Agenda of Mosgiel-Taieri Community Board

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Mosgiel-Taieri Community Board will be held on:

Date: Thursday 28 November 2019

Time: 2.00 pm

Venue: Keith Willis Lounge, Coronation Hall, 97 Gordon Road, Mosgiel

Sue Bidrose

Chief Executive Officer

Mosgiel-Taieri Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Joy Davis
Deputy Chairperson	Dean McAlwee
Members	Phillipa Bain	Martin Dillon
	Cr Carmen Houlahan	Brian Miller
	Brian Peat

Senior Officer Robert West, Group Manager Parks and Recreation

Governance Support Officer Wendy Collard

Wendy Collard

Governance Support Officer

Telephone: 03 477 4000

wendy.collard@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Mosgiel-Taieri Community Board

28 November 2019

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 9

5.1 Mosgiel-Taieri Community Board meeting - 7 November 2019 9

Part A Reports (Mosgiel-Taieri Community Board has power to decide these matters)

6 Naming of a new road off Dundee Road, Mosgiel 14

7 Naming of a new road off Holyhead Street, Outram 21

8 Mosgiel-Taieri Community Board Action List Report 27

9 Governance Support Officer's Report 30

10 Chairperson's Report 60

11 Council Activities 63

12 Items for consideration by the Chair 64

Mosgiel-Taieri Community Board

28 November 2019

Mosgiel-Taieri Community Board

MINUTES

Minutes of an inaugural meeting of the Mosgiel-Taieri Community Board held in the Edinburgh Room, Municipal Chambers, , The Octagon, Dunedin on Thursday 07 November 2019, commencing at 3.00 pm

PRESENT

Chairperson	Joy Davis
Deputy Chairperson	Dean McAlwee
Members	Phillipa Bain	Martin Dillon
	Cr Carmen Houlahan	Brian Miller
	Brian Peat

IN ATTENDANCE

Sandy Graham (General Manager, City Services)

Governance Support Officer Wendy Collard

1 Public Forum

As this was the Board’s inaugural meeting, there was no Public Forum.

2 Apologies

An apology was received from the Chief Executive Officer Dr Bidrose as she was unable to be in attendance.

3 Confirmation of agenda

The agenda for the meeting was noted.

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Reports

5 Welcome by the General Manager City services

The General Manager City Services (Sandy Graham) welcomed all to the meeting and provided an introduction to the formal swearing in of members.

6 Declarations by Members

Members made and attested their declarations as required by Schedule 7, Clause 14 of the Local Government Act 2002 which were witnessed by the General Manager, City Services (Sandy Graham)

Part A Reports

7 Voting Procedure for Appointment of Chairperson and Deputy Chairperson
	A report from Civic advised that voting for appointments such as the Board Chairperson and Deputy Chairperson was to be carried out in accordance with Schedule 7, Clauses 25(2), (3) and (4) of the Local Government Act 2002 Amendment Act 2004.
	Moved (Martin Dillon/Dean McAlwee): That the Board: a) Adopts STV (System A) as the voting method for the appointment of Chairperson and Deputy Chairperson. Motion carried (MTCB/2019/072)

8 Election of Chairperson and Deputy Chairperson
	a) Chairperson
	Moved (Phillipa Bain/Brian Miller): That the Board: a) Appoints Joy Davis as Chairperson. .Motion carried (MTCB/2019/073)
	The Chairperson assumed the chair.
	b) Deputy Chairperson
	Moved (Phillipa Bain/Martin Dillon): That the Board: b) Appoints Dean McAlwee as the Deputy Chairperson Motion carried (MTCB/2019/074)

9 Acknowledgement of Retiring Members

The Board acknowledged the services given by Sarah Davie-Nitis and Maurice Prendergast during their terms in office.

Moved (Brian Miller/Martin Dillon):

That the Board:

a) Records its sincere thanks to Sarah Davie-Nitis for the loyal and conscientious service given to the Dunedin community as a member of the Mosgiel-Taieri Community Board for the 6 year period 2013 to 2019.

b) Extends its sincere appreciation for the services rendered and every good wish for the future.

c) Records its sincere thanks to Maurice Prendergast for the loyal and conscientious service given to the Dunedin community as a member of the Mosgiel-Taieri Community Board for the 6 year period 2013 to 2019.

d) Extends its sincere appreciation for the services rendered and every good wish for the future.

Motion carried (MTCB/2019/075)

10 Local Government Legislation - Briefing for the Inaugural Council Meeting

A report from Civic provided a general explanation of the following legislation as required by clause 21 of Schedule 7 of the Local Government Act 2002:

a) The Local Government Official Information and Meetings Act 1987;

b) The Local Authorities (Members' Interests) Act 1968;

c) Sections 99, 105 and 105A of the Crimes Act 1961;

d) The Secret Commissions Act 1910; and

e) The Financial Markets Conduct Act 2013.

Moved (Member Joy Davis/Member Phillipa Bain):

That the Board:

a) Notes the advice regarding key legislation that applies to members of Council, its Committees and Community Boards.

Motion carried (MTCB/2019/076)

11 Meeting Schedule

A report from Civic requested the Board give consideration to the date of the next Mosgiel-Taieri Community Board meeting. It was proposed for Thursday 28 November 2019 commencing at 2.00 pm.

The report noted that the meeting schedule for 2020 would be presented to the meeting being held on 28 November 2019 for the Board’s confirmation.

Moved (Dean McAlwee/Brian Peat):

That the Board:

a) Confirms that its next meeting will be held on 28 November 2019 commencing at
2.00 pm.

b) Notes that the meeting schedule for 2020 will be considered by the Board at the meeting of 28 November 2019.

Motion carried (MTCB/2019/077)

The meeting concluded at 3.17 pm

..............................................

CHAIRPERSON

Mosgiel-Taieri Community Board

28 November 2019

Part A Reports

Naming of a new road off Dundee Road, Mosgiel

Department: Transport

EXECUTIVE SUMMARY

1 This report seeks support from the Mosgiel-Taieri Community Board on the proposed naming of a new road off Dundee Road, Mosgiel, as part of the Highland Park Subdivision.

2 The new road name proposed by the developer is ‘Silverdale Place’, and it complies with the DCC Road Naming Policy.

RECOMMENDATIONS

That the Board:

a) Supports naming of a new road off Dundee Road, Mosgiel, within the Highland Park Subdivision as ‘Silverdale Place’.

BACKGROUND

3 The Road Naming Policy provides the framework for timely and consistent naming of roads that reflect the identity of the local community. The Road Naming Procedure requires that that Community Boards consider proposed names for roads in their area. For reference, the Road Naming Policy and Road Naming Procedure can be accessed on the DCC website at www.dunedin.govt.nz/road-naming.

4 Consent for Stage 14 of the Highland Park Subdivision has been granted by Council. Stage 14 will create 35 residential lots and involves constructing Dundee Road, resulting in it connecting at each end, and a new cul-de-sac. Both the Dundee Road connection and the new cul-de-sac will vest in Council. The approved subdivision plan for Stage 14 is provided as Attachment A.

5 The developer proposed ‘Silverdale Place’ as their preferred name for the new road within Stage 14 of the Highland Park Subdivision. No alternative road name has been proposed.

DISCUSSION

6 The developer proposed ‘Silverdale Place’ as the subdivision is on land previously known as Silverdale Farm. Silverdale Farm was the name of the family farm on the property and has been so named for 30 years. Two generations of the family still reside on the property.

7 The road names previously approved within the Highland Park Subdivision were sourced from locations within East Ayshire, Scotland. Silverdale Farm also has Scottish connections.

8 The name ‘Silverdale Place’ is not a duplicate of any existing road name in Dunedin. The proposed name does have some similarity to existing Dunedin road names of ‘Silverpeak Road’, ‘Silverstream Drive’, ‘Silverton Street’ and ‘Silverview Place’. However, in this case the differences between these road names when spoken, including suffixes, are considered to be sufficient to avoid confusion.

9 The name is considered to meet the appropriateness criteria of the Road Naming Policy, as it relates to the historical features of the site. The name meets the spelling, length and appropriateness criteria of the Road Naming Policy.

OPTIONS

10 The developer has not provided alternative names for the new road off Dundee Road, Mosgiel, within Stage 14 of the Highland Park Subdivision.

Option One – The Board supports naming the new road off Dundee Road, Mosgiel, within the Highland Park Subdivision as ‘Silverdale Place’ (recommended option)

Advantages

· The proposed name ‘Silverdale Place’ relates to historical features of the site and follows a road naming theme within the residential development.

· The proposed name ‘Silverdale Place’ is sufficiently different from other road names, and overall complies with the Road Naming Policy.

Disadvantages

· There are no significant disadvantages identified with this option.

Option Two – The Board does not support the proposed road name (alternative option)

Advantages

· There are no significant advantages identified with this option.

Disadvantages

· The road will not have a name which will inconvenience new property owners within the subdivision.

NEXT STEPS

11 If the proposed name of ‘Silverdale Place’ is supported by the Community Board, staff will request formal approval from the Infrastructure Services and Networks Committee.

Signatories

Author:

Tami Sargeant - Team Leader Regulatory Management - Transport

Authoriser:

Nick Sargent - Transport Strategy Manager

Simon Drew - General Manager Infrastructure Services

Attachments

	Title	Page
⇩a	Highland Park Subdivision Stage 14 Consent Plan	19

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision supports the social, environmental and cultural well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☒

This is an administrative function.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability.

10 year plan/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications for the 10 year plan.

Financial considerations

There are no financial implications.

Significance

The significance of this decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been engagement with the developer and their agent.

Engagement - internal

There has been engagement with BIS.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

The new road is located within the Mosgiel-Taieri Community Board area, and support is sought from the Board.

Mosgiel-Taieri Community Board

28 November 2019

Naming of a new road off Holyhead Street, Outram

Department: Transport

EXECUTIVE SUMMARY

1 This report seeks support from the Mosgiel-Taieri Community Board on the proposed naming of a new road off Holyhead Street, Outram, as part of the Balmoral development by Balmoral Developments (Outram) Ltd.

2 The new road names proposed by the developer are ‘Frank Ferguson Place’ or ‘Franks Place’, and they both comply with the DCC Road Naming Policy.

RECOMMENDATIONS

That the Board:

a) Supports naming of a new road off Holyhead Street, Outram, within the Balmoral development as ‘Frank Ferguson Place’ or ‘Franks Place’.

BACKGROUND

3 The DCC Road Naming Policy provides the framework for timely and consistent naming of roads that reflect the identity of the local community. The DCC Road Naming Procedure requires that that Community Boards consider proposed names for roads in their area. For reference, the Road Naming Policy and Road Naming Procedure can be accessed on the DCC website at www.dunedin.govt.nz/road-naming.

4 SUB-2017-32 and subsequent variations to that consent authorised a two-stage residential subdivision of 94 Holyhead Street, including a new cul-de-sac to vest in Council.

5 Naming of the road is considered to be urgent. Titles for Stage 1 of the development have been issued pursuant to section 224c of the Resource Management Act 1991, and a number have been pre-sold to new owners. Landowners are now faced with the uncertainty and inconvenience of having no street address.

6 The developer proposed ‘Frank Ferguson Place’ as their preferred name, and ‘Franks Place’ as an alternative name for the new cul-de-sac road within the Balmoral development.

DISCUSSION

7 The developer proposed ‘Frank Ferguson Place’ as their preferred name, and ‘Franks Place’ as an alternative name, after Frank Ferguson. Frank Ferguson grew up in Outram and attended the local primary school. After returning from duty in World War 2, he purchased a property on the boundary of Outram township named Balmoral and started a market garden, naming it ‘Balmoral Gardens’.

8 The market garden provided full-time work, as well as after school and holiday work for schoolchildren from the Outram area picking potatoes, vegetables and berries. Frank Ferguson acquired three other properties and worked in the market garden for 27 years, before handing over the management to his eldest son.

9 Frank Ferguson passed away in 1977 aged 59. His eldest son bought the ‘Balmoral Gardens’ property and continued the market garden until 2003.

10 The proposed names of ‘Frank Ferguson Place’ and ‘Franks Place are not duplicating any existing road name in Dunedin. The proposed names have some similarity to existing Dunedin road names of ‘Fergusson Street’ and ‘Franklin Street’. However, in this case the differences between these road names when spoken, including suffixes, are considered to be sufficient to avoid confusion.

11 The proposed names are considered to meet the spelling and appropriateness criteria of the Road Naming Policy, as they recognise a noteworthy person with a strong connection to the Balmoral development.

12 The name ‘Frank Ferguson Place’ does not meet length criteria of the Road Naming Policy as short names should be proposed for short streets for mapping purposes.

OPTIONS

13 The developer proposed ‘Frank Ferguson Place’ as their preferred name, and ‘Franks Place’ as an alternative name for the new cul-de-sac road within the Balmoral development.

Option One – The Board supports naming the new road off Holyhead Street, Outram, within the Balmoral development as ‘Frank Ferguson Place’ (Developer’s preferred option)

Advantages

· The proposed name ‘Frank Ferguson Place’ recognises a noteworthy person with a strong connection to the site.

· The proposed name ‘Frank Ferguson Place’ is sufficiently different from other road names, and meets the spelling criteria of the Road Naming Policy.

Disadvantages

· The proposed name ‘Frank Ferguson Place’ does not meet the length criteria, as it is a long name for a short street which provides challenges for mapping purposes.

Option Two – The Board supports naming the new road off Holyhead Street, Outram, within the Balmoral development as ‘Franks Place’ (alternative option)

Advantages

· The proposed name ‘Franks Place’ recognises a noteworthy person with a strong connection to the site.

· The proposed name ‘Franks Place’ is six characters long, and is a short name for a short street, and preferred for mapping purposes.

· The proposed name ‘Franks Place’ is sufficiently different from other road names, and overall complies with the Road Naming Policy.

Disadvantages

· There are no significant disadvantages identified with this option.

Option Three – The Board does not support the proposed road names (alternative option)

Advantages

· There are no significant advantages identified with this option.

Disadvantages

· The road will not have a name which will inconvenience new property owners within the subdivision.

NEXT STEPS

14 If the proposed names of ‘Frank Ferguson Place’ and ‘Franks Place’ are supported by the Community Board, staff will request formal approval from the Council.

Signatories

Author:

Tami Sargeant - Team Leader Regulatory Management - Transport

Authoriser:

Nick Sargent - Transport Strategy Manager

Simon Drew - General Manager Infrastructure Services

Attachments

	Title	Page
⇩a	Balmoral Development Residential Plan	25

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision supports the social, environmental and cultural well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☒

This is an administrative function.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability.

10 year plan/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications for the 10 year plan.

Financial considerations

There are no financial implications.

Significance

The significance of this decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been engagement with the developer and their agent.

Engagement - internal

There has been engagement with BIS.

Risks: Legal / Health and Safety etc.

Naming of the road is considered to be urgent as titles for the new development have been issued without a road name.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

The new road is located within the Mosgiel-Taieri Community Board area, and support is sought from the Board.

Mosgiel-Taieri Community Board

28 November 2019

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Mosgiel-Taieri Community Board of activities relevant to the Board’s area including:

a) Project Fund

b) Community Board Executive Committee

c) Community Hall Management

d) Meeting Schedule 2020

e) Saddle Hill Quarry

f) Remuneration

g) Round the Board - OAR FM programme

h) Board Appointments and other representatives

i) Correspondence

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report

b) Considers nominating a representative to the Community Board Executive Committee

c) Appoints a representative to the Keep Dunedin Beautiful Committee

d) Agrees the first meeting for 2020 will be held on 5 February 2020 at 4.00 pm in the Downes Room, Mosgiel Library

e) Notes the Mosgiel-Taieri Community Board remuneration for 2019/20 year.

f) Considers the proposed OAR FM programme for Community Boards

Project Fund

2 $6,300.00 remains in the Project Fund in the 2019/2020 year. The following funds have been allocated in the current financial year:

Meeting Date	Amount	Recipient
14 August 2019	2,000.00	Plants for the Planter boxes
14 August 2019	500.00	Berwick Outdoor Experience Course Sponsorship by the Board
14 August 2019	1,200.00	Taieri Historical Society
Total	$3,700.00

Community Board Executive Committee (CBEC) Nominations

3 Nominations for representatives and deputies on CBEC are now due and must be received by LGNZ by 5.00 pm on Friday, 6 December 2019. Attached is a copy of the Memorandum from LGNZ and nomination form (Attachment A and B).

Community Hall Management

4 The Dunedin City Council owns a number of Community Halls throughout the outlying areas of the Dunedin City. The Halls are managed by Hall Committees on an informal basis with the general understanding that Council maintains the outside of the Halls, looks after the structure of the building and compliance matters. Hall Committees look after the inside, manage the day to day running of the hall and organises the hire of the hall for the community.

5 A Community Hall Management Agreement has recently been drafted and is attached for reference. The Agreement has been sent to all the Hall Committees for feedback. Staff are currently working with the Hall Committees, responding to questions and will attend any Community Hall meeting, where necessary, to further discuss and go through the agreement. A copy of the Community Hall Management Agreement is attached for the Board’s information (attachment C).

Saddle Hill Quarry

6 The following update has been provided for the Board’s information. Th upper Saddle Hill quarry is subject to an enforcement order issued by the Environment Court which protects the skyline/ridgeline of Saddle Hill. Quarrying is only occurring on the base of the quarry which is visually screened by the protected higher land on the perimeter.

Meeting Schedule 2020

7 The Council will not be considering the meeting schedule for 2020 until its meeting being held on 10 December 2019. Therefore, it is recommended that the Board holds its first meeting for 2020 on Wednesday, 5 February 2020 at 4.00 pm. At this meeting a full meeting schedule will be available for the Board’s consideration.

Remuneration

8 The Remuneration Authority has set the remuneration of Community Boards for the 2019/20 year. The Mosgiel-Taieri Community Board remuneration are set as follows:

Mosgiel-Taieri Community Board Remuneration 2019/20

Chairperson

$19,237.00

Member

$9,619.00

Round the Boards – OAR FM programme

9 OAR FM have extended an invitation to the Board to take part in the “Round the Boards” feature segment. A number of the Community Boards took part in this programme last triennium. It is now proposed to hold the feature on Tuesdays at 8.40 am.

10 This is a 10 to 15 minute weekly segment which provides each participating Board with the opportunity to promote events, issues and people. The segment is hosted by Mr Harford, with Boards sending a representative for an on-air chat on their allocated day.

11 It is proposed to start on Tuesday 4 February 2020. The cost for participating is $240.00 for 12 sessions plus #30.00 for an annual membership fee for Otago Community Broadcasters Society.

Board Appointments and other representatives

12 Please note a report will be presented for the Board’s consideration at its next meeting being held on 5 February 2020.

Correspondence - Inwards

13 A Funding Project Completion form has been received from the Taieri Historical Society (Attachment D)

Signatories

Author:	Wendy Collard - Governance Support Officer
Authoriser:	Sharon Bodeker - Team Leader Civic

Attachments

	Title	Page
⇩a	Memorandum from LGNZ	34
⇩b	Community Board Executive Committee Nomination form	38
⇩c	Community Hall Management Agreement	39
⇩d	Taieri Historical Society - project completion form	59

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒