Agenda of Grants Subcommittee

Grants Subcommittee

3 June 2020

Part A Reports

DCC Community Arts, Creative Communities, Professional Theatre, Community Events and Community Grant Applications

Department: Community and Planning and Ara Toi

EXECUTIVE SUMMARY

1 This report summarises the applications received during the March 2020 grants round for DCC Community Arts, Creative Communities, Professional Theatre, Community Events and Community grant funding. It also outlines the environment in which these were received.

2 The Grants Subcommittee is requested to decide on the funding allocation for applications received within the budget allocated. The total funding requested pre grant fund is detailed in the table below.

3 Attachment A of this report details the funding allocated between 1 October 2019 and 31 March 2020 for Small Project and Neighbourhood Matching Grants. Funding applications for Small Project and Neighbourhood Matching Grants (under $500) are assessed by staff and decided upon by the Grants Subcommittee Chair or another delegated Subcommittee member.

4 As Subcommittee members will be aware, the country went into Covid-19 Alert Level 4 lock down on 25 March 2020 and is currently in Level 2. With mass gatherings prohibited, Neighbourhood Matching funding approved for the March – June period, not spent, has been re-directed to the Community grants pool. Applicants have been advised of this change and they will receive agreed grants once Dunedin is at Level 1.

RECOMMENDATIONS

That the Subcommittee:

a) Decides the grants to be allocated to applicants from the following funds; DCC Community Arts, Creative Communities, Professional Theatre, Community Events and Community. (Attachments B-F)

b) Notes the funds allocated between 1 October 2019 and 31 March 2020 for Small Project and Neighbourhood Matching grants. (Attachment A)

BACKGROUND

5 Applications opened for the DCC Community Arts, Creative Communities, Professional Theatre, Community Events and Community Funds on 2 March and were due to close on 27 March. Following the Government announcement of Level 4, the elected members of the Grants Subcommittee approved an extension of the application process to 8 April. This allowed groups under work pressures more time to make applications.

With the approval of the Subcommittee elected members, staff also advised applicants who had received grants in the March 2019 round, that they could re-submit applications as long as:

a) they were applying for the same project / event

b) they did not wish to make any change to their budget and

c) they were not seeking any additional funding.

6 In total two applications were resubmitted for Community Events, one for Ara Toi funding, two for Creative Communities and twelve for Community Funding.

7 COVID-19 has had an impact on many groups within the city; with a number of arts and events organisers forced to delay activities. This has resulted in a loss of income for them. At the same time many community providers have continued to work throughout Level 4 and 3 and into Level 2 to address essential welfare and pyscho-social needs of Dunedin’s residents. It is anticipated by the community and government sectors that pressure on social services will increase once the Government 12-week wage subsidy ceases.

8 The Government announcement that Level 2 would begin on 13 May, and that mass gatherings would be for a maximum of 10 people within the first two weeks, created uncertainty about “what next”. Staff took the opportunity to provide a range of options to event organisers who had applied for DCC funding; confirming submission in this round, submitting in this round with a changed date, rolling the application over until the September 2020 round or, withdrawing. The majority of applicants chose to have their Community Event grant application presented in this round.

9 Staff will work closely with all event organisers to ensure they are aware of any public health guidelines when running events. Staff will also be holding Zoom meetings to support professional development for event organisers over the coming two months.

DISCUSSION

10 The table below sets out the grant applications received during the March round, applications withdrawn, the total requested under each fund and total available under each fund.

Grant Fund Name	Number of Applications Received	Number Withdrawn	Total Requested	Total Available (September 2019 Round)
DCC Community Arts	11	2	$38,551.47	$35,212.00
Professional Theatre	9	0	$156,119.00	$136,356.00
Creative Communities	17	0	$41,335.00	$41,171.00
Community Events	16	2	$62,048.00	$41,412.52
Community Grants	38	0	$190,316.15	$102,488.74

The Grants Subcommittee has been provided with the full applications from each grant applicant along with Assessment Comments from staff. Where applications were resubmitted on behalf of groups which received funding in March 2019, no changes have been made to assessments to the applications.

12 A high-level summary of applications is provided in the attachments to this report (Appendices B through F).

OPTIONS

13 There are no options for this report as the Grant Subcommittee is delegated to allocate grants on behalf of the DCC, in line with the DCC Grants Management Policy 2019 and specific grant criteria.

NEXT STEPS

14 Staff will communicate the Grants Subcommittee’s decisions to all applicants in writing within two weeks of the Grants Subcommittee meeting. Where grants have been approved, payments will be arranged for the applicants.

Signatories

Author:

Vicki Kestila - Master Games Manager

Nick Dixon - Group Manager Ara Toi

Authoriser:

Nicola Pinfold - Group Manager Community and Planning

Sandy Graham - General Manager City Services

Attachments

	Title	Page
⇩a	Small Project and Neighbourhood Matching Grants	19
⇩b	DCC Arts Grants March 2020	20
⇩c	Professional Theatre Grants March 2020	21
⇩d	Creative Communities Grants March 2020	22
⇩e	Community Events Grants March 2020	24
⇩f	Community Grants March 2020	26

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision promotes the social well-being of communities in the present and for the future.

This decision promotes the economic well-being of communities in the present and for the future.

This decision promotes the environmental well-being of communities in the present and for the future.

This decision promotes the cultural well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☒	☐	☐

DCC Grants Management Policy 2019

Festivals and Events Plan 2018 - 2023

Māori Impact Statement

Where there have been applications from tangata whenua or groups working with / for Māori, staff have considered these within the Grants Management Policy and specific grants criteria. There are a range of programmes which support or are targeted at Māori along with the wider community.

Sustainability

Community organisations, arts practitioners and event organisers contribute to meet many of the DCC’s strategic outcomes; and the maintaining of a vibrant small city. The allocation of DCC grants directly supports the sustainability of a number of these organisations and the work they do to enhance social, economic, cultural and environmental wellbeing across the city. Staff note the current COVID-19 and Government initiatives to eliminate the disease, have had a financial impact on non-profit groups within the city, as well as the business sector.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

Allocation of DCC grants is outlined within the 10 Year Plan and Annual Plan.

Financial considerations

Requests for funding continue to exceed the amount allocated by Council. However, there is allocation within the 2019-20 financial year to support grant applicants.

Significance

The decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

Staff administering and assessing grants undertook funding sessions (for groups) and, where needed, one on one coaching to support people to apply. In addition, staff continue to work with a wide variety of groups and organisations within the city; enabling a sense of what is working well.

Engagement - internal

Community Development and Events and Ara Toi team members discussed the applications received, to ensure there was no duplication of request and that requests were considered by the most appropriate Council staff.

Risks: Legal / Health and Safety etc.

There are no known legal or health and safety risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There may be opportunities for Community Boards to be engaged with a number of projects or events. No negative implications have been identified.

Grants Subcommittee

3 June 2020

Waste Minimisation Grants - March 2020

Department: Waste and Environmental Solutions

EXECUTIVE SUMMARY

1 This report summarises applications received during March 2020, including the time extension under the Covid-19 allowances, for the Waste Minimisation Community Project/Initiative Funding. The Grant Subcommittee is requested to decide the funding allocation for all grants received, except for the withdrawn applications.

2 The purpose of this report is to assist the Subcommittee in considering applications and allocation of funding by providing a summary of the funding criteria, applications received, amount of funding requested, amount available, and amount recommended.

3 A summary of the Waste Minimisation Small Project Grants already approved by the Grants Subcommittee Chair or another delegated Subcommittee member, is also included.

RECOMMENDATIONS

That the Subcommittee:

a) Decides the grants funding to be allocated to applicants from the Waste Minimisation Community Project/Initiative Grants fund.

b) Notes that Waste Minimisation grants are funded by Waste Disposal Levy funds provided by the Ministry for the Environment and are not rates funded.

c) Notes the approved funding allocated to organisations for Waste Minimisation Small Project Grants.

BACKGROUND

4 Applications opened for the Waste Minimisation Community Project/Initiative Grants on the 2March 2020 and would normally have closed on the 27 March 2020. However, to make allowances for disruption from Covid-19, the deadline was extended to 8 April, 5pm.

5 For this round of funding, $30,000 is available for Waste Minimisation Community Project/Initiative Grants.

6 Several Waste Minimisation Small Project Grants have already been approved under delegated authority this financial year, with a total value of $3,000.

7 Both prior to and during the application period email notifications and workshops were provided by Council staff to raise awareness of the grants available and the application criteria. Public notices in newspapers and radio advertising were also undertaken. Potential applicants were encouraged to communicate with staff before applying so additional advice and information could be given.

8 These grants are funded by Waste Disposal Levy funding received from the Ministry for the Environment. They are not DCC rates funded.

Detail on applications

9 Te Hou Ora Whanau Services applied for $8,040.00 but the maximum able to be applied for in this category of grants is $5,000.

10 Green Thumbs initially applied for a Waste Minimisation Community Project/Initiative Grant in this round of funding. However, they have withdrawn their application as they do not meet the criteria for the funding. They will become registered and attain a bank account number, then apply for a grant in a later round.

11 SEA Otago’s application includes a request for funding of composting bins. Additional information was requested on this as composting activity is a permitted or discretionary activity according to the Otago Regional Waste Plan (1997). The additional information showed they would need approval from the Otago Regional Council for their activity. This approval has also been requested.

12 Malcam Charitable Trust was granted funding in the March round of funding, 2019. The accountability report from this grant showed they used some funding for transport to hold a workshop in Balclutha. Malcam Charitable Trust has been contacted and notified this would not be appropriate use of any future funding. Their application for this round does not include any costs for fuel.

Covid 19 implications

13 All applications involving event and workshop-based events have been asked whether they are willing to be flexible on the timing of their event or workshops in order to accommodate restrictions for Covid-19. Each applicant responded that they are willing to do this, and this confirmation is saved alongside their applications.

14 Under allowances for the disruption of Covid-19, groups were able to resubmit their application from last year if they emailed Council staff and requested this before the extended deadline. Applicants in this round who have requested this are; Just Atelier Trust, Malcam Charitable Trust, and Te Hou Ora Whanau Services.

15 All applicants were contacted to confirm their projects are planned to start after funding is received (1^st July 2020 or later).

Outcomes from Waste Minimisation Funding

16 This funding round marks the completion of the first full year of waste minimisation funding. A brief summary of the outcomes of the $181,543.00 in waste minimisation funding granted to 27 recipients to date, based on accountability reports received, show:

- Waste minimisation workshops and events attended by over 2,151 people (along with volunteers).

- Worm farms, compost bins, and other waste minimisation projects for eight schools.

- A reported 6.2 Tonnes of recyclables diverted from landfill from sports clubs per year (ongoing).

- 135 items of e-waste and 13.5 Kg of batteries diverted from landfill.

- Over 300 people have received repaired bicycles which were destined for landfill.

- 3,700 Kg of textiles (equated to 6,660 Kg of carbon emissions) diverted from landfill.

- 1,200 L of organic waste from the OUSA International Food Festival diverted from landfill.

- 410 pairs of curtains and 16 single curtains upcycled for warmer homes.

17 Note that the accountability reports summarised above do not represent the full amount of work achieved by the funding granted to date, as not all accountability reports are yet due.

18 Most recipients whose accountability reports were due, have submitted their reports as required. Outstanding reports are; one report from a recipient of a Waste Minimisation Community/Initiative grant in the March 2019 funding round, and three Small Waste Minimisation Project grants. These recipients have been contacted requesting their accountability reports as soon as possible.

19 To support recipients with their accountability reports, Waste and Environmental Solutions plan to provide guidance via the DCC website on how to better measure the outcomes from waste minimisation projects.

DISCUSSION

Summary of Applications

20 Eleven applications to the Waste Minimisation Community Project/Initiative Grants fund were received. Copies of the applications have been provided to the Subcommittee. These are summarised in Attachment B together with an assessment of the Community Benefits and the type of waste involved. One application was withdrawn. The total funding requested (after one application was withdrawn) exceeds the total amount available ($30k).

Grant Fund Name	Number of Applications Received	Number Withdrawn	Total Requested	Total Available (March 2020 Round)
Waste Minimisation Community Project/Initiative Grants	11	1	$42,997.57	$30,000

Funding Criteria

21 The funding criteria are set out below to assist the Subcommittee in determining the funding allocations.

Funding Criteria for the Waste Minimisation Community Project / Initiative Grants

22 Applicants are most likely to receive funding if the application is for a project or initiative that:

- Clearly and directly benefits the wider community

- Aligns with the vision and goals in the WMMP

- Builds local resource recovery capability

- Minimises or diverts targeted waste streams

- Promotes zero waste education

- Research, development, and design for future waste minimisation initiatives

- Applicants must contribute 30% of the total project cost.

23 Activities which can’t be applied for:

- Subsidising the cost of waste to landfill

- Individuals working on private projects

- Debt servicing

- Activities which duplicate other demonstration projects or pilot studies.

OPTIONS

24 No options are presented. The decision on allocation of grants rests with the Subcommittee.

NEXT STEPS

25 Following the Subcommittee’s decision related to the above grant applications, staff will notify each applicant of the outcomes. Successful applicants will be provided funding by 30^th June 2020.

26 The next funding round will be advertised in August 2020.

Signatories

Author:

Leigh McKenzie - Waste Minimisation Officer, Waste and Environmental Solutions

Authoriser:

Chris Henderson - Group Manager Waste and Environmental Solutions

Simon Drew - General Manager Infrastructure Services

Attachments

	Title	Page
⇩a	Summary of Small Waste Minimisation Project Grants	36
⇩b	Summary of Waste Minimisation Community Project/Initiative Grants	37

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision promotes the social well-being of communities in the present and for the future.

This decision promotes the environmental well-being of communities in the present and for the future.

This decision promotes the cultural well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

Waste Minimisation and Management Plan (2013).

Māori Impact Statement

There is no identified adverse impact for tangata whenua within the grant applications.

Sustainability

Waste Minimisation Grants provide community organisations with a funding opportunity for new waste minimisation projects and initiatives.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

Budget is set aside from the waste levy for waste minimisation grants. This money has been

approved to use for grants funding.

Financial considerations

Grants will be expended from the Waste Minimisation Funds within approved budgets.

Significance

This decision is considered to be of low significance under the Council’s Significance and Engagement

Policy

Engagement – external

Public education sessions were held which promoted the grants available to apply for. Additionally, community stakeholders were notified about the Waste Minimisation Community Project/Initiative grants, Otago Access Radio was used to promotes these, as well as a variety of community newsletters. Community organisations were met with and communicated with by staff to explain the application process and criteria.

Engagement - internal

Internal engagement was carried out with other grant funding departments to check applicants were not doubling up on applications, and also with departments relevant to the organisations applying for funding.

Risks: Legal / Health and Safety etc.

Each applicant has confirmed they are willing to comply with COVID-19 restrictions.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

Funded Waste Minimisation projects may develop in community board areas.

Grants Subcommittee

3 June 2020

Dunedin Biodiversity Fund - Final reports on completed projects

Department: City Development

EXECUTIVE SUMMARY

1 This report provides a summary of the grants claimed for biodiversity projects that have been completed since the last project completion reports to the Subcommittee in November 2019. The project completion reports are presented to satisfy the grant conditions and outline how the projects were completed.

2 Eight project completion reports have been received from recipients of previous funding rounds of the Dunedin Biodiversity Fund since the last completed projects report to the Subcommittee in November 2019. Two approved grants were forgone. There are no grants outstanding from prior to April 2017.

RECOMMENDATIONS

That the Subcommittee:

a) Notes the project completion reports on Dunedin Biodiversity Fund projects.

BACKGROUND

3 The Dunedin Biodiversity Fund was established in August 2007 and has the following purpose: To enhance the condition and extent of indigenous biodiversity across Dunedin City by encouraging and supporting landowners and communities who are committed to protecting, enhancing and managing indigenous biodiversity.

4 All successful applicants to the Dunedin Biodiversity Fund are required to enter into a formal agreement with the Dunedin City Council upon approval of the grant which specifies conditions that must be met in accepting the grant. The conditions require applicants to provide a project completion report prior to the release of grant monies.

5 Ten approved grants have been claimed or forgone since the last completed projects report to the Subcommittee in November 2019. There remain no grants outstanding from prior to April 2017, and all recipients of unclaimed grants have an explicit timeframe (usually 24 months from approval) within which to claim the grant.

DISCUSSION

6 Table 1 below provides a brief summary of the 8 project grants claimed since the November 2019 Subcommittee meeting. Project completion summaries are provided in Attachment A.

Table 1. Summary of completed projects from the Dunedin Biodiversity Fund with grants claimed, since the November 2019 Subcommittee meeting.

Application ID	Grant recipient	Project type	Amount available	Amount claimed	Balance
BIO-2015-13	Barbara Anderson	Research on the effect of light pollution on moth diversity.	$5,000.00	$5,000.00	$ -
BIO-2015-5	Brigette Kammlein & Steve Cutler	Riparian fencing and native revegetation.	$3,739.00	$1,499.64	$2,239.36
BIO-2019-2	Pauline Baillie	Native forest revegetation.	$3,564.75	$3,329.23	$235.52
BIO-2016-13	Blueskin Farm Ltd	Plant pest control in native forest remnant.	$1,455.00	$1,001.38	$453.62
BIO-092013-3	Blueskin Youth Centre Association	Native revegetation along estuary edge.	$4,275.00	$2,772.18	$1,502.82
BIO-2019-7	Otago Peninsula Trust - Glenfalloch	Plant pest control in native forest remnant and native revegetation area.	$1,843.00	$1,843.00	$ -
BIO-2017-6	Pacific View - Hurst	Native riparian revegetation.	$2,000.00	$2,000.00	$ -
BIO-2018-12	Quarantine Island Community	Native coastal forest revegetation.	$2,051.00	$2,051.00	$ -
TOTAL			$23,927.75	$19,496.43	$4,431.32

7 The documents received indicate that all the projects above have been successfully completed and were consistent with their applications, thereby contributing to the purpose of the Dunedin Biodiversity Fund via the protection, enhancement and management of indigenous biodiversity in Dunedin. Invoices presented for the projects are within the funding amounts granted, with some less than the grant amount.

8 The balance of monies left over from claimed grants since the November 2019 Subcommittee meeting is $4,431.32.

9 Two grants from 2012 totalling $5,650.00 were forgone due to incompletion. These monies were made available to the April 2020 funding round:

a) BIO-042012-14 (Davison, H) - $3,750.00

b) BIO-092012-12 (Kaikorai Valley College/McMillan, S) - $1,900.00

10 There remain 35 approved grants totalling $123,373.18 from the April 2017 to September 2019 rounds yet to be claimed.

OPTIONS

11 As this report is for noting, no options are presented.

NEXT STEPS

12 Staff will continue to administer the Biodiversity Fund and provide oversight of projects.

Signatories

Author:

Richard Ewans - Biodiversity Advisor

Authoriser:

Anna Johnson - City Development Manager

Nicola Pinfold - Group Manager Community and Planning

Sandy Graham - General Manager City Services

Attachments

	Title	Page
⇩a	Attachment A - Dunedin Biodiversity Fund - April 2020 - Project completion summaries	43

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report enables democratic local decision-making and action by, and on behalf of, communities. This decision promotes the environmental well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☐	☐	☒

The Biodiversity Fund directly supports the objectives and outcomes of Te Ao Tūroa – Dunedin’s Environment Strategy and the Spatial Plan. It also contributes to the Parks and Recreation Strategy.

Māori Impact Statement

There are no known implications for tangata whenua.

Sustainability

The projects considered in this report will contribute positively to the long-term sustainability of the natural environment of Dunedin.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

The funding suggested is within the allocated budget.

Significance

This decision is considered to be of low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement on the project completion reports.

Engagement - internal

There has been no internal engagement on the project completion reports.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no conflicts of interest.

Community Boards

A number of the projects were carried out in Community Board areas – i.e. Otago Peninsula and Waikouaiti Coast.

Grants Subcommittee

3 June 2020

Dunedin Biodiversity Fund - Applications to the April 2020 funding round

Department: City Development

EXECUTIVE SUMMARY

1 The April 2020 round of the Dunedin Biodiversity Fund opened on the 1^st April 2020 with applications closing on the 30^th April 2020.

2 The purpose of this report is to assist the Subcommittee in considering the applications and allocation of funding by providing an assessment of the applications against the fund criteria.

3 The April 2020 round has a total of $82,460 available for allocation, double the normal allocation of $40,000 due to a number of outstanding grants being forgone by recipients between July and November 2019.

4 Sixteen applications were received. Seven of the applications were from first-time applicants. The total funding amount that has been requested by the applicants ($58,228.42) is less than the funding available for the funding round ($82,460).

5 The total recommended allocation is $54,849.60, leaving $27,610.40 unallocated.

RECOMMENDATIONS

That the Subcommittee:

a) Decides on the allocation of the grants across the applications received to the April 2020 round of the Biodiversity Fund.

BACKGROUND

6 The Dunedin Biodiversity Fund was established in August 2007. Minor changes to the eligibility and prioritisation criteria, and terms and conditions were approved by the Planning and Environment Committee at the meeting of 12^th February 2019.

7 The purpose of the Dunedin Biodiversity Fund is: To enhance the condition and extent of indigenous biodiversity across Dunedin City by encouraging and supporting landowners and communities who are committed to protecting, enhancing and managing indigenous biodiversity.

8 The April 2020 round of the Dunedin Biodiversity Fund opened on the 1^st April 2020 with applications closing on the 30^th April 2020. For this round of funding, $82,460 is available for allocation, double the normal allocation of $40,000 due to a number of outstanding grants being forgone by recipients between July and November 2019. Sixteen applications were received, with seven from first-time applicants. Summary assessments for each application are provided in Attachment C. Full copies of the applications (including the summary assessments) are available via the DCC’s Fund Consult software.

Funding Guidance

9 Funding is to be allocated on a cost sharing arrangement of 50:50, with the Council funding up to half of the project cost and the applicant contributing to the costs. The maximum total grant that can be allocated under the fund is $5,000, and the minimum grant is $500. Projects must be aimed at:

a) Maintaining or improving the state of indigenous biodiversity e.g. fencing, plant and animal pest control projects, and/or

b) Increasing the extent of indigenous biodiversity e.g. revegetation projects.

10 The objective of the Biodiversity Fund is to support ‘on the ground’ activities directly benefitting indigenous biodiversity. The DCC contributions are for funding tangible goods e.g. plants, traps, herbicide etc. The applicant’s contribution can include labour and vehicle expenses. Further guidance on eligible grant costs and other fund terms and conditions are provided in Attachment B.

Eligibility Criteria

11 Eligibility criteria are defined as the minimum requirements a project application must meet to be funded. Eligibility criteria settings are placed so that if the Fund is undersubscribed, all eligible applications can be approved. Projects that are not eligible, or cannot be made eligible through grant conditions, should not be funded. Eligibility criteria are listed in Attachment A.

Prioritisation Criteria

12 Prioritisation criteria are defined as the criteria by which projects are ranked for funding. Prioritisation criteria are only necessary if the Fund is oversubscribed and the settings are placed so that the projects that contribute the most to biodiversity outcomes consistently rank the highest. Prioritisation criteria are listed in Attachment A, and a list of the criteria met by each application is provided in the summary assessments in Attachment C.

Conditions of Grants

13 All successful applications will be subject to standard terms and conditions, which will form part of an agreement between the applicant and Council. It is noted that the Subcommittee may impose additional conditions, where considered appropriate. Fund terms and conditions are listed in Attachment B.

DISCUSSION

14 Table 1 below provides a brief summary of each of the applications including recommendations on funding allocation. No ranking of applications is necessary due to the round being undersubscribed. Therefore, the Subcommittee can approve all applications without discussion of their relative merits, should it wish to.

15 One of the applications (BIO-2020-1) requested funding below the minimum amount required to be eligible. In addition, no applicant contribution was detailed or supporting plan provided. Therefore, it is recommended this application is declined funding.

16 The recommended allocation is to grant the full amount requested to 14 of the applications, grant a partial amount to 1 application, and to decline 1 of the applications. The total recommended allocation is $54,849.60.

Table 1. Summary of applications to the Dunedin Biodiversity Fund April 2020 funding round.

Application ID	Applicant	Project type	Amount requested	Recommended grant
BIO-2020-1	Rongen, M	Purchase of native leafcutter bee house and bees	$140.00	$-
BIO-2020-2	Wilden, R	Plant purchase and contractor costs for wetland and native forest restoration	$5,000.00	$5,000.00
BIO-2020-3	Wing, L	Plant purchase and contractor costs for fencing for native forest and wetland restoration	$5,000.00	$5,000.00
BIO-2020-4	Zeng, W	Plant purchase and contractor costs for fencing for native forest revegetation	$4,666.00	$4,666.00
BIO-2020-5	MacIlraith, J	Plant purchase and contractor costs for fencing for native forest revegetation	$5,000.00	$5,000.00
BIO-2020-6	Parker, J	Trap and trail camera purchase for animal pest control and monitoring	$1,022.60	$1,022.60
BIO-2020-7	Fiala, J	Plant purchase for native forest/wetland revegetation	$5,600.00	$2,362.50
BIO-2020-8	Aramoana Community Conservation Trust	Plant purchase for coastal native forest/sand dune revegetation to create and enhance NZ sea lion and yellow-eyed penguin habitat	$4,297.50	$4,297.50
BIO-2020-9	Waitati Beach Reserve Society	Plant purchase for coastal native sand dune revegetation	$2,500.00	$2,500.00
BIO-2020-10	Glenfalloch Gardens	Contribution to contractor costs for sycamore removal in area of native forest restoration	$3,306.00	$3,306.00
BIO-2020-11	Cathrin Stewart	Plant purchase for native forest revegetation and fencing of native forest remnant	$5,000.00	$5,000.00
BIO-2020-12	Lloyd, K	Plant purchase for native forest revegetation	$3,000.00	$3,000.00
BIO-2020-13	Hurst, E	Plant purchase for native wetland/riparian revegetation	$5,000.00	$5,000.00
BIO-2020-14	Quarantine Island Community	Consumables for plant and animal pest control, boat transfers for volunteers	$3,378.00	$3,378.00
BIO-2020-15	Ragg, J	Fencing materials to fence off estuary from stock and protect future native revegetation plantings	$4,254.72	$4,254.00
BIO-2020-16	Grace, J	Herbicide for plant pest control, plant purchase for revegetation plantings to replace weeds and non-local native species in area of native bush	$1,063.60	$1,063.00
TOTAL			$58,228.42	$54,849.60

OPTIONS

17 The Subcommittee could choose to fund the above projects to the recommended allocation, an alternative allocation, or choose not to fund them, as it sees fit.

NEXT STEPS

18 Following the Subcommittee’s decision related to the above projects the applicants will be notified of the outcomes.

19 The next funding round will be advertised in September 2020.

Signatories

Author:

Richard Ewans - Biodiversity Advisor

Authoriser:

Anna Johnson - City Development Manager

Nicola Pinfold - Group Manager Community and Planning

Sandy Graham - General Manager City Services

Attachments

	Title	Page
⇩a	Attachment A - Dunedin Biodiversity Fund eligibility and prioritisation criteria	65
⇩b	Attachment B - Dunedin Biodiversity Fund terms and conditions	67
⇩c	Attachment C - Dunedin Biodiversity Fund - April 2020 - Project application summaries	71

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report relates to providing a public service and it is considered good-quality and cost-effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known implications for tangata whenua.

Sustainability

The projects considered in this report will contribute positively to the long-term sustainability of the natural environment of Dunedin.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications. The recommended allocation is within budget.

Financial considerations

A total of $54,849.60 is recommended to be granted to applicants.

Significance

This decision is considered to be of low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement on the project applications.

Engagement - internal

There has been no internal engagement on the project applications.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no identified conflicts of interest.

Community Boards

A number of the grants relate to Community Board areas – i.e. Otago Peninsula, West Harbour and Waikouaiti Coast.

Chairperson	Cr Christine Garey
Deputy Chairperson	Cr Marie Laufiso
Members	Cr Sophie Barker	Sarah Davie-Nitis
	Cr Rachel Elder	Peter Hayden
	Dan Hendra	Don Hunter
	Hannah Molloy	Anna Parker
	Cr Steve Walker	Craig Wilson