Agenda of West Harbour Community Board

West Harbour Community Board

12 August 2020

West Harbour Community Board

MINUTES

Minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 24 June 2020, commencing at 5.30 pm

PRESENT

Chairperson	Francisca Griffin
Deputy Chairperson	Trevor Johnson
Members	Duncan Eddy	Angela McErlane
	Jacqueline Ruston	Jan Tucker
	Cr Steve Walker

IN ATTENDANCE

Adrian Blair (Group Manager Customer and Regulatory Services)

Governance Support Officer Jennifer Lapham

TRIBUTE TO MRS KATH MUNRO

The Board acknowledged the passing of Mrs Kath Munro, former Deputy Mayor of Port Chalmers and Chairperson of the Port Chalmers Community Board with a minutes silence.

Jan Tucker then spoke on Mrs Munro’s achievements throughout her life and the contribution she made to the Port Chalmers and wider community.

1 Public Forum

1.1 Public Forum - Blueskin Resilient Community Trust

Camila Cox and Scott Willis spoke to the funding application from the Blueskin Resilient Community Trust. They advised that the Trust is undertaking the Mihiwaka Walking Track which will link the existing walking tracts to create a city to sea walking link from Dunedin to Waitati and Purukaunui over the Mihiwaka.

Ms Cox and Mr Willis responded to questions regarding the maintenance of the track and also the finishing point, which is proposed as Blueskin Road.

1.2 Public Forum - Pioneer Opportunities Trust

The Chairperson withdrew from this presentation.

Mr Jack Austin spoke to the funding application from the Pioneer Opportunities Trust for assistance the operational expenses of the Pioneer Hall. He advised that they had lost income as a result of the lock down as a result of Covid-19 and operational expenses have continued.

1.3 Public Forum - Kathryn Van Beek

Ms Kathryn van Beek was in attendance to speak to her funding application for assistance with the publication of a children’s book, which has been developed with the children from Port Chalmers School.

2 Apologies

There were no apologies.

3 Confirmation of agenda

Moved (Francisca Griffin/Jan Tucker):

That the Board:

Confirms the agenda without addition or alteration

Motion carried (WHCB/2020/015)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Francisca Griffin advised she was a member of the Green Party.

Moved (Trevor Johnson/Jan Tucker):

That the Board:

a) Amends the Elected Members' Interest Register attached as Attachment A; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WHCB/2020/016)

5 Confirmation of Minutes

5.1 West Harbour Community Board meeting meeting - 5 February 2020

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

Confirms the public part of the minutes of the West Harbour Community Board meeting held on 5 February 2020 as a correct record.

Motion carried (WHCB/2020/017)

Part A Reports

6 Project Fund Applications
	Consideration was given to the following funding applications: a Kathyrn van Beek for $1,000.00 of funding towards the publishing of a book. b Blueskin Resilient Communities Trust for $2,864.40 of funding towards the development of the Mihiwaka Walking Track. Cr Steve Walker withdrew from discussion on the Blueskin Resilient Communities Trust application. c The Pioneer Opportunities and Resources Trust for $1,000.00 towards the running of the Pioneer Hall. The Chairperson Francisca Griffin withdrew from discussion on the Pioneer Opportunities and Resources Trust application d The West Harbour Arts Charitable Trust for $500.00 towards the art programmes in schools and pre-schools in the West Harbour Area. e The Sawyers Bay Playcentre for $1,177.00 to purchase heaters for the playcentre.
	Moved (Trevor Johnson/Cr Steve Walker): That the Board: a) Declines the funding application from Kathyrn van Beek .Motion carried (WHCB/2020/018)
	Moved (Trevor Johnson/Jan Tucker): That the Board: b) Declines the funding application from the Blueskin Resilient Communities Trust. Motion carried (WHCB/2020/019) Noting that Cr Walker had withdrawn from this item.
	The Chairperson withdrew from discussion on this item and the Deputy Chairperson took the Chair. Moved (Cr Steve Walker/Trevor Johnson): That the Board: c) Declines the funding application from the Pioneer Opportunities and Resources Trust. Motion carried (WHCB/2020/020)
	Moved (Angela McErlane/Cr Steve Walker): That the Board: d) Approves a grant of $500.00 to the West Harbour Arts Charitable Trust towards art programme in schools.. Members requested that the programme be extended to all schools in the West Harbour area. Motion carried (WHCB/2020/021)
	Moved (Trevor Johnson/Duncan Eddy): That the Board: e) Approves a grant of $748.00 to the Sawyers Bay Playcentre towards the installation of a heater in the bathroom. Motion carried (WHCB/2020/022)

7 Board Representation And areas of responsibility
	a) Port Environment Liaison Committee Jacque Ruston provided an update on the activities of the Port Environment Liaison Committee. b) Ravensdown Community Liaison Group Trevor Johnson advised that a meeting had not been held. d) West Harbour Beautification Trust It was agreed that this item be removed from this section as the Trust is not active at the moment. e) Policing Issues Jan Tucker advised that the station had been staffed during the lockdown period. f) Vision Port Chalmers Jan Tucker advised that a meeting was being held in the near future. g) Access Radio Francisca Griffin advised that she had been continuing to host the radio slot every month. h) Social Media and Communication Francisca Griffin advised the face book page had worked well during lockdown. i) Community Awards Ange McErlane tabled a paper regarding the Community awards and proposals on how it would run in the future. Members supported the concept proposed. It was agreed that a budget for the awards would be presented at the next meeting. j) Albertson Avenue Beautification Project Francisca Griffin commented that the Council had advised that there was no funding available for the ongoing maintenance of the area. She suggested that it become and ongoing project for the West Harbour Beautification Trust.
	c) Keep Dunedin Beautiful Consideration was given to the paper from Duncan Eddy on advocacy for stormwater drain filtering to catch litter, installation of public ashtrays in key spots in Port Chalmers and litter monitoring on local beaches.
	Following discussion it was Moved (Duncan Eddy/Jacqueline Ruston): That the Board: a) Advocate for the installation of stormwater drain filtering b) Support the litter monitoring of beaches on both sides of Otago Harbour c) Allocate $670.00 (incl GST) for the purchase of 6 stainless steel ashtrays. . Motion carried (WHCB/2020/023)

8 Draft West Harbour Long Term Community Plan 2018 - 28

	This item was deferred to the next meeting, pending changes being made to the draft plan.

9 Governance Support Officers Report

In a report the Governance Support Officer provided an update on matters of interest including

· Project Fund

· Update from Parks and Recreation

· Rothesay News

· Updates/Actions

Ange McErlane withdrew from the discussion on the Rothesay News.

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

a) Notes the Governance Support Officers Report.

b) Renew its commitment to Rothesay News advertising for the next financial year at a cost of $116.70 per month.

Motion carried (WHCB/2020/024) – noting Ange McErlane had withdrawn

10 Chairperson's Report

The Chairperson provided an update on matters of interest including:

· Letter of support for funding application for Iona Church had been provided

· Appointment of two representatives from Flagstaff to Port Noise Liaison Committee

· NZTA Speed Review – speed would be reduced to 40km/h

· Ravensbourne Terra Nova Scout Hall – they have been trying to get the vegetation cleared and steps repaired since the heavy rain. The steps are very dangerous. It was agreed this would be followed up.

· Time Ball Update – the flag needs to be moved, Heritage NZ are happy with the proposed site for the flag.

· Port Otago Ltd – that webcams had been installed on the jetty so some of the problems had been resolved. Kevin Winder advised that crews from Ships were not being allowed off the ship at this time.

Moved (Francisca Griffin/Cr Steve Walker):

That the Board:

a) Notes the Chairperson’s Report.

b) Appoints John Perry and Dean Brewster from the Flagstaff area to the Port Environment Liaison Committee.

Motion carried (WHCB/2020/025)

11 Council Activities

Cr Walker provided an update on matters of interest including the Annual Plan and deliberations and the proposed flat fare for buses.

He expressed his appreciation for the work the staff had done during the lock down period, and in particular the Governance Support Team, to ensure that meetings were held during lockdown.

It was noted that the Chief Executive Officer was leaving Council. It was agreed to write a letter of appreciation for her amazing work over the last 10 years.

12 Notification of Items for Consideration by the Chairperson

Jan Tucker advised a plaque had been placed at Watson Park but due to boundary changes was now within the school grounds. She suggested that the plaque be relocated to Lady Thorn Dell. Dell.

The meeting concluded at 7.26 pm.

..............................................

C H A I R P E R S O N

West Harbour Community Board

12 August 2020

Part A Reports

Governance Support Officers Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the West Harbour Community Board of activities relevant to the Board area including:

· Project Fund

· Speed Limit Bylaw

· Freedom Camping

· Junk to Joy Community Event

· Updates/Actions

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officers Report.

Project Fund

2 The Board has $11,665.60 available for the 2020/21 year (Note this includes the carry forward from the 2019/20 year. Spending to date is as follows:

Meeting Date	Amount	Recipient
2019/20 Year
June 2019	$1,283.70	Rothesay News
27 November 2019	$270.00	OAR FM
5 February 2020	$1,000.00	Long Beach Amenities Society
2020/21 year
24 June 2020	$1,283.70	Rothesay News
24 June 2020	$670.00	Purchase of stainless-steel ashtrays.
Total	$4,507.40

Speed Limit Bylaw

3 The DCC is proposing to set new safe speed limits for some roads. The speed a vehicle is traveling determines both the likelihood of a crash occurring and the severity of the outcome. The current speed limits on many Dunedin local roads are not suitable for the existing conditions. If approved, the new speed limits would come into force on 1 November 2020.

4 The proposed amendment 11 of the Speed Limits Bylaw sets out new speed limits for the following areas:

Proposed areas	Current speed km/h	Proposed speed km/h
Central city roads: CBD Dunedin and Green Island.	50	30
Peninsula town centre roads: Broad Bay, Company Bay, The Cove, Harwood, MacAndrew Bay and Portobello.	50	40
High risk rural roads: Allanton, Blackhead, Brighton, Fairfield, Green Island, Halfway Bush, Highcliff, Mount Cargill, North Taieri, Ocean View, Otago Peninsula, Saddle Hill, Tomahawk, Waldronville and Westwood.	70, 80 & 100	60
Scroggs Hill Road	100	80

5 We want your input before deciding whether to amend the speed limits in the bylaw. The statement of proposal, Speed Limits Bylaw Amendment 11, maps and more information is available at www.dunedin.govt.nz/consultation. The Council is also seeking comments on other areas or roads in Dunedin you think should have a lower speed limit.

6 You can give feedback online at www.dunedin.govt.nz/consultation, or write to Speed Limits Bylaw, Dunedin City Council, PO Box 5045, Moray Place, Dunedin 9058. Feedback needs to be received by 4pm on Thursday, 20 August 2020.

Freedom Camping

7 Council at its meeting on 30 June 2020, approved the draft Camping Control Bylaw 2015 and Statement of proposal for public consultation. The draft bylaw will go out for consultation from the 3^rd August 2020 and close on 31 August 2020.

Junk to Joy Community Event

8 Waste and Environmental Solutions staff would like to propose a trial of a new waste diversion model to run alongside the February, Summer Rural Skip Day event in the West Harbour community. This would provide waste minimisation opportunities along similar lines to the successful Portobello Hawk and Hurl events. These events have provision to engage the community, offer waste diversion opportunities, and fundraising for local initiatives or organisations. West Harbour is a great community to trial a diversion event like this because of the excellent spaces available and strong community spirit. To hold it in West Harbour, it might be that we shift one of the Rural Skip Day events to a site more suitable for adding this event alongside, and for better attendance. Staff propose shifting the Sawyers Bay Rural Skip Day to Watson Park, Port Chalmers as it has more space, a greater population surrounding, and better layout for traffic flow.”

ACTIONS/UPDATES

Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.

Signatories

Author:	Jenny Lapham - Governance Support Officer
Authoriser:	Clare Sullivan - Team Leader Civic

Attachments

	Title	Page
⇩a	Freedom Camping report January 2020	22

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

There is no contribution to the Strategic Framework.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There is no known conflict of interest.

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

	Title	Page
⇩a	Funding Application - St Leonards School	29
⇩b	Funding Application - Ravensbourne School	35
⇩c	Funding Application - Harbourside Junior Football Club	54

	Title	Page
A ⇩	Minutes of West Harbour Community Board meeting held on 24 June 2020	10