Notice of Meeting:

I hereby give notice that an ordinary meeting of the Annual Plan Council will be held on:

Date:                                                    Tuesday 5 May 2020

Time:                                                   9.30 am

Venue:                                                Via Audio Visual Link

Sue Bidrose

Chief Executive Officer

Council Annual Plan

PUBLIC AGENDA

MEMBERSHIP

Mayor	Mayor Aaron Hawkins
Deputy Mayor	Cr Christine Garey
Members	Cr Sophie Barker	Cr David Benson-Pope
	Cr Rachel Elder	Cr Doug Hall
	Cr Carmen Houlahan	Cr Marie Laufiso
	Cr Mike Lord	Cr Jim O'Malley
	Cr Jules Radich	Cr Chris Staynes
	Cr Lee Vandervis	Cr Steve Walker
	Cr Andrew Whiley

Senior Officer                                               Sue Bidrose,Chief Executive Officer

Governance Support Officer                  Wendy Collard

Wendy Collard

Governance Support Officer

Telephone: 03 477 4000

Wendy.Collard@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Council Annual Plan 5 May 2020

ITEM TABLE OF CONTENTS                                                                                                                                         PAGE

1             Apologies                                                                                                                                                                    4

2             Confirmation of Agenda                                                                                                                                        4

3             Declaration of Interest                                                                                                                                           5      

Part A Reports (Annual Plan Hearings/Deliberations  has power to decide these matters)

4 Hearing Scheduled for the Annual Plan and Approach to Submissions                                             21             

Council Annual Plan 5 May 2020

1          Apologies

At the close of the agenda no apologies had been received.

2          Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.

Annual Plan Council 5 May 2020

Declaration of Interest

EXECUTIVE SUMMARY

1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

2.         Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

3.         Staff are reminded to update their register of interests as soon as practicable.

RECOMMENDATIONS

That the Council:

a)     Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected Members' Interests.

c)     Confirms the Executive Leadership Team Members’ Interest Register.

Attachments

	Title	Page
⇩a	Councillor Register of Interest	7
⇩b	Executive Leadership Team Register of Interest	17

Annual Plan Council 5 May 2020

Annual Plan Council 5 May 2020

Annual Plan Council 5 May 2020

Part A Reports

Hearing Scheduled for the Annual Plan and Approach to Submissions

Department: Civic

EXECUTIVE SUMMARY

1 The purpose of this report is to provide the Councillors with a schedule of submitters wishing to present their views at the Annual Plan hearings during the week beginning 4 May 2020, and to advise on the process followed with submissions during the COVID-19 lockdown.

2 Approximately 920 Submissions have been received, with around 100 submitters wishing to present their submissions to Councillors.  Submissions were originally scheduled to close on 15 April 2020, but due to the COVID-19 Lockdown, that date was extended to 24 April 2020.

RECOMMENDATIONS

That the Council:

a)     Notes the report and the approach taken to submissions during the COVID-19 lockdown period.

DISCUSSION

3          Hearings for the Annual Plan will be held over the week beginning 4 May 2020 as follows:

Tuesday 5 May                                       9.30 a.m. to 5 p.m.

Wednesday 8 May                               9.30 a.m. to 5 p.m.

Thursday 9 May                                     9.30 a.m. to 5 p.m.

4          Attached to this report is the Annual Plan Speaking Schedule (Attachment A). Please note that the schedule for next week may be subject to change. An updated scheduled will be emailed to Councillors as necessary. 

5          Due to the COVID-19 Alert Level restrictions, Council cannot hold physical meetings.  Therefore the hearings will be conducted virtually via zoom and audio. 

6          Traditionally, Councillors are asked to consider if they wish to include any submissions that were received after the closing date. Last year for example, there were six late submissions, all of which were accepted by Council.  This year, because of the challenges with mail delivery and staff accessing the posted submissions, we could not accurately tell which submissions may have been posted after the close-off time.  For that reason, staff have processed all the submissions that have been received.

7          As this is an administrative only report, a summary of considerations is not required.

Signatories

Author:	Sharon Bodeker - Corporate Planner
Authoriser:	Sandy Graham - General Manager City Services

Attachments

	Title	Page
⇩a	Annual Plan Hearings Speaking Schedule	23

Annual Plan Council 5 May 2020