Agenda of Strath Taieri Community Board

Strath Taieri Community Board

24 September 2020

MINUTES

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 6 August 2020, commencing at 2.00 pm

PRESENT

Chairperson	Barry Williams
Deputy Chairperson	Mark O'Neill
Members	Leeann McLew
	David Frew
	Robin Thomas

IN ATTENDANCE

Tom Dyer (Group Manager 3 Waters)

Governance Support Officer Jennifer Lapham

1 Public Forum

1.1 Public Forum – Otago Neighbourhood Support

Allan Lynch, Middlemarch Police, spoke to the Board regarding the funding application from Otago Neighbourhood Support. He advised that they were seeking funding to install signage, to deter poachers and trespassers on rural properties and forestry around the district.

1.2 Public Forum - Strath Taieri Historical Society

The Chairperson, Barry Williams, withdrew from this item.

Irene Ramsay spoke on the funding application from the Strath Taieri Historical Society. She advised that the building is getting flooded due to poor drainage and old guttering. They are seeking funding to replace the guttering and build new drainage on the east side of the building.

1.3 Public Forum - March Creek

Norma Emerson spoke to the Board regarding March Creek. She advised that her restaurant had been flooded during a heavy rain event. Mrs Emerson advised that the Otago Regional Council had started clearing March Creek however Fish and Game requested them to stop until after spawning season. She is concerned that one stretch of the creek had not been cleaned and in a heavy rain would flood again.

1.4 Public Forum - Strath Taieri Heritage Park

Jacquie Lucas-Prattley and Richard Emerson spoke to the funding application from the Strath Taieri Heritage Park to get the project infrastructure underway. They advised that the heritage park would be a destination stop on the inland coastal route showcasing Otago Farming heritage.

2 Apologies

Apologies were received from Blair Dale and Cr Mike Lord.

Moved (David Frew/Mark O'Neill):

That the Board:

Accepts the apologies from Blair Dale and Cr Mike Lord.

Motion Carried

3 Confirmation of agenda

Moved (David Frew/Mark O'Neill):

That the Board:

Confirms the agenda without addition or alteration

Motion carried

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Robin Thomas advised that he was a foundation member of the Strath Taieri Heritage Park and he would withdrew from the discussion on the funding application from the Society.

Barry Williams advised that he would withdrew from discussion on the funding application from the Strath Taieri Historical Society.

Moved (David Frew/Leeann McLew):

That the Board:

a) Amends, the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (STCB/2020/028)

5 Confirmation of Minutes

5.1 Strath Taieri Community Board meeting - 18 June 2020

Moved (Robin Thomas/Mark O'Neill):

That the Board:

Confirms the public part of the minutes of the Strath Taieri Community Board meeting held on 18 June 2020 as a correct record.

Motion carried

Part A Reports

6 Project Fund Applications and Report Back
	Consideration was given to the funding applications and the report back from Project Steam. It was agreed to take the items separately.
	Discussion took place on the application from Otago Neighbourhood Support.
	Moved (Barry Williams/Robin Thomas): That the Board: a) Approves the funding of $1,000.00 for Otago Neighbourhood Support towards the installation of signage. Motion carried (STCB/2020/029)
	Discussion took place on the funding application from the Strath Taieri Heritage Park, regarding the purpose of the funding. Members commented that they did not want any funding to be used for the purpose of travel, coffees, phone calls etc. Robin Thomas withdrew from the discussion on this item.
	Moved (Mark O'Neill/David Frew): That the Board: b) Approves funding of $2,000.00 for Strath Taieri Heritage Park towards the setting up of the Trust or the development of a website. Motion carried (STCB/2020/030)
	Consideration was given to the funding application from the Strath Taieri Historical Society for founding towards the replacement of roof guttering. The Chairperson, Barry Williams withdrew from discussion on this item.
	Moved (Robin Thomas/David Frew): That the Board: c) Approves funding of $5,000.00 for Strath Taieri Historical Society towards the replacement of roof guttering. Motion carried (STCB/2020/031)

	Moved (Ms Leeann McLew/Member David Frew): That the Board: d) Notes the report back from Project Steam. Motion carried (STCB/2020/032)

7 Community Plan

Discussion took place on the draft community plan with a number of amendments being made.

Moved (Mark O'Neill/David Frew):

That the Board:

a) Approves the Strath Taieri Community Board Community Plan.

Motion carried (STCB/2020/033)

8 Governance Support Officers Report

In a report the Governance Support Officer provided an update on matters of interest including:

· Project Fund

· Speed Limit Bylaw

· Camping Control Bylaw

Moved (Robin Thomas/David Frew):

That the Board:

a) Notes the Governance Support Officers Report.

Motion carried

9 Chairperson's Report
	The Chairperson provided an update on matters of interest including: · March Creek Cleaning – it was noted that to avoid future flooding of the Township it was important that March Creek be cleaned on a regular basis.
	Moved (Barry Williams/Leeann McLew): That the Board: a) Writes to the Otago Regional Council asking the reason for stopping the cleaning of March Creek, when the work would be started and completed, the fish life in the creek, and a map of the extent of the cleaning. Motion carried (STCB/2020/034)
	· General Maintenance – the trees in Cardigan Street are starting to touch the power lines and should be trimmed, the ditch near Sutton on State Highway 87 needs to be cleaned because it tends the flood the road. · Sheep Wash Creek – Requested that the board be advised when the work was signed off. · Dunedin Rail – Concern was raised regarding the recent story in the Otago Daily Times that the assets were to be sold, despite assurances to the community that the Taieri Gorge Train was being mothballed and any change would be discussed with the Community.
	Moved (Barry Williams/Robin Thomas): That the Board: a) Requests that the Council consult with the Community Board prior to any decision being made in regards to the future of Dunedin Rail. Motion carried (STCB/2020/035)
	· Middlemarch Website – Concern was raised regarding the website which states that the Community Board is responsible for the site. The current administrator of the site was working with other members of the community to upgrade the site.
	Moved (Robin Thomas/Leeann McLew): That the Board: a) Requests that the Administrator removes the reference to the Community Board, on the website. Motion carried (STCB/2020/036)

10 Notification of Items for Consideration by the Chairperson

There were no items notified.

The meeting concluded at 3.37 pm.

..............................................

C H A I R P E R S O N

Strath Taieri Community Board

24 September 2020

Part A Reports

Governance Support Officers Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Strath Taieri Community Board of activities relevant to the Board area including:

· Project Fund

· Parks and Recreation Update

· EV Charger – Middlemarch

· Dunedin Rail Assets

· Correspondence

Correspondence RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officers Report.

Project Fund

2 There is a balance of $6,360 left in the Project Fund for the current financial year, after the following grants were approved at the 6 August 2020 meeting.

Meeting Date	Amount	Recipient
6 August 2020	$1,000.00	Otago Neighbourhood Support
	$2,000.00	Strath Taieri Heritage Park
	$5,000.00	Strath Taieri Historical Society
Total	$8,000.00

Parks and Recreation Update

Freedom Camping

3 Submissions on the proposed amendment to the Camping Control Bylaw have been received. A hearings committee will meet on 1 October and will report back to Council later in the year..

4 The Department of Conservation (DOC) and the DCC are in the recruitment process for Community Rangers who will work from November 2020 – April 2021 providing freedom campers with Bylaw information. Three Rangers will be employed and patrol camping hotspots daily over the summer months.

Beaches and Reserves Bylaw

5 Permits have been designed for people who require vehicle access to beaches. These will be issued this summer. Community Rangers will patrol a number of DCC and DOC managed beaches from November 2020 – April 2021. There will be some flexibility in which beaches are patrolled and how often; this will be adjusted as necessary.

Play Spaces Review

6 Consultation with the community and stakeholder engagement has been completed. This information will be used to develop the strategic plan, which is hoped will be considered by Council by the end of the year.

Tracks and Trails Review

7 The Audit has now been completed and the information will be used to develop the strategic plan.

Sports Field Review

8 Interviews with sports codes and facility operators have been completed. An analysis of booking data has been completed and an audit is scheduled for over the summer period. Analysis of national and international sports trends have been completed. Interviews and workshops with community and target groups is near completion. Community feedback survey is currently underway, closing on 30 September.

EV Charger Middlemarch

9 The Dunedin City Council and Strath Taieri Community Board recently supported a Central Otago District Council (CODC) application for EECA co-funding to establish ChargeNet-owned EV fast chargers in Middlemarch and Omakau, along the soon-to-be-launched Central Otago Touring Route. As part of the application, the DCC worked with the STCB and Powernet to identify a preferred site (on road reserve adjacent to Browns Rd, close to the intersection of SH87), based on the proximity of suitable electricity supply, good access to SH87, and availability of nearby amenities such as toilets.

10 In August, it was announced that the CODC application had been successful. Shortly after the announcement, the DCC received communication from ChargeNet indicating that it wished to have the Middlemarch fast charger operational by November, in order to be ready for the formal launch of the Central Otago Touring Route. If this deadline is to be met, a DCC License to Occupy for ChargeNet use of the site needs to be approved at the Council meeting scheduled for 29 September.

11 ChargeNet’s proposed site plan suggests a site that is slightly closer to the SH87 than the original site identified in the application, to maximise clearance from the A&P Showground egress. ChargeNet offered up two site layout options – either parallel or angle parking. Staff liaised with the delegated STCB member to ascertain whether the slight amendment to location was supported, and to canvas preference on the layout options. The delegate indicated support for the location amendment and a preference for angle parking, but indicated either would be acceptable as an improvement on the status quo. DCC Transport have indicated a strong preference for parallel parking for safety reasons, and so this is the option that will be presented to Council on the 29^th.

12 Feedback has also been sought from the owners of the adjacent site (the Strath Taieri A&P Society) about the proposed site, who are taking the time to liaise with potentially interested user groups. An update on their position will be provided at the Council meeting. Should the STCB have any other feedback they wish for Council to consider, it can also be presented at the Council meeting.

Dunedin Rail Assets

13 In response to the resolution passed by the Board at the last meeting regarding the newspaper article about the selling of Dunedin Rail assets, the Acting Chief Executive advised that “the Significance and Engagement policy requires a special consultative procedure should there be any suggested change to a DCHL-owned company. The Board would be consulted, along with the community as part of that process.

Correspondence

14 Otago Neighbourhood Support – letter of thanks for the funding

15 Otago Regional Council – letter in response to the Boards questions regarding the cleaning of March Creek.

ACTIONS/UPDATES

Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.

Signatories

Author:	Jenny Lapham - Governance Support Officer
Authoriser:	Clare Sullivan - Team Leader Civic

Attachments

	Title	Page
⇩a	Otago Neighbourhood Support	21
⇩b	Otago Regional Council - March Creek	22

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒