Agenda of Saddle Hill Community Board

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Saddle Hill Community Board will be held on:

Date: Thursday 24 September 2020

Time: 1.00 pm

Venue: Edinburgh Room, Municipal Chambers, The Octagon, Dunedin

Sandy Graham

Acting Chief Executive Officer

Saddle Hill Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Scott Weatherall
Deputy Chairperson	Paul Weir
Members	Christina McBratney	Keith McFadyen
	John Moyle	Cr Jules Radich
	Leanne Stenhouse

Senior Officer David Bainbridge-Zafar, Group Manager Property Services

Governance Support Officer Lynne Adamson

Lynne Adamson

Governance Support Officer

Telephone: 03 477 4000

Lynne.Adamson@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Saddle Hill Community Board

24 September 2020

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

1.1 Public Forum - Smooth Hill 4

1.2 Public Forum - Otokia Wetland Trust 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 9

5.1 Saddle Hill Community Board meeting - 6 August 2020 9

Reports

6 Greater Green Island Update 15

Part A Reports (Saddle Hill Community Board has power to decide these matters)

7 Smooth Hill 17

8 Funding Application 18

9 Governance Support Officer's Report 28

10 Board Updates 37

11 Chairperson's Report 38

12 Councillor Update 39

13 Items for Consideration by the Chair

Any items for consideration by the Chair.

Saddle Hill Community Board

24 September 2020

Saddle Hill Community Board

MINUTES

Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Sunnyvale Sports Complex, Sunnyvale, Dunedin on Thursday 06 August 2020, commencing at 1.00 pm

PRESENT

Chairperson	Scott Weatherall
Deputy Chairperson	Paul Weir
Members	Christina McBratney	Keith McFadyen
	John Moyle	Cr Jules Radich
	Leanne Stenhouse

IN ATTENDANCE

David Bainbridge-Zafar, Group Manager Property and Paul Allen (Emergency Management Officer)

Governance Support Officer Lynne Adamson

1 Public Forum

There was no Public Forum.

2 Apologies

There were no apologies.

3 Confirmation of agenda

Moved (Scott Weatherall/Christina McBratney):

That the Board:

Confirms the agenda without addition or alteration.

Motion carried

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Scott Weatherall/Christina McBratney):

That the Board:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried

5 Confirmation of Minutes

5.1 Saddle Hill Community Board meeting - 18 June 2020

Moved (Scott Weatherall/Paul Weir):

That the Board:

Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 18 June 2020 as a correct record.

Motion carried

Reports

6 Civil Defence

Paul Allen (Emergency Management Officer) provided an update on the Community Guide to Emergencies Saddle Hill – Green Island including distribution of the brochures.

Mr Allen provided an update on recent events including the COVID-19 community response. He commented that the need to plan for concurrent occurrences in emergencies had been highlighted when the storm surge at Brighton occurred during the COVID lockdown.

Mr Allen advised that Civil Defence would be at the Green Island Market Day and advised that Sunnyvale Sports Centre had become the civil defence base for the area.

Part A Reports

7 Governance Support Officer's Report

A report from Civic informed the Saddle Hill Community Board of activities relevant to the Board’s area.

Moved (Scott Weatherall/Paul Weir):

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Agrees to submit to the DCC Proposed Speed Limit Bylaw – Amendment 11 and agrees that the Board delegate authority to Keith McFadyen and Leanne Stenhouse to finalise the submission.

c) Agrees to submit to the Play Space Strategic Plan Survey and agrees that the Board delegate Christina McBratney to complete the survey.

Motion carried (SHCB/2020/009)

8 Board Updates

Board members provided updates on activities undertaken on behalf of the Board or items of interest including:

- Keep Dunedin Beautiful – Trees for Families will be held on Sunday 6 September 2020, members of the public can purchase a tree in remembrance of a loved one.

- Clean up week would be held on 7 – 12 September 2020. This would be promoted on social media and through the schools. The Keep Dunedin Beautiful Awards would be held on Tuesday 1 September 2020.

- Coastal Dune Regeneration Programme

- Community Response Plan

- Kaikorai Estuary Car Park

- Chain Hills Cycle Tunnel – a feasibility study was due to be started.

- Scroggs Hill Road – an informal survey of residents on Scroggs Hill Road speed issues had resulted in a preference for signage, electronic boards and more police presence and not the installation of speed bumps. This information would be forwarded to staff.

Moved (Scott Weatherall/Paul Weir):

That the Board:

Notes the Board updates.

Motion carried

9 Smooth Hill

The Group Manager Waste and Environmental Solutions (Chris Henderson) provided an update on Smooth Hill and the Resource Consent process in response to a query from the Board.

It was noted that Mr Henderson would attend the next Board meeting.

10 Chairperson's Report

The Chairperson (Scott Weatherall) provided an update on items of interest to the Board which included:

· Smooth Hill – Mr Weatherall commented that there had been considerable community feedback on the topic and that this was significant for the Board. Thanks were extended to the Brighton public; Councillors and staff for their attendance at a recent public meeting.

· Annual Plan submission

· Transport – the Chair expressed thanks to the transportation team for the work undertaken in the Board area which included pot holes, school signage and the footpath on Blackhead Road.

· Parks – the Chair thanked the Parks team for recent work which included the reinstatement of the Travis Memorial Stairs following recent storm damage; trimming of vegetation and playground resurfacing at Brighton.

Moved (Keith McFadyen/Cr Jules Radich):

That the Board:

Notes the Chairperson’s Report.

Motion carried

11 Councillor Update

Councillor Jules Radich provided an update on items of interest which included:

· Substantial progress on several Saddle Hill Community Board initiatives including the beach access at the Travis Memorial; safety signs; pot holes and the Kaikorai Estuary carpark.

· Tunnel Beach walkway for inclusion in the Long Term Plan.

· George Street design work.

· Wingatui to Waihola Cycle Trail.

· Dunedin Railways

· Urban Planning

· Smooth Hill

· Kaikorai Stream

Moved (Cr Jules Radich/Scott Weatherall):

That the Board:

Notes the update from Cr Radich.

Motion carried

12 Items for Consideration by the Chair

The Board would like the following updates for the next meeting:

· Brighton Road Laybys

· Waldronville to Ocean View Walkway

It was noted that Mr McFadyen may be an apology for lateness at the next meeting.

The meeting concluded at 2.30 pm.

..............................................

CHAIRPERSON

Saddle Hill Community Board

24 September 2020

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Saddle Hill Community Board of activities relevant to the Board’s area including:

a) Project Fund

b) Speed Limit Bylaw Submission

c) Transportation Updates

d) Parks and Reserves Updates

e) Scroggs Hill Road Subdivision

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report

b) Ratifies the Board’s submission on the Speed Limit Bylaw.

Project Fund

2 There is $13,675.00 remaining in the Discretionary Fund.

Speed Limit Bylaw Submission

3 The submission to the Speed Limit Bylaw is attached (see attachment A) for the Board’s information and ratification.

Transportation Updates

Scroggs Hill Road

4 The Road Safety Team are assessing the best options for speed mitigation on Scroggs Hill Road following the completion of the speed limit bylaw which is currently under review. The plan will be provided to the Board for comment and feedback.

Kaikorai Estuary Car Park

5 Fulton Hogan provided the following estimation for work to extend the Kaikorai Estuary Car Park by half the size again based on the current site being 450m².

UP03.1 unsealed dig-out 225m²@ $30.35/m² = $6,828.75

6 They noted that the existing carpark required a pre grade and a metal and grade to add shape into the carpark, this would add crown into the shape and reduce the likelihood of the large potholes coming back:

DW01.2.9 Grader 8hrs @ $146.06/hr = $1,168.48

UP03.5 spot metalling 28m³@ $49.32/m³ = 1,380.96

Total estimate of $9,378.19

7 The estimation was based on the assumption that the large gum trees would remain in the car park and that the pistol club would shift the gate. If the Board wanted the large rock continued, they would have to check the availability of that size rock and add this to the estimation.

Parks and Reserves Updates

Walton Park Planted Area

8 In response to a request for an update on the Walton Park planting programme, staff have advised that the growth rates of the plants within the site has generally been strong. Some of the rare and more unusual plant species, such as pokaka and Hector’s tree daisy, are also doing well.

9 A site inspection in early August noted that there were some unexpected hare/rabbit damage on the trunks of well-established trees (2-3m tall). Tree protectors were installed where required to prevent further damage. Night shooting was subsequently undertaken throughout August, targeting rabbits, hares and possums.

10 More plants will be added to areas recently cleared of weeds and also where the plant growth has been slow or where trees have died.

11 The walking track and steps to the loop track were also upgraded during August.

Play Spaces Review

12 Consultation with the community and stakeholder engagement has been completed. This information will be used to develop the strategic plan, which is hoped will be considered by Council by the end of the year.

Tracks and Trails Review

13 The audit has now been completed and the information will be used to develop the strategic plan.

Sports Field Review

13 Interviews with sports codes and facility operators have been completed. An analysis of booking data has been completed and an audit is scheduled for over the summer period. Analysis of national and international sports trends have been completed.

14 Interviews and workshops with community and target groups is near completion. Community feedback survey is currently underway, closing on 30 September.

Walton Park Pump Track

15 Staff requested a quote from a bike track maintenance contractor who will be able to complete the repairs to the required standard. A site visit is required in order to provide the Board with an accurate quote.

Freedom Camping

18 Submissions on the proposed amendment to the Camping Control Bylaw have been received. A hearings committee will meet on 1 October and will report back to Council later in the year.

19 The Department of Conservation (DOC) and the DCC are in the recruitment process for Community Rangers who will work from November 2020 – April 2021 providing freedom campers with Bylaw information. Three Rangers will be employed and patrol camping hotspots daily over the summer months.

Island Park Reserve Management Plan

20 The Island Park Reserve does not have a standalone Reserve Management Plan, it is covered by the Coastal Dunes Reserve Management Plan.

Beaches and Reserves Bylaw

21 Permits have been designed for people who require vehicle access to beaches. Community Rangers will patrol a number of DCC and DoC managed beaches from November 2020 – April 2021. There will be some flexibility in which beaches are patrolled and how often; staff will adjust patrols as necessary.

22 New signage will be installed at Tomahawk Beach and Warrington Domain.

Tunnel Beach Carpark

23 DCC and DOC had an onsite meeting with residents to look at the options for the carpark and a preferred option was chosen to progress with the preliminary design. This is in progress and it is anticipated that resource consent and a preliminary plan will be submitted towards the end of October.

Planning

Scroggs Hill Road Subdivision

24 In response to a query from the Board on the Scroggs Hill Road subdivision, planning staff have advised that a resource consent to subdivide 54 Scroggs Hill Road was granted in July 2019. The land is zoned for residential use and the subdivision will create 26 new residential lots. The developer has up to seven years to give effect to the resource consent, once granted. When the development occurs, it is managed by the developer. At the end of the development process the developer has to apply for an RMA s224 certificate to confirm the conditions of the resource consent have been complied with. A copy of the subdivision scheme plan is attached as attachment B.

Council Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.

Signatories

Author:	Lynne Adamson - Governance Support Officer
Authoriser:	Clare Sullivan - Team Leader Civic

Attachments

	Title	Page
⇩a	Speed Limit Bylaw Submission	33
⇩b	Scroggs Hill Road Development	36

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no conflicts of interest.

Community Boards

This report provides information on activities in or relevant to the Boards’ area.

	Title	Page
A ⇩	Minutes of Saddle Hill Community Board meeting held on 6 August 2020	10

	Title	Page
⇩a	GGI Get Together Poster	16

	Title	Page
⇩a	Positive Planting Funding Application	19
⇩b	Positive Planting Supporting Documentation	22