Notice of Meeting:
I hereby give notice that an ordinary meeting of the Audit and Risk Subcommittee will be held on:
Date: Thursday 19 December 2019
Time: 2.00 pm
Venue: Otaru Room, Civic Centre, The Octagon, Dunedin
Sue Bidrose
Chief Executive Officer
Audit and Risk Subcommittee
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Susie Johnstone |
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Deputy Chairperson |
Janet Copeland
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Members |
Cr Christine Garey |
Cr Doug Hall |
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Mayor Aaron Hawkins |
Cr Mike Lord |
Senior Officer Dave Tombs, General Manager Finance and Commercial
Governance Support Officer Wendy Collard
Wendy Collard
Governance Support Officer
Telephone: 03 477 4000
Wendy.Collard@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
Audit and Risk Subcommittee 19 December 2019 |
ITEM TABLE OF CONTENTS PAGE
1 Apologies 4
2 Confirmation of Agenda 4
3 Declaration of Interest 5
Part A Reports (Committee has power to decide these matters)
4 Audit and Risk Subcommittee Work Plan 2019- 2020 11
5 Delegations for the Audit and Risk Subcommittee 16
6 2020 Meeting Schedule 19
7 Financial Results 21
Resolution to Exclude the Public 42
Audit and Risk Subcommittee 19 December 2019 |
An apology has been received from Janet Copeland.
That the Committee:
Accepts the apology from Janet Copeland.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
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Audit and Risk Subcommittee 19 December 2019 |
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected or independent representative and any private or other external interest they might have.
2. Elected and Independent members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Subcommittee: a) Notes/Amends if necessary the Elected or Independent Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected or Independent Members' Interests. |
Attachments
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Title |
Page |
⇩a |
Members' Register of Interest |
7 |
Audit and Risk Subcommittee 19 December 2019 |
Audit and Risk Subcommittee Work Plan 2019- 2020
Department: Civic
EXECUTIVE SUMMARY
1 This report provides a copy of the updated Audit and Risk Subcommittee Work Plan 2019- 2020. Please note that the Governance and Financial Policies are included in an appendix to the Work Plan.
2 As this is an administrative report only, the Summary of Considerations is not required.
That the Subcommittee: a) Notes the Audit and Risk Subcommittee Work Plan.
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Signatories
Author: |
Wendy Collard - Governance Support Officer |
Authoriser: |
Sharon Bodeker - Team Leader Civic |
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Title |
Page |
⇩a |
Audit and Risk Subcommittee Work Plan |
12 |
Audit and Risk Subcommittee 19 December 2019 |
Delegations for the Audit and Risk Subcommittee
Department: Civic
EXECUTIVE SUMMARY
1 This report provides a copy of the Audit and Risk Subcommittee’s delegations for the Subcommittee’s information, at Attachment A.
2 As this is an administrative report, there is no Summary of Considerations.
That the Subcommittee: a) Notes the Delegations for the Audit and Risk Subcommittee. |
DISCUSSION
3 The Council approves delegations for Committees, Subcommittees and the Chief Executive Officer to ensure that decisions are made in an efficient manner and to facilitate community participation in the democratic processes.
NEXT STEPS
4 Delegations for all committees and subcommittees will be presented to Council for its consideration and decision in early 2020.
Signatories
Author: |
Wendy Collard - Governance Support Officer |
Authoriser: |
Sharon Bodeker - Team Leader Civic |
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Title |
Page |
⇩a |
Delegations to the Audit and Risk Subcommittee |
17 |
Audit and Risk Subcommittee 19 December 2019 |
2020 Meeting Schedule
Department: Civic
EXECUTIVE SUMMARY
1 A schedule of meetings for 2020 is appended for the Subcommittee’s information. As this is an administrative report, no summary of considerations is required.
That the Subcommittee: a) Notes the schedule of meetings for 2020.
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Signatories
Author: |
Wendy Collard - Governance Support Officer |
Authoriser: |
Sharon Bodeker - Team Leader Civic |
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Title |
Page |
⇩a |
2020 Meeting Schedule |
20 |
Audit and Risk Subcommittee 19 December 2019 |
Financial Results
Department: Civic
EXECUTIVE SUMMARY
1 This report provides a copy of the Financial Results for the period ending 31 October 2019 report which was presented to the Council meeting held on 10 December 2019.
That the Subcommittee: a) Notes the Financial Results for the period ending 31 October 2019 report. |
Signatories
Author: |
Wendy Collard - Governance Support Officer |
Authoriser: |
Sharon Bodeker - Team Leader Civic |
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Title |
Page |
⇩a |
Financial Results as at 31 October 2019 |
23 |
SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities.
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Fit with strategic framework
This report has no direct contribution to the Strategic Framework, although the financial expenditure reported in this report has contributed to all of the strategies. |
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Māori Impact Statement There are no known impacts for tangata whenua. |
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Sustainability There are no known implications for sustainability. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy This report fulfils the internal financial reporting requirements for Council. |
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Financial considerations Not applicable – reporting only. |
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Significance Not applicable – reporting only. |
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Engagement – external There has been no external engagement. |
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Engagement - internal The report is prepared as a summary for the individual department financial reports. |
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Risks: Legal / Health and Safety etc. There are no known risks. |
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Conflict of Interest There are no known conflicts of interest. |
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Community Boards There are no known implications for Community Boards. |
Audit and Risk Subcommittee 19 December 2019 |
Resolution to Exclude the Public
That the Audit and Risk Subcommittee:
Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.