Notice of Meeting:
I hereby give notice that an ordinary meeting of the Strath Taieri Community Board will be held on:
Date: Thursday 12 March 2020
Time: 5.00 pm
Venue: Strath Taieri Community Centre, Middlemarch
Sue Bidrose
Chief Executive Officer
Strath Taieri Community Board
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Barry Williams |
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Deputy Chairperson |
Mark O'Neill |
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Members |
Blair Dale |
David Frew |
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Cr Mike Lord |
Leeann McLew |
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Robin Thomas |
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Senior Officer Jeanine Benson
Governance Support Officer Jenny Lapham
Jenny Lapham
Governance Support Officer
Telephone: 03 477 4000
jenny.lapham@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
Strath Taieri Community Board 12 March 2020 |
ITEM TABLE OF CONTENTS PAGE
1 Public Forum 4
1.1 Public Forum - Jo Robertson 4
1.2 Public Forum - Strath Taieri A&P Society 4
2 Apologies 4
3 Confirmation of Agenda 4
4 Declaration of Interest 5
5 Confirmation of Minutes 9
5.1 Strath Taieri Community Board meeting - 23 January 2020 9
Part A Reports (Strath Taieri Community Board has power to decide these matters)
6 Project Fund Application 17
7 Strath Taieri Community Board - Community Plan 26
8 Governance Support Officers Report 27
9 Chairperson's Report 39
10 Council Activities 40
11 Notification of Items for Consideration by the Chairperson 41
Strath Taieri Community Board 12 March 2020 |
1.1 Public Forum - Jo Robertson
Jo Robertson will provide suggestions for the Community Plan including:
· An information centre for Middlemarch
· A new Strath Taieri Museum & Arts Centre
· Extensive regenerative native planting
1.2 Public Forum - Strath Taieri A&P Society
A representative from the Strath Taieri A&P Society will be in attendance to discuss their application for funding.
At the close of the agenda no apologies had been received.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
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Strath Taieri Community Board 12 March 2020 |
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Board: a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected Members' Interests. |
Attachments
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Title |
Page |
⇩a |
Register of Interest |
7 |
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Strath Taieri Community Board 12 March 2020 |
Strath Taieri Community Board meeting - 23 January 2020
That the Board: Confirms the minutes of the Strath Taieri Community Board meeting held on 23 January 2020 as a correct record.
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Attachments
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Title |
Page |
A⇩ |
Minutes of Strath Taieri Community Board meeting held on 23 January 2020 |
10 |
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Strath Taieri Community Board 12 March 2020 |
Strath Taieri Community Board
MINUTES
Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 23 January 2020, commencing at 5.00 pm
PRESENT
Chairperson |
Barry Williams |
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Deputy Chairperson |
Mark O'Neill |
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Members |
Blair Dale |
David Frew |
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Mike Lord |
Leeann McLew |
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Robin Thomas |
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IN ATTENDANCE |
Tom Dyer (Group Manager 3 Waters), Kevin Winders (Chair, Dunedin Railways Ltd) and Craig Osborne (CEO, Dunedin Railways Ltd) |
Governance Support Officer Sharon Bodeker
1 Public Forum
1.1 Public Forum - Shawn McAvinue - Star Newspaper
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Shawn McAvinue, reporter for the Star Newspaper discussed the regular Community Board article in the Star. All Community Boards have been allocated eight columns each in the Star Newspaper through to December 2020. Mr McAvinue advised that each column would need to be up to 400 words, and that the Board member writing the column would be speaking on behalf of themselves, rather than on behalf of the Board. Mr McAvinue asked the Board to provide him with an order of who would do which columns throughout the year. |
1.2 Public Forum – Christopher Le Breton and John Bentham (Questioning 5G in Dunedin)
Christopher Le Breton and John Bentham spoke on the issue of LED lighting and 5G. Mr Le Breton advised that the “Questioning 5G in Dunedin” group consisting of 70 members is not anti 5G but it wants more information on the new technology before it is rolled out in Dunedin. Mr Le Breton and Mr Bentham felt that the public needed more information on how the technology works and what the health risks would be. There was not enough science to say if 5G was safe or not. They noted that the technology for 5G is installed in Dunedin, and the new LED lights will interface with 5G. They asked that the Community Board asks Council to delay any roll out of 5G in Dunedin. |
2 Apologies |
There were no apologies. |
3 Confirmation of agenda |
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Moved (Mike Lord/Leeann McLew): That the Board:
Confirms the agenda with the following additions and alteration: a) That a funding application from the A&P Society be included in section 7 of the Agenda. b) That item 14, Council Activities be taken after item 8, 3 Waters Update in the agenda. Motion carried (STCB/2020/001) |
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4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Mark O'Neill/David Frew): That the Board:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (STCB/2020/002) |
5 Confirmation of Minutes
5.1 Strath Taieri Community Board meeting - 21 November 2019 |
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Moved (David Frew/Robin Thomas): That the Board:
Confirms the minutes of the Strath Taieri Community Board meeting held on 21 November 2019 as a correct record. Motion carried (STCB/2020/003) |
Part A Reports
6 Taieri Gorge Railway |
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Kevin Winders (Chairperson) and Craig Osborne (Chief Executive of Dunedin Railways Ltd) spoke to the Board about ceasing trains to Middlemarch and the company’s plans for consultation with the Community.
Mr Winders explained that the Dunedin Railways Ltd Statement of Corporate Intent requires that it be run as a commercial company. Along with the train trips, the business undertakes locomotive and track maintenance. The core business is not profitable, and so options are being considered to improve this.
There have been 19 scheduled train trips from Dunedin to Middlemarch, but these have been making a loss of $120,000 per annum. Mr Winders noted that the costs incurred included the maintenance of 18km of rail track between Pukerangi and Middlemarch.
Mr Winders and Mr Osborne advised that there will be a public meeting in Middlemarch in February to discuss the ceasing of trains to Middlemarch.
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7 Project Fund Application – Project steam |
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Project Steam Middlemarch applied for $2,800 to assist with transporting a historic 1902 Hillside built passenger carriage and two cattle wagons to Middlemarch from Ocean Beach Railway. |
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Mr Richard Emerson and Mr Clarke McCarthy were available to answer questions on their application. It was noted that the total cost of the project is $3,114 of which $2,800 was being sought. The passenger carriage and cattle wagons would belong to the community. If use of the rail tracks no longer became an option, a static display of the carriage and wagons would still be a great asset to Middlemarch.
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Moved (David Frew/Blair Dale): That the Board:
a) Approves the funding application for $2,800 from Project Steam Middlemarch. Motion carried (STCB/2020/004) |
7A Project Fund Application – Strath taieri a&p |
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Strath Taieri A&P applied for $1,500 to purchase tables for the next A&P show, which will be held on 21 March 2020. |
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The Board questioned the types of tables to be purchased, and whether the storage of the tables had been agreed with the Hall Committee. The Board requested that this item be included on the next agenda, and that someone from A&P attend the meeting to answer questions.
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Moved (Cr Mike Lord/Robin Thomas): That the Board: a) Lays the item on the table. Motion carried (STCB/2020/005) |
8 3 Waters Update |
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A report from 3 Waters provided an update on water, wastewater and drainage matters in Strath Taieri. |
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Tom Dyer spoke to his report, noting that 100% of the wastewater network had been cleaned, and 70% of it had been filmed.
Mr Dyer advised that the wastewater consent renewal was due in about 18 months. A project was planned to go to all houses to check drainage, to see if there is any discharge of stormwater to the wastewater system.
DCC staff are working with ORC to ensure that the DCC drainage systems will work with the ORC systems. The ultimate goal to ensure wastewater cannot get out of the system.
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Moved (Cr Mike Lord/Robin Thomas): That the Board:
a) Notes the 3 Waters Update report. Motion carried (STCB/2020/006) |
14 Council Activities |
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Cr Mike Lord provided an update on matters of interest including: · Octagon closure will start next week, with many events on in the city including the Masters Games. · Council Annual Plan meeting will be held next week. · Council is on track with its spending against budgets. |
Cr Lord left the meeting at 6.30 p.m.
9 Governance Support Officers Report |
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In a report the Governance Support Officer provided an update on matters of interest including: · Project Fund · Parks and Recreation Update · March Creek Update · LED Lighting · Electric Vehicle Charger · FYI Dates · Updates/Actions |
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Sharon Bodeker answered questions on her report. Mr Dyer provided an update on March Creek bridge options. The Board asked that the FYI topic be included on the next agenda for consideration.
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Moved (Leeann McLew/Robin Thomas): That the Board:
a) Notes the Governance Support Officers Report. Motion carried (STCB/2020/007) |
10 Community Board - Community Plans |
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In a report, the Team Leader Civic advised that a Community Board workshop was held on 19 December 2019, to consider how Community Boards could develop community plans for each of the Community Board areas, and how those plans may contribute to the DCC’s next 10 year plan. |
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Community engagement was discussed, and it was noted that there were various ways to do this. The Board agreed that it would hold public sessions prior to the start of the Community Board meetings to give the community an opportunity to present their ideas to the Board. They would ensure that the satellite communities would be included.
The Board recorded its thanks to the DCC staff for the work done on developing the community plan templates, since the workshop held on 19 December 2019. |
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Moved (Mark O'Neill/Leeann McLew): That the Board:
a) Notes the process for the development of Community Board Community Plans. Motion carried (STCB/2020/008) |
11 Meeting Schedule |
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Consideration was given to the proposed schedule of meetings for 2020. |
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Moved (Mark O'Neill/ David Frew): That the Board:
a) Approves the meeting schedule for 2020. Motion carried (STCB/2020/009) |
12 Communication and Social Media |
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Robin Thomas provided information about a possible Facebook page for the Community Board. He suggested that this would be a tool for people to feed ideas into the Community Plan, and it was a platform for providing information to the community. Mr Thomas was happy to run the page, but felt that it would be good to have two board members act as moderators for the page.
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Moved (Mark O'Neill/Blair Dale): That the Board:
a) Supports the development of a Facebook page. Motion carried (STCB/2020/010) |
13 Chairperson's Report |
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The Chairperson provided an update on matters of interest including: · The Chair has submitted a vote for Robin Thomas as the Community Board Zone 6 representative. · Street trees are needing to be restaked, and would ask that hardwood be used rather than tanalised timber which tends to break in the wind. · Note that the Community Board is invited to attend the Hall Committee meeting on 10 March at 8 p.m. in the Community Hall. |
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Moved (David Frew/ Mark O'Neill): That the Board:
a) Notes the Chairperson’s report. Motion carried (STCB/2020/011) |
The meeting concluded at 7.10 p.m.
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CHAIRPERSON
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Strath Taieri Community Board 12 March 2020 |
Project Fund Application
Department: Civic
EXECUTIVE SUMMARY
1 Strath Taieri A&P has applied for $1,500 for the purchase of tables and crowd control barriers.
2 Note is made that $5,900.00 remains in the fund.
That the Board: a) Uplifts the funding application from Strath Taieri A&P from the table. b) Approves/declines the funding application from Project Steam Middlemarch.
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Signatories
Author: |
Natalie Savigny - Governance Support Officer |
Authoriser: |
Sharon Bodeker - Corporate Planner |
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Title |
Page |
⇩a |
Project Fund Application |
18 |
Strath Taieri Community Board 12 March 2020 |
Strath Taieri Community Board - Community Plan
1 Following the Community Board workshop held on 19 December 2019, which considered how Community Boards could develop community plans, and how those plans may contribute to the DCC’s next 10-year plan.
2 At the 23 January 2020 board meeting a draft Community Plan template was provided which outlined key information about community boards generally, and more specific information about the Strath Taieri Community Board area, with specific focus on:
· Section 3 - new and current priorities (in order of importance with justification and estimated costs for each) for inclusion in the DCC Long Term Plan
· Section 4 - items the Board would like to delivery to the community (for items that would not require support or funding from the DCC, over and above the Community Board funding)
3 The intention is for the Community Plan to be a standing agenda item for each board meeting to allow discussion and further development of the Community Plan.
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Strath Taieri Community Board 12 March 2020 |
Governance Support Officers Report
Department: Civic
EXECUTIVE SUMMARY
1 This report is to inform the Strath Taieri Community Board of activities relevant to the Board area including:
· Project Fund
· Dunedin City Council Annual Plan Consultation
· Otago Regional Council Annual Plan Consultation
· Freedom Camping report January 2020
· Community Engagement
· Updates/Actions
That the Board: a) Notes the Governance Support Officers Report. b) Decides if the Board wishes to submit to the 2020/21 DCC Annual Plan consultation process by 15 April 2020 c) Decides if the Board wishes to submit to the 2020/21 ORC Annual Plan consultation process by 24 April 2020. d) Determines who, if anyone, will write the articles for FYI and the Star Newspaper. e) Provides a letter of support for the bid for an EV charger in Middlemarch and advise a representative to liaise with the Council and ChargeNet over the siting of any fast charger. |
Project Fund
2 The Board has $5,900.00 available for the 2019/20 year. Spending to date is as follows:
Meeting Date |
Amount |
Recipient |
27 November 2019 |
$1,300.00 |
Strath Taieri Medical Services |
23 January 2020 |
$2,800.00 |
Project Steam Middlemarch |
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Total |
$4,100.00 |
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Dunedin City Council Annual Plan Consultation
3 The Annual Plan consultation will be open for approximately 5 weeks, from Thursday 12 March until Wednesday 15 April 2020. DCC will be sending a consultation document to every Dunedin home, and Annual Plan information will also be available from service centres and libraries. Similar to last year, Community Boards will be supplied with engagement packs and are encouraged to use social media and local networks to generate engagement. DCC is arranging ‘Councillor Cuppa’ engagement sessions at the University Link, as well as a drop-in opportunity at the Dunedin Public Library. Submissions can be made online or in writing, for further information check www.dunedin.govt.nz/2020AP. Once submissions are closed, hearings where the community can speak to the Council in person will be scheduled from Monday 4 May to Wednesday 6 May 2020.
Otago Regional Council Annual Plan Consultation
4 The ORC are holding an informal consultation process for the draft 2020-21 Annual Plan, which will involve inviting feedback from the community and creating opportunities for verbal submissions to Councillors. A formal consultation process was not considered needed because the Annual Plan does not deviate significantly from the Long-Term Plan.
5 The informal consultation process will involve a consultation booklet available online or on request in hard copy, supported by an awareness campaign including community papers throughout the region. https://www.orc.govt.nz/news-and-events/news-and-media-releases/2020/february/orc-proposes-91-general-rates-increase-in-draft-annual-plan
6 People will be able to submit feedback on the proposed plan between 26 March and 24 April, and hearings will be held between 21 and 26 May.
Freedom Camping
7 The Freedom Camping Monthly report for January 2020 is provided (Attachment A). The table below provides an overall summary of total volumes, infringements issues, infringements waived and complaints:
8 To note from the report – Table 1 on page 1 shows a reduction (January 2019 to January 2020) in volumes at Thomas Burns Street, with a subsequent increase at Warrington but no other significant changes and other sites.
9 Year to date status of infringements (page 4 pie graph) shows 34% paid against 66% unpaid for infringements (considered normal for this part of the season).
Community Engagement
10 The Board asked for the dates of the FYI articles to be considered at this meeting. The Board will be contributing to FYI in the following additions:
· 8 May 2020
· 6 November 2020
11 In addition at the previous meeting the Board was asked to contribute to the Star Newspaper. The dates are as follow:
· April 23
· June 4
· July 16
· August 27
· October 8
· November 19
12 Each column would need to be up to 400 words and members would be speaking on behalf of themselves rather that the Board. Photos are welcomed but not compulsory. The deadline for r3eceiving the columns is 5pm on the Monday prior to publication.
Bid for an EV charger in Middlemarch
13 The Dunedin City Council has been approached by the Central Otago District Council seeking support for an application the EECA’s Low Emissions Vehicles Fund, to support the installations of a rapid EV charger in Middlemarch. The Fund is designed to encourage innovation and investment to accelerate the uptake of electric and other low emissions vehicles in New Zealand, which might not otherwise occur.
14 Central Otago District Council wishes to partner with ChargeNet NZ (a company owns a nation-wide network rapid EV chargers) to apply to the Fund for 50% of the costs of installing rapid EV chargers at both Middlemarch and Omakau. ChargeNet are happy to fund the additional 50% of installation costs – the Fund will only provide up to 50% of the funding needed. The chargers enable EV owners to charge their vehicles in 10-30 minutes, at a cost paid directly to ChargeNet. ChargeNet is currently the only provider of fast-charge infrastructure in the city.
15 The Dunedin City Council is happy to support this application, but seeks the Strath Taieri Community Board’s endorsement of the concept.
16 In terms of Dunedin’s three major ‘gateways’, there are rapid EV charging stations:
- to the south, at Milton
- to the west, at Ranfurly
- to the north, at Hampden (with Palmerston having been funded in the last EECA round, so ‘pending’).
Nissan Leafs are the most common electric car in the city (and in fact nationwide), so their range is a reasonable measure of what is necessary in terms of distance between charging points.
Travelling in a Nissan Leaf, the existing fast charge network supports travel to the following:
- south to Invercargill via SH1
- west to Queenstown and Wanaka via SH8 and SH6, and
- north to Christchurch via SH1.
The new charger at Palmerston will facilitate Nissan Leafs travelling Dunedin to Ranfurly via SH1 and SH85, and onwards to Alexandra/Wanaka/Queenstown via this route.
17 The major gap in Dunedin’s ‘gateways’ charging network, therefore, is SH87. Middlemarch is the obvious location for a charger on this route, approximately halfway between Dunedin and Ranfurly. A fast-charger in Middlemarch would connect Middlemarch into the wider network of fast charges described above. It would support both visitors to the area who are travelling in an EV (consistent with the city’s Economic Development Strategy and Destination Dunedin Plan), and any residents who wished to use an EV either for commuting, or local travel (consistent with the city’s Integrated Transport Plan and Energy Plan 1.0).
18 If the Strath Taieri Community Board wishes to endorse the application, it would be helpful to have
- a resolution of the Board supporting the application;
- a letter of support from the Chair; and
- a representative from the Board delegated to liaise with the Council and ChargeNet over the siting of any fast charger.
Updates/Actions
19 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form
20 If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.
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Signatories
Author: |
Natalie Savigny - Governance Support Officer |
Authoriser: |
Sharon Bodeker - Corporate Planner |
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Title |
Page |
⇩a |
Freedom Camping report January 2020 |
33 |
SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities.
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Fit with strategic framework
There is no contribution to the Strategic Framework. |
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Māori Impact Statement There are no known impacts for tangata whenua. |
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Sustainability There are no implications for sustainability. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no implications. |
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Financial considerations There are no implications. |
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Significance This decision is considered low significance in terms of the Council’s Significance and Engagement Policy. |
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Engagement – external There has been no external engagement. |
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Engagement - internal Internal engagement has occurred with appropriate staff members. |
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Risks: Legal / Health and Safety etc. There are no risks. |
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Conflict of Interest There is no known conflict of interest. |
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Community Boards There are no implications for Community Baords except to provide information on activities in or relevant to the Board area. |
Strath Taieri Community Board 12 March 2020 |
The Chairperson will provide an update on matters of interest including:
· Sheep Wash Creek
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Strath Taieri Community Board 12 March 2020 |
Cr Mike Lord will provide an update on matters of interest.