Agenda of Mosgiel-Taieri Community Board

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Mosgiel-Taieri Community Board will be held on:

Date: Wednesday 24 June 2020

Time: 5.00 pm

Venue: Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel

Sue Bidrose

Chief Executive Officer

Mosgiel-Taieri Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Joy Davis
Deputy Chairperson	Dean McAlwee
Members	Phillipa Bain	Martin Dillon
	Cr Carmen Houlahan	Brian Miller
	Brian Peat

Senior Officer Sandy Graham, General Manager City Services

Governance Support Officer Wendy Collard

Wendy Collard

Governance Support Officer

Telephone: 03 477 4000

wendy.collard@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Mosgiel-Taieri Community Board

24 June 2020

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

1.1 Policing Matters 4

1.2 State Highway 1, East Taieri 4

1.3 Gladstone Road Level Crossing 4

1.4 Kit Girling 4

1.5 Susan Broad 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 9

5.1 Mosgiel-Taieri Community Board meeting - 18 March 2020 9

Part A Reports (Mosgiel-Taieri Community Board has power to decide these matters)

6 Governance Support Officer's Report 16

7 Draft Mosgiel-Taieri Community Board Long Term Plan 35

8 Board Updates 50

9 Chairperson's Report 61

10 Council Activities 64

11 Items for consideration by the Chair 65

Mosgiel-Taieri Community Board

24 June 2020

Mosgiel-Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the West Taieri Rugby Clubrooms, 102 Formby Street, Outram on Wednesday 18 March 2020, commencing at
5.00 pm

PRESENT

Chairperson	Joy Davis
Deputy Chairperson	Dean McAlwee
Members	Phillipa Bain	Martin Dillon
	Cr Carmen Houlahan	Brian Miller
	Brian Peat

IN ATTENDANCE

Sandy Graham (General Manager, City Services) and Chris Henderson (Group Manager, Waste and Environmental Solutions)

Governance Support Officer Wendy Collard

1 Public Forum

1.1 Memorial Wall or Berm at East Taieri Cemetery

Margaret Van Zyl tabled and spoke to the meeting regarding the installation of a memorial wall at the East Taieri Cemetery. Mrs Van Zyl commented that she felt that there would be enough space to accommodate the wall and requested the Board’s support.

Mrs Van Zyl responded to questions from the Board.

1.2 Disc Golf Course

Mike Dalton tabled and spoke his request for consideration of a disc golf course in the Mosgiel area. Mr Dalton provided an overview of the sport and the benefits to community both young and old. He advised that he would not be seeking any funding from Council and requested the Board’s support for the project.

Mr Dalton responded to questions from the Board.

2 Apologies

An apology was received from Councillor Houlahan for lateness.

Moved (Joy Davis/Phillipa Bain)

That the Board:

Accepts the apology from Councillor Houlahan

Motion carried

3 Confirmation of agenda

Moved (Joy Davis/Dean McAlwee):

That the Board:

Confirms the agenda without addition or alteration

Motion carried (MTCB/2020/014)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Joy Davis/Brian Peat):

That the Board:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2020/015)

5 Confirmation of Minutes

5.1 Mosgiel-Taieri Community Board meeting - 5 February 2020

Moved (Dean McAlwee/Martin Dillon):

That the Board:

Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 05 February 2020 as a correct record.

Motion carried (MTCB/2020/016)

Part A Reports

6 Waste Futures Project and Proposed Smooth Hill Landfill

A report from Waste and Environmental Solutions provided an update on the Waste Futures Project and the proposed Smooth Hill Landfill.

The Group Manager Waste and Environmental Solutions (Chris Henderson) spoke to the report and responded to questions.

It was noted that the Board were supportive of Council’s process to date.

Moved (Joy Davis/Dean McAlwee):

That the Board:

a) Notes the Waste Futures Project and Proposed Smooth Hill Landfill report

Motion carried (MTCB/2020/017)

7 Governance Support Officer's Report

A report from Civic provided an update on activities relevant to the Board’s area which included:

a) Project Fund

b) Dukes Road – There was discussion on the usage of the site.

c) Freedom Camping

d) Mosgiel-Taieri Safer School Streets Project

e) Draft Waste Minimisation and Management Plan

f) Council Consultations - Following discussion, it was agreed that the Board would submit to the Dunedin City Council’s draft 2020-21 Annual Plan.

g) Otago Regional Council Consultation - Following discussion, it was agreed that the Board would submit to the draft 2020-21 Annual Plan.

Moved (Dean McAlwee/Phillipa Bain):

That the Board:

a) Notes the Governance Support Officer’s Report

b) Agrees that the Board would submit to the 2020/21 DCC Annual Plan.

c) Agrees that the Board would submit to the 2020/21 ORC Annual Plan.

Motion carried (MTCB/2020/018)

8 Board Updates

Board members provided updates on the following:

1 Keep Dunedin Beautiful (KDB)

Phillipa Bain advised that Trees for Families was being held on 10 May 2020 and the cost of a tree would be $20.00.

2 Mosgiel Coronation Hall

Dean McAlwee provided an update and advised that the hall usage was good.

3 Mosgiel Aquatic Project Team

Brian Miller advised that the test drilling had been completed and the report on this would be presented to the next project meeting.

5 Mosgiel and Taieri Emergency Group.

Joy Davis commented that she had attended a meeting in the bunker which included a presentation on the community groups responsibilities during an activation. It was anticipated that the group would meet bi-monthly.

6 Outram Emergency Group.

Dean McAlwee advised that there was a small group of residents had organised a phone and email tree for use during events. He commented that the group’s main focus was neighbours looking out for neighbours.

7 Mosgiel-Taieri Safer School Streets Project

It was noted that an update has been provided in the Governance Support Officer’s report.

8 Silverstream Plantings

Brian Peat tabled and spoke to his update.

9 Social Media

Brian Peat provided an overview of the improvements that had been made to the Mosgiel-Taieri Community Board Facebook page.

10 Elected Members’ Honour Board

Martin Dillon advised that there was no update.

11 Dunedin Tunnel’s Trust

Dean McAlwee provided an update and commented there was a group investigating the installation of a cycleway from Waihola to Dunedin. Mr McAlwee commented that it would be make sense to take a holistic approach to these projects.

12 Taieri Herald – digitisation

Martin Dillon advised that there was no update.

13 Communications and Engagement Activities

Moved (Phillipa Bain/Martin Dillon):

That the Board:

a) Notes the Board Updates

Motion carried (MTCB/2020/019)

9 Chairperson's Report

A report from the Chairperson provided an update on matters of interest since the previous meeting.

Following discussion, it was agreed that it was important for the Board to place an article in the West Taieri of the Taieri newsletter.

Moved (Member Brian Miller/Member Phillipa Bain):

That the Board:

a) Notes the Chairperson’s update

b) Approves the funding of an article in the West Taieri of The Taieri newsletter three times a year at a total cost of $30.00 from the Board’s Project Fund.

c) Approves the Chairperson writing to the Dunedin City Council’s Parks and Recreation regarding the maintenance of the parks and reserves in the Board’s area.

Motion carried (MTCB/2020/020)

10 Council Activities

Councillor Houlahan provided an update on matters of interest which included:

Draft Annual Plan consultation;

Economic Development; and

COVID 19

Moved (Member Phillipa Bain/Member Brian Peat):

That the Board:

Notes the Council Activities Update

Motion carried (MTCB/2020/021)

11 Items for consideration by the Chair

Brian Miller requested that an update on the rates intake within the Board’s area.

The meeting concluded at 6.40 pm

..............................................

CHAIRPERSON

Mosgiel-Taieri Community Board

24 June 2020

Part A Reports

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Mosgiel-Taieri Community Board of activities relevant to the Board’s area including:

a) Project Fund

b) Gladfield Road Bridge

c) Freedom Camping

d) Mosgiel Pool Development

e) Mosgiel Memorial Gardens Maintenance

f) Outram Glen Amenity Project

g) Inward correspondence

h) Dunedin City Council Annual Plan Submission

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report

b) Ratifies the Mosgiel-Taieri Community Board's submission to the Dunedin City Council's draft 2020-21 Annual Plan.

Project Fund

2 $5,875.27 remains in the Project Fund in the 2019/2020 year. The following funds have been allocated in the current financial year.

Meeting Date	Amount	Recipient
14 August 2019	2,000.00	Plants for the Planter boxes
14 August 2019	500.00	Berwick Outdoor Experience Course Sponsorship by the Board
14 August 2019	1,200.00	Taieri Historical Society
5 February 2020	239.98	Otago Access Radio – “Round the Boards programme”.
5 February 2020	30.00	Otago Community Broadcasters membership
5 February 2020	50.00	Petrol Vouchers as a thank you to Saddle Hill Foundation Trust for the use of their van for Board drive around.
5 February 2020	74.75	Positive Signs for their work on the brochure
18 March 2020	30.00	West of the Taieri newsletter – Board Article
Total	$4,124.73

3 At its meeting held on 27 May 2020, Council approved the carry forward of unspent 2019/2020 Community Board discretionary funds into the 2020/2021 financial year as a one-off consideration due to the recent Covid-19 events.

Gladfield Road Bridge

4 The Group Manager Transport (Jeanine Benson) will be in attendance to speak to this item.

Freedom Camping

5 The City’s freedom Camping sites recently re-opened under Covid Level 2 restrictions, and there appears to be slightly higher numbers of Freedom Campers in the city than usual as we head into winter. This is possibly due to a number of overseas tourists that remained in NZ during Covid Level 4 and 3 lockdown. The Freedom Camping security contract ended (as per schedule) on 31 May for the year, and so please contact Customer Services Agency if there are issues relating to Freedom Camping in the coming months. The proposed amendments to the Camping Control Bylaw 2015 and Statement of proposal outlining a Special Consultative Procedure will go to Council on 30 June 2020, which if approved, will allow for the draft Bylaw to go out for public consultation in the near future.

Mosgiel Pool Development

6 The site for the new pool site was announced on 1 May 2020, and the Parks and Recreation Group Manager, Chairperson Mosgiel-Taieri Community Board, and the Senior Community Advisor met with the Caravan Park owner and residents on that day to discuss the announcement and to advise the caravan park residents that the DCC would work with them in coming months to assist in relocation. Tenders for the pool development were also listed on the Government tender website (GETS) on the same day, and the deadline for submissions was 28 May.

Mosgiel Memorial Gardens

7 Parks and Recreation staff met with the Chairperson, Mosgiel-Taieri Community Board and a small number of concerned residents just prior to Covid Level 4 lockdown in March to discuss concerns about the state of the gardens. The Community Board also submitted a letter to Council as part of Annual Plan 20-21 raising their concerns about the poor condition of the Gardens. Parks and Recreation staff instructed a tree contractor to undertake remedial maintenance on trees at Mosgiel Memorial Gardens. This work was completed on 29th May 2020. PARS can advise that we have informed the current parks maintenance contractor that we will be varying out Mosgiel Memorial Gardens from their contract from Monday 8th June 2020, and the work will be given to another contractor. Parks and Recreation staff have suggested to the Chairperson of the Community board that the community consider establishing a Friends of Memorial Gardens group to support increased communication between Parks and Recreation and the community moving forward.

Outram Glen Amenity Project

8 It is some time since the Mosgiel-Taieri Community Board requested options to be considered for the upgrade of facilities at Outram Glen. Although this land is owned by the Department of Conservation (DoC) and Otago Regional Council (ORC), Parks and Recreation staff agreed to co-ordinate a piece of work to present options to the Community Board for consideration. Some work has been undertaken in the last 12 months, and Parks and Recreation would now like to host a meeting with ORC, DoC, and a nominated member (or two) of the Community Board to review progress and options prior to formally reporting back to the Community Board later in 2020.

Play Space Stakeholder Feedback Report – Liberty Swing at Mosgiel Memorial Park

9 Parks and Recreation staff have worked with CCS disability during COVID lockdown to carry out a survey with users and special interests’ groups regarding the future options for the Liberty Swing. The survey is complete and proposed improvements for accessible play at Mosgiel Memorial Gardens is anticipated to start in July/August of this year. The accompanying document (Mosgiel Stakeholder Feedback) presents the findings and outcome (Attachment A).

Inward Correspondence

10 A letter has been received from Bruce Abbott regarding parking on Hagart-Alexander Drive, Mosgiel (Attachment B).

11 An email has been received from Mark Frith regarding the Gordon Road level crossing (Attachment C).

12 A letter has been received from Jerry Lynch, Treescape (Attachment D).

Dunedin City Council Annual Plan Submission

13 The Board’s submission to the Dunedin City Council’s draft 2020-21 Annual Plan is attached for the Board’s ratification (Attachment E).

Dunedin City Council Updates

14 Please note that due to the COVID-19 lockdown, there may be some items that have been unable to be progressed as work was reprioritised to meet urgent needs and to comply with the lockdown requirements.

15 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g. potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

16 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

Signatories

Author:	Wendy Collard - Governance Support Officer
Authoriser:	Clare Sullivan - Team Leader Civic

Attachments

	Title	Page
⇩a	Mosgiel Stakeholder Feedback	21
⇩b	Lettter from Bruce Abbott	27
⇩c	Email from Mark Frith	29
⇩d	Letter from J Lynch, Treescapes	30
⇩e	MTCB's submission to the DCC draft 2020-21 Annual Plan	33

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no implications for Community Board except to provide information on activities in or relevant to the Board’s area.

Mosgiel-Taieri Community Board

24 June 2020

Board Updates

Department: Civic

EXECUTIVE SUMMARY

Board members to provide updates on activities including:

1 Keep Dunedin Beautiful (KDB)

Phillipa Bain (Board representative) will provide a verbal update.

2 Mosgiel Coronation Hall

Dean McAlwee (Board Representative) will provide a verbal update.

3 Mosgiel Business Association

Joy Davis and Councillor Carmen Houlahan (Board Representative) will provide a verbal update.

4 Mosgiel Aquatic Project Team

Brian Miller (Board Representative) will provide a verbal update.

5 Mosgiel and Taieri Emergency Group.

Joy Davis will provide a verbal update.

6 Outram Emergency Group.

Dean McAlwee will provide a verbal update.

7 Silverstream Plantings

Please refer to attached (Attachment A and B)

8 Social Media

Please refer to attached (Attachment C).

9 Elected Members’ Honour Board

Martin Dillon will provide a verbal update.

10 Dunedin Tunnel’s Trust

Please refer to attached (Attachment D & E).

11 Taieri Herald – digitisation

Martin Dillon will provide a verbal update.

RECOMMENDATIONS

That the Board:

a) Notes the Board Updates

Attachments

	Title	Page
⇩a	Silverstream Plantings Update - March 2020	52
⇩b	Silverstream Plantings - June 2020	54
⇩c	Social Media Update	56
⇩d	Dunedin Tunnels Trail Trust - March update	57
⇩e	Dunedin Tunnels Trail Trust	59

	Title	Page
A ⇩	Minutes of Mosgiel-Taieri Community Board meeting held on 18 March 2020	10