Notice of Meeting:
I hereby give notice that an ordinary meeting of the Audit and Risk Subcommittee will be held on:
Date: Thursday 13 February 2020
Time: 2.00 pm
Venue: Otaru Room, Civic Centre, The Octagon, Dunedin
Sue Bidrose
Chief Executive Officer
Audit and Risk Subcommittee
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Susie Johnstone |
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Deputy Chairperson |
Janet Copeland |
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Members |
Cr Christine Garey |
Cr Doug Hall |
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Mayor Aaron Hawkins |
Cr Mike Lord |
Senior Officer Dave Tombs, General Manager Finance and Commercial
Governance Support Officer Wendy Collard
Wendy Collard
Governance Support Officer
Telephone: 03 477 4000
Wendy.Collard@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
Audit and Risk Subcommittee 13 February 2020 |
ITEM TABLE OF CONTENTS PAGE
1 Apologies 4
2 Confirmation of Agenda 4
3 Declaration of Interest 5
4 Confirmation of Minutes 11
4.1 Audit and Risk Subcommittee meeting - 19 December 2019 11
Part A Reports (Committee has power to decide these matters)
5 Audit and Risk Subcommittee Work Plan 2020 20
Resolution to Exclude the Public 25
Audit and Risk Subcommittee 13 February 2020 |
At the close of the agenda no apologies had been received.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
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Audit and Risk Subcommittee 13 February 2020 |
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected or independent representative and any private or other external interest they might have.
2. Elected and Independent members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Subcommittee: a) Notes/Amends if necessary the Elected or Independent Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected or Independent Members' Interests. |
Attachments
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Title |
Page |
⇩a |
Members' Register of Interest |
7 |
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Audit and Risk Subcommittee 13 February 2020 |
Audit and Risk Subcommittee meeting - 19 December 2019
That the Subcommittee: Confirms the public part of the minutes of the Audit and Risk Subcommittee meeting held on 19 December 2019 as a correct record.
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Attachments
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Title |
Page |
A⇩ |
Minutes of Audit and Risk Subcommittee meeting held on 19 December 2019 |
12 |
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Audit and Risk Subcommittee 13 February 2020 |
Audit and Risk Subcommittee
MINUTES
Minutes of an ordinary meeting of the Audit and Risk Subcommittee held in the Otaru Room, Civic Centre, The Octagon, Dunedin on Thursday 19 December 2019, commencing at 2.00 pm
PRESENT
Chairperson |
Susie Johnstone
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Members |
Mayor Aaron Hawkins |
Cr Christine Garey |
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Cr Doug Hall |
Cr Mike Lord |
IN ATTENDANCE |
Sue Bidrose (Chief Executive Officer), Dave Tombs (General Manager Finance and Commercial), John Christie (Director Enterprise Dunedin) and Andrew Slater (Manager Risk and Internal Audit) |
Governance Support Officer Wendy Collard
1 Apologies |
Moved (Cr Mike Lord/Cr Doug Hall): That the Subcommittee:
Accepts the apology from Janet Copeland.
Motion carried (AR/2019/103) |
2 Confirmation of agenda |
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Moved (Susie Johnstone/Mayor Aaron Hawkins): That the Subcommittee:
Confirms the agenda without addition or alteration
Motion carried (AR/2019/104) |
3 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Susie Johnstone declared that she was a member of the Office of the Auditor General’s Audit and Risk Committee.
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Moved (Susie Johnstone/Mayor Aaron Hawkins): That the Subcommittee:
a) Notes the Elected or Independent Members' Interest Register; and b) Confirms the proposed management plan for Elected or Independent Members' Interests. Motion carried (AR/2019/105) |
Part A Reports
4 Audit and Risk Subcommittee Work Plan 2019- 2020 |
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A report from Civic provided the updated Audit and Risk Subcommittee Work Plan 2019-2020. There was discussions on the workplan for the upcoming year. |
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Moved (Susie Johnstone/Cr Mike Lord): That the Subcommittee:
a) Notes the Audit and Risk Subcommittee Work Plan. Motion carried (AR/2019/106)
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Moved (Cr Doug Hall/Cr Christine Garey): That the Subcommittee:
a) Notes the Corporate Policies register Motion carried (AR/2019/107) |
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5 Delegations for the Audit and Risk Subcommittee |
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A report from Civic provided a copy of the Audit and Risk Subcommittee’s delegations for the Subcommittee’s information. |
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Moved (Susie Johnstone/Cr Mike Lord): That the Subcommittee:
a) Notes the Delegations for the Audit and Risk Subcommittee. Motion carried (AR/2019/108) |
6 2020 Meeting Schedule |
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A report from Civic provided the schedule of meetings for 2020 for the Subcommittee’s information. |
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Moved (Cr Mike Lord/Cr Doug Hall): That the Subcommittee:
a) Notes the schedule of meetings for 2020. Motion carried (AR/2019/109) |
7 Financial Results |
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A report from Finance provided a copy of the Financial Results for the period ending 31 October 2019 report which was presented to the Council meeting held on 10 December 2019. The General Manager Finance and Commercial spoke to the report and responded to questions. |
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Moved (Susie Johnstone/Mayor Aaron Hawkins): That the Subcommittee:
a) Notes the Financial Results for the period ending 31 October 2019 report. Motion carried (AR/2019/110) |
Resolution to exclude the public |
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Moved (Mayor Aaron Hawkins/Cr Mike Lord): That the Subcommittee:
Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.
Motion carried (AR/2019/111) |
The meeting moved into non public at 2.15 pm and concluded at 4.58 pm.
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CHAIRPERSON
Audit and Risk Subcommittee 13 February 2020 |
Audit and Risk Subcommittee Work Plan 2020
Department: Civic
EXECUTIVE SUMMARY
1 This report provides a copy of the updated Audit and Risk Subcommittee Work Plan 2020. Please note that the Governance and Financial Policies are included in an appendix to the Work Plan.
2 As this is an administrative report only, the Summary of Considerations is not required.
That the Subcommittee: a) Notes the Audit and Risk Subcommittee Work Plan.
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Signatories
Author: |
Wendy Collard - Governance Support Officer |
Authoriser: |
Sharon Bodeker - Team Leader Civic |
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Title |
Page |
⇩a |
Audit and Risk Subcommittee Workplan |
21 |
Audit and Risk Subcommittee 13 February 2020 |
Resolution to Exclude the Public
That the Audit and Risk Subcommittee:
Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.