Agenda of Strath Taieri Community Board

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Strath Taieri Community Board will be held on:

Date: Thursday 6 August 2020

Time: 2.00 pm

Venue: Strath Taieri Community Centre, Middlemarch

Sandy Graham

Acting Chief Executive Officer

Strath Taieri Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Barry Williams
Deputy Chairperson	Mark O'Neill
Members	Blair Dale	David Frew
	Robin Thomas	Leeann McLew
	Cr Mike Lord

Senior Officer Tom Dyer, Group Manager 3 Waters

Governance Support Officer Jenny Lapham

Jenny Lapham

Governance Support Officer

Telephone: 03 477 4000

jenny.lapham@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Strath Taieri Community Board

6 August 2020

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

1.1 Public Forum - Strath Taieri Historical Society 4

1.2 Public Forum - March Creek 4

1.3 Public Forum - Strath Taieri Heritage Park 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 9

5.1 Strath Taieri Community Board meeting - 18 June 2020 9

Part A Reports (Strath Taieri Community Board has power to decide these matters)

6 Project Fund Applications and Report Back 14

7 Community Plan 32

8 Governance Support Officers Report 44

9 Chairperson's Report 47

10 Notification of Items for Consideration by the Chairperson 48

Strath Taieri Community Board

6 August 2020

Strath Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 18 June 2020, commencing at 2.00 pm

PRESENT

Chairperson	Barry Williams
Deputy Chairperson	Mark O'Neill
Members	David Frew
	Leeann McLew
	Robin Thomas
	Cr Mike Lord

IN ATTENDANCE

Jeanine Benson (Group Manager Transport), Clare Sullivan (Team Leader Civic)

Governance Support Officer Natalie Savigny

1 Public Forum

1.1 Public Forum - Malcolm Anderson and Central Otago Tourism

Malcolm Anderson spoke on behalf of Central Otago tourism. Discussion was held around developing a touring route from Queenstown to Dunedin.

2 Apologies

An apology was received from Blair Dale.

Moved (Cr Mike Lord/Mark O'Neill):

That the Board:

Accepts the apology from Blair Dale.

Motion carried (STCB/2020/020)

3 Confirmation of agenda

Moved (David Frew/Cr Mike Lord):

That the Board:

Confirms the agenda without addition or alteration

Motion carried (STCB/2020/021)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Cr Lord provided an update to his register of interest.

Moved (David Frew/Cr Mike Lord):

That the Board:

a) Amends the Elected Members' Interest Register; and

b) Amends the proposed management plan for Elected Members' Interests.

Motion carried (STCB/2020/022)

5 Confirmation of Minutes

5.1 Strath Taieri Community Board meeting - 12 March 2020

Moved (Robin Thomas/Mark O'Neill):

That the Board:

Confirms the minutes of the Strath Taieri Community Board meeting held on 12 March 2020 as a correct record.

Motion carried (STCB/2020/023)

Part A Reports

6 Strath Taieri Community Board - Community Plan

A discussion took place on the draft Community Plan. It was suggested that a public meeting be held with the wider community the proposed strategic direction of the Board and that Robin Thomas would facilitate the meeting. It was noted that sealing of roads should be considered a priority for the plan.

Moved (Mark O'Neill/David Frew):

That the Board:

Notes the draft Community Plan.

Motion carried (STCB/2020/024)

7 Governance Support Officers Report

In a report the Governance Support Officer provided an update on matters of interest including:

· Project Fund

· Update from Parks and Recreation

· DCC Annual Plan Submission

Moved (David Frew/Robin Thomas):

That the Board:

a) Notes the Governance Support Officers Report.

b) Ratifies the submission to the Dunedin City Council retrospectively.

Motion carried (STCB/2020/025)

8 Chairperson's Report

The Chairperson provided an update on matters of interest including:

· Middlemarch Public Toilets

· Mount Stoker Creek scheduled work has commenced

· Fillieburn Bridge (scheduled maintenance)

· SH87 Hyde township - the side of the roads need to be levelled and maintained.

· Railway tracks from Mold Street (Rail Trail) – suggested that the tracks should be covered or lifted.

· Garthmyl Crossing – stop sign – suggested that this should be removed, but the Group Manager Transport advised that this was not possible.

· Foulden Maar – a valuation of the land was being sort.

Moved (Barry Williams/Leeann McLew):

That the Board:

a) Notes the Report.

Motion carried (STCB/2020/026)

9 Council Activities

Cr Mike Lord provided updates on matters of interest including the Annual Plan and proposed rates rise. He also commented on the impacts of Covid-19 on the community. Cr Lord advised that the Chief Executive Officer had resigned her position and was moving to a new role in Christchurch.

Moved (Cr Mike Lord/Member David Frew):

That the Board:

a) Notes the Report.

b) Records it’s sincere appreciation of the work undertaken by the Chief Executive Officer and wish her well in her future endeavours.

Motion carried (STCB/2020/027)

10 Notification of Items for Consideration by the Chairperson

Ask that Council grade the Mount Stoker and 4 Mile Roads.

The meeting concluded at 3.35 pm.

..............................................

C H A I R P E R S O N

Strath Taieri Community Board

6 August 2020

Part A Reports

Project Fund Applications and Report Back

Department: Civic

EXECUTIVE SUMMARY

1 An application has been received from Otago Neighbour Support for funding of $2,500.00 towards the purchase and installation of Neighbourhood Support Signs.

2 An application has been received from Strath Taieri Heritage Park for funding of $5,000.00 towards the set up of the Strath Taieri Heritage Park.

3 An application has been received from Strath Taieri Historical Society Inc for funding of $5,000.00 towards the replacement of roof water guttering.

4 A report back has been received from Project Steam.

5 Note is made that $14,360.00 remains in the fund.

RECOMMENDATIONS

That the Board:

a) Approves/declines the funding application from Otago Neighbourhood Support.

b) Approves/declines the funding application from Strath Taieri Heritage Park.

c) Approves/declines the funding application from Strath Taieri Historical Society.

d) Notes the report back from Project Steam.

Signatories

Author:	Jenny Lapham - Governance Support Officer
Authoriser:	Clare Sullivan - Team Leader Civic

Attachments

	Title	Page
⇩a	Funding Application - Neighbourhood Support	16
⇩b	Funding Application - Strath Taieri Heritage Park	20
⇩c	Funding Application - Strath Taieri Historical Society Inc	26
⇩d	Report Back from Project Steam	33

Strath Taieri Community Board

6 August 2020

Governance Support Officers Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Strath Taieri Community Board of activities relevant to the Board area including:

· Project Fund

· Speed Limit Bylaw

· Camping Control Bylaw

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officers Report.

Project Fund

2 Council has approved the carry forward of unspent 2019/2020 Community Board discretionary funds into the 2020/2021 financial year as a one-off consideration due to the recent Covid-19 events. The Board has a balance of $4,360 left from the 2019/2020 financial year and has been allocated an additional $10,000 for the 2020/2021 year.

Meeting Date	Amount	Recipient
27 November 2019	$1,300.00	Strath Taieri Medical Services
23 January 2020	$2,800.00	Project Steam Middlemarch
12 March 2020	$1,500.00	Strath Taieri A&P
March 2020	$40.00	Hall Hire – Train meeting
Total	$5,640.00

Speed Limit Bylaw

3 The DCC is proposing to set new safe speed limits for some roads. The speed a vehicle is traveling determines both the likelihood of a crash occurring and the severity of the outcome. The current speed limits on many Dunedin local roads are not suitable for the existing conditions. If approved, the new speed limits would come into force on 1 November 2020.

4 The proposed amendment 11 of the Speed Limits Bylaw sets out new speed limits for the following areas:

Proposed areas	Current speed km/h	Proposed speed km/h
Central city roads: CBD Dunedin and Green Island.	50	30
Peninsula town centre roads: Broad Bay, Company Bay, The Cove, Harwood, MacAndrew Bay and Portobello.	50	40
High risk rural roads: Allanton, Blackhead, Brighton, Fairfield, Green Island, Halfway Bush, Highcliff, Mount Cargill, North Taieri, Ocean View, Otago Peninsula, Saddle Hill, Tomahawk, Waldronville and Westwood.	70, 80 & 100	60
Scroggs Hill Road	100	80

5 We want your input before deciding whether to amend the speed limits in the bylaw. The statement of proposal, Speed Limits Bylaw Amendment 11, maps and more information is available at www.dunedin.govt.nz/consultation. The Council is also seeking comments on other areas or roads in Dunedin you think should have a lower speed limit.

6 You can give feedback online at www.dunedin.govt.nz/consultation, or write to Speed Limits Bylaw, Dunedin City Council, PO Box 5045, Moray Place, Dunedin 9058. Feedback needs to be received by 4pm on Thursday, 20 August 2020.

Freedom Camping

7 Council at its meeting on 30 June 2020, approved the draft Camping Control Bylaw 2015 and Statement of proposal for public consultation. The draft bylaw will go out for consultation from the 3 August 2020 and close on 31 August 2020.

ACTIONS/UPDATES

Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.

Signatories

Author:	Jenny Lapham - Governance Support Officer
Authoriser:	Clare Sullivan - Team Leader Civic

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

There is no contribution to the Strategic Framework.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There is no known conflict of interest.

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

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A ⇩	Minutes of Strath Taieri Community Board meeting held on 18 June 2020	10