Agenda of Strath Taieri Community Board

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Strath Taieri Community Board will be held on:

Date: Thursday 18 June 2020

Time: 2.00 pm

Venue: Strath Taieri Community Centre, Middlemarch

Sue Bidrose

Chief Executive Officer

Strath Taieri Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Barry Williams
Deputy Chairperson	Mark O'Neill
Members	Blair Dale	David Frew
	Cr Mike Lord	Leeann McLew
	Robin Thomas

Senior Officer Tom Dyer, Group Manager 3 Waters

Governance Support Officer Natalie Savigny

Natalie Savigny

Governance Support Officer

Telephone: 03 477 4000

Natalie.savigny@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Strath Taieri Community Board

18 June 2020

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

1.1 Public Forum - Malcolm Anderson and Central Otago Tourism 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 11

5.1 Strath Taieri Community Board meeting - 12 March 2020 11

Part A Reports (Strath Taieri Community Board has power to decide these matters)

6 Strath Taieri Community Board - Community Plan 17

7 Governance Support Officers Report 30

8 Chairperson's Report 34

9 Council Activities 35

10 Notification of Items for Consideration by the Chairperson 36

Strath Taieri Community Board

18 June 2020

Strath Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 12 March 2020, commencing at 5.00 pm

PRESENT

Chairperson	Barry Williams
Deputy Chairperson	Mark O'Neill
Members	Mr Blair Dale	David Frew
	Cr Mike Lord	Leeann McLew
	Robin Thomas

IN ATTENDANCE

Jeanine Benson, Group Manager Transport

Governance Support Officers Jennifer Lapham and Natalie Savigny

1 Public Forum

1.1 Public Forum - Jo Robertson

Jo Robertson put in an apology.

1.2 Public Forum - Strath Taieri A&P Society

Michelle Tisdale spoke on behalf of the A & P Society to their funding application of $1,500.00 for the purchase of new tables. She advised that they would be stored at the Strath Taieri Community Hall and would be able to be used by the Community.

1.3 Public Forum – Patricia Bosshard

Patricia Bosshard-Browne expressed her concern regarding the proposed LED lighting being installed by the Council and also on the possible installation of 5G, which she wanted the Council to postpone.

The Chairperson confirmed that the LED lighting meet the requirements for Dark Skies.

2 Apologies

There were no apologies

3 Confirmation of agenda

Moved (Cr Mike Lord/David Frew):

That the Board:

Confirms the agenda without addition or alteration.

Motion carried (STCB/2020/012)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Blair Dale provided an update to his register of interest.

Moved (Leeann McLew/Robin Thomas):

That the Board:

a) Amends the Elected Members' Interest Register; and

b) Amends the proposed management plan for Elected Members' Interests.

Motion carried (STCB/2020/013)

5 Confirmation of Minutes

5.1 Strath Taieri Community Board meeting - 23 January 2020

Moved (Cr Mike Lord/David Frew):

That the Board:

Confirms the minutes of the Strath Taieri Community Board meeting held on 23 January 2020 as a correct record.

Motion carried (STCB/2020/014)

Part A Reports

6 Project Fund Application – STRATH TAIERI a & p sOCIETY
	Moved (Chair Barry Williams/Member David Frew): That the Board: a) Uplifts the funding application from Strath Taieri A&P from the table. Motion carried (STCB/2020/015)
	Consideration was given to the application from the Strath Taieri A&P for $1,500.00 for the purchase of tables and crowd control barriers. It was noted that the Hall Committee had not yet discussed the storage of the tables.
	Moved (Robin Thomas/David Frew): That the Board: a) Approves a grant of $1,500.00 to the Strath Taieri A & P Society for the purchase of tables and crowd control barriers. Motion carried (STCB/2020/016)

7 Strath Taieri Community Board - Community Plan

A discussion took place on the draft Community Plan. It was agreed that members would forward suggestions to the Chairperson and Robin Thomas to develop the draft Community Plan.

Moved (David Frew/Mark O'Neill):

That the Board:

a) Appoints Robin Thomas to work with staff to develop a draft Community Plan for consideration by the Board at the next meeting.

Motion carried (STCB/2020/017)

8 Governance Support Officers Report
	In a report the Governance Support Officer provided an update on matters of interest including:: · Project Fund · Dunedin City Council Annual Plan Consultation · Otago Regional Council Annual Plan Consultation · Freedom Camping report January 2020 was provided to the meeting · Community Engagement · Bid for an EV charger in Middlemarch · Updates/Actions
	A discussion took place on the letter of support for an EV charger in Middlemarch. In discussing the item consideration was given to the strategy for the future development of Middlemarch. It was noted that it was proposed to site the EV charger by the Community Hall, as there was sufficient parking, toilets and easy to connection to the electricity supply.

	Moved (David Frew/Mike Lord): That the Board: a) Agrees to provide a letter of support for a EV charger being sited at the Community Hall but notes that should there be any more EV charges placed in the community consideration will be given to the most appropriate site at that time. b) Appoints Robin Thomas to liaise with Council staff regarding the siting of the EV charger. . Motion carried (STCB/2020/018)
	Moved (Mark O'Neill/David Frew): That the Board: a) Notes the Governance Support Officers Report. b) Agrees to submit to the 2020/21 DCC Annual Plan consultation process by 15 April 2020 Motion carried (STCB/2020/019)

9 Chairperson's Report

The Chairperson provided an update on

· Sheep Wash Creek - He had been talking with staff and a proposal was being developed to resolve the issue.

· A section of March Creek had been cleaned out but the work was not completed. It was agreed that a letter would be sent to the Otago Regional Council thanking them for the work and asking when it was to be completed.

· There was a lack of weed spraying around the township.

· A meeting had been held regarding the possible stopping of trains to Middlemarch. Concern was expressed regarding the lack of maintenance of the tracks.

10 Council Activities

Cr Lord provided an update on matters of interest including the Annual Plan, the 10 year plan, Dunedin Rail, proposed changes to the rating method, Economic development strategy and the Octagon trial.

11 Notification of Items for Consideration by the Chairperson

There were no items notified.

The meeting concluded at 6.15 pm. .

..............................................

C H A I R P E R S O N

Strath Taieri Community Board

18 June 2020

Governance Support Officers Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Strath Taieri Community Board of activities relevant to the Board area including:

· Project Fund

· Update from Parks and Recreation

· DCC Annual Plan Submission

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officers Report.

b) Ratifies the submission to the Dunedin City Council retrospectively.

Project Fund

2 Council has approved the carry forward of unspent 2019/2020 Community Board discretionary funds into the 2020/2021 financial year as a one-off consideration due to the recent Covid-19 events. The Board has a balance of $4,400 left from the 2019/2020 financial year.

Meeting Date	Amount	Recipient
27 November 2019	$1,300.00	Strath Taieri Medical Services
23 January 2020	$2,800.00	Project Steam Middlemarch
12 March 2020	$1,500.00	Strath Taieri A&P
Total	$5,600.00

Update from Parks and Recreation

3 Freedom Camping

The City’s freedom Camping sites recently re-opened under Covid Level 2 restrictions, and there appear to be slightly higher numbers of Freedom Campers in the city than usual as we head into winter. This is possibly due to a number of overseas tourists that remained in NZ during Covid Level 4 and 3 lockdown. The Freedom Camping security contract ended (as per schedule) on 31 May for the year, and so please contact Customer Services Agency if there are issues relating to Freedom Camping in the coming months. A draft Camping Control Bylaw 2015 and Statement of proposal outlining a Special Consultative Procedure will go to Council on 30 June 2020, which if approved, will allow for the draft Bylaw to go out for public consultation in the near future.

4 Roadside Vegetation Contract

The contract for roadside vegetation changed during Covid Level 3 lockdown on 1 May. This was part of a planned change as part of the new Road Maintenance Contract. The roadside vegetation component of this contract is being delivered by Whitestone Contracting who are subcontracted to Fulton Hogan. This contract is being managed by the Transportation department

ANNUAL PLAN SUBMISSIONS

5 At the 12 March 2020 Community Board meeting, the Board agreed to submit to the Dunedin City Council and Otago Regional Council Annual Plans. The Board needs to retrospectively ratify the submissions (Attachment A).

ACTIONS/UPDATES

Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.

Signatories

Author:	Natalie Savigny - Governance Support Officer
Authoriser:	Clare Sullivan - Team Leader Civic

Attachments

	Title	Page
⇩a	Submission to Draft Annual Plan	33

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

There is no contribution to the Strategic Framework.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There is no known conflict of interest.

Community Boards

There are no implications for Community Baords except to provide information on activities in or relevant to the Board area.

	Title	Page
A ⇩	Minutes of Strath Taieri Community Board meeting held on 12 March 2020	12