Agenda of Strath Taieri Community Board

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Strath Taieri Community Board will be held on:

Date: Thursday 23 January 2020

Time: 5.00 pm

Venue: Strath Taieri Community Centre, Middlemarch

Sue Bidrose

Chief Executive Officer

Strath Taieri Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Mr Barry Williams
Deputy Chairperson	Mr Mark O'Neill
Members	Mr Blair Dale	Mr David Frew
	Cr Mike Lord	Ms Leeann McLew
	Mr Robin Thomas

Senior Officer Tom Dyer, Group Manager 3 Waters

Governance Support Officer Sharon Bodeker

Sharon Bodeker

Governance Support Officer

Telephone: 03 477 4000

Sharon.Bodeker@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Strath Taieri Community Board

23 January 2020

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

1.1 Public Forum - Shawn McAvinue - Star Newspaper 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 9

5.1 Strath Taieri Community Board meeting - 21 November 2019 9

Part A Reports (Strath Taieri Community Board has power to decide these matters)

6 Taieri Gorge Railway 15

7 Project Fund Applications 16

8 3 Waters Update 26

9 Governance Support Officers Report 29

10 Community Board - Community Plans 45

11 Meeting Schedule 57

12 Communication and Social Media 59

13 Chairperson's Report 61

14 Council Activities 62

15 Notification of Items for Consideration by the Chairperson 63

Strath Taieri Community Board

23 January 2020

Strath Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 21 November 2019, commencing at 5.00 pm

PRESENT

Chairperson	Mr Barry Williams
Deputy Chairperson	Mr Mark O'Neill
Members	Mr Blair Dale	Mr David Frew
	Cr Mike Lord	Ms Leeann McLew
	Mr Robin Thomas

IN ATTENDANCE

Tom Dyer, Group Manager 3 Waters

Governance Support Officer Sharon Bodeker

1 Public Forum

There was no Public Forum.

2 Apologies

There were no apologies.

3 Confirmation of agenda

Moved (Cr Mike Lord/Mark O'Neill):

That the Board:

Confirms the agenda without addition or alteration

Motion carried (STCB/2019/038)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Barry Williams and Leeann McLew declared an interest in the Medical Services Committee funding application received.

Moved (Mark O'Neill/David Frew):

That the Board:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (STCB/2019/039)

5 Confirmation of Minutes

5.1 Strath Taieri Community Board meeting - 31 October 2019

Moved (David Frew/Blair Dale):

That the Board:

Confirms the minutes of the Strath Taieri Community Board meeting held on 31 October 2019 as a correct record.

Motion carried (STCB/2019/040)

Part A Reports

6 Project Fund Applications

Barry Williamson and Leeann McLew sat back from this item.

Consideration was given to an application from the Strath Taieri Medical Services have applied for $1,300.00 for the relocation of the AED. It was noted that the funding request covered two locations, Hyde and Middlemarch. It was considered that this spending would benefit all of the community.

Moved (David Frew/Robin Thomas):

That the Board:

a) Approves a grant of $1,300.00 for the Strath Taieri Medical Centre.

Motion carried (STCB/2019/041)

7 Governance Support Officers Report
	In a report the Governance Support Officer provided an update on matters of interest including · Project Fund · Nomination Community Board Executive Committee · Appointment to Strath Taieri Community Centre Society · Appointment to Keep Dunedin Beautiful · Meeting Schedule · Round the Boards – OAR FM programme · Remuneration · Action List
	The Board was advised that a meeting schedule for 2020 would be brought to the first meeting of the Community Board in the new year for approval. It noted that the time of the meetings of 5 p.m. during the daylight saving months and 2 p.m. during the winter months worked well, and it would like to continue with these times in 2020. The item on the Action List, re the extension of the rail trail was discussed. It was suggested that the extension be discussed with the Rail Trail Trust. It was noted that old components from the Sutton Bridge were available, and the Board was keen to see that they be utilised. An inventory of the items was requested, and an opportunity for the community to have a say in how the items should be used.
	Moved (Cr Mike Lord/David Frew): That the Board: a) Notes the Governance Support Officers Report. b) Agrees that the first meeting for 2020 will be held on 23 January at 5 pm in the Middlemarch Community Centre. c) Amends the Action List as appropriate Motion carried (STCB/2019/042)
	LGNZ was inviting nominations for representatives and deputies on the Community Board Executive Committee. It was noted that nominations have to be received by 6 December 2020.
	Moved (David Frew/Blair Dale): That the Board: d) Nominates Mr Robin Thomas as a representative to the Community Board Executive Committee. Motion carried (STCB/2019/043)
	With the resignation of Joan Wilson from the Strath Taieri Community Centre Society Inc., the Society was seeking a new representative from the Strath Taieri Community Board.
	Moved (Barry Williams/David Frew): That the Board: e) Appoints Ms Leeann McLew as representative to the Strath Taieri Community Centre Society Inc. Motion carried (STCB/2019/044)
	The Board was invited to appoint a representative to the Keep Dunedin Beautiful Committee.
	Moved (Robin Thomas/Mark O'Neill): That the Board: f) Appoints Mr David Frew as representative to the Keep Dunedin Beautiful Committee. Motion carried (STCB/2019/045)
	The Board discussed the proposed OAR FM programme. It was considered that the money would be better spent on local advertising, for example in the Taieri Pet.
	Moved (Mark O'Neill/Robin Thomas): That the Board: g) Declines the proposed OAR FM programme for Community Boards. Motion carried (STCB/2019/046)

8 Chairperson's Report

The Chairperson provided an update on matters of interest including:

· 3 Waters matters – Tom Dyer answered questions on water matters in the area. It was noted that after rain, there is ponding at the bottom of Mold Street (towards the Cemetery). It needs to be determined if this is an ORC or DCC matter.

The discharge consent for the wetland is due for renewal in 2021. The treatment plant will need to be upgraded for the renewal of that consent.

The Chair asked for a brief report on water management in the Strath Taieri area and that the information be publicly available.

· Rocklands Fire – Tom Dyer advised that water testing is being undertaken. It may be three months before this water supply will be back in service.

· Electric Car Charger – the Board would like to get an electric car charger in Middlemarch, and has asked staff to find out how this can be achieved, along with the cost of doing so.

· Weed spraying – there is concern at the lack of spraying being done around Middlemarch. Staff have been asked to find out when spraying will be undertaken.

· Foulden Maar – the Board would like an update on what is happening with Foulden Maar.

9 Council Activities

Cr Mike Lord provided an update on matters of interest including the waterfront project and the Aurora news.

10 Notification of Items for Consideration by the Chairperson

The following items were notified for consideration by the Chairperson, and it was agreed that these would be included in the next agenda:

· Social media for the Community Board – Robin Thomas will prepare a paper for the next agenda.

· Article for the STAR newspaper

· Process for inviting speakers on topics of interest, such as the 1 million tree project and carbon credits.

The meeting concluded at 6.25 p.m.

..............................................

C H A I R P E R S O N

Strath Taieri Community Board

23 January 2020

3 Waters Update

Department: 3 Waters

EXECUTIVE SUMMARY

1 At its meeting on 21 November 2019 the Strath Taieri Community Board asked for an update on water, wastewater and drainage matters in Strath Taieri. This report provides a brief update which Tom Dyer, Group Manager 3 Waters will speak to.

RECOMMENDATIONS

That the Board:

a) Notes the 3 Waters Update report.

DISCUSSION

2 After the flooding experienced in Middlemarch in late 2018 the following work has been carried out:

a) The entire wastewater system has been cleaned by flushing, the worst area was around Snow Ave opposite rail yard but overall wastewater pipe network relatively free of gravel/debris.

b) 70% of the wastewater network has been filmed. The crews concentrated any areas where the pipelines crossed waterways or came close to waterways. Several pipelines found to have minor to moderate infiltration.

c) 100 % of the stormwater network has been filmed, the section under railway line from Snow Ave to Olive Ave was found to be in poor condition.

d) Installed an overland pumping main from the Olive Ave pumping station to a section of gravity network in the Golf Course. Staff are still working with property owners to have pipeline buried. This pumping main is now in use and replaces the 75mm pumping line. New pumping main is 150mm diameter.

e) Some water tables have been cleaned by the Transport Department’s contractor.

f) A reflux valve has been installed on the Camping Ground foul drain, this will prevent wastewater surcharging out of the Camping Ground drains.

g) A WaStop valve has been installed in the foul sewer at the intersection of West and Nottage Streets. This prevents the wastewater system surcharging and flooding the properties in the West St/Kirk St/Nottage St area.

3 The following actions are still to be carried out:

a) Complete the filming of the wastewater system to be carried out late January/early February 2020.

b) Carry out repairs to wastewater system where infiltration has been found at 10 sites. To be carried out by end of January 2020.

c) Replace and upsize the stormwater line under the Railway tracks at Snow Avenue. Staff are currently working with KiwiRail to negotiate access. Work aiming to be completed by the end of the financial year.

d) Additional water tables to be cleaned out by the Transport Department’s contractor. Work should be completed late January/early February 2020.

e) Bury the overland pumping main. Negotiated access with land owners, work should occur mid-February 2020.

4 The Middlemarch waste water treatment plant (WWTP) discharge consent will expire on 1 August 2021. The DCC is kicking off a consent study in 2020 to inform the Middlemarch wastewater system investment and consent strategy. This study will be supported by contemporary environmental information. This project is currently being scoped and will include engagement with the community.

5 The following is a list of other work that will occur in the near term but has not yet been started:

a) Carry out a house to house survey looking for direct stormwater infiltration into the wastewater network.

b) Inspection and cleaning of some waterways through Middlemarch. Particularly looking for choke points and obstructions. Further consideration to be given with Otago Regional Council.

NEXT STEPS

6 This report outlines the actions undertaken, the actions to occur in the near term. Another update will be provided mid 2020.

Signatories

Author:	Tom Dyer - Group Manager 3 Waters
Authoriser:

Attachments

There are no attachments for this report.

Strath Taieri Community Board

23 January 2020

Governance Support Officers Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Strath Taieri Community Board of activities relevant to the Board area including:

· Project Fund

· Parks and Recreation Update

· March Creek Update

· LED Lighting

· Electric Vehicle Charger

· FYI Dates

· Updates/Actions

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officers Report.

Project Fund

2 The Board has $8,700.00 available for the 2019/20 year. Spending to date is as follows:

Meeting Date	Amount	Recipient
27 November 2019	$1,300.00	Strath Taieri Medical Services

Parks and Recreation Update

Playground Condition 4 upgrades for period through to 30 June 2020

3 Parks and Recreation are commencing with the next phase of its two year $1.6m capital programme to upgrade playground equipment and playground soft fall across the city. Work was recently completed on upgrading all Condition 5 (Condition 1 = best condition and Condition 5 = worst condition) playground equipment and soft fall in the past 6 months, and work will now commence on Condition 4 equipment. The bulk of the condition 4 upgrades will be soft fall rather than equipment. This represents a total spend of $850k on playgrounds across the city and will be completed by 30 June 2020.

3 Work is prioritised according to the playground audit condition assessment that was completed in September 2018 and is focused on equipment and soft fall that is in a very poor condition.

4 There is no Condition 4 equipment spend for the Strath Taieri Community Board area, but structural assessment will be completed on some pieces of equipment.

5 Some of the work in your area may already have been completed or underway. Notices informing the community will be placed on site just prior to the work commencing informing them what is being done and when. This information will also be posted onto the DCC website, and the department will do its best to inform Community Boards regarding each site as work gets underway (this will allow you to put information onto your social media).

6 Parks and Recreation are continuing work on a Play Spaces Plan, and when completed, this will inform Parks levels of service for playgrounds and skateparks in the future. This project is being led by Parks and Recreation Senior Planner Claire Swift, and we expect it will be completed by mid-2020. If Boards wish to contact Claire, please feel free to do so. Her email is claire.swift@dcc.govt.nz.

Freedom Camping

7 Parks and Reserves will be circulating monthly reports on Freedom Camping again this season. These reports give an overview of the volume of freedom campers, infringements, and complaints. Much of the data is broken down by sites across the city. Attached is the December 2019 report, which shows that overall volumes are 12% higher compared with December 2018, but that infringement volumes have dropped. This is likely due to better compliance due to increased ranger presence, increased security, and more information available to freedom campers about the Dunedin Freedom Camping Bylaw. A report will be going to Council on 31 January regarding a review of the Bylaw. There will be public consultation on changes to the bylaw in the first half of 2020, and Parks will be able to update Community Boards on this at the next round of community Board meetings.

Reserves and Beaches Bylaw

8 Joint DoC/DCC Rangers are now patrolling Beaches and Reserves across the city. Information regarding vehicles on beaches and reserves has been updated for 2019-2020 season (attached) which the Rangers are using to discuss with visitors to our beaches and reserves. Members of the public wanting to make a complaint to the DCC about vehicles on beaches or reserves can go to the DCC website, where it gives information on how to do this and what information we require to follow up on complaints - https://www.dunedin.govt.nz/community-facilities/parks-and-reserves/driving-on-the-beach. A group of Council staff (Parks, Marketing, Community Development) and Community Board representative Alasdair Morrison are prioritising on improvements on beaches where we receive a high number of complaints – Tomahawk, Long Beach, Warrington, etc, and will be focusing on improved signage, improved information/education to community, and in some instances improved car parking and installation of barriers to reduce vehicle access to beaches and reserves.

March Creek Update

9 A verbal update will be provided at the meeting. Attached is a copy of the plans for upgrading the March Creek Bridge. Board members will need to consider if they wish to apply to Council for funding this project. This can be done as part of the Community Plan discussion.

Electric Vehicle Charger

10 DCC does not have a programme for installing electric vehicle chargers, and neither does Aurora or Otago PowerNet, unlike some of the other lines companies around the country.

11 The cost to install a charging unit can range from about $2,000 for a “slow charger” up to about $60,000 or more for a state of the art “fast charger.” The cost of the power usage would also be matter for consideration – would it be free, or would there be a charge for its use?

12 Most of the fast chargers around New Zealand are owned and operated by ChargeNet, for example, Mosgiel New World, Otago University, and Pak n Save South Dunedin. ChargeNet usually needs some kind of subsidy to proceed with an installation, and they charge commercial rates for its use.

13 One option for co-funding a fast charger is the Energy Efficiency and Conservation Authority’s Low Emission Vehicle Contestable Fund, but note is made that this fund has become quite competitive.

LED Lighting

14 LED lighting will be installed in Middlemarch at 3000 kelvin colour temperature. The main lights are on the State Highway and NZTA only provide 3000k. The date of installation is still to be confirmed.

FYI Article

15 The Board is asked to give consideration to allocating Board members to write article for FYI. The dates for content deadline for the Strath Taieri Community Board are as follows:

· 8 May 2020

· 6 November 2020

Updates/Actions

16 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

17 If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.

Signatories

Author:	Jenny Lapham - Governance Support Officer
Authoriser:	Sharon Bodeker - Team Leader Civic

Attachments

	Title	Page
⇩a	Freedom Camping Monthly Report December 2019	35
⇩b	Flyer Driving on Beaches 2019/20	41
⇩c	March Creek	43

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

There is no contribution to the Strategic Framework.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There is no known conflict of interest.

Community Boards

There are no implications for Community Baords except to provide information on activities in or relevant to the Board area.

Strath Taieri Community Board

23 January 2020

Community Board - Community Plans

Department: Civic

EXECUTIVE SUMMARY

1 A Community Board workshop was held on 19 December 2019, to consider how Community Boards could develop community plans for each of the Community Board areas, and how those plans may contribute to the DCC’s next 10 year plan. As discussed, Council staff have developed a draft template for use by each Community Board, and this template is at Attachment A.

2 As this is an administrative report, there are no options, or summary of considerations.

RECOMMENDATIONS

That the Board:

a) Notes the process for the development of Community Board Community Plans.

DISCUSSION

3 Representatives from all Community Boards attended a workshop with DCC staff on 19 December 2019 to discuss how Community Boards might progress the priorities that they have identified for their Board area into the DCC’s 10 year plan. A process for developing those priorities and then feeding them back to the DCC was discussed.

4 This would be done through the development of a community plan for each board, and DCC staff would prepare a new template plan for each board to complete. The template has been developed, and some information has been put into the template for each community board’s consideration. The use of a template would ensure a consistent approach across all Boards, in planning for their areas.

5 The template Community Plan provides key information about community boards generally, and more specific information about your community board area.

6 Sections 3 of the template plan focuses on detailing those items that the Board considers are new priorities and current priorities it may have for its area and would like to see included in the DCC’s next 10 year plan. Boards are asked to provide details of each item, what the estimated cost may be to complete (where known), when the Board would like to see it scheduled in the 10 year period (2021-31), the justification for including it in the priorities, and the order of importance of those priorities. Examples of these are provided in the template plan.

7 Section 4 of the template plan sets out those items that your Board would like to deliver to your community. These are items that would not require support or funding from the DCC, over and above your current community board funding.

8 It is proposed that section 3 and 4 of your plan become standing items on agendas so that at each meeting there is the opportunity for discussion and further development of the plan, adding to or amending the plan as agreed.

9 Community Board priorities will be a workstream in the 10 year plan process. More details will be provided on how Community Boards may pre-engage in advance of the Councillors receiving their draft 10 year plan budgets.

NEXT STEPS

10 Each Community Board will develop its Community Plan.

Signatories

Author:	Sharon Bodeker - Team Leader Civic
Authoriser:	Sandy Graham - General Manager City Services

Attachments

	Title	Page
⇩a	Draft Community Plan	47

	Title	Page
A ⇩	Minutes of Strath Taieri Community Board meeting held on 21 November 2019	10