Notice of Meeting:

I hereby give notice that an ordinary meeting of the West Harbour Community Board will be held on:

 

Date:                                                    Wednesday 18 March 2020

Time:                                                   5.30 pm

Venue:                                                Rolfe Room, Port Chalmers Town Hall, Port Chalmers

 

Sue Bidrose

Chief Executive Officer

 

West Harbour Community Board

PUBLIC AGENDA

 

MEMBERSHIP

 

Chairperson

Francisca Griffin

 

Deputy Chairperson

Trevor Johnson

 

Members

Duncan Eddy

Angela McErlane

 

Jacqueline Ruston

Jan Tucker

 

Cr Steve Walker

 

 

Senior Officer                                               Adrian Blair, Group Manager Customer and Regulatory Services

 

Governance Support Officer                  Jenny Lapham

 

 

 

Jenny Lapham

Governance Support Officer

 

 

Telephone: 03 477 4000

jenny.lapham@dcc.govt.nz

www.dunedin.govt.nz

 

 

 

 

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 


West Harbour Community Board

18 March 2020

 

 

ITEM TABLE OF CONTENTS                                                                                                                                         PAGE

 

1             Public Forum                                                                                                                                                              4

1.1       Public Forum - Sims Action Group                                                                                                        4

1.2       Public Forum - Osborne Amenities Society                                                                                        4

1.3       Public Forum - Brendan Remus                                                                                                              4

2             Apologies                                                                                                                                                                    4

3             Confirmation of Agenda                                                                                                                                        4

4             Declaration of Interest                                                                                                                                           5

5             Confirmation of Minutes                                                                                                                                       9

5.1       West Harbour Community Board meeting - 5 February 2020                                                    9     

Part A Reports (West Harbour Community Board  has power to decide these matters)

6             Port Otago Ltd Update                                                                                                                                        18

7             West Harbour Community Board - Community Plan                                                                                19

8             Governance Support Officers Report                                                                                                             20

9             Board Representation and Areas of Responsiblity                                                                                    31

10           Chairperson's Report                                                                                                                                           32

11           Council Activities                                                                                                                                                   34

12           Notification of Items for Consideration by the Chairperson                                                                  35             

 

 


West Harbour Community Board

18 March 2020

 

 

1          Public Forum

1.1       Public Forum - Sims Action Group

Bill Southworth will be in attendance to raise matters relating to the Opus Report on the Sims Building.

1.2       Public Forum - Osborne Amenities Society

Abby Napier will be in attendance.

1.3       Public Forum - Brendan Remus

Brendan Remus will be in attendance to speak on the Te Ngaru Speed Humps.

2          Apologies

An apology has been received from Deputy Chairperson Trevor Johnson.

 

That the Board:

 

Accepts the apology from Deputy Chairperson Trevor Johnson.

3          Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


West Harbour Community Board

18 March 2020

 

Declaration of Interest

 

  

 

EXECUTIVE SUMMARY

1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

2.         Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

RECOMMENDATIONS

That the Board:

a)     Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected Members' Interests.

 

 

Attachments

 

Title

Page

a

Register of Interest

7

  



West Harbour Community Board

18 March 2020

 

PDF Creator


 

PDF Creator

 


West Harbour Community Board

18 March 2020

 

Confirmation of Minutes

West Harbour Community Board meeting - 5 February 2020

 

 

RECOMMENDATIONS

That the Board:

Confirms the minutes of the West Harbour Community Board meeting held on 5 February 2020 as a correct record.

 

 

 

Attachments

 

Title

Page

A

Minutes of West Harbour Community Board meeting  held on 5 February 2020

10

 

 


West Harbour Community Board

18 March 2020

 

 

 

West Harbour Community Board

MINUTES

 

Minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 5 February 2020, commencing at 5.30 pm

 

PRESENT

 

Chairperson

Francisca Griffin

 

Deputy Chairperson

Trevor Johnson

 

Members

Duncan Eddy

Angela McErlane

 

Jacqueline Ruston

Jan Tucker

 

Cr Steve Walker

 

 

 

IN ATTENDANCE

Adrian Blair (Group Manager Customer and Regulatory Services)

 

Governance Support Officer                  Jennifer Lapham

 

 

 

1          Public Forum

1.1       Public Forum – Paul Hanson

 

Paul Hanson expressed his concern regarding the reduction of vehicle access to the Long Beach Domain.  He advised that the local community had worked hard over the years to create a domain which could be enjoyed by everyone.  He believed that the problems should be targeted specifically rather than the people who just want to have a picnic on the domain. 

 

 

1.2       Public Forum - Aramoana League

 

Vicki Wilson and John Davis spoke to the Board on behalf of the Aramoana League and outlined their focus for the coming year.  They also expressed concern regarding communication with the Board and the best way to do this.  Comment was made that they had been asking for additional toilets for the last two years, and that speeding was an issue within the township.  

 

1.3       Public Forum - Aramoana Conservation Trust

 

Bradley Curnow spoke to the Board on behalf of the Aramoana Conservation Trust.  He advised that the Trust had been set up in 2013 and was the self-imposed guardians of Aramoana.  Bradley provided an overview of the conservation issues in Aramoana and surrounding areas.  

Moved (Francisca Griffin/Cr Steve Walker):

That the Board:

             Extend the public forum to allow all speakers to be heard.

 

Motion carried (WHCB/2020/001)

 

 

1.4       Public Forum – Kilda Northcote

 

Kilda Northcote spoke on rubbish and cigarette butts and expressed concern that they were one of the main pollutants in the environment.  She would like the Board to work on ways to have more cigarette butt bins installed. 

 

2          Apologies

There were no apologies.

 

 

3          Confirmation of agenda

 

 

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried (WHCB/2020/002)

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Jacque Ruston advised the she owns property in Roseneath not Ravensbourne.

 

 

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

 

a)     Amends the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WHCB/2020/003)

 

5          Confirmation of Minutes

5.1       West Harbour Community Board meeting - 27 November 2019

 

Moved (Francisca Griffin/Cr Steve Walker):

That the Board:

 

Confirms the minutes, as amended, of the West Harbour Community Board meeting held on 27 November 2019 as a correct record.

Motion carried (WHCB/2020/004)

Part A Reports

6          Port Otago Ltd Update

 

Mr Winders did not attend the meeting. 

 

 

 

7          Project Fund Application

 

Consideration was given to an application from the Long Beach Amenities Society for $1070 towards the purchase of an AED to be installed at the hall.  

 

Discussion took place on the application with members commenting that given the environment it would be appropriate  to also purchase a key “smash” box which is placed next to the cabinet. 

 

 

Moved (Cr Steve Walker/Angela McErlane):

That the Board:

 

a)     Approves a grant of $1000 to the Long Beach Amenities Society for the purchase of an AED with a key “smash” box.

Motion carried (WHCB/2020/005)

 

 

Discussion took place on the proposed Scholarship Application Form. It was agreed that the dates would be removed as people tended to apply throughout the year.

 

 

Moved (Francisca Griffin/Cr Steve Walker):

That the Board:

b)     Approves the Scholarship Application Form and Criteria.

Motion carried (WHCB/2020/006)

 

8          Governance Support Officers Report

 

In a report the Governance Support Officer provided an update on matters of interest including:

·        Project Fund

·        Parks and Recreation Update

·        Te Ngaru Speed Humps

·        Hall Road – Speeding

·        Sims Building

·        Community Board Executive Committee Representation

·        Updates/Actions

 

 

Discussion took place on the report and in particular:

·    Reserves and Beaches Bylaw – members noted the concern expressed regarding the access to the domain at Long Beach.  It was suggested that a key be provided to the Long Beach Amenities Society to give a degree of local management to allow events to be held on the domain.

·    Te Ngaru Speed Humps – The Chairperson had advised that she had spoken to people from Te Ngaru and there were 18 people who would like them to remain and 4 who wanted them removed.  It was noted that there was a strong desire in the community to have some form of speed control. 

 

 

Moved (Duncan Eddy/Jacqueline Ruston):

That the Board:

a)     Requests that the speed humps at Te Ngaru remain in place until further information on traffic calming measures, including the placement of the speed humps is provided to the Board.

Motion carried (WHCB/2020/007)

 

 

Moved (Cr Steve Walker/Francisca Griffin):

That the Board:

 

a)     Votes for Jacque Ruston the Community Boards’ Executive Committee’s (CBEC) Zone Six Representative

Motion carried (WHCB/2020/008)

 

 

Moved (Francisca Griffin/Jan Tucker):

That the Board:

a)     Notes the Governance Support Officers Report.

Motion carried (WHCB/2020/009)

 

9          Community Board - Community Plans

 

In a report from Civic, Sharon Bodeker, Team Leader Civic advised that a Community Board workshop was held on 19 December 2019, to consider how Community Boards could develop community plans for each of the Community Board areas, and how those plans may contribute to the DCC’s next 10 year plan.  As agreed at the workshop, Council staff have developed a draft template for use by each Community Board.

 

Discussion took place on the Community Plan and it was agreed to hold a workshop to discuss the development of the Community Plan.

 

 

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

 

a)     Notes the process for the development of Community Board Community Plans.

Motion carried (WHCB/2020/010)

 

10        Meeting Schedule

 

In a report the Governance Support Officer provided a schedule of meetings for 2020.

 

Moved (Jan Tucker/Cr Steve Walker):

That the Board:

 

a)     Approves the meeting schedule for 2020. 

Motion carried (WHCB/2020/011)

 

11        Board Representation and Areas of Responsiblity

 

a)         Port Environment Liaison Committee - Jacque Ruston advised that at the meeting it had been suggested that the carpark by the diary be sealed and lines should be installed to enhance parking.

 

b)        Ravensdown Community Liaison Group – Trevor Johnson advised that a meeting had not been held.

 

c)         Keep Dunedin Beautiful – Duncan Eddy advised that he had attended the meeting and had raised the issue of cigarette butts.  He advised that a trial was to be undertaken in North East Valley of putting shields on rubbish bins.

 

d)        Communications/Facebook – Jacque Ruston and Francisca Griffin provided an update on issues raised via the facebook page.

 

e)        West Harbour Beautification Trust – Francisca Griffin advised that a meeting had not been held.

 

f)         Policing Issues – Jan Tucker advised that the local police officer was back in the area.

 

g)         Vision Port Chalmers – Jan Tucker commented that the Annual General Meeting would be held on 1 March and that more information pads are going to be printed.

 

h)        Access Radio – Francisca Griffin advised that the first slot is on the 18 February.  It was suggested an overview of the Sims building could be discussed.

 

i)          Community Awards – Ange McErlane advised that she had nothing to report.

j)          Albertson Avenue Beautification Project – Francisca Griffin advised that the group were continuing to maintain the area.

 

 

 

12        Chairperson's Report

 

The Chairperson provided an update on matters of interest including:

·    FYI – March

·    Buses on Aramoana Road

·    Annual Plan 2020/21 Budgets presentation

·    Merchant Navy Service at Iona Church, 9 February at 10.00 am.

 

 

 

Discussion took place on the issue of large buses using Aramoana Road, and the difficulty they have getting around some corners and the road is narrow that at time they cross the centre line.

 

 

Moved (Trevor Johnson/Angela McErlane):

That the Board:

a)     Write to the known bus companies using the Aramoana Road, and advise them that the Board had received complaints regarding safety and remind them of their obligations to other road users.

Motion carried (WHCB/2020/012)

 

 

Moved (Cr Steve Walker/Duncan Eddy):

That the Board:

 

a)     Notes the Chairperson’s Report.

Motion carried (WHCB/2020/013)

 

 

13        Council Activities

 

 

Cr Walker provided an update of matters of interest including the annual plan process and proposed draft budget increases. 

 

 

Moved (Cr Steve Walker/Deputy Chairperson Trevor Johnson):

That the Board:

a)     Notes the Councillor report.

Motion carried (WHCB/2020/014)

 

14        Notification of Items for Consideration by the Chairperson

 

 

Jan Tucker asked for a discussion on providing a liaison person for the Aramoana area.

 

Request an update from Keep Dunedin Beautiful if the trial of litter bins for cigarette butts could also take place in Port Chalmers.

 

 

 

             

 

 

The meeting concluded at 7.32 pm .

 

 

 

 

 

 

..............................................

C H A I R P E R S O N

   

 

    


West Harbour Community Board

18 March 2020

 

Part A Reports

Port Otago Ltd Update

 

 

Sean Bolt, Port Otago Ltd, will be in attendance to provide an update on matters of interest.

 


West Harbour Community Board

18 March 2020

 

West Harbour Community Board - Community Plan

 

 

1          Following the Community Board workshop held on 19 December 2019, which considered how Community Boards could develop community plans, and how those plans may contribute to the DCC’s next 10-year plan.

2          At the 23 January 2020 board meeting a draft Community Plan template was provided which outlined key information about community boards generally, and more specific information about the West Harbour Community Board area, with specific focus on:

·    Section 3 - new and current priorities (in order of importance with justification and estimated costs for each) for inclusion in the DCC Long Term Plan

·    Section 4 - items the Board would like to delivery to the community (for items that would not require support or funding from the DCC, over and above the Community Board funding)

3          The intention is for the Community Plan to be a standing agenda item for each board meeting to allow discussion and further development of the Community Plan.

 

 


West Harbour Community Board

18 March 2020

 

 

Governance Support Officers Report

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          This report is to inform the West Harbour Community Board of activities relevant to the Board area including:

·        Project Fund

·        Dunedin City Council Annual Plan Consultation

·        Otago Regional Council Annual Plan Consultation

·        Freedom Camping report January 2020

·        Te Ngaru Speed Humps

·        Updates/Actions

RECOMMENDATIONS

That the Board:

a)     Notes the Governance Support Officers Report.

b)     Decides if the Board wishes to submit to the 2020/21 DCC Annual Plan consultation process by 15 April 2020

c)     Decides if the Board wishes to submit to the 2020/21 ORC Annual Plan consultation process by 24 April 2020.

 

Project Fund

2          The Board has $8,730.00 available for the 2019/20 year.  Spending to date is as follows:

Meeting Date

Amount

Recipient

27 November 2019

$270.00

OAR FM

5 February 2020

$1,000.00

Long Beach Amenities Society

 

 

 

Total

$1,270.00

 

 

Dunedin City Council Annual Plan Consultation

3          The Annual Plan consultation will be open for approximately 5 weeks, from Thursday 12 March until Wednesday 15 April 2020. DCC will be sending a consultation document to every Dunedin home, and Annual Plan information will also be available from service centres and libraries. Similar to last year, Community Boards will be supplied with engagement packs and are encouraged to use social media and local networks to generate engagement. DCC is arranging ‘Councillor Cuppa’ engagement sessions at the University Link, as well as a drop-in opportunity at the Dunedin Public Library. Submissions can be made online or in writing, for further information check  www.dunedin.govt.nz/2020AP. Once submissions are closed, hearings where the community can speak to the Council in person, will be scheduled from Monday 4 May to Wednesday 6 May 2020.

Otago Regional Council Annual Plan Consultation

4          The ORC are holding an informal consultation process for the draft 2020-21 Annual Plan, which will involve inviting feedback from the community and creating opportunities for verbal submissions to Councillors.   A formal consultation process was not considered needed because the Annual Plan does not deviate significantly from the Long-Term Plan.

5          The informal consultation process will involve a consultation booklet available online or on request in hard copy, supported by an awareness campaign including community papers throughout the region.  https://www.orc.govt.nz/news-and-events/news-and-media-releases/2020/february/orc-proposes-91-general-rates-increase-in-draft-annual-plan

6          People will be able to submit feedback on the proposed plan between 26 March and 24 April, and hearings will be held between 21 and 26 May.

 

Freedom Camping

7          The Freedom Camping Monthly report for January 2020 is provided (Attachment A).  The table below provides an overall summary of total volumes, infringements issues, infringements waived and complaints:

8          To note from the report – Table 1 on page 1 shows a reduction (January 2019 to January 2020) in volumes at Thomas Burns Street, with a subsequent increase at Warrington but no other significant changes and other sites.

9          Year to date status of infringements (page 4 pie graph) shows 34% paid against 66% unpaid for infringements (considered normal for this part of the season).

Te Ngaru Speed Humps

10        The Transport Department has advised that the temporary speed humps will remain in place until permanent ones can be installed.  As funding is not available in the current financial year, install is scheduled as part of the 2021-2024 work programme. 

11        Prior to installation the local community will be consulted on the most appropriate placement.  The Board may wish to assist with this consultation.

 

Updates/Actions

12        Board or members of the public wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

13        If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.

.

 

Signatories

Author:

Jenny Lapham - Governance Support Officer

Authoriser:

Nicola Pinfold - Group Manager Community and Planning

Attachments

 

Title

Page

a

Freedom Camping report January 2020

25

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

 

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

There is no contribution to the Strategic Framework.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There is no known conflict of interest.

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

 

 


West Harbour Community Board

18 March 2020

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


West Harbour Community Board

18 March 2020

 

Board Representation and Areas of Responsiblity

 

 

 

 

a)         Port Environment Liaison Committee – Jacque Ruston

 

b)        Ravensdown Community Liaison Group – Trevor Johnson

 

c)         Keep Dunedin Beautiful – Duncan Eddy

 

d)        West Harbour Beautification Trust – Francisca Griffin

 

e)        Policing Issues – Jan Tucker

 

f)         Vision Port Chalmers – Jan Tucker

 

g)         Access Radio – Francisca Griffin

 

h)        Social Media – Francisca Griffin

 

i)          Community Awards – Ange McErlane

j)          Albertson Avenue Beautification Project – Francisca Griffin

 

 

 

 


West Harbour Community Board

18 March 2020

 

 

Chairperson's Report

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          The Chairperson will provide an update on matters of interest including:

·    Letter of support for funding application for Iona Church.

·    Appointment of two representatives from Flagstaff to Port Noise Liaison Committee

 

RECOMMENDATIONS

That the Board:

a)     Notes the Chairperson’s Report.

 

 

 

Signatories

Authoriser:

 

Attachments

 

Title

Page

a

Letter of Support

33

  


West Harbour Community Board

18 March 2020

 

PDF Creator


West Harbour Community Board

18 March 2020

 

Council Activities

 

 

Cr Steve Walker will provide an update on matters of interest.

 


West Harbour Community Board

18 March 2020

 

Notification of Items for Consideration by the Chairperson