Agenda of Mosgiel-Taieri Community Board

Mosgiel-Taieri Community Board

18 March 2020

Mosgiel-Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 05 February 2020, commencing at 5.08 pm

PRESENT

Chairperson	Joy Davis
Deputy Chairperson	Dean McAlwee
Members	Phillipa Bain	Martin Dillon
	Cr Carmen Houlahan	Brian Miller
	Brian Peat

IN ATTENDANCE

Nicola Pinfold (Group Manager, Community and Planning)

Governance Support Officer Wendy Collard

1 Public Forum

There was no Public Forum.

2 Apologies

There were no apologies.

3 Confirmation of agenda

Moved (Joy Davis/Dean McAlwee):

That the Board:

Confirms the agenda without addition or alteration

Motion carried (MTCB/2020/001)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Brian Miller provided an update to his register of interests.

Moved (Joy Davis/Brian Peat):

That the Board:

a) Amends the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2020/002)

5 Confirmation of Minutes

5.1 Mosgiel-Taieri Community Board meeting - 28 November 2019

Moved (Brian Peat/Phillipa Bain):

That the Board:

Confirms the public part of the minutes of the Mosgiel-Taieri Community Board meeting held on 28 November 2019 with the minor amendment as agreed.

Motion carried (MTCB/2020/003)

Part A Reports

6 2020 Meeting Schedule

A report from Civic provided the proposed schedule of meetings for 2020 for the Board’s consideration and amendment if required.

Following discussion, it was agreed that the 18 March 2020 Board meeting would be held in Outram. It was noted that the Board would confirm the venue for its meeting being held on 18 November 2020 at a future meeting.

Moved (Dean McAlwee/Cr Carmen Houlahan):

That the Board:

a) Adopts the schedule of meetings for 2020

b) Notes the venue for the 18 March 2020 meeting would be in Outram

Motion carried (MTCB/2020/004)

7 Governance Support Officer's Report
	Mr Miller withdrew from the discussion on the Freedom Camping item. A report from Civic provided an update on activities relevant to the Board’s area which included: a) Project Fund b) Playground Upgrade Information – Following discussion, the Board requested that staff advise them when the upgrades to playgrounds in their area was being undertaken. c) Freedom Camping d) Reserves and Beaches Bylaw e) Proposed Mosgiel Pool f) Parks and Reserves Updates East Taieri Dog Park – the Board requested an update for its next meeting. Silverstream Track – the Board has requested staff provide a timeframe to the completion of the mitigation of the trip hazard of the tree roots. g) Transport Updates
	Following discussion, the Board agreed to participate in the OAR FM morning programme.
	Moved (Dean McAlwee/Cr Carmen Houlahan): That the Board: a) Agrees to participate in the Otago Access Radio “Round the Board” programme and membership. b) Approves $240.00 towards the “Round the Board” programme from the Board’s Discretionary Fund. c) Approves $30.00 towards the membership of Otago Community Broadcasters Society from the Board’s Discretionary Fund. Motion carried (MTCB/2020/005)
	Following discussion, the Board agreed to vote for Mandy Mayhem-Bullock as the Community Boards’ Executive Committee Zone Six Representative.
	Moved (Member Brian Miller/Member Phillipa Bain): That the Board: a) Votes for Mandy Mayhem-Bullock as the Community Boards’ Executive Committee Zone Six Representative .Motion carried (MTCB/2020/006)
	Councillor Houlahan withdrew from the item. Following discussion on the proposed submission to Aurora Energy’s consultation document for the proposed customised price-quality application 2022-2024, it was agreed that the Board would submit the submission as presented by Mr Miller.
	Moved (Brian Miller/Dean McAlwee): That the Board: Approves the submission to the Aurora Energy’s consultation document for the proposed customised price-quality application 2022-2024 Motion carried (MTCB/2020/007)
	Moved (Martin Dillon/Phillipa Bain): That the Board: a) Notes the Governance Support Officer’s Report Motion carried (MTCB/2020/008)

8 Community Board - Community Plans

A report from Civic advised that a Community Board workshop was held on 19 December 2019, to consider how Community Boards could develop community plans for each of the Community Board areas, and how those plans may contribute to the DCC’s next 10 year plan.

There was discussion on the Board Discretionary Fund amount, and it was agreed that the Board would give consideration to including a request to Council for an increase when it formulated its submission to the Draft Annual Plan 2020/2021.

Following further discussion, the Board agreed to hold a workshop to discuss the Community Board’s Community Plan.

Moved (Dean McAlwee/Phillipa Bain):

That the Board:

a) Notes the process for the development of Community Board Community Plans.

b) Agrees to hold a workshop to discuss the Community Plan.

Motion carried (MTCB/2020/009)

9 Board Representative for Mosgiel Aquatic Project Team
	A report from Civic advised that the Mosgiel-Taieri Community Board were required to appoint one Board member to the Mosgiel Aquatic Project Team for the triennium. It was noted that Martin Dillion and Brian Miller had expressed an interest in being the Board’s representative.
	Moved (Brian Peat/Dean McAlwee): That the Board: a) Appoints a Brian Miller as its representative on the Mosgiel Aquatic Project Team Motion carried (MTCB/2020/010)
	The Board agreed to write a letter to the Taieri Community Facilities Trust (the Trust) in particular Irene Mosley acknowledging the hard work that had been undertaken in respect of the project.
	The Chairperson, on behalf of the Board, sincerely thanked Martin Dillion for all his hard work as a Trustee of the Taieri Community Facilities Trust and as the Board’s representative on the Mosgiel Aquatics Project Team during the last triennium.

10 Board Representation and Other Responsibilities

There was discussion on the appointment of Board members to various representative roles and other responsibilities.

Moved (Dean McAlwee/Cr Carmen Houlahan):

That the Board:

a) Appoints the following:

i. Dean McAlwee as the Mosgiel-Taieri Community Board Grants Liaison.

ii. Martin Dillon to the digitising of the Taieri Herald project.

iii. Phillipa Bain and Joy Davis to the Heritage Arts Trail project.

iv. Cr Carmen Houlahan and Joy Davis as the Board’s representative to the Mosgiel Business Association.

v. Cr Carmen Houlahan and Joy Davis as the Board’s representative to Federated Farmers, if Federated Farmers agree.

vi. Dean McAlwee as the Board’s representative to the Mosgiel Coronation Hall Trust Committee.

vii. Joy Davis as the Board’s representative to Mosgiel and Taieri Emergency Group.

viii. Dean McAlwee as the Board’s representative to the Outram Emergency Group.

ix. Martin Dillon to the relocation and update of the Elected Members’ Honour Board at the Mosgiel Library project.

x. Phillipa Bain, Dean McAlwee and Joy Davis as the Board’s representatives on the Safe Pedestrian and Cycle Accessways project.

xi. Brian Peat to the Silverstream plantings project.

xii. Brian Peat as the administrator for the Board’s Social Media.

xiii. Brian Peat and Dean McAlwee as the Board’s representative on the Tunnels Trust.

xiv. Brian Miller to the Flood Mitigation Working Group.

Motion carried (MTCB/2020/011)

11 Chairperson's Report

A report from the Chairperson provided updates the Board on matters of interest since the previous meeting.

Moved (Joy Davis/Dean McAlwee):

That the Board:

a) Notes the Chairperson’s update

b) Approves $50.00 towards the purchase of petrol vouchers from the Project Fund as a thank you to the Saddle Hill Foundation Trust for the use of their van.

c) Approves $74.75 to Positive Signs towards the costs of the Mosgiel-Taieri Community Board Brochure

Motion carried (MTCB/2020/012)

12 Council Activities

Councillor Carmen Houlahan provided an update on matters of interest to the Board which included:

· Draft Annual Plan 2020/21

· 10 year plan

Moved (Chairperson Joy Davis/Deputy Chairperson Dean McAlwee):

That the Board:

a) Notes the Council Activities update

Motion carried (MTCB/2020/013)

13 Items for consideration by the Chair

Brian Miller requested an update on the Council’s property along Dukes Road, Mosgiel.

Brian Peat requested information on any upcoming celebrations for the 250^th anniversary of Captain James Cook’s arrival.

The meeting concluded at 6.48 pm.

..............................................

CHAIRPERSON

Mosgiel-Taieri Community Board

18 March 2020

Part A Reports

Waste Futures Project and Proposed Smooth Hill Landfill

Department: Waste and Environmental Solutions

EXECUTIVE SUMMARY

1 This report is to inform the Mosgiel-Taieri Community Board of activities relevant to the Waste Futures Project and the proposed Smooth Hill Landfill.

RECOMMENDATIONS

That the Board:

a) Notes the Waste Futures Project and Proposed Smooth Hill Landfill report

BACKGROUND

2 The establishment of the Waste Futures project was reported to Council on 26 June 2018, and to the Mosgiel-Taieri Community Board on 18 July 2018.

3 The Project was initiated due to the following primary drivers for change:

· Green Island landfill consents expire in October 2023: There is a need to avoid undesirable and expensive out-of-district waste disposal.

· Kerbside collection contracts expire in June 2022: Additional recycling and organics processing facilities may be required to support a new collections system.

· External influences: Central government is considering expanding and increasing the Waste Disposal Levy, Emissions Trading Scheme, and designing mandatory product stewardship schemes for at least six priority products (tyres, electrical and electronic products, agrichemicals and their containers, refrigerants and other synthetic greenhouse gases, farm plastics, and packaging).

· Ongoing uncertainty in recycling commodity markets. The future waste system needs to be diverse and resilient through change.

· Council carbon neutral and zero-waste targets.

· Council currently only control 19% of approximately 87,000 tonnes of waste disposed of at Green Island landfill annually, the remaining waste is controlled by commercial waste companies. (Note: The figure of 87,000 tonnes is as per the 2018 full district Waste Assessment; however, waste quantities decreased by approximately 25 – 30% during 2019).

4 The Waste Futures Project includes using a Better Business Case process to identify a recommended waste and diverted material system for Dunedin. Council’s overall objective for this project is:

· To ensure effective reduction and management of solid waste to achieve the goals set out in its Waste Management and Minimisation Plan. Specifically, to identify and procure the best solid waste solution for Dunedin City to enable us to move towards a zero-waste future and a circular economy.

5 Progress reports were presented to ISCOM on 15 October 2018, 11 February 2019, and 10 February 2020, and to Council on 30 April 2019. A further report recommending options for public engagement on kerbside waste and recycling collections was presented to ISCOM on 5 August 2019.

6 The proposed Smooth Hill site was originally recommended as a replacement for the Green Island landfill in the early 1990’s after extensive evaluation of 32 potential sites, and subsequently approved by Council for detailed investigations on 4 February 1992. Public consultation was carried out in March 1992, and again in November 1992 through to February 1993, with the final recommendation approved by Council on 21 April 1993. The notice of requirement for the site designation was first notified on 24 July 1995, and then re-notified on 19 July 1999, with the District Plan becoming operative on 19 April 2004, including all designations.

DISCUSSION

7 Phase one of the Waste Future Project included an integrated assessment of all aspects of the waste management system that are relevant to Dunedin. This included a review of the strategic options available to manage solid waste using the Better Business Case (BBC) framework in accordance with the New Zealand Government’s Better Business Case guidelines.

8 The BBC process provides a best practice approach to manage risk and ensure a robust assessment of options and the financial, delivery, management and environmental issues associated with this type of project.

9 The business case is being developed in stages, with phase one leading to an indicative business case advising the Council of a preferred option. Phase two involves a detailed business case aimed at a final decision on what components should comprise the entire solid waste management system operated by Council.

10 Phase one of the project consisted of six interrelated workstreams:

· Workstream 1: Project Management – Ongoing project management and governance of the programme, including procurement of professional services.

· Workstream 2: Feasibility Analysis – Technical feasibility analysis of Green Island and alternative landfill site at Smooth Hill, including service continuity and planning.

· Workstream 3: Options Analysis and Business Case Process – Development and analysis of waste futures options, including recommendation of preferred option and associated business case development.

· Workstream 4: Review of Waste Management and Minimisation Plan (WMMP) – Review of the Waste Management and Minimisation Plan to ensure it is aligned with, and supports, the Waste Futures project.

· Workstream 5: Review Kerbside Collection – Review collection contracts to ensure they support service continuity and are aligned with, and support, the Waste Futures project.

· Workstream 6: Communications and Engagement – Development and implementation of a communications and engagement plan that supports the Waste Futures project, including the review of the Waste Management and Minimisation Plan and review of kerbside collection services.

11 Workstream 2, the technical feasibility analysis of Green Island and alternative landfill site at Smooth Hill, began on 23 July 2018 with a feasibility study workshop and information gathering exercise. This was followed by:

· A review of national statutes, regulations, standards, and guidelines that affect the development and operation of landfills.

· A review of existing resource consents and designations, plus regional and local planning instruments to determine the constraints on both Green Island and Smooth Hill sites.

· Site Surveys to determine the physical nature of both sites and surrounding environs, including topography and available space.

· Evaluation of current waste quantities and composition to identify the possible impacts of population and economic growth and identify opportunities for diverting waste.

12 A second feasibility study workshop was held on 28 August 2018, and a third and final workshop was held on 1 October 2018.

13 The results of the feasibility studies were presented to ISCOM on 11 February 2019. The results can be briefly summarised as follows:

· The Green Island Landfill has operational capacity to allow it to remain in use until 2025/26, which would allow sufficient time to establish an alternative waste management model.

· The Green Island Landfill appears to be suitable to be reconsented past the current consent expiry date of October 2023.

· The designated alternative site at Smooth Hill appears suitable for the construction of a waste disposal facility.

· The Smooth Hill site appears to be suitable for all applicable resource consents.

14 More detailed work was required to confirm these early findings, along with estimates of the financial implications. This work was initiated in March 2019 with phase two of the Waste Futures project.

15 Phase two of the project included five interlinked Workstreams as outlined below:

a) Workstream 1: Detailed Business Case for how a circular economy will work in practice:

i) Develop a Detailed Business Case to confirm optimal future collections model as well as the financial / management case for the development of Smooth Hill, to enable public consultation as part of the 2021-31 10-Year Plan.

b) Workstream 2: Preserve or Extend capacity at Green Island landfill:

i) Investigate options to preserve or extend the capacity of Green Island landfill, plus develop contingency plans for exporting waste out of district if required.

c) Workstream 3: Enable development of Smooth Hill:

i) Confirm the technical suitability of the Smooth Hill site for a Class 1 waste facility, including all site investigations and information necessary to support a consent application.

d) Workstream 4: Service continuity:

i) Extend the timeframes of current collection contracts to ensure service continuity.

e) Workstream 5: project management, communications and engagement.

16 Workstream 1 included a Detailed Business Case to confirm options, levels of service, and procurement models for future kerbside collections and diverted materials systems. The report to Infrastructure Services and Networks Committee on 5 August 2019 recommended options for kerbside waste and recycling collections and resulted in the following Council resolution:

Moved (Cr Christine Garey/Cr Andrew Whiley):

That the Committee:

a) Approves the two kerbside collection options for community feedback:

i) a wheelie bin for rubbish collection in addition to the existing recycling system; and

ii) a wheelie bin for rubbish collection, plus another wheelie bin for organics collection, in addition to the existing recycling system.

b) Notes the preliminary community engagement process, to seek feedback on options, will occur during the 2020/21 Annual Plan process.

c) Notes that the results from this preliminary community engagement process will be used to inform options for full consultation in 2021 as part of the 10 Year Plan.

Motion carried (INF/2019/033)

17 Workstream 2 included the investigation of options to preserve or extend the capacity of Green Island landfill, plus develop contingency plans for managing waste if Green Island landfill capacity is exhausted before Smooth Hill landfill is operational. The short-listed options are now in the process of being implemented and it is expected that the Green Island waste disposal facility could remain in operation until 2025/26 if required.

18 Workstream 3 included detailed work to confirm the suitability of the designated Smooth Hill site for a Class 1 waste disposal facility, including technical site investigations and the gathering of all necessary information to complete a detailed Assessment of Environmental Effects (AEE). Site investigations are now substantively complete and have confirmed the suitability of the Smooth Hill site. An AEE is now being prepared for lodgement alongside the consent applications in mid-2020. The consenting process will be publicly notified and is expected to take 18 – 24 months to complete.

19 In order to enable the development of the Smooth Hill site as a Class 1 waste disposal facility it will be necessary to negotiate with landowners adjoining the site itself, and in particular McLarens Gully Road, for the purchase of additional parcels of land. McLarens Gully Road will require re-alignment and widening, including modifications to the intersection with State Highway 1, in order to create a suitable approach road and entranceway into the Smooth Hill site.

OPTIONS

20 As this is an update report, no options are provided.

NEXT STEPS

21 Work on phase two of the Waste Futures project will continue to fully develop the detailed business case on options for DCC’s future waste services operating model for inclusion in the 2021-31 10-year plan.

22 Implementation of options for the preservation of capacity at Green Island landfill will continue.

23 Work to complete the detailed Assessment of Environmental Effects on Smooth Hill will continue.

24 The Resource Management Act 1991 allows any person or organisation to make a submission on any notified application for resource consent.

25 More information on the public hearings and submissions process for resource consent applications is located on the Otago Regional Council website at:

a) https://www.orc.govt.nz/consents/will-my-application-be-notified/hearing-process

b) https://www.orc.govt.nz/consents/will-my-application-be-notified/submissions-process

Signatories

Author:	Chris Henderson - Group Manager Waste and Environmental Solutions
Authoriser:	Simon Drew - General Manager Infrastructure Services

Attachments

	Title	Page
⇩a	Map of Smooth Hill	24

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report relates to providing local infrastructure that is considered good-quality and cost-effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

The Waste Futures Project contributes to the Environment Strategy by enabling a robust evaluation of potential options for Dunedin City Council to continue to ensure effective reduction and management of solid waste to achieve the goals set out in its Waste Management and Minimisation Plan, with appropriate regard given to the goals of the Emissions Management and Reduction Plan.

Māori Impact Statement

Iwi have been identified as a stakeholder and have been engaged during the Better Business Case options development phase.

Sustainability

The Waste and Environmental Solutions activity contributes positively to the environmental interests of the community through refuse and recycling collection at the kerbside and in public places, educating and promoting environmentally sustainable behaviour, and managing landfill and transfer station facilities.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The Waste Futures Project is not currently included in Council’s 10 Year Plan. The Waste Futures Project will be publicly consulted on during the 2021-2031 10-Year Plan process.

Financial considerations

Costs for the Waste Futures Project are currently unbudgeted and will be publicly consulted on during the 2021-2031 10-Year Plan process.

Significance

The decision is considered high in terms of the Council’s Significance and Engagement Policy. Formal decision making will be part of the 10-year plan process, which will be formally consulted on using the special consultative process.

Engagement – external

External engagement has been undertaken with stakeholders including Ngai Tahu; ORC; Ministry for the Environment; Otago Chamber of Commerce; Eunomia; Stantec and Dunedin Airport for the development of potential future operating models.

Engagement - internal

Internal engagement is ongoing for the development of potential future operating models with the Waste Futures Steering Group.

Risks: Legal / Health and Safety etc.

Legal advice has been undertaken on the various components of the waste futures project to ensure statutory compliance and minimisation of litigation risk.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

Both the current site at Green Island and proposed site at Smooth Hill are of particular interest to the Saddle Hill and Mosgiel-Taieri Community Boards. They will each be engaged in the relevant parts in the process.

Mosgiel-Taieri Community Board

18 March 2020

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Mosgiel-Taieri Community Board of activities relevant to the Board’s area including:

a) Project Fund

b) Dukes Road

c) Freedom Camping

d) Mosgiel-Taieri Safer School Streets Project

e) Draft Waste Minimisation and Management Plan

f) Council Consultations

g) Otago Regional Council Consultation

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report

b) Decides if the Board wishes to submit to the 2020/21 DCC Annual Plan consultation process by 15 April 2020.

c) Decides if the Board wishes to submit to the 2020/21 ORC Annual Plan consultation process by 24 April 2020.

Project Fund

2 $5,905.27 remains in the Project Fund in the 2019/2020 year. The following funds have been allocated in the current financial year. The Project Fund criteria is attached for the Board’s information (Attachment A).

Meeting Date	Amount	Recipient
14 August 2019	2,000.00	Plants for the Planter boxes
14 August 2019	500.00	Berwick Outdoor Experience Course Sponsorship by the Board
14 August 2019	1,200.00	Taieri Historical Society
5 February 2020	239.98	Otago Access Radio – “Round the Boards programme”.
5 February 2020	30.00	Otago Community Broadcasters membership
5 February 2020	50.00	Petrol Vouchers as a thank you to Saddle Hill Foundation Trust for the use of their van for Board drive around.
5 February 2020	74.75	Positive Signs for their work on the brochure
Total	$4,094.73

Dukes Road

3 Staff have confirmed that 91 Dukes Road, Mosgiel is owned by Council with the building being removed due to flood risk. As a short term measure, Council has agreed for the Otago Heritage Bus Society to store some of their vehicles at the site.

4 Longer term, staff are investigating the possibility to use the site for some flood mitigation, by bunding the site, and allowing for ponding during high rain events which could be required to offset other increased in stormwater flow to the Silverstream Catchment. This would leave the site as suitable for some low grade grazing activity, but unsuitable for any commercial/industrial or residential use.

Freedom Camping

5 The Freedom Camping Monthly report for January 2020 is provided (attachment A). The table below provides an overall summary of total volumes, infringement issues, infringements waived and complaints.

	January 2019	January 2020	Change
Total camping vehicles counted	4557	4763	+4.5%
Total infringements issued	98	72	-25.5%
Infringements waived	26	19	-26.9%
Infringements upheld	72	53	-26.4%
Complaints received by DCC	20	10	-50%
% of vehicles that are self-contained	41%	59%	+43.9%

6 It was really pleasing to see these figures, particularly the significant reduction in complaints.

7 Staff advised that of note in table 1 on page 1, there has been a reduction (January 19 to January 20) in volumes at the Thomas Burns Street site, with a subsequent increase at Warrington. There has been no significant change at the other sites.

8 Please also be aware that the year to date status of infringements (on page 4 pie graphs) 34% paid vs 66% unpaid for infringements is normal for this part of the season. Percentage paid increase as we move towards the end of the season.

Mosgiel Taieri Safer School Streets Project

9 DCC Transport and the Board are jointly progressing the Mosgiel-Taieri Safe Accessways Project. The aim is to alleviate safety issues and barriers to active transport that students and parents experience when travelling to and from schools and recreational activities.

10 The next step in this project is to install temporary crossing points and intersection improvements near Mosgiel and Outram Schools and on Bush and Factory Roads. Community feedback will be collected to hear how infrastructure is working for people and whether there is support for more road safety improvements. Changes are implemented as trials to test designs and incorporate community feedback before investing in permanent infrastructure. Work will start in April 2020 and is aimed to be in place when school term two starts.

11 This project is part of NZTA’s Innovating Streets for People’ project which has a focus on supporting local councils in adopting new innovative ways when introducing change to streets. Dunedin is one of two cities in the country that are considered as ‘living labs’ by this project. This is due to the many trials that are currently being implemented across the city and it means that NZTA is providing extra support and attention to Dunedin.

12 We have worked very closely with the Board on this project to date and would also like their input for next steps. Specifically, we would like feedback on the following items:

· Content of feedback flyers and maps: we are designing a flyer and feedback form to inform and consult with the community and would like to hear feedback on readability and suitability.

· Barrier rails at alleyways: these are restricting access for people in wheelchairs, with walking aids, on scooters or bikes. We would be interested to hear what the Community Board thinks about removing or replacing them with a e.g. a pole as part of this project

· Locations for distributing feedback flyers: we would like to confirm locations for distributing feedback flyers

· Communication: we would like to ask the Board to distribute Comm’s messages about this project through their channels

Draft Waste Minimisation and Management Plan

13 A presentation on the draft Waste Minimisation and Management Place was made to the Community and Culture Committee at its meeting held on 11 February 2020. The Group Manager, Waste and Environmental Solutions (Chris Henderson) will be in attendance to provide an update to the Board Members.

Council Consultations

14 Any consultations that the Dunedin City Council are consulting on can be found on the Dunedin City Council website via this link https://www.dunedin.govt.nz/council/currently-consulting-on

15 The Annual Plan consultation will be open for approximately 5 weeks, from Thursday 12 March until Wednesday 15 April 2020. DCC will be sending a consultation document to every Dunedin home, and Annual Plan information will also be available from service centres and libraries. Similar to last year, Community Boards will be supplied with engagement packs and are encouraged to use social media and local networks to generate engagement. DCC is arranging ‘Councillor Cuppa’ engagement sessions at the University Link, as well as a drop-in opportunity at the Dunedin Public Library. Submissions can be made online or in writing, for further information check www.dunedin.govt.nz/2020AP. Once submissions are closed, hearings where the community can speak to the Council in person will be scheduled from Monday 4 May to Wednesday 6 May 2020.

Otago Regional Council Consultation.

16 The Otago Regional Council (ORC) are holding an informal consultation process for the draft 2020-21 Annual Plan, which will involve inviting feedback from the community and creating opportunities for verbal submissions to Councillors. A formal consultation process was not considered needed because the Annual Plan does not deviate significantly from the Long-Term Plan.

17 The informal consultation process will involve a consultation booklet available online or on request in hard copy, supported by an awareness campaign including community papers throughout the region. https://www.orc.govt.nz/news-and-events/news-and-media-releases/2020/february/orc-proposes-91-general-rates-increase-in-draft-annual-plan

18 People will be able to submit feedback on the proposed plan between 26 March and 24 April 2020, and hearing will be held between 21 and 26 May 2020.

Actions

19 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g. potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

20 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

Signatories

Author:	Wendy Collard - Governance Support Officer
Authoriser:	Nicola Pinfold - Group Manager Community and Planning

Attachments

	Title	Page
⇩a	Freedom Camping Monthly Report - January 2020	30

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒