshe from the Dhargyey Buddhist Centre in Dunedin were in the City Library on a daily basis to create a beautiful Manjushri sand mandala, to speak to members of the public on its philosophical importance, and to support an educational programme by Libraries staff for a total of 240 students from eight schools across the city over a three week period, in addition to approximately 100 people who attended the commencement and dissolution ceremonies.

2018 New Zealand International Science Festival

14 The Dunedin City Library and the South Dunedin Community Pop Up were key venues for the 2018 New Zealand International Science Festival held in Dunedin from 6-15 July 2018, with a total of 1,054 participants at library venues.

Voices and Votes: A Tribute to Women’s Suffrage

15 An exhibition titled Voices and Votes paying tribute to 125 years of New Zealand women’s suffrage was launched in August 2018. The exhibition showcases early women writers and other creative women of the times to complement the story of the women’s suffrage movement.

2019 UNESCO Dunedin City of Literature Robert Burns Poetry Competition

16 The prize winners of the 2019 Robert Burns Poetry Competition were announced on 25 January 2019, with a total of 66 entries across all three sections (Published Poet, Unpublished Poet and Youth Poet). There was a dramatic increase in the number of entries in the Youth Poet Section to a total of 36, resulting from a series of workshops conducted by two Dunedin poets with secondary schools on Burns work and writing in Scots.

2018/19 City of Readers Programme

17 The 2018/19 Dunedin City of Literature Summer Reading Programme on the theme of City of Readers concluded in February 2019 with a total of 733 registrations for the programme, up from 498 registrations for the 2017/18 Summer Reading Programme.

Mobile Libraries

Mobile Library Review Implementation

18 A project to refresh the mobile library service offered by the Dunedin Public Libraries is in progress with plans to replace the current two bus style vehicles, now over 28 years old and requiring increased maintenance, with one bus style vehicle and a smaller van style vehicle, as well as revamping the service timetable. The Council has applied to the Energy Efficiency and Conservation Authority (EECA) for a grant to enable both vehicles to be fully electric, in alignment with Council’s sustainability agenda and will learn the outcome of this funding application on 31 July 2019. It is anticipated that the new timetable and vehicles will be in place by the first quarter of 2020.

Hunt for the Wilderbus

19 In January 2019, a special one-week programme titled ‘Hunt for the Wilderbus’ was conducted where the Bookbus was parked in a different holiday destination for the whole day. Destinations included outside the Otago Museum, outside Toitu Otago Settlers Museum, at Brighton, Macandrew Bay, Marlow Park and at the Gardens in North Dunedin. Over the six days, more than 1,700 people visited the Bookbus at its various locations. The objective of the week long programme was to promote the Bookbus service and explore the community response to the Bookbus attending special events and programmes.

Bookbus Service

20 The Bookbuses visit the following stops in the Saddle Hill Community Board area:

Green Island–Monday (Memorial Gardens) 10.45am – 11.30am

Green Island–Friday (Presbyterian Church) 6.00pm – 7.30pm

Brighton–Tuesday (Cole Street) 10.15am – 12.30pm

Ocean View Hall–Tuesday (Brighton Road) 1.45pm – 2.45pm

Waldronville–Tuesday (Near School) 3.00pm – 4.00pm

Fairfield – Wednesday (Fulton Hogan) 9.55am – 10.25am

Fairfield - Wednesday (Old Brighton Road) 10.30am – 11.15am

Library Buildings

Mosgiel Library Re-Roofing Project

21 A project to replace the roof and improve the thermal stability of the Mosgiel Library commenced in June with anticipated completion by December 2019. Then project will involve the construction of a new roof over the top of the existing structure with the replacement of some skylights and the installation of insulation and heat pumps to stabilise temperatures during winter and summer. Associated with this project, the installation of exterior lighting for the Library car park is being investigated.

South Dunedin Library and Community Complex

22 The South Dunedin Library and Community Complex project has progressed significantly in 2018/19 with Council securing a site for the development in March 2019. Purchased for $4.75M, the 4,581m² property (land and buildings) on the corner of King Edward Street and Macandrew Road has good carparking, is close to bus services, is earthquake strengthened and provides a street frontage on King Edward Street. It is planned to use existing buildings on about 1,200m² of the site for the library and community complex and retain the tenants in the remainder of the building. A budget of $5.25 million was provided in 10 year plan and additional funding to complete the project will be considered in the 2020/21 Annual Plan process. Work is underway on a preliminary design concept with $1M allocated for design, planning and initial work in in 2019/20.

Library Facilities Upgrade Projects

23 In addition to its involvement in the South Dunedin Library and Community Complex and the Mosgiel Library Re-Roofing Projects, the Council Property Services department is coordinating a number of maintenance projects to improve the City Library. A major maintenance project to seal all roof and balcony areas while also repairing damaged areas on the concrete exterior in in progress with anticipated completion by August 2019.

24 In addition, projects to ensure compliance with building consent and disability access will be undertaken. Simultaneously, a project to upgrade the three lifts in the City Library building is in progress, with anticipated completion by December 2019.

25 Planning is also underway to identify the priorities and key areas of focus for a refurbishment within the City Library in 2020/21, with funding of $1.9M in the Annual Plan. It is planned to develop a functional brief for this refurbishment by December 2019 to enable more detailed project planning before 2020/21.

OPTIONS

26 There are no options as this report is for information only.

NEXT STEPS

27 There are no next steps as this report is for information only.

Signatories

Author:	Bernie Hawke - Library Services Manager
Authoriser:	Simon Pickford - General Manager Community Services

Attachments

	Title	Page
⇩a	Library & Service Centre Activity	23

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision promotes the cultural well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☐

The information in this report supports the Social Wellbeing Strategy by the role of libraries in promoting ‘Connected People’ and ‘Vibrant and Cohesive Communities’; the Economic Development Strategy by providing library resources and services that support ‘Business Vitality’ and ‘Alliances for Innovation’ as well as providing the library collection resources and public programmes that support the Arts and Culture Strategy.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no LTP, Annual Plan of Financial Strategy implications

Financial considerations

There are no financial implications

Significance

The matters raised in this report are considered low significance in terms of the Council’s Significance and Engagement Policy

Engagement – external

There has been no external engagement

Engagement - internal

There has been no internal engagement

Risks: Legal / Health and Safety etc.

There are no identified legal or health and safety risks

Conflict of Interest

There are no known conflicts of interest

Community Boards

The purpose of this report is to provide information to the Community Board

Saddle Hill Community Board

15 August 2019

ATTACHMENT A: LIBRARY AND SERVICE CENTRE ACTIVITY

LIBRARY USAGE INDICATORS – 1 July 2018 to 30 June 2019

	2017/18	2018/19	Change	% Change
Blueskin Bay
Issues	22,759	25,223	2,464	10.8%
Reference Enquiries	3,765	4,779	1,014	26.9%
Visitors	30,431	34,803	4,372	14.4%
Events - Programmes	236	296	60	25.4%
Events - Participants	2,197	2,798	601	27.4%

Bookbus
Issues	93,066	85,462	-7,604	-8.2%
Reference Enquiries	20,462	20,583	121	0.6%
Visitors	67,517	61,494	-6,023	-8.9%
Events - Programmes	7	8	1	14.3%
Events - Participants	1,181	2,896	1,715	145.2%

City Library
Issues	755,658	738,990	-16,668	-2.2%
Reference Enquiries	70,213	61,735	-8,478	-12.1%
Visitors	783,622	782,994	-628	-0.1%
Events - Programmes	747	769	22	2.9%
Events - Participants	30,728	30,927	199	0.6%
Gig Wifi - Active Users	163,173	148,889	-14,284	-8.8%
Gig Wifi - Sessions	1,527,909	1,688,109	160,200	10.5%

Mosgiel
Issues	206,675	201,198	-5,477	-2.7%
Reference Enquiries	10,574	8,979	-1,595	-15.1%
Visitors	143,990	146,009	2,019	1.4%
Events - Programmes	381	420	39	10.2%
Events - Participants	6,589	8,264	1,675	25.4%
Gig Wifi - Active Users	44,123	43,458	-665	-1.5%
Gig Wifi - Sessions	422,459	523,948	101,489	24.0%

Port Chalmers
Issues	59,849	60,458	609	1.0%
Reference Enquiries	6,667	5,762	-905	-13.6%
Visitors	65,886	66,042	156	0.2%
Events - Programmes	197	311	114	57.9%
Events - Participants	1,291	2,782	1,491	115.5%
Gig Wifi - Active Users	37,925	42,284	4,359	11.5%
Gig Wifi - Sessions	223,363	269,979	46,616	20.9%



	2017/18	2018/19	Change	% Change
South Dunedin
Issues	8,639	16,156	7,517	87.0%
Reference Enquiries	3,991	4,815	824	20.6%
Visitors	31,659	26,326	-5,333	-16.8%
Events - Programmes	115	214	99	86.1%
Events - Participants	753	3,051	2,298	305.2%
Gig Wifi - Active Users	10,814	12,396	1,582	14.6%
Gig Wifi - Sessions	52,705	58,007	5,302	10.1%

Waikouaiti
Issues	37,449	38,683	1,234	3.3%
Reference Enquiries	2,450	2,302	-148	-6.0%
Visitors	31,133	30,712	-421	-1.4%
Events - Programmes	257	311	54	21.0%
Events - Participants	2,247	2,650	403	17.9%

Dunedin Public Libraries
Issues #	1,238,126	1,218,113	-20,013	-1.6%
Reference Enquiries	119,897	111,014	-8,883	-7.4%
Visitors	1,154,238	1,148,380	-5,858	-0.5%
Events - Programmes	1,940	2,329	389	20.1%
Events - Participants	44,986	53,368	8,382	18.6%
Gig Wifi - Active Users	256,035	247,027	-9,008	-3.5%
Gig Wifi - Sessions	2,226,436	2,540,043	313,607	14.1%

# Includes eBook & eAudio loans not recorded elsewhere

Saddle Hill Community Board

15 August 2019

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Saddle Hill Community Board of activities relevant to the Board’s area including:

a) Project Fund

b) Bike School

c) Correspondence

d) Youth Ambassador Award

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Approves the payment of $1,656.00 to Bike School.

2 The Board has been allocated $10,000 to its discretionary fund. As we are in a new financial year there has been no expenditure to date however a payment of $1,000 is expected to Bike School as approved at the last meeting. A copy of the invoice is attached.

Bike School

3 We have received a proposal letter (attachment a) and a proposed sketch (attachment b) from Bike School relating to the proposal for a bike track to be installed at the Fairplay Street playground as discussed at the last meeting.

4 The Board approved a payment of $1,000 to Bike School to be paid out of the discretionary fund for the new financial year for the scoping of the bike track. The invoice has been received and is $1,656.00 which, due to the increase in cost, needs to be approved (see attachment c).

Correspondence

5 We have received correspondence from Colin Weatherall which is attached (attachment d) for your information and consideration.

Youth Ambassador Award Report Back

6 Molly Newell, Recipient of the Youth Ambassador Award has provided the attached report back (attachment e) on her trip to Wollongong, Australia to represent New Zealand in Table Tennis for your information.

7 In addition, Molly has advised that there are two new entry level school table tennis competitions for year 5 & 6’s and year 7 & 8’s beginning in September and running for seven weeks. The first day will be an introduction to the basics of the sport.

8 In terms of giving back to the community, Molly will assist the head coach with these sessions and help in the running of the competition over the seven weeks as and when she is able. Molly has also been helping coach the younger Otago squad on Tuesday afternoons for the past 10 weeks and has enjoyed passing on her knowledge.

Signatories

Author:	Lynne Adamson - Governance Support Officer
Authoriser:	Sharon Bodeker - Team Leader Civic

Attachments

	Title	Page
⇩a	Bike Track proposal letter	35
⇩b	Bike Track proposal	37
⇩c	Bike School Invoice	39
⇩d	Correspondence from Colin Weatherall	40
⇩e	Molly Newell report back	41
⇩f	Table Tennis Schools Competition	43

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☐

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no conflicts of interest.

Community Boards

There are no implications for the Community Board except to provide information on activities in or relevant to the Board’s area.

Saddle Hill Community Board

15 August 2019

Chairperson's Report

The Chairperson (Scott Weatherall) has provided a few thoughts and involvements over the past month or so:

Martin Road, Fairfield

I was contacted by a local resident and invited to a onsite meeting with a group of residents to hear their concerns around ongoing road repairs due to challenges with the main water pipes in the area as well as hearing their concerns around the standard of the footpaths. I have been in touch with the Three Waters Team as well as the Transportation Team on behalf of the residents, once I hear back Ill feed this back to the residents.

Waldronville Footpath Inventory

I have been contacted but a resident and asked what my thoughts are of the footpaths in Waldronville, I asked last year for the Transportation teams thoughts on the state of the footpaths but don’t think I ever heard back so once again I have asked if there has been a recent audit of the footpaths in the area. I’m awaiting a response from the team at this stage.

Ross McLeary

I have had a number of conversations and meetings with Ross – looking at some ongoing drainage concerns. We are working with the Transportation team to try and get a positive outcome for all. Thanks to Josh Von Pein for your support with this work.

Fairplay Street Playground Bike Track Project

On Friday 2 August I went to Fairfield School with Scarlett from Bikes 4 Schools and had a chat with some students to get their ideas around the Bike Track. This was really productive and the kids are super excited about this project moving forward. Some of the team from the Dunedin Skateboarders Group have raised some concerns about what and how the track may impact of their skateboarding area, I have attempted to make contact with the team to have a chat.

Green Island Bush Road

I have been liaising with Andrew Lord from the Transportation Team around some concerns a local resident has with Green Island Bush Road and its maintenance. Andrew has been really great to work with on this matter and I’m sure all can be resolved.

Creamery Road

I have been contacted by a number of residents with concerns about the state of Creamery Road again, it’s a regular challenge for all. I have been liaising with Andrew Lord from the Transportation Team and he has arranged grading of the road. I have heard positive reports back from the residents.

Community Service Worker

Ash continues to work 12 – 20 hours per week around our communities, mainly tidying up loose rubbish around our reserves, streets and playgrounds.

Goldstar Award

Leanne and myself were invited to attend Brighton Fire Chief Grant Tapp’s Gold Star Evening, recognising his 25 years’ service. Unfortunately, I got held up at work but Leanne has able to thank Grant for his outstanding service in our community which was super appreciated.
On the night Bob Trounson (retired Fire Fighter) was also awarded his Life Membership to the Brighton Brigade – congratulations men.

Brighton Surf Club Meeting

I attended the Brighton Surf Life Saving Club AGM and had the pleasure to thank the members on behalf of the community for their service to the community.

Community Board Chairs Forum 28th June

I attended the regular Community Board Chairs Forum with Board Councillors and the Mayor and Senior Management Team.

Thank you to all staff and elected members that I have had the privilege to work alongside over this triennium, a special thank you to Lynne Adamson our GSO, Lynne your support and professionalism is the best, Thank You 😊

I encourage all our Community Board Members to re-stand for election at the coming election, your service, representation and advocacy for your community is outstanding and I truly believe we do make a difference for the communities we support. If you are standing, I wish you well. If you are stepping down I sincerely

Thank You for all your hard work and dedication, I think in my time on the Community Board this term we have seen the greatest sharing of workload and therefore we have seen all Members committed and embracing positively community representation.

Scott

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A ⇩	Minutes of Saddle Hill Community Board meeting held on 27 June 2019	10