Agenda of Mosgiel-Taieri Community Board

Mosgiel-Taieri Community Board

12 August 2020

Mosgiel-Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 24 June 2020, commencing at 5.00 pm

PRESENT

Chairperson	Joy Davis
Deputy Chairperson	Dean McAlwee
Members	Phillipa Bain	Martin Dillon
	Cr Carmen Houlahan	Brian Miller
	Brian Peat

IN ATTENDANCE

Sandy Graham (General Manager City Services), Jeanine Benson (Group Manager Transport), John Brenkley (Planning and Partnerships Manager, Parks and Recreation) and Claire Swift (Senior Parks and Recreation Planner)

Governance Support Officer Wendy Collard

1 Public Forum

1.1 Policing Matters

Sergeant Boyd Smart, New Zealand Police was unable to attend the meeting.

Councillor Houlahan entered the meeting 5.09 pm.

1.2 State Highway 1, East Taieri

Margaret Scott attended the meeting concerning signage; and speed of cars on State Highway 1 through East Taieri. Ms Scott requested the Board give consideration to advocating on her behalf to NZTA and Council for a speed limit reduction and increased signage.

Ms Scott responded to questions.

1.3 Gladstone Road Level Crossing

Jerry Lynch from Treescape spoke to his pre-circulated correspondence requesting the Board’s support for the removal of the conifer trees along Gladstone Road to improve safety at the private level crossing.

Mr Lynch responded to questions.

The Chairperson advised that she would follow up with staff and would report back to at a future Board meeting.

1.4 Kit Girling

Kit Girling spoke to his tabled presentation on the following:

· Drone activity and control over Outram

· Storm water management plan – Outram

· Clearing of drains around Outram

· Extension of ground water protection zone in Outram.

Mr Girling responded to questions.

Moved: (Martin Dillon/Phillipa Bain)

That Public Forum be extended.

Motion carried

1.5 Susan Broad

Susan Broad addressed the meeting concerning the speed limit on State Highway 87 as it entered Outram and the heavy vehicle movement along Formby Street, Outram. Ms Broad commented that she would like Council to lobby NZTA for a reduction in the speed limit.

Ms Broad responded to questions.

2 Apologies

An apology was received from Phillipa Bain (for early departutre).

Moved: (Martin Dillon/Dean McAlwee):

That the Board:

Accepts the apology from Phillipa Bain.

Motion carried

3 Confirmation of agenda

Moved (Dean McAlwee/Phillipa Bain):

That the Board:

Confirms the agenda without addition or alteration

Motion carried (MTCB/2020/022)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Joy Davis/Brian Peat):

That the Board:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2020/023)

5 Confirmation of Minutes

5.1 Mosgiel-Taieri Community Board meeting - 18 March 2020

Moved (Phillipa Bain/Martin Dillon):

That the Board:

Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 18 March 2020 with the amendment as agreed.

Motion carried (MTCB/2020/024)

Part A Reports

6 Governance Support Officer's Report
	A report from Civic provided an update on activities relevant to the Board’s area which included: a) Project Fund – The Board noted its appreciation to Council for approval of the Board’s unspent 2019/2020 discretionary funds being carried forward to the 2020/2021 financial year. b) Gladfield Road Bridge – The Group Manager Transport (Jeanine Benson) provided an update on the bridge and advised that staff were considering a number of options. c) Freedom Camping d) Mosgiel Pool Development e) Mosgiel Memorial Gardens Maintenance – There was a discussion on the establishment of the Friends of the Mosgiel Memorial Gardens.
	Moved (Joy Davis/Phillipa Bain): That the Board: a) Agrees that the Chair would contact staff regarding the establishment of a “Friends of the Mosgiel Memorial Gardens” group including the composition and terms of reference for the group. Motion carried (MTCB/2020/025)
	f) Play Space Stakeholder Feedback – The Senior Parks and Recreation Planner (Claire Swift ) spoke to the feedback report and advised that work to move the Liberty Swing would commence either in July or August 2020. g) Outram Glen Amenity Project – Following discussion, it was agreed that Dean McAlwee and Martin Dillon would be nominated as the Board’s representatives to attend a meeting with key stakeholders.
	Moved (Phillipa Bain/Cr Carmen Houlahan): That the Board: a) Nominates Dean McAlwee and Martin Dillon as the Board’s representatives to attend a meeting with key stakeholders on the Outram Glen Amenity Project. Motion carried (MTCB/2020/026)
	h) Inward correspondence It was agreed that the letter from Bruce Abbott be referred to staff. It was agreed that Phillipa Bain would follow up Mr Frith’s concerns. i) Dunedin City Council Annual Plan Submission
	Moved (Joy Davis/Martin Dillon): That the Board: a) Notes the Governance Support Officer’s Report b) Ratifies the Mosgiel-Taieri Community Board's submission to the Dunedin City Council's draft 2020-21 Annual Plan. Division The Board voted by division: For: Phillipa Bain, Joy Davis, Martin Dillon, Dean McAlwee and Cr Carmen Houlahan (5). Against: Brian Miller and Brian Peat (2). Abstained: Nil The division was declared CARRIED by 5 votes to 2 Motion carried (MTCB/2020/027)

7 Draft Mosgiel-Taieri Community Board COMMUNITY PLAN
	A report from Civic advised that the draft Mosgiel-Taieri Community Board Community Plan was attached for the Board’s consideration. There was discussion on the minor changes required to the Board’s Annual Plan 2019/20 which included the deletion of Memorial Gardens from the list of neglected areas.
	Moved (Joy Davis/Martin Dillon): That the Board: a) Agrees to the deletion of Memorial Gardens from Section 3.2 Current Priorities priority 5 . Motion carried (MTCB/2020/028)
	Moved (Phillipa Bain/Martin Dillon): That the Board: a) Adopts the Mosgiel-Taieri Community Board Community Plan with the minor editorial amendments. Motion carried (MTCB/2020/029)

8 Board Updates

Board members provided updates on the following:

1 Keep Dunedin Beautiful (KDB)

Phillipa Bain advised that the nominations for the 2020 Keep Dunedin Beautiful Community Awards were now open and the Trees for Families had been rescheduled for Sunday, 6 September 2020.

2 Mosgiel Coronation Hall

Dean McAlwee advised that a website had been developed and would be launched shortly. He commented that the website would include a booking system and calendar.

3 Mosgiel Business Association

Joy Davis provided an update on visits by Enterprise Dunedin staff had undertaken and noted that she and Cr Houlahan would be visiting businesses in late July.

4 Mosgiel Aquatic Project Team

Brian Miller provided an update on the progress to date which included the ground drilling.

5 Mosgiel and Taieri Emergency Group.

Joy Davis advised that the next meeting was being held on 7 July 2020 and then bi-monthly.

6 Outram Emergency Group.

Dean McAlwee advised that there was no update.

7 Silverstream Plantings

Brian Peat spoke to his written report and advised that staff would be developing a concept plan for the area.

8 Social Media

Brian Peat spoke to his written report which included the increase in “likes” for the Board’s Facebook page.

9 Elected Members’ Honour Board

Martin Dillon advised that there was no update.

10 Dunedin Tunnel’s Trust

Dean McAlwee and Brian Peat spoke to their written report.

11 Taieri Herald – digitisation

Martin Dillon advised that there was no update.

Moved (Phillipa Bain/Martin Dillon):

That the Board:

a) Notes the Board Updates

Motion carried (MTCB/2020/030)

9 Chairperson's Report
	A report from the Chairperson provided an update on matters of interest since the previous meeting which included: Mosgiel-Taieri Safer School Streets project – The Board noted that the NZTA had approved funding for this project. Disc Golf – A discussion was held on the request from Mike Dalton for a letter of support.
	Moved (Joy Davis/Martin Dillon): That the Board: a) Authorises the Chair to write Mike Dalton supporting the concept of a disc golf course in Mosgiel Memorial Park. Motion carried (MTCB/2020/031) with Brian Miller recording his vote against
	Cemetery Road Councillor Houlahan withdrew from the discussion on Smooth Hill. Smooth Hill – Following discussion on the Council processes for Smooth Hill, the Board agreed not to support the request from the Chair of the Saddle Hill Community Board for a public meeting to be held regarding Smooth Hill. Reid Avenue/Carlyle Road Pump Station – Following discussion, it was agreed that a site briefing with staff would be held on a date to be arranged. Mosgiel Memorial Park – As the Keep Dunedin Beautiful Board Representative, Phillipa Bain agreed to assist with the establishment of the “Friends of the Mosgiel Memorial Gardens”. Chief Executive Officer (Dr Sue Bidrose)’s resignation – The Board acknowledged Dr Bidrose’s service to City as the Chief Executive Officer.
	Moved (Joy Davis/Phillipa Bain): That the Board: a) Acknowledges Dr Sue Bidrose’s incredible service to Dunedin City during her 7 years as the Chief Executive Officer and the Board wishes her all the best for the future. Motion carried (MTCB/2020/032)
	Moved (Joy Davis/Brian Peat): That the Board: a) Notes the Chairperson’s update Motion carried (MTCB/2020/033)

10 Council Activities
	Phillipa Bain left the meeting at 7.17 pm. Councillor Carmen Houlahan provided an update on matters of interest which included: DCC Annual Plan hearings and deliberations; Finance and Council Controlled Organisations Committee meeting; Economic Development Committee meeting; and Council meeting being held on 30 June 2020.
	Moved (Cr Carmen Houlahan/Brian Peat): That the Board: a) Notes the Council Activities update Motion carried (MTCB/2020/034)

11 Items for consideration by the Chair

Brian Miller requested information on the Saddle Hill lookout.

Brian Peat requested information on the Mosgiel Velodrome.

The meeting concluded at 7.21 pm.

..............................................

CHAIRPERSON

Mosgiel-Taieri Community Board

12 August 2020

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Mosgiel-Taieri Community Board of activities relevant to the Board’s area including:

a) Project Fund

b) Freedom Camping

c) Mosgiel Pool Development

d) Mosgiel Memorial Park Playground

e) Outram Glen Amenity Project

f) Velodrome

g) Hagart-Alexander Drive parking

h) Proposed Factory/Wingatui Roads Roundabout

i) DCC Proposed Speed Limit Bylaw – Amendment 11

j) Mosgiel Bookbus Stops

k) Hawk and Hurl, Outram

l) Meeting Venue

m) Inward correspondence

n) Outward correspondence

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report

b) Decides if the Board wishes to provide feedback on the proposed Factory Road/Wingatui Road roundabout.

c) Decides if the Board wishes to submit to the DCC Proposed Speed Limit Bylaw – Amendment 11 and agrees that the Board delegate authority to a Board Member/s to finalise the submission.

d) Decides if the Board wishes to support an Outram Hawk and Hurl Event.

e) Decides on a venue for the Board meeting to be held on Wednesday, 18 November 2020.

Project Fund

2 Council has approved the carry forward of unspent 2019/20 Community Board discretionary funds into the 2020/21 financial year as a one-off consideration due to the recent COVID-19 events. The Board has a balance of $5,875.27 left from the 2019/20 financial year and has been allocated an additional $10,000 for the 2020/21 year. The following funds were allocated in the 2019/20 financial year.

Meeting Date	Amount	Recipient
14 August 2019	2,000.00	Plants for the Planter boxes
14 August 2019	500.00	Berwick Outdoor Experience Course Sponsorship by the Board
14 August 2019	1,200.00	Taieri Historical Society
5 February 2020	239.98	Otago Access Radio – “Round the Boards programme”.
5 February 2020	30.00	Otago Community Broadcasters membership
5 February 2020	50.00	Petrol Vouchers as a thank you to Saddle Hill Foundation Trust for the use of their van for Board drive around.
5 February 2020	74.75	Positive Signs for their work on the brochure
18 March 2020	30.00	West of the Taieri newsletter – Board Article
Total	$4,124.73

3 At its meeting held on 27 May 2020, Council approved the carry forward of unspent 2019/2020 Community Board discretionary funds into the 2020/2021 financial year as a one-off consideration due to the recent Covid-19 events.

Freedom Camping

4 At its meeting held on 30 June 2020, Council approved the draft Camping Control Bylaw 2015 and Statement of proposal for public consultation. The draft bylaw will go out for consultation from the 3 August 2020 and close on 31 August 2020.

Mosgiel Pool Development

5 The first stage of the tender process has been completed with a number of suppliers being selected for the second stage which is expected to close on 23 October 2020.

6 A Traffic Impact Assessment is being undertaken to inform discussion with NZTA as to the scope and funding of any required highway upgrades.

7 Staff are continuing to work with the Mosgiel Caravan Park residents regarding relocation of their caravan prior to the new pool build commencing.

Mosgiel Memorial Park Playground

8 The upgrades to the Mosgiel Memorial Park Playground are currently being undertaken and is expected to be completed by end of August.

Outram Glen Amenity Project

9 A meeting between key stakeholder (DCC, DoC, ORD and the Board’s representatives) to establish a way forward is yet to be scheduled.

Velodrome

10 Staff have advised that the facility is leased to Cycling Otago. They have met with Cycling Otago to discuss options and opportunities around usage.

Hagart-Alexander Drive parking

11 In response to the letter from Mr Abbott regarding the installation of no parking on the bend of Hagart-Alexander Drive, Transport staff have investigated and advised that no stopping lines are only installed where visibility is an issue, such as near an intersection or pedestrian crossing point.

12 Staff advised that allowing parking can help to reduce traffic speeds and in this case no stopping lines are very likely to result in higher traffic speeds. Due to these factors, staff recommend that no changes be undertaken.

Proposed Factory/Wingatui Roads Roundabout

13 Transport staff have advised that they received 67 response, on the proposed Factory/Wingatui Roads roundabout, with 46 in favour and 21 who dislikes the proposal. Feedback received from key stakeholders was positive.

14 While going through the comments, some of the feedback liked the proposal however did not think the raised platforms were needed or thought it might be too small. The raised platforms are considered positive road safety feature as they will ensure lower speeds approaching and exiting the roundabout making it safer for all users and in particular vulnerable users such as pedestrians and cyclists. In regard to the size, trials with the NZ Fire Service have been done to ensure tracking around the roundabout is possible.

15 The comments received regarding the trimming of the hedge were perhaps valid when assessing the existing intersection. However, with a roundabout having some visual barriers are considered a good thing in requiring motorists to slow down to ensure visibility, with no visibility limiting barriers motorists often speed up to and through intersections. Transport staff have spoken with the owner of 188 Factory Road who are happy with the proposal and in particular that Council are not proposing to remove or trim their hedge.

16 From a road safety perspective, the proposed roundabout makes perfect sense as this is the first intersection coming into Mosgiel and as such will work as a gateway and will provide a safe intersection and excellent pedestrian crossing facilities (which was raised in the feedback).

17 Staff are requesting the Community Board’s feedback.

18 There were comments regarding the need for roundabout at the Hagart-Alexander Drive/Factory Road intersection. Staff are currently investigating this.

Proposed Speed Limit Bylaw – Amendment 11

19 The DCC is proposing to set new safe speed limits for some roads. The speed a vehicle is travelling determines both the likelihood of a crash occurring and the severity of the outcome. The current speed limits on many Dunedin local roads are not suitable for the existing conditions. If approved, the new speed limits would come into force on 1 November 2020.

20 The proposed Amendment 11 of the Speed Limits Bylaw sets out new speed limits for the following areas:

Proposed areas	Current speed km/h	Proposed speed km/h
Central city roads: CBD Dunedin and Green Island.	50	30
Peninsula town centre roads: Broad Bay, Company Bay, The Cove, Harwood, MacAndrew Bay and Portobello.	50	40
High risk rural roads: Allanton, Blackhead, Brighton, Fairfield, Green Island, Halfway Bush, Highcliff, Mount Cargill, North Taieri, Ocean View, Otago Peninsula, Saddle Hill, Tomahawk, Waldronville and Westwood.	70, 80 & 100	60
Scroggs Hill Road	100	80

21 DCC would like input before deciding whether to amend the speed limits in the bylaw. The statement of proposal, Speed Limits Bylaw Amendment 11, maps and more information is available at www.dunedin.govt.nz/consultation The Council is also seeking comments on other areas or roads in Dunedin you think should have a lower speed limit.

22 Feedback can be given online at www.dunedin.govt.nz/consultation or write to Speed Limits Bylaw, Dunedin City Council, PO Box 5045, Moray Place, Dunedin 9058. Feedback needs to be received by 4pm on Thursday, 20 August 2020.

Mosgiel Bookbus Stops

23 The Dunedin Public Libraries Bookbus currently visits three stops in the Mosgiel area each Wednesday. The usage at these stops is low and has decreased significantly over the last four years. A number of letterbox drops and other promotion of the Mosgiel Bookbus stops have been undertaken over the last 5-6 years, with no improvement in usage.

24 As a result of the combined impact of the COVID-19 lockdown and mechanical failures of the current Bookbus vehicles, the Mosgiel Stops have not been visited since 4 March 2020.

25 Due to the persistent low level of usage combined with the Mosgiel area already being well served by the Mosgiel Library and Service Centre, it is proposed to discontinue these three stops and reallocate this time to other communities that are not currently well served or with a greater community need. This is also consistent with the recommendations from the report of the Mobile Library Services Review undertaken in 2018.

Hawk and Hurl Event, Outram

26 Waste and Environmental Solutions staff would like to propose continuing the waste diversion model (Hawk and Hurl) to run alongside the Summer Rural Skip Day event in Outram. This would provide waste minimisation opportunities and along have a provision to engage the community, offer waste diversion opportunities, and fundraising for local initiatives or organisations. Outram is a great community to host diversion events like this because of the excellent space available and strong community spirit.

Meeting Venue

27 As the Downes Room, Mosgiel Library is not available for the Board’s meeting being held on Wednesday, 18 November 2020 the Board needs to give consideration to a venue for this meeting.

Inward Correspondence

28 A letter has been received from Margaret Scott regarding traffic flow (Attachment A).

29 A letter of thanks has been received from Margaret van Zyl (Attachment B).

30 An email was received from Sarah Nitis-Davie regarding the concept of a Dunedin area Trust to facilitate the development of tracks and trails (Attachment C).

31 An email was received from Rob and Pam Crosbie regarding a heavy vehicle bypass for Mosgiel. (Attachment D).

Outward Correspondence

32 Letter of support regarding Disc Golf (Attachment E).

Dunedin City Council Updates

33 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g. potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

34 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

Signatories

Author:	Wendy Collard - Governance Support Officer
Authoriser:	Clare Sullivan - Team Leader Civic

Attachments

	Title	Page
⇩a	Letter from Margaret Scott	35
⇩b	Letter of thanks from Margaret van Zyl	36
⇩c	Email from Sarah Nitis-Davie	37
⇩d	Email from Rob and Pam Crosbie	42
⇩e	Letter of support	43

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒