Notice of Meeting:
I hereby give notice that an ordinary meeting of the Audit and Risk Subcommittee will be held on:
Date: Wednesday 20 May 2020
Time: 2.00 pm
Venue: Via Audio Visual Link
Sue Bidrose
Chief Executive Officer
Audit and Risk Subcommittee
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Susie Johnstone |
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Deputy Chairperson |
Janet Copeland
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Members |
Cr Christine Garey |
Cr Doug Hall |
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Mayor Aaron Hawkins |
Cr Mike Lord |
Senior Officer Dave Tombs, General Manager Finance and Commercial
Governance Support Officer Wendy Collard
Wendy Collard
Governance Support Officer
Telephone: 03 477 4000
Wendy.Collard@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
Audit and Risk Subcommittee 20 May 2020 |
ITEM TABLE OF CONTENTS PAGE
1 Apologies 4
2 Confirmation of Agenda 4
3 Declaration of Interest 5
4 Confirmation of Minutes 13
4.1 Audit and Risk Subcommittee meeting meeting - 13 February 2020 13
Part A Reports (Committee has power to decide these matters)
5 Audit and Risk Subcommittee Work Plan 2020 23
Resolution to Exclude the Public 28
Audit and Risk Subcommittee 20 May 2020 |
At the close of the agenda no apologies had been received.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
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Audit and Risk Subcommittee 20 May 2020 |
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative or independent member and any private or other external interest they might have.
2. Elected members and Independent Members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Committee: a) Notes/Amends if necessary the Elected or Independent Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected or Independent Members' Interests. |
Attachments
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Title |
Page |
⇩a |
Members' Register of Interest |
7 |
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Audit and Risk Subcommittee 20 May 2020 |
Audit and Risk Subcommittee meeting - 13 February 2020
That the Subcommittee: Confirms the public part of the minutes of the Audit and Risk Subcommittee meeting held on 13 February 2020 as a correct record.
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Attachments
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Title |
Page |
A⇩ |
Minutes of Audit and Risk Subcommittee meeting meeting held on 13 February 2020 |
14 |
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Audit and Risk Subcommittee 20 May 2020 |
Audit and Risk Subcommittee
MINUTES
Minutes of an ordinary meeting of the Audit and Risk Subcommittee held in the Otaru Room, Civic Centre, The Octagon, Dunedin on Thursday 13 February 2020, commencing at 2.06 pm
PRESENT
Chairperson |
Susie Johnstone |
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Deputy Chairperson |
Janet Copeland
|
|
Members |
Cr Christine Garey |
Cr Doug Hall |
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Mayor Aaron Hawkins |
Cr Mike Lord |
IN ATTENDANCE |
Sandy Graham (General Manager, City Services), Simon Drew (General Manager Infrastructure Networks), Dave Tombs (General Manager Finance and Commercial) and Andrew Slater (Risk and Internal Audit Manager) |
Governance Support Officer Wendy Collard
1 Apologies |
An apology from received from Councillor Hall for lateness.
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Moved(Susie Johnstone/Mayor Aaron Hawkins)
That the Subcommittee:
Accepts the apology from Cr Doug Hall (for lateness).
Motion carried |
2 Confirmation of agenda |
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Moved (Susie Johnstone/Mayor Aaron Hawkins): That the Subcommittee:
Confirms the agenda without addition or alteration
Motion carried (AR/2020/001) |
3 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Janet Copeland provided an update to her register of interest.
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Moved (Chairperson Susie Johnstone/Mayor Aaron Hawkins): That the Committee:
a) Amends the Elected or Independent Members' Interest Register; and b) Confirms the proposed management plan for Elected or Independent Members' Interests. Motion carried (AR/2020/002)
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Councillor Hall entered the meeting at 2.09 pm
4 Confirmation of Minutes
4.1 Audit and Risk Subcommittee meeting - 19 December 2019 |
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Moved (Susie Johnstone/Cr Doug Hall): That the Subcommittee:
Confirms the public part of the minutes of the Audit and Risk Subcommittee meeting held on 19 December 2019 as a correct record. Motion carried (AR/2020/003) |
Part A Reports
5 Audit and Risk Subcommittee Work Plan 2020 |
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A report from Civic provided a copy of the updated Audit and Risk Subcommittee Work Plan 2020 and the Governance and Financial Policies. |
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Moved (Janet Copeland/Cr Doug Hall): That the Subcommittee:
a) Notes the Audit and Risk Subcommittee Work Plan. Motion carried (AR/2020/004) |
Resolution to exclude the public |
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Moved (Cr Christine Garey/Cr Mike Lord): That the Subcommittee:
Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.
Motion carried (AR/2020/005) |
The meeting entered into non-public at 2.12 pm and concluded at 4.59 pm.
..............................................
CHAIRPERSON
Audit and Risk Subcommittee 20 May 2020 |
Audit and Risk Subcommittee Work Plan 2020
Department: Civic
EXECUTIVE SUMMARY
1 This report provides a copy of the updated Audit and Risk Subcommittee Work Plan 2020. Please note that the Governance and Financial Policies are included in an appendix to the Work Plan.
2 As this is an administrative report only, the Summary of Considerations is not required.
That the Subcommittee: a) Notes the Audit and Risk Subcommittee Work Plan.
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Signatories
Author: |
Wendy Collard - Governance Support Officer |
Authoriser: |
Clare Sullivan - Team Leader Civic |
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Title |
Page |
⇩a |
Audit and Risk Subcommitte 2020 Workplan and Corporate Policies Reference Index |
24 |
Audit and Risk Subcommittee 20 May 2020 |
Resolution to Exclude the Public
That the Audit and Risk Subcommittee:
Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.