Notice of Meeting:
I hereby give notice that an extraordinary meeting of the
Dunedin City Council will be held on:
Date: Monday
9 March 2020
Time: 3.00
pm (or at the conclusion of the previous meeting whichever is later)
Venue: Edinburgh
Room, Municipal Chambers, The Octagon, Dunedin
Sue Bidrose
Council
PUBLIC AGENDA
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Mayor
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Mayor Aaron Hawkins
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Deputy Mayor
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Cr Christine Garey
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Members
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Cr Sophie Barker
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Cr David Benson-Pope
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Cr Rachel Elder
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Cr Doug Hall
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Cr Carmen Houlahan
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Cr Marie Laufiso
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Cr Mike Lord
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Cr Jim O'Malley
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Cr Jules Radich
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Cr Chris Staynes
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Cr Lee Vandervis
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Cr Steve Walker
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Cr Andrew Whiley
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Senior Officer Sue
Bidrose, Chief Executive Officer
Governance Support Officer Lynne
Adamson
Lynne Adamson
Governance Support Officer
Telephone: 03 477 4000
Lynne.Adamson@dcc.govt.nz
www.dunedin.govt.nz
Note: Reports
and recommendations contained in this agenda are not to be considered as
Council policy until adopted.
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Council
9 March 2020
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ITEM TABLE OF CONTENTS PAGE
1 Public
Forum 4
2 Apologies 4
3 Confirmation
of Agenda 4
4 Declaration
of Interest 5
Reports
5 Consultation
Document - 2020/21 Annual Plan 19
Resolution to Exclude the Public 42
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Council
9 March 2020
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1 Public
Forum
At the close of the agenda no
requests for public forum had been received.
2 Apologies
At the close of the agenda no
apologies had been received.
3 Confirmation
of agenda
Note:
Any additions must be approved by resolution with an explanation as to why they
cannot be delayed until a future meeting.
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Council
9 March 2020
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Declaration of Interest
EXECUTIVE SUMMARY
1. Members
are reminded of the need to stand aside from decision-making when a conflict
arises between their role as an elected representative and any private or other
external interest they might have.
2. Elected
members are reminded to update their register of interests as
soon as practicable, including amending the register at this meeting if
necessary.
3. Staff are
reminded to update their register of interests as soon as practicable.
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RECOMMENDATIONS
That the Council:
a) Notes/Amends
if necessary the Elected Members' Interest Register attached as Attachment A;
and
b) Confirms/Amends the proposed management plan for Elected Members' Interests.
c) Notes the
Executive Leadership Teams’ Interest Register.
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Attachments
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Title
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Page
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⇩a
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Councillor Register of
Interest
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7
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⇩b
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Executive Leadership
Team Register of Interest
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16
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Council
9 March 2020
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Reports
Consultation Document - 2020/21 Annual Plan
Department: Corporate Policy
EXECUTIVE SUMMARY
1 To
ensure a fully compliant audit process and meet timeframes for Council’s
2020/21 community engagement process, Council must formally adopt the
resolutions below following advice from Audit New Zealand.
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RECOMMENDATIONS
That the Council:
a) Adopts the
underlying information supporting the proposed amendment to the 2018‑28
10 year plan (Attachment A).
b) Approves the
Consultation Document which includes a proposed amendment to the 2018-28 10
year plan (Attachment B).
c) Receives
the ‘Independent Auditor’s Report’ from Audit New Zealand
on the proposed amendment to the 2018-28 10 year plan.
d) Adopts the
Consultation Document which includes a proposed amendment to the 2018‑28
10 year plan.
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BACKGROUND
2 At
the 24 February 2020 Council meeting, Council confirmed the proposed approach
to engaging with the community and the content of the information to be
presented as part of the community engagement process.
3 Information
that supports the content of the 2020/21 Annual Plan consultation document must
be publicly available and collectively is known as ‘supporting
documents’ or ‘underlying information’.
4 The
Council is legislatively required to adopt the supporting documents before
adopting the consultation document.
5 The
attached supporting document has been audited by Audit New Zealand. It
describes the proposed amendment to the 2018-28 10 year plan and shows the
impact of the proposal on the financial tables and rating information from the
2018-28 10 year plan.
DISCUSSION
6 Audit
New Zealand have audited the consultation document and the supporting amendment
documents for legislative compliance.
7 Although
Council has already considered the draft information for community consultation
at the 24 February 2020 Council meeting, the consultation document now includes
an Audit New Zealand auditor’s report, as well as other minor changes
that have been incorporated since that meeting. Substantive content has not
been changed.
8 The
resolutions as outlined need to be passed by Council in order to comply with
audit requirements.
OPTIONS
9 As
this is an administrative report, no options are provided.
NEXT STEPS
10 The
consultation document will be printed and delivered to every Dunedin home as
part of the 2020/21 Annual Plan engagement process.
Signatories
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Author:
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Sean Jacobs - Senior Policy Analyst
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Authoriser:
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Sandy Graham - General Manager City Services
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Attachments
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Title
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Page
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⇩a
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Underlying information
supporting the amendment to the 10 year plan
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23
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⇩b
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2020/21 Annual Plan
Consultation Document
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30
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SUMMARY OF CONSIDERATIONS
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Fit with purpose
of Local Government
This report enables democratic local
decision making and action by, and on behalf of communities; and promotes the
social, economic, environmental and cultural well-being of communities in the
present and for the future.
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Fit with strategic
framework
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Contributes
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Detracts
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Not applicable
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Social Wellbeing Strategy
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☐
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☐
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☐
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Economic Development Strategy
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☐
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☐
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☐
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Environment Strategy
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☐
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☐
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☐
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Arts and Culture Strategy
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☐
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☐
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☐
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3 Waters Strategy
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☐
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☐
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☐
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Spatial Plan
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☐
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☐
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☐
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Integrated Transport Strategy
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☐
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☐
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☐
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Parks and Recreation Strategy
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☐
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☐
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☐
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Other strategic projects/policies/plans
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☒
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☐
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☐
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The Annual Plan 2020/21 contributes to
objectives across the strategic framework, as it describes the
Council’s activities, which are aligned to community outcomes. It also
provides a long term focus for decision making and coordination of the Council’s
resources, as well as a basis for community accountability.
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Māori Impact
Statement
The DCC works in partnership with mana
whenua across a range of projects and activities outlined in the Annual Plan
2020/21, and provides opportunities for all Māori
to participate and contribute to decision-making processes.
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Sustainability
Sustainability is an underlying principle
of the DCC’s strategic framework. Activity in the Annual Plan 2020/21
supports the DCC to embed the principles of sustainability across DCC work
outlined in the 10 Year Plan.
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LTP/Annual Plan /
Financial Strategy /Infrastructure Strategy
This report provides an update on the
development of the Annual Plan 2020/21 and implications for the 10 Year Plan.
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Financial
considerations
Relevant financial decisions have been made by Council as
part of the Annual Plan process.
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Significance
There will be full engagement on the
2020/21 draft budget as part of the Annual Plan process, which will cover any
issues of significance.
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Engagement –
external
The content of the Annual Plan 2020/21 is
of interest to the community and, as noted in the report, there will be
a full community engagement process.
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Engagement -
internal
This report has been drafted by staff
from Finance and Corporate Policy. Staff and managers from across the Council
have been involved in the development of the draft budgets.
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Risks: Legal /
Health and Safety etc.
There are no known risks.
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Conflict of Interest
There are no known conflicts of interest.
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Community Boards
Community Boards have an opportunity to
present any issues for their community as part of the 2020/21 Annual Plan
development. Staff are working with community boards to develop new Community
Board Plans to inform the Annual Plan and next 10 year plan.
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Council
9 March 2020
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Resolution to Exclude the
Public
That the Council excludes
the public from the following part of the proceedings of this meeting (pursuant
to the provisions of the Local Government Official Information and Meetings Act
1987) namely:
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General subject of the matter to be considered
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Reasons
for passing this resolution in relation to each matter
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Ground(s) under
section 48(1) for the passing of this resolution
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Reason for
Confidentiality
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C1
Dunedin City Holdings - possible purchase
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S7(2)(h)
The
withholding of the information is necessary to enable the local authority to
carry out, without prejudice or disadvantage, commercial activities.
S7(2)(i)
The
withholding of the information is necessary to enable the local authority to
carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
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S48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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This resolution is made in
reliance on Section 48(1)(a) of the Local Government Official Information and
Meetings Act 1987, and the particular interest or interests protected by
Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of
the Official Information Act 1982, as the case may require, which would be
prejudiced by the holding of the whole or the relevant part of the proceedings
of the meeting in public are as shown above after each item.
