Notice of Meeting:
I hereby give notice that an extraordinary meeting of the Dunedin City Council will be held on:
Date: Monday 9 March 2020
Time: 3.00 pm (or at the conclusion of the previous meeting whichever is later)
Venue: Edinburgh Room, Municipal Chambers, The Octagon, Dunedin
Sue Bidrose
Chief Executive Officer
Council
PUBLIC AGENDA
MEMBERSHIP
Mayor |
Mayor Aaron Hawkins |
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Deputy Mayor |
Cr Christine Garey
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Members |
Cr Sophie Barker |
Cr David Benson-Pope |
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Cr Rachel Elder |
Cr Doug Hall |
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Cr Carmen Houlahan |
Cr Marie Laufiso |
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Cr Mike Lord |
Cr Jim O'Malley |
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Cr Jules Radich |
Cr Chris Staynes |
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Cr Lee Vandervis |
Cr Steve Walker |
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Cr Andrew Whiley |
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Senior Officer Sue Bidrose, Chief Executive Officer
Governance Support Officer Lynne Adamson
Lynne Adamson
Governance Support Officer
Telephone: 03 477 4000
Lynne.Adamson@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
Council 9 March 2020 |
ITEM TABLE OF CONTENTS PAGE
1 Public Forum 4
2 Apologies 4
3 Confirmation of Agenda 4
4 Declaration of Interest 5
Reports
5 Consultation Document - 2020/21 Annual Plan 19
Resolution to Exclude the Public 42
Council 9 March 2020 |
At the close of the agenda no requests for public forum had been received.
At the close of the agenda no apologies had been received.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
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Council 9 March 2020 |
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
3. Staff are reminded to update their register of interests as soon as practicable.
That the Council: a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected Members' Interests. c) Notes the Executive Leadership Teams’ Interest Register. |
Attachments
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Title |
Page |
⇩a |
Councillor Register of Interest |
7 |
⇩b |
Executive Leadership Team Register of Interest |
16 |
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Council 9 March 2020 |
Consultation Document - 2020/21 Annual Plan
Department: Corporate Policy
EXECUTIVE SUMMARY
That the Council: a) Adopts the underlying information supporting the proposed amendment to the 2018‑28 10 year plan (Attachment A). b) Approves the Consultation Document which includes a proposed amendment to the 2018-28 10 year plan (Attachment B). c) Receives the ‘Independent Auditor’s Report’ from Audit New Zealand on the proposed amendment to the 2018-28 10 year plan. d) Adopts the Consultation Document which includes a proposed amendment to the 2018‑28 10 year plan. |
BACKGROUND
2 At the 24 February 2020 Council meeting, Council confirmed the proposed approach to engaging with the community and the content of the information to be presented as part of the community engagement process.
3 Information that supports the content of the 2020/21 Annual Plan consultation document must be publicly available and collectively is known as ‘supporting documents’ or ‘underlying information’.
4 The Council is legislatively required to adopt the supporting documents before adopting the consultation document.
5 The attached supporting document has been audited by Audit New Zealand. It describes the proposed amendment to the 2018-28 10 year plan and shows the impact of the proposal on the financial tables and rating information from the 2018-28 10 year plan.
DISCUSSION
6 Audit New Zealand have audited the consultation document and the supporting amendment documents for legislative compliance.
7 Although Council has already considered the draft information for community consultation at the 24 February 2020 Council meeting, the consultation document now includes an Audit New Zealand auditor’s report, as well as other minor changes that have been incorporated since that meeting. Substantive content has not been changed.
8 The resolutions as outlined need to be passed by Council in order to comply with audit requirements.
OPTIONS
9 As this is an administrative report, no options are provided.
NEXT STEPS
10 The consultation document will be printed and delivered to every Dunedin home as part of the 2020/21 Annual Plan engagement process.
Signatories
Author: |
Sean Jacobs - Senior Policy Analyst |
Authoriser: |
Sandy Graham - General Manager City Services |
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Title |
Page |
⇩a |
Underlying information supporting the amendment to the 10 year plan |
23 |
⇩b |
2020/21 Annual Plan Consultation Document |
30 |
SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government This report enables democratic local decision making and action by, and on behalf of communities; and promotes the social, economic, environmental and cultural well-being of communities in the present and for the future. |
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Fit with strategic framework
The Annual Plan 2020/21 contributes to objectives across the strategic framework, as it describes the Council’s activities, which are aligned to community outcomes. It also provides a long term focus for decision making and coordination of the Council’s resources, as well as a basis for community accountability. |
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Māori Impact Statement The DCC works in partnership with mana whenua across a range of projects and activities outlined in the Annual Plan 2020/21, and provides opportunities for all Māori to participate and contribute to decision-making processes. |
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Sustainability Sustainability is an underlying principle of the DCC’s strategic framework. Activity in the Annual Plan 2020/21 supports the DCC to embed the principles of sustainability across DCC work outlined in the 10 Year Plan. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy This report provides an update on the development of the Annual Plan 2020/21 and implications for the 10 Year Plan. |
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Financial considerations Relevant financial decisions have been made by Council as part of the Annual Plan process. |
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Significance There will be full engagement on the 2020/21 draft budget as part of the Annual Plan process, which will cover any issues of significance. |
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Engagement – external The content of the Annual Plan 2020/21 is of interest to the community and, as noted in the report, there will be a full community engagement process. |
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Engagement - internal This report has been drafted by staff from Finance and Corporate Policy. Staff and managers from across the Council have been involved in the development of the draft budgets. |
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Risks: Legal / Health and Safety etc. There are no known risks. |
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Conflict of Interest There are no known conflicts of interest. |
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Community Boards Community Boards have an opportunity to present any issues for their community as part of the 2020/21 Annual Plan development. Staff are working with community boards to develop new Community Board Plans to inform the Annual Plan and next 10 year plan. |
Council 9 March 2020 |
Resolution to Exclude the Public
That the Council excludes the public from the following part of the proceedings of this meeting (pursuant to the provisions of the Local Government Official Information and Meetings Act 1987) namely:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.