Notice of Meeting:

I hereby give notice that an ordinary meeting of the Waikouaiti Coast Community Board will be held on:

 

Date:                                                    Wednesday 22 January 2020

Time:                                                   5.30 pm

Venue:                                                Blueskin Library, Harvey Street, Waitati

 

Sue Bidrose

Chief Executive Officer

 

Waikouaiti Coast Community Board

PUBLIC AGENDA

 

MEMBERSHIP

 

Chairperson

Alasdair Morrison

 

Deputy Chairperson

Geraldine Tait

 

Members

Andy Barratt

Sonya Billyard

 

Mark Brown

Mandy Mayhem-Bullock

 

Cr Jim O'Malley

 

 

Senior Officer                                               Nick Dixon, Group Manager Ara Toi

 

Governance Support Officer                  Lauren McDonald

 

 

 

Lauren McDonald

Governance Support Officer

 

Telephone: 477-4000

Lauren.McDonald@dcc.govt.nz

www.dunedin.govt.nz

 

 

 

 

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 


Waikouaiti Coast Community Board

22 January 2020

 

 

ITEM TABLE OF CONTENTS                                                                                                                                         PAGE

 

1             Public Forum                                                                                                                                                              4

1.1       Public Forum                                                                                                                                                 4

2             Apologies                                                                                                                                                                    4

3             Confirmation of Agenda                                                                                                                                        4

4             Declaration of Interest                                                                                                                                           5

5             Confirmation of Minutes                                                                                                                                       9

5.1       Waikouaiti Coast Community Board meeting - 20 November 2019                                         9     

Part A Reports (Waikouaiti Coast Community Board  has power to decide these matters)

6             Governance Support Officer's Report                                                                                                            18

7             Funding Applications                                                                                                                                            42

8             Meeting Schedule for 2020                                                                                                                               51

9             Community Board - Community Plans                                                                                                           54

10           Board Updates                                                                                                                                                        67

11           Council Activities                                                                                                                                                   69

12           Chairperson's Report                                                                                                                                           70

13           Items for Consideration by the Chairperson                                                                                               71             

 

 


Waikouaiti Coast Community Board

22 January 2020

 

 

1          Public Forum

1.1       Public Forum

Chris Linsell wishes to address the meeting concerning Shortcut Road

Michael Fay wishes to address the meeting concerning the speed of traffic on Doctors Point Road.

2          Apologies

At the close of the agenda no apologies had been received.

3          Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


Waikouaiti Coast Community Board

22 January 2020

 

Declaration of Interest

 

  

 

EXECUTIVE SUMMARY

1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

2.         Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

RECOMMENDATIONS

That the Board:

a)     Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected Members' Interests.

 

 

Attachments

 

Title

Page

a

Waikouaiti Coast Community Board Register of Interest

7

  



Waikouaiti Coast Community Board

22 January 2020

 

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Waikouaiti Coast Community Board

22 January 2020

 

Confirmation of Minutes

Waikouaiti Coast Community Board meeting - 20 November 2019

 

 

RECOMMENDATIONS

That the Board:

Confirms the Waikouaiti Coast Community Board meeting held on 20 November 2019 as a correct record.

 

 

 

Attachments

 

Title

Page

A

Minutes of Waikouaiti Coast Community Board meeting  held on 20 November 2019

10

 

 


Waikouaiti Coast Community Board

22 January 2020

 

 

 

Waikouaiti Coast Community Board

MINUTES

 

Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the East Otago Events Centre, Main Road, Waikouaiti on Wednesday 20 November 2019, commencing at 5.30 pm

 

PRESENT

 

Chairperson

Alasdair Morrison

 

Deputy Chairperson

Geraldine Tait

 

Members

Andy Barratt

Sonya Billyard

 

Mark Brown

Mandy Mayhem-Bullock

 

Cr Jim O'Malley

 

 

IN ATTENDANCE

David Bainbridge (Group Manager Property Services)

 

Governance Support Officer                  Rebecca Murray

 

 

1          Public Forum

1.1       Public Forum - Waitati Volunteer Fire Brigade

 

Charles Abraham from the Waitati Volunteer Fire Brigade addressed the meeting about its funding application.  He provided an update to Board members regarding a verbal approval from FENZ for a utility to be operational, and be able to travel under lights and siren.  This means it will be a proper emergency services vehicle and will have its own sign call. 

Geraldine Tait entered the meeting at 5.36 pm.

He responded to members’ questions, which included the area covered by this vehicle and, if granted the money, would there be room for a sponsor’s board to show that the Waikouaiti Coast Community Board provided funds.

 

1.2       Public Forum - 5g Free Dunedin

 

John Benthom and Christopher Le Brenton from 5g Free Dunedin addressed the meeting about the safety measures for the 5g rollout.  They represented residents who reside in areas within the Community Board area, and wanted to raise the awareness and concerns of the health and safety with the pending 5g upgrade.  They responded to members’ questions.

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

a)         Extends the Public Forum.

Motion carried (WC/2019/062)

 

The 5g Free Dunedin representatives requested that the Community Board and Council invoke the cautionary principle of the roll out in Dunedin until vigorous health and safety testing had been undertaken.

 

  

2          Apologies

An apology for lateness was received from Cr Jim O’Malley.

 

Moved (Alasdair Morrison/Mark Brown):

That the Board:

a)        Accepts the apology for lateness from Cr Jim O’Malley.

Motion carried (WC/2019/063)

 

3          Confirmation of agenda

 

 

Moved (Alasdair Morrison/Sonya Billyard):

That the Board:

 

Confirms the agenda without addition or alteration.

 

Motion carried (WC/2019/064)

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Alasdair Morrison/Mark Brown):

That the Board:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WC/2019/065)

 

5          Confirmation of Minutes

5.1       Waikouaiti Coast Community Board meeting - 7 November 2019

 

Moved (Mark Brown/Sonya Billyard):

That the Board:

 

Confirms the Waikouaiti Coast Community Board meeting held on 07 November 2019 as a correct record.

Motion carried (WC/2019/066)

    

Part A Reports

6          Otago Regional Council Update

 

Julian Phillips, Team Leader Public Transport and Garry Maloney, Manager Transport, attended the meeting to provide an update to the Board on bus services and bus shelters, which included:

 

·        Bus services for the area,

·        Regional Public Transport Plan and Land Transport Plan – Consultation scheduled for around end of 2020 beginning 2021.  The Waikouaiti Coast Community Board will provide a written submission to ORC on bus services,

·        Small budget is available to support events.  A bus will be provided for the Waitati Music Festival going from Dunedin to Palmerston Return, and

·        School bus services.

 

Cr Jim O’Malley entered the meeting at 6.20 pm.

 

They responded to members questions, which included:

 

·        The removal of leaning rails from bus shelters and replacing with seating,

·        If a midnight bus could be reintroduced,

·        Recheck the dates for the consultation of the Land Transport and Regional Transport Plans,

·        Researching and pricing a possible local supplier for bus shelters,

·        Hawksbury bus shelter issue,

·        Why Coast Road is not used for the bus route,

·        Why the public and school services cannot be combined, and

·        Why the Gold Card cannot be used for all services.

 

 

Moved (Alasdair Morrison/Mark Brown):

That the Board:

a)         Notes the Otago Regional Council update.

Motion carried (WC/2019/067)

 

 

The meeting adjourned at 6.34 pm and reconvened at 6.36 pm.

 

7          Waikouaiti Coast Community Board Action List Report

 

The report provided an update to the Waikouaiti Coast Community Board on its Action List, which included:

·     Matanaka Drive Planting Project – Mark Brown advised that the planting has been completed for this season and will commence again at the start of Autumn.

·     Shortcut Road – Road is currently closed as the top 200 metres is being sealed as part of the conditions approved for the subdivision resource consent issued.

 

Moved (Alasdair Morrison/Mark Brown):

That the Board:

 

a)     Amends the Action List as appropriate.

Motion carried (WC/2019/068)

 

8          Governance Support Officer's Report

 

In a report from the Governance Support Officer, an update was provided on matters of interest, including:

a)         Project Fund

b)        Nomination Community Board Executive Committee

c)         Remuneration

d)        Community Hall Management Agreement

e)        Round the Boards – OAR FM programme

f)         Meeting Schedule

g)         Correspondence Inwards - Funding Report Back

 

Moved (Mark Brown/Geraldine Tait):

That the Board:

a)    Nominates Mandy Mayhem-Bullock as a representative to the Community Board Executive Committee.

Motion carried (WC/2019/069)

 

 

Moved (Chairperson Alasdair Morrison/Cr Jim O'Malley):

That the Board:

 

a)     Notes the Governance Support Officer’s Report.

b)     Notes the remuneration update.

d)     Notes the Community Hall Management Agreement update.

e)     Requests further information to support the proposed OAR FM programme for Community Boards.

f)     Agrees the first meeting for 2020 will be held on 22 January at 5.30 pm at Waitati.

g)     Notes the funding reports.

Motion carried (WC/2019/070)

 

9          Funding Applications

 

The report provided a copy of three funding applications that had been received for the Board’s consideration. 

Te Hau Kāika requested $500.00 to assist with artist fees and exhibition costs including marketing and technical support for a weeklong multimedia exhibition to be held at the Gallery on Blueskin, Waitati.

Waitati Music Festival requested $700.00 for toilet hire at the 2020 festival.

Waitati Volunteer Fire Brigade requested $2,000.00 to assist with the fitout of the rapid response utility vehicle.

Rural post contractor, Marja, requested payment of $69.00 for delivering 600 flyers in and around the Waitati Area.

 

Moved (Andy Barratt/Mark Brown):

That the Board:

 

a)     Declines the funding application from Te Hau Kāika.

Motion carried (WC/2019/071)

 

 

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

a)     Lays the funding application on the table from Waitati Music Festival and requests more definitive financial information.

Motion carried (WC/2019/072)

 

 

Moved (Andy Barratt/Alasdair Morrison):

That the Board:

a)     Approves the funding of $2,000.00 from Waitati Volunteer Fire Brigade to assist with the fitout of the rapid response utility vehicle.

Motion carried (WC/2019/073)

 

 

Moved (Alasdair Morrison/Mark Brown):

That the Board:

a)     Approves the payment of $69.00 to the Rural Post Contractor Leith Valley Enterprises Ltd for delivering 600 flyers subject to an invoice being submitted.

Motion carried (WC/2019/074)

 

 

10        Chairperson's Report

 

The Chairperson provided a verbal update at the meeting, which included:

·        Thank you card received from Gwen Pullar.

·        5G – The Board Chair to contact the Planning and Environment Committee and the Dunedin City Council regarding this matter.  In the meantime the Board area would like to be left out of the upgrade until further notice.

Sonya Billyard left the meeting at 7.46 pm and re-entered at 7.48 pm.

·        Waitati curve speed limit – The Board Chair will write a letter to NZTA requesting a 80km speed limit and also request the Dunedin City Council to write a letter to the Regional Transport Committee.

 

Moved (Cr Jim O'Malley/Mark Brown):

That the Board:

 

a)     Notes the Chairperson’s report.

Motion carried (WC/2019/075)

 

11        Board Representation and Other Responsibilities

 

The Chairperson advised that the Board needed to appoint representatives to various organisations and other responsibilities.       

 

 

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

 

a)     Appoints

I.       Mark Brown to Matanaka Drive dune replanting

II.     Geraldine Tait to Waikouaiti transfer station and recycling

III.    Mandy Mayhem-Bullock to Keep Dunedin Beautiful Committee

IV.    Geraldine Tait, Mandy Mayhem-Bullock, Alasdair Morrison and Sonya Billyard to improving bus services

V.     Sonya Billyard, Mark Brown, Mandy Mayhem-Bullock and Alasdair Morrison to Emergency Management

VI.    Sonya Billyard (Social Media), Andy Barratt, Alasdair Morrison and Mandy Mayhem-Bullock regarding Communication with the community

VII.  Mark Brown to Blueskin Recreational Access Group (BRAG)

VIII. Alasdair Morrison and Sonya Billyard to Waikouaiti BMX Track project

IX.    Mandy Mayhem-Bullock, Mark Brown, Andy Barratt (with a focus on Oamaru-Dunedin cycleway) and Geraldine Tait (activities for older children) regarding recreational activities

X.     Andy Barratt to Truby King Reserve committee

XI.    Alasdair Morrison as Liaison with grant applicants

XII.   Alasdair Morrison and Geraldine Tait to Freedom camping

XIII. Alasdair Morrison to Reserves and Beaches Bylaw working group

XIV. Alasdair Morrison to Waikouaiti Horse Trainers

XV.  Mark Brown and Andy Barratt to disposal of green waste

XVI. Sonya Billyard and Alasdair Morrison to Road Safety

XVII. Alasdair Morrison and Geraldine Tait to Reserves and Beaches management

XVIII.           All board members to Community plan

Motion carried (WC/2019/076)

 

12        Council Activities

 

Councillor Jim O’Malley provided an update on matters of interest to the Board, which included:

·          Elections

·          MPI meeting and the billion trees project

·          Community plan

 

 

Moved (Cr Jim O'Malley/Mandy Mayhem-Bullock):

That the Board:

a)    Notes the update.

Motion carried (WC/2019/077)

 

13        Items for Consideration by the Chairperson

 

There were no items for consideration.

 

 

 

             

 

The meeting concluded at 8.32 pm.

 

 

 

..............................................

CHAIRPERSON

   

 

    


Waikouaiti Coast Community Board

22 January 2020

 

Part A Reports

 

Governance Support Officer's Report

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          This report is to inform the Waikouaiti Coast Community Board of activities relevant to the Board’s area including:

a)         Project Fund

b)        Correspondence

c)         Parks and Reserves/Transport/3Waters and Property Action Updates

d)        Round the Boards – OAR FM programme

e)        Playground upgrade information

f)         DCC Annual Plan Submission

RECOMMENDATIONS

That the Board:

a)     Notes the Governance Support Officer’s Report.

b)     Considers the proposed OAR FM programme for Community Boards.

c)     Votes on the CBEC Zone 6 representative

 

Project Fund

2          $5,761.00 remains in the Project Fund after taking into account grants made to date, as follows:

Meeting Date

Amount

Recipient/Purpose

29 July 2019                

$100.00

Flowers

7 August 2019

$900.00

Warrington School – purchase a new oven

7 August 2019

$1,000.00

Waikouaiti RDA – towards seating from the Mosgiel ITM and $300.00 towards purchasing a cart

20 November 2019

$2,000.00

Waitati Volunteer Fire Brigade – to assist with the fit out of the rapid response utility vehicle

20 November 2019

$69.00

Leithvalley Enterprises Ltd – to deliver 600 community guides to emergencies

8 January 2020

$85.00

Flowers

8 January 2020

$85.00

Flowers

Total

$4,239.00

 

Correspondence

                Please find attached an email from Group Manager Parks and Recreation Services and a copy of STAR article on compliance with the Reserves and Beaches Bylaws for the summer. (Attachments A and B).

                Memorandum and voting paper for the Elections of the Community Boards’ Executive Committee’s (CBEC) Zone 6 representative (Attachment G)

Parks and Reserves/Transport/3 Waters/Property Action Updates

·    Waikouaiti Wastewater Treatment Plant3 Waters and Parks staff are working on this and will report back to the community Board at a future date.

·    Firefighting water tanks for Waitati and Warrington – Concept design completed, approximate costs for the water tanks are estimated at $80,000. Install in the next financial year.

·    Suggested BMX park at Waikouaiti – to be included in the WCCB Community Plan for proposed 10 year plan (LTP) funding.

·    Waitati School (road safety) signs – Variable speed signs are expected to be installed during February 2020.

·    Shortcut Road – proposed sealing of upper part of the road – A new development required the top section to be sealed (which was done before Christmas 2019).  After a meeting with residents in late December 2019, DCC staff put the Otta seal work on hold as residents were seeking a midblock closure, effectively making the road a no exit road.

1           DCC staff member Hjarne Poulsen, Road Safety Team Leader will be in attendance for discussion of this update.

·    Truby King Recreation Reserve Committee – Parks and Recreation staff have commenced the review of the reserve management plan.  Planning consultant “4Sight” has been engaged to assist with the review and is undertaking a site visit on 16 January 2020.

 

Freedom Camping

3          Parks and Reserves will be circulating monthly reports on Freedom Camping again this summer season.  These reports give an overview of the volume of freedom campers, infringements, and complaints.  Much of the data is broken down by sites across the city.  Attached is the December 2019 report (Attachment C), which shows that overall volumes are 12% higher compared with December 2018, but that infringement volumes have dropped.  This is likely due to better compliance due to increased ranger presence, increased security, and more information available to freedom campers about the Dunedin Freedom Camping Bylaw.  A report will be going to Council on 31 January regarding a review of the Bylaw.  There will be public consultation on changes to the bylaw in the first half of 2020, and Parks will be able to update Community Boards on this at the next round of community Board meetings.

Things of note for the Freedom Camping Monthly Report for December 2019 –

1.      Overall volumes up 13% on December 2018.  Note – table 1 shows volumes for main sites (3,203 in December 2019), not total vehicles city wide (3,527 in table 2)

2.      Thomas Burns trial site continues to be the most popular site, but Warrington numbers have increased 28% on December 2018

3.      Total infringements down by 74% - likely due to improved education and information (Rangers and Camper app information)

4.      Complaints received – consistent with December 2018

5.      Infringements paid year to date – please understand that % paid increases as we go through the season.  There is always a time lag in infringements served and infringements paid

6.      Infringements waived/voided – we are currently working with IT services on the potential for security to have hand held infringement printers to allow for more accurate and efficient serving of infringements.  At present they are hand written, and some are voided due to transcription errors.

 

Reserves and Beaches Bylaw

4          Joint DoC/DCC Rangers are now patrolling Beaches and Reserves across the city.  Information regarding vehicles on beaches and reserves has been updated for the 2019-2020 season (Attachment D) which the Rangers are using to discuss with visitors to our beaches and reserves.  Members of the public wanting to make a complaint to the DCC about vehicles on beaches or reserves can go to the DCC website, where it gives information on how to do this and what information we require to follow up on complaints-https://www.dunedin.govt.nz/community-facilities/parks-and-reserves/driving-on-the-beach.   A group of Council staff (Parks, Marketing, Community Development) and Community Board representative Alasdair Morrison are prioritising improvements on beaches where we receive a high number of complaints – Tomahawk, Long Beach, Warrington, etc, and will be focusing on improved signage, improved information/education to community, and in some instances improved car parking and installation of barriers to reduce vehicle access to beaches and reserves.

5          Parks will continue to notify Community Boards about work planned or about to take place on beaches and reserves in their areas.  This will be a long-term programme of work as we work through all beaches and reserves in coming years.

Two Parks and Recreation flyers have been produced for respect of rules regarding wildlife and driving ban in place on beaches.  Copies of flyers are attached to this report.

Board or members of the public wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email on dcc@dcc.govt.nz.  For non-urgent matters contact Council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.

Round the Boards – OAR FM programme

6          At the Board meeting held on 20 November 2019 it was agreed to request further information in support of the proposed OAR FM programme for Community Boards to enable it to make an informed decision (Attachment E).

7          OAR FM has extended an invitation to the Board to take part in ‘Round the Boards’ feature segment.  A number of Community Boards took part in this programme last term.  It is now proposed to hold the feature on Tuesdays at 8.40 am.

8          This is a 10-15-minute weekly segment which provides each participating Board with the opportunity to promote events, issues and people. The segment is hosted by Mr Harford, with Boards sending a representative for an on-air chat on their allocated day. 

9          It is proposed to start on Tuesday 4 February 2020.  The cost for participating is $240 for 12 session plus $30 for an annual membership fee for Otago Community Broadcasters Society. 

 

Playground upgrade information

10        Parks and Recreation are commencing with the next phase of its two year $1.6m capital programme to upgrade playground equipment and playground soft fall across the city.  Work was recently completed on upgrading all Condition 5 (Condition 1 = best condition and Condition 5 = worst condition) playground equipment and soft fall in the past 6 months, and work will now commence on Condition 4 equipment.  The bulk of the condition 4 upgrades will be soft fall rather than equipment. This represents a total spend of $850k on playgrounds across the city and will be completed by 30 June 2020.

11        Work is prioritised according to the playground audit condition assessment that was completed in September 2018 and is focused on equipment and soft fall that is in very poor condition.

12        There is no Condition 4 equipment spend for the Waikouaiti Coast Community Board area but structural assessments are to be completed on the timber fort at the Seacliff Recreation Reserve and playground.

13        Some of the work in your area may already have been completed or underway.  Notices informing the community will be placed on site just prior to the work commencing, informing them what is being done and when.  This information will also be posted onto the DCC website, and the department will do its best to inform Community Boards regarding each site as work gets underway (this will allow you to put information onto your social media).

14        Parks and Recreation is continuing to work on a Play Spaces Plan, and when completed, this will inform the Parks and Recreation levels of service for playgrounds and skateparks in the future.  This project is being led by Parks and Recreation Senior Planner Claire Swift, and we expect it will be completed by mid 2020.  If Boards wish to contact Claire, please feel free to do so.  Her email is claire.swift@dcc.govt.nz.

 

DCC Annual Plan Submission

The Chairperson will be presenting the Waikouaiti Coast Community Board Annual Plan submission to the Council meeting on Thursday 30 January 2020. 

 

Signatories

Author:

Lauren McDonald - Governance Support Officer

Authoriser:

Sharon Bodeker - Team Leader Civic

Attachments

 

 

Title

Page

a

Reserves and beaches email from GM Parks and Recreation

23

b

STAR article - Enjoying Dunedin beaches

25

c

Freedom Camping - December 2019 report

27

d

Beaches flyer - driving and wildlife info

33

e

OAR Round the Boards listenership

35

f

OAR Round the Boards programme

37

g

Memorandum and Voting paper for CBEC Zone 6 representative

39


 

 SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

 

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no conflicts of interest.

Community Boards

There are no implications for Community Board except to provide information on activities in or relevant to the Board’s area.

 

 


Waikouaiti Coast Community Board

22 January 2020

 

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Funding Applications

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          This report provides a copy of the funding application received for the Board’s consideration.  As this is an administrative report only, the Summary of Considerations is not required.

2          Waikouaiti Community Garden has requested $1,300.00 for trellis fencing to aid in wind protection for their fledging garden (Attachment A).

3          At the Board meeting held on 20 November 2019 the Board lay the funding application from the Waitati Music Festival for $700 for toilet hire at the 2020 festival, on the table pending further information.  It has now provided the information requested and this is at Attachment B.  The funding application is at Attachment C.

4          $5,761.00 remains in the Project Fund after taking into account grants made to date.

RECOMMENDATIONS

That the Board:

a)     Approves/declines the funding application from the Waikouaiti Community Garden.

b)     Uplifts the funding application from Waitati Music Festival from the table.

c)     Approves/declines the funding application from Waitati Music Festival.

 

 

Signatories

Author:

Rebecca Murray - Governance Support Officer

Authoriser:

Sharon Bodeker - Team Leader Civic

Attachments

 

Title

Page

a

Waikouaiti Community Garden Funding Application

43

b

Waitati Music Festival Funding Application

49

  


Waikouaiti Coast Community Board

22 January 2020

 

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Meeting Schedule for 2020

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          A schedule of meetings for the period from March 2020 through to the end of the year is attached for your consideration. 

2          As this is an administrative report, no summary of considerations is required.

RECOMMENDATIONS

That the Board:

a)     Decides on option 1 or option 2 for the meetings to be held on 29 April and 17 June 2020.

b)     Approves the meeting schedule for 2020.

 

DISCUSSION

3          The proposed meeting schedule, appended as Attachment A, covers the period from March 2020 through to 18 November 2020. 

4          Traditionally, all meetings for the Waikouaiti Coast Community Board commence at 5.30 pm throughout the year, and often run through to 8.30 pm or later.  For the 2020 year, three meetings are scheduled to be held outside of the daylight-saving months (winter meetings).  One meeting is to be held in Warrington, one in Waitati, and one in Dunedin. 

5          In 2019, the Community Board was asked to consider holding the winter meetings at an earlier time of 2 pm, for health and safety reasons.  By way of comparison, the Strath Taieri Community Board holds its meetings in Middlemarch.  Daylight saving months meetings commence at 5 pm, with meetings between April and September starting at 2 pm.  This proposal was not supported by the Waikouaiti Coast Community Board, and so DCC staff support was not provided for two of the winter meetings. 

6          The Community Board is now asked to consider the option of starting the 29 April Warrington meeting and the 17 June Waitati meetings at 4.30 pm, rather than the traditional time of 5.30 pm.  If this option is approved, then DCC staff will provide support for those meetings.  The Community Board may also wish to consider a 4.30 pm start for the meeting to be held in Dunedin on 12 August 2020, which would allow Board members to travel home earlier during this winter period. 

7          If the Community Board decides to continue with the 5.30 pm. start for the meetings at Warrington and Waitati, then DCC staff will not be able to provide support for those two meetings. 

OPTIONS

8          Option 1 – change the start time of the meetings to be held on 29 April in Warrington, and 17 June in Waitati to a start time of 4.30 pm.

9          Option 2 – continue to hold the meeting on 29 April in Warrington, and 17 June in Waitati, with both commencing at 5.30 pm, but acknowledge that DCC staff will not be in attendance. 

NEXT STEPS

10        The meeting schedule, as approved will be put on the DCC website and advertised as required.

 

Signatories

Author:

Sharon Bodeker - Team Leader Civic

Authoriser:

 

Attachments

 

Title

Page

a

Meeting Schedule for 2020

53

  


Waikouaiti Coast Community Board

22 January 2020

 

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Waikouaiti Coast Community Board

22 January 2020

 

 

Community Board - Community Plans

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          A Community Board workshop was held on 19 December 2019, to consider how Community Boards could develop community plans for each of the Community Board areas, and how those plans may contribute to the DCC’s next 10 year plan.  As discussed, Council staff have developed a draft template for use by each Community Board, and this template is at Attachment A.

2          As this is an administrative report, there are no options, or summary of considerations.

RECOMMENDATIONS

That the Board:

a)     Notes the process for the development of Community Board Community Plans.

 

DISCUSSION

3          Representatives from all Community Boards attended a workshop with DCC staff on 19 December 2019 to discuss how Community Boards might progress the priorities that they have identified for their Board area into the DCC’s 10 year plan.  A process for developing those priorities and then feeding them back to the DCC was discussed. 

4          This would be done through the development of a community plan for each board, and DCC staff would prepare a new template plan for each board to complete.  The template has been developed, and some information has been put into the template for each community board’s consideration.  The use of a template would ensure a consistent approach across all Boards, in planning for their areas. 

5          The template Community Plan provides key information about community boards generally, and more specific information about your community board area. 

6          Sections 3 of the template plan focuses on detailing those items that the Board considers are new priorities and current priorities it may have for its area and would like to see included in the DCC’s next 10 year plan.  Boards are asked to provide details of each item, what the estimated cost may be to complete (where known), when the Board would like to see it scheduled in the 10 year period (2021-31), the justification for including it in the priorities, and the order of importance of those priorities.  Examples of these are provided in the template plan.

7          Section 4 of the template plan sets out those items that your Board would like to deliver to your community.  These are items that would not require support or funding from the DCC, over and above your current community board funding. 

8          It is proposed that section 3 and 4 of your plan become standing items on agendas so that at each meeting there is the opportunity for discussion and further development of the plan, adding to or amending the plan as agreed. 

9          Community Board priorities will be a workstream in the 10 year plan process.  More details will be provided on how Community Boards may pre-engage in advance of the Councillors receiving their draft 10 year plan budgets.

NEXT STEPS

10        Each Community Board will develop its Community Plan. 

 

Signatories

Author:

Sharon Bodeker - Team Leader Civic

Authoriser:

Sandy Graham - General Manager City Services

Attachments

 

Title

Page

a

Draft WCCB Community Plan 2020/21

56

  


Waikouaiti Coast Community Board

22 January 2020

 

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Waikouaiti Coast Community Board

22 January 2020

 

 

Board Updates

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

Board members to provide updates on activities including:

 

1          Keep Dunedin Beautiful (KDB)

             Mandy Mayhem-Bullock (Board Representative) will provide a verbal update.

 

2          Waikouaiti Recycling Centre Project

             Geraldine Tait will provide a verbal update.

 

3          Waikouaiti Plantation Replanting Project

An update may be provided at the meeting.

 

4          Assist Fund Recipients with Reporting Back

             Rose Stringer-Wright will provide a verbal update.

 

5          BRAG Walking Group

             Mark Brown will provide a verbal update.

 

6          Truby King Recreation Reserve Committee

             Andy Barratt will provide a verbal update.

 

RECOMMENDATIONS

That the Board:

a)     Notes the updates

 

 

 

Signatories

Author:

Lauren McDonald - Governance Support Officer

Authoriser:

Sharon Bodeker - Team Leader Civic

Attachments

 

Title

Page

a

WCCB members roles and responsibilities 2019-2022 triennium

68

 

 


Waikouaiti Coast Community Board

22 January 2020

 

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Waikouaiti Coast Community Board

22 January 2020

 

Council Activities

 

 

Councillor Jim O’Malley will provide an update on matters of interest to the Board.

 


Waikouaiti Coast Community Board

22 January 2020

 

 

Chairperson's Report

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          A verbal report from the Chairperson will be provided at the meeting.  As this is an administrative report only, the Summary of Considerations is not required.

 

RECOMMENDATIONS

That the Board:

a)     Notes the Chairperson’s report.

 

 

 

Signatories

Author:

Rebecca Murray - Governance Support Officer

Authoriser:

 

Attachments

There are no attachments for this report.

 


Waikouaiti Coast Community Board

22 January 2020

 

Items for Consideration by the Chairperson

 

 

Items for consideration by the Chairperson.