Agenda of Waikouaiti Coast Community Board

Waikouaiti Coast Community Board

7 August 2019

Waikouaiti Coast Community Board

MINUTES

Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Surf Club Social Rooms, Warrington Domain on Wednesday 19 June 2019, commencing at 5.30 pm

PRESENT

Chairperson	Alasdair Morrison
Deputy Chairperson	Geraldine Tait
Members	Mandy Mayhem-Bullock	Cr Jim O'Malley
	Rose Stringer-Wright

IN ATTENDANCE

There were no Dunedin City Council staff in attendance

1 Public Forum

1.1 Blueskin Recreational Access Group

Nathan Parker and Mick Fitzgerald produced a large scale, hand drawn, map which was useful as they explained progress to date with establishing walking tracks on Unformed Legal Roads (ULRs) around Warrington.

They asked the Board to resolve an impasse relating to connecting the walking track on the unformed Meadow Road to Station Road where property owners were reluctant to have this happening.

The Chairman undertook to contact the relevant Dunedin City Council staff.

1.2 Blueskin Bay Watch Update

Sue Hensley and Anna Marsich from Blueskin Bay Watch provided an update on the recently completed study into the ecology of Blueskin Bay. They explained that the conclusions will be made available on Facebook, and at Blueskin Bay Library. They were keen to discuss the topic with the community and it was suggested that they use Blueskin News to advertise this.

They also presented a summary of topics that were discussed at a February public meeting.

1.3 Traffic Concerns in Warrington

Ralph Lawrence introduced himself as a comparative newcomer to Warrington. He was keen to see the quality of life preserved in the village, and he was particularly concerned with the amount of traffic around the village now, with heavy equipment involved in new residential development, and in the near future with more traffic as a consequence of more than 30 new dwellings being built, or consented.

He would like to see a 30km /hr speed limit introduced in some areas.

The Chairman gave an update on progress made in the past two years, much of it relating to Freedom Camping traffic routes, and it was suggested that Mr. Lawrence should seek broad community approval for reduced speed limits, perhaps by way of a petition.

2 Apologies

Moved (Mandy Mayhem-Bullock/Rose Stringer-Wright):

That the Board:

Accepts the apologies from Mark Brown and Richard Russell.

Motion carried (WC/2019/035)

3 Confirmation of agenda

Moved (Cr Jim O'Malley/Mandy Mayhem-Bullock):

That the Board:

Confirms the agenda without addition or alteration

Motion carried (WC/2019/036)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Rose Stringer-Wright/Geraldine Tait):

That the Board:

a) Notes the Elected Members' Interest Register, and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WC/2019/037)

5 Confirmation of Minutes

5.1 Waikouaiti Coast Community Board meeting - 1 May 2019

Moved (Cr Jim O'Malley/Geraldine Tait):

That the Board:

Confirms the minutes of the Waikouaiti Coast Community Board meeting held on 1 May 2019 as a correct record.

Motion carried (WC/2019/038)

Part A Reports

6 Waikouaiti Coast Community Board Action List Report

The report provided an update to the Waikouaiti Coast Community Board on its Action List, which included:

· Waikouaiti Wastewater Treatment Plant - maintenance of the spray area. The Board has not yet received definitive information regarding the maintenance of this area. (i.e. When will it happen?)

· Sourcing water for firefighting at Michies Crossing and Warrington - The Board requests definitive information about the timeline for implementing this. (i.e. Approximately when will it happen?)

· Coastal Erosion/Karitane Spit - The Board discussed the emailed report provided by Coastal Specialist and agreed that Option 3 would be their preferred option. Latest information is that work will commence soon.

· Waikouaiti planting project along Matanaka Drive in Waikouaiti - Mark Brown provided a written update regarding the project. Approx. 5,000 trees planted last year; 7,000 planned for this coming year. There have been no replies to our previous questions; a) Has funding been provided for the Maintenance of the Matariki trees which have been planted, and for the 1500 extra trees still to be planted? b) Can the Government’s ‘Billion Tree Fund’ provide some funding for this project?

· Waitati Public Toilet - The Chairman advised that recent slow progress with consent issues had slowed the project and completion is now likely to be sometime in July.

· Overhanging vegetation on roads and footpaths - Disappointment was expressed that no definitive information had been provided regarding the programme for having this work carried out.

· Bus Services - The Chairman advised that he was meeting with ORC for discussion on the topic

· Shortcut Road - It was noted that work had not yet started on sealing the road, and that corrugations on the upper part of the road were becoming problematic again. Advice from Transport Department suggested that sealing work was on hold until after winter. The Board requested that the corrugations were attended to as soon as practicable.

· Condition of Coast Road between Warrington and Karitane - It was noted that the major slump south of Puketeraki Lookout had been repaired and sealed. Some concern was expressed regarding lack of edge of road marking on the Eastern side of the road. The slump between Evansdale and Coast Road/Park Road intersection was not yet complete. Request that attention should be paid to the condition of Jones Road and Wright Road above Evansdale, in view of increased residential development there.

· Waikouaiti Transfer Centre - Concern was expressed about the delays with this project. Cr. O’Malley advised that landfill capping would happen during this upcoming financial year. He also advised that the OneCoast team of volunteers would receive a grant for the purchase of a shipping container

· Truby King Recreation Reserve - A Parks & Recreation staff member had advised that he was currently working on the revised Management Plan.

· Reserves & Beaches Bylaw - The Chairman advised that the working party was continuing to meet monthly to establish the best common signage methods for reserves and beaches.

· Freedom Camping - The Chairman advised that a previous request had been repeated to have better toilet signage added at the northern end of the Warrington Reserve, together with solar lighting beside the path to the toilet block

· Blueskin Recreational Access Group (BRAG) - The Chairman would pursue the BRAG request concerning Meadow Road access for walkers with appropriate Council departments.

· Bus shelters & Bus Stops in Waikouaiti and Karitane - The Chairman was meeting with Otago Regional Council to discuss this further.

· In view of increasing residential development in Warrington, the Board seeks comment : a) From 3 Waters regarding resilience of the Warrington sewerage scheme and reticulated fresh water system. b) From Transport Safety Team regarding reduction of the speed limit in Warrington.

· Request that Doctors Point Beach be included in the project for improving signage on beaches & reserves

· The Chairman had contacted NZTA regarding tree maintenance and wilding pines along SH1.

· The Chairman would discuss with Otago Regional Council and NZTA regarding the provision of bus shelters and bus stops on SH1 by Hawksbury Village.

· BMX Track in Waikouaiti - Discussions were ongoing with Parks & Recreation. Clarification was sought regarding the actual need for soil analysis.

· Waikouaiti Domain/Beach Reserve - Training of horses and sulkies. A letter was sent from horse trainers to Parks & Recreation regarding use of the beach for training.

· Waitati School Road Safety - Most vegetation had been carried out and currently waiting for advice regarding placement of illuminated speed signs.

Moved (Rose Stringer-Wright/Mandy Mayhem-Bullock):

That the Board:

a) Amends the Action List as appropriate

Motion carried (WC/2019/039)

7 Governance Support Officer's Report

In a report from the Governance Support Officer, an update was provided on matters of interest, including:

a) Project Fund

b) Playground Strategic Planning Update

c) Blueskin Bay Watch final update report

Moved (Geraldine Tait/Rose Stringer-Wright):

That the Board:

a) Notes the Governance Support Officer’s Report

Motion carried (WC/2019/040)

8 Funding Application

At the Board meeting held 1 May 2019 the Board lay the funding application from POWA (Progress of Waikouaiti Area) on the table pending further information.

Following the meeting, the Chairperson obtained further information through discussions with POWA (Progress of Waikouaiti Area) which was presented at the meeting.

Moved (Mandy Mayhem-Bullock/Geraldine Tait):

That the Board:

a) Uplifts the funding application from POWA (Progress of Waikouaiti Area).

b) Approves the funding application from POWA (Progress of Waikouaiti Area) for $567.19 towards the distribution of the annual Information, Services and Amenities Directory with the POWA newsletter.

Motion carried (WC/2019/041)

9 Board Updates

Board members provided an update on activities, which included:

Keep Dunedin Beautiful (KDB)

Mandy Mayhem-Bullock (Board Representative) provided information on the various entities she has nominated for the KDB awards. She and Rose Stringer-Wright would attend the awards presentation on 27^th June.

Waikouaiti Plantation Replanting Project – Written report provided by Mark Brown

Matanaka Drive (Waikouaiti Beach) Forest Revegetation

Clearing and planting have begun for the second stage of the sandhill restoration planting. Approximately 5000 plants were planted last year, and the team are planning on planting a further 7000 this year. Last year approximately half of the plants were produced at the community nursery at the Kati Huirapa headquarters. This was achieved by staff and volunteers from the community as well as university students on their community week volunteering programme. It was hoped that half of this year’s target will be produced in the community nursery. The drought had affected a few of last year’s plantings but even with those stresses it appears to have achieved a 95% survival rate. This was something that we can be extremely proud of and hopefully the ‘Powers that Be’ recognise what great value was being achieved by using the expertise that exists in our community. We have had some great feedback from the propagation demonstrations we gave at the Karitane and Waikouaiti Schools. They also have had good success rates with their propagation and are growing their plants to the next stage ready for planting next year. Karitane School has also been helping out at the community nursery.

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

a) Notes the updates

Motion carried (WC/2019/042)

10 Chairperson's Report

The Chairperson provided a verbal update at the meeting, which included:

The Chairperson was contacted by Dunedin Railways to discuss proposed increased train service to Waitati as a destination and the need to upgrade the facilities at Waitati for passengers alighting from the train safely.

He discussed with John Ransley his submission at the last ECCB meeting regarding the rifle range near Waitati.

He advised members that the Zone 6 Community Board meeting would be held in Gore on 13^th July. It was advised that no board members were available to attend on that day.

He mentioned that OAR Access Radio was keen to continue with live radio interviews. It was suggested that any decision on this would be for the new incoming board to decide after the local body elections.

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

a) Notes the Chairperson’s report.

Motion carried (WC/2019/043)

11 Council Activities
	Councillor Jim O’Malley provided an update on current Council matters, which included some detail on the proposed changes to kerbside recycling.

12 Items for Consideration by the Chairperson
	There were no items for consideration.

The meeting concluded at 7.11 pm.

..............................................

CHAIRPERSON

Waikouaiti Coast Community Board

7 August 2019

Library Activity Report

Department: Arts and Culture

EXECUTIVE SUMMARY

1 This report provides a summary of the activities of the Dunedin Public Libraries for the during 2018/19, with a focus on the activities of the Waikouaiti and Blueskin Bay Libraries and Service Centres.

2 The report provides an overview and comment on library usage for 2018/19.

RECOMMENDATIONS

That the Board:

a) Notes the Library Activity Report

BACKGROUND

3 Not applicable

DISCUSSION

Operational and Project Activities

Statistics

4 Total loans for the period 1 July 2018 to 30 June 2019 were 1,218,133 representing a decrease of 20,013 loans or -1.6% compared to the same period in 2017/18. Decreased loans were recorded at the City and Mosgiel Libraries and on the Bookbuses while increased loans were recorded at the Blueskin Bay, Port Chalmers, South Dunedin and Waikouaiti Libraries.

5 Visitation to Libraries was relatively stable in 2018/19 with a total of 1,148,380 visits, down by 8,883 visits or -0.5% compared to 2017/18. Visitation to the Blueskin Bay Library was up by 4,372 visits to a total of 34,803 visits in 2018/19, while the Waikouaiti Library recorded 30,712 visits in 2018/19, down by 421 visits or 1.4% on 2017/18

6 A total of 111,014 reference enquiries were received by Libraries during 2018/19 representing a decrease of 8,883 enquiries or -7.4% compared to the same period in 2017/18. Increased reference enquiries were recorded at the Blueskin Bay Library (up by 1,014 enquiries or 26.9%) but declined at the Waikouaiti Library (down by 148 enquiries or -6.0%) compared to 2017/18.

7 The total number of public programmes and participants at events across the Dunedin Public Libraries increased to 2,329 programmes and 53,368 participants in 2018/19, up by 389 programmes (20.1%) and 8,382 participants (18.6%). The number of events and participants at the Blueskin Bay and Waikouaiti Libraries reflected this trend.

8 All Dunedin Public Libraries provide free access to the Internet through a partnership with the Aotearoa People’s Network Kaharoa (APNK) using computers in libraries and wifi. In addition to APNK, four libraries (City, Mosgiel, Port Chalmers and South Dunedin) and GigCity Wifi Hotspots. Due to a change in provider, statistics are not available for the APNK wifi network, but for the GigCity wifi, there was an increase in total wifi sessions to 2,540,043 for 2018/19, an increase of 14.1% on the previous year despite a decrease in the number of active users by 3.5%.

Service Centres

9 Community usage of the Service Centre facilities in the Blueskin Bay and Waikouaiti Libraries increased during 2018/19. A total of 342 Service Centre transactions were conducted at the Blueskin Bay Library, up by 44 transactions on 2017/18 while a total of 553 Service Centre transactions were conducted at the Waikouaiti Library, up by 168 transactions on 2017/18.

Public Programmes

10 The Waikouaiti Library offered a broad range of public programmes including regular Storytime sessions, Lego Club, Book/Poetry Passion sessions and Knitting Group as well as one-off events including a clothing and fabric swap during iD Fashion Week, Tech Talk and Music Jam session for kids. Staff from the Waikouaiti Library are trialling recording stories once a month for a local radio station. The Waikouaiti Library also participates in library network wide programmes such as the Summer Reading Programme.

11 The Waikouaiti Library also conducted outreach visits to the Big Steps Childcare Centre, Karitane School, Waikouaiti School and Flag Swamp School with reciprocal visits by the Karitane School.

12 The Blueskin Bay Library also offered a broad range of public programmes including the monthly Blueskin Bookshare group and monthly Children’s Book Club as well events in the Meet the Neighbours series with talks by local residents and authors Bruce Sheppard, Scott Willis, Iona Winter, Chris Skellett and Chris Le Breton as well as a field trip to the Warrington Beach by local geologist Chuck Landis.

13 A holiday programme on the Wild Dunedin theme was conducted at the Blueskin Bay Library during the Easter School Holidays, while the library is also the venue for the weekly meeting of local members of Dunedin Toastmasters Clubs.

14 The Blueskin Bay Library was the venue for the national Flash Fiction Day (21 June 2019) which was hosted by Blueskin bay Library staff member and author Iona Winter. The event attracted over 50 people.

15 In February 2019, the Blueskin Bay Library launched a changing exhibition of teapots titled but first, tea…including the tea pots from the collection of Bruce Sheppard, members of the Blueskin Bay Garden Club and a collection tea cosies made by Pearl Stenhouse.

16 The Blueskin Bay Library also participates in library network wide programmes such as the Summer Reading Programme and recommenced its monthly outreach programme to the Warrington School, along with regular weekly library visits by the Waitati School.

Library Buildings

17 Heat pumps were installed in the Waikouaiti Library in 2018 and were used extensively over the summer and winter months to stabilise interior temperatures.

18 Bilingual English/Te Reo signage has been installed in the Waikouaiti Library.

19 The customer service desk in the Blueskin Bay Library has been refurbished providing a more secure space to return items and a more integrated service space.

20 A number of local groups are regularly using the meeting room and its equipment in the Blueskin Bay Library, confirming the value of this facility to the community.

OPTIONS

21 There are no options as this report is for information only.

NEXT STEPS

22 There are no next steps as this report is for information only.

Signatories

Author:	Bernie Hawke - Library Services Manager
Authoriser:	Simon Pickford - General Manager Community Services

Attachments

	Title	Page
⇩a	Library & Service Centre Activity	35

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision promotes the cultural well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☐

The information in this report supports the Social Wellbeing Strategy by the role of libraries in promoting ‘Connected People’ and ‘Vibrant and Cohesive Communities’; the Economic Development Strategy by providing library resources and services that support ‘Business Vitality’ and ‘Alliances for Innovation’ as well as providing the library collection resources and public programmes that support the Arts and Culture Strategy.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no LTP, Annual Plan of Financial Strategy implications

Financial considerations

There are no financial implications

Significance

The matters raised in this report are considered low significance in terms of the Council’s Significance and Engagement Policy

Engagement – external

There has been no external engagement

Engagement - internal

There has been no internal engagement

Risks: Legal / Health and Safety etc.

There are no identified legal or health and safety risks

Conflict of Interest

There are no known conflicts of interest

Community Boards

The purpose of this report is to provide information to the Community Board

Waikouaiti Coast Community Board

7 August 2019

ATTACHMENT A: LIBRARY AND SERVICE CENTRE ACTIVITY

LIBRARY USAGE INDICATORS – 1 July 2018 to 30 June 2019

	2017/18	2018/19	Change	% Change
Blueskin Bay
Issues	22,759	25,223	2,464	10.8%
Reference Enquiries	3,765	4,779	1,014	26.9%
Visitors	30,431	34,803	4,372	14.4%
Events - Programmes	236	296	60	25.4%
Events - Participants	2,197	2,798	601	27.4%

Bookbus
Issues	93,066	85,462	-7,604	-8.2%
Reference Enquiries	20,462	20,583	121	0.6%
Visitors	67,517	61,494	-6,023	-8.9%
Events - Programmes	7	8	1	14.3%
Events - Participants	1,181	2,896	1,715	145.2%

City Library
Issues	755,658	738,990	-16,668	-2.2%
Reference Enquiries	70,213	61,735	-8,478	-12.1%
Visitors	783,622	782,994	-628	-0.1%
Events - Programmes	747	769	22	2.9%
Events - Participants	30,728	30,927	199	0.6%
Gig Wifi - Active Users	163,173	148,889	-14,284	-8.8%
Gig Wifi - Sessions	1,527,909	1,688,109	160,200	10.5%

Mosgiel
Issues	206,675	201,198	-5,477	-2.7%
Reference Enquiries	10,574	8,979	-1,595	-15.1%
Visitors	143,990	146,009	2,019	1.4%
Events - Programmes	381	420	39	10.2%
Events - Participants	6,589	8,264	1,675	25.4%
Gig Wifi - Active Users	44,123	43,458	-665	-1.5%
Gig Wifi - Sessions	422,459	523,948	101,489	24.0%

Port Chalmers
Issues	59,849	60,458	609	1.0%
Reference Enquiries	6,667	5,762	-905	-13.6%
Visitors	65,886	66,042	156	0.2%
Events - Programmes	197	311	114	57.9%
Events - Participants	1,291	2,782	1,491	115.5%
Gig Wifi - Active Users	37,925	42,284	4,359	11.5%
Gig Wifi - Sessions	223,363	269,979	46,616	20.9%



	2017/18	2018/19	Change	% Change
South Dunedin
Issues	8,639	16,156	7,517	87.0%
Reference Enquiries	3,991	4,815	824	20.6%
Visitors	31,659	26,326	-5,333	-16.8%
Events - Programmes	115	214	99	86.1%
Events - Participants	753	3,051	2,298	305.2%
Gig Wifi - Active Users	10,814	12,396	1,582	14.6%
Gig Wifi - Sessions	52,705	58,007	5,302	10.1%

Waikouaiti
Issues	37,449	38,683	1,234	3.3%
Reference Enquiries	2,450	2,302	-148	-6.0%
Visitors	31,133	30,712	-421	-1.4%
Events - Programmes	257	311	54	21.0%
Events - Participants	2,247	2,650	403	17.9%

Dunedin Public Libraries
Issues #	1,238,126	1,218,113	-20,013	-1.6%
Reference Enquiries	119,897	111,014	-8,883	-7.4%
Visitors	1,154,238	1,148,380	-5,858	-0.5%
Events - Programmes	1,940	2,329	389	20.1%
Events - Participants	44,986	53,368	8,382	18.6%
Gig Wifi - Active Users	256,035	247,027	-9,008	-3.5%
Gig Wifi - Sessions	2,226,436	2,540,043	313,607	14.1%

# Includes eBook & eAudio loans not recorded elsewhere

SERVICE CENTRE ACTIVITY - 1 July 2018 to 30 June 2019

Blueskin Bay Library & Service Centre	2017/18	2018/19	Change

10 Litre Bokashi Bucket	2	1	-1
Animal Registration	32	26	-6
Blue Bins	5	1	-4
Compost Zing	4	2	-2
Debtors Receipt	1	0	-1
Dog Registration Selected Owner	0	1	1
Large Rubbish Bags	154	178	24
Parking Tickets	2	10	8
Rates	29	59	30
Refuse PC Tip Revn Commercial	0	1	1
Small Rubbish Bags	66	61	-5
Solid Waste Bokashi Buckets	0	2	2
Yellow Bins	3	0	-3

	298	342	44

Waikouaiti Library & Service Centre	2017/18	2018/19	Change

15 Litre Bokashi Bucket	1	0	-1
Animal Registration	49	89	40
Blue Bin	4	10	6
Compost Zing	1	3	2
Debtors Receipt	0	1	1
Dog Kennel Licences	1	4	3
Dog Registration Selected Owner Policy Visit	0	2	2
Large Rubbish Bags	112	173	61
Parking Tickets	12	16	4
Rates	129	158	29
Refuse PC Tip Revenue Commercial	0	1	1
Sale of Pooh Bags	2	1	-1
Small Rubbish Bags	57	77	20
Water Rates	17	14	-3
Yellow Bin	0	4	4

	385	553	168

Waikouaiti Coast Community Board

7 August 2019

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Waikouaiti Coast Community Board of activities relevant to the Board’s area including:

a) Project Fund

b) Waikouaiti Public Planting Day 2019

c) Waikouaiti RDA report

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report

Project Fund

2 The Board has been allocated $10,000 for the 2019/2020 year. The following has been made in the current financial year:

Meeting Date	Amount	Recipient/Purpose
29 July 2019	$100.00	Flowers
Total	$100.00

Waikouaiti Public Planting Day 2019

3 Parks and Recreation have a Waikouaiti Public Planting Day on Saturday 24 August from 10.00am to 12.00noon. A flyer is provided for further information as Attachment A.

Waikouaiti Riding for the Disabled (RDA) report

4 A report from Rowan Holt of Waikouaiti RDA has been received as per the resolution passed at the Waikouaiti Coast Community Board meeting held 4 July 2018 to provide the Board with a report on the organisations progress July/August 2019. The report is provided as Attachment B.

Signatories

Author:	Rebecca Murray - Governance Support Officer
Authoriser:	Sharon Bodeker - Team Leader Civic

Attachments

	Title	Page
⇩a	Waikouaiti Public Planting Day 2019 Flyer	42
⇩b	Waikouaiti RDA Report	43

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒