Agenda of Waikouaiti Coast Community Board

Waikouaiti Coast Community Board

30 September 2020

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

1.1 Public Forum - Moana Gow Pool 4

1.2 Public Forum - Beach Street 4

1.3 Public Forum - Bike Track Project and Hawksbury Lagoon Inc 4

1.4 Public Forum - Mullet Collective 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 9

5.1 Waikouaiti Coast Community Board meeting - 12 August 2020 10

Part A Reports (Waikouaiti Coast Community Board has power to decide these matters)

6 Otago Regional Council Bus Services Update 16

7 3 Waters 17

8 Karitane Walkway Repair 18

9 Cycleways Project 19

10 Governance Support Officer's Report 20

11 Funding Applications 29

12 Chairperson's Report 36

13 Board Updates 37

14 Waikouaiti Coast Community Board Newsletter 38

15 Community Plan 39

16 Council Activities 40

17 Items for Consideration by the Chairperson 41

Waikouaiti Coast Community Board

30 September 2020

Waikouaiti Coast Community Board

MINUTES

Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Otaru Room, Civic Centre, The Octagon, Dunedin on Wednesday 12 August 2020, commencing at 5.30 pm.

PRESENT

Chairperson	Alasdair Morrison
Deputy Chairperson	Geraldine Tait
Members	Andy Barratt	Sonya Billyard
	Mandy Mayhem-Bullock	Cr Jim O'Malley

IN ATTENDANCE

Nick Dixon (Group Manager Ara Toi), Tom Simons-Smith (Coastal Specialist)

Governance Support Officer Lauren McDonald

1 Public Forum

1.1 Public Forum - Moana Gow Pool

Tony Parata, Chairperson of the Moana Gow Trust, was not in attendance due to the Covid-19 level change.

1.2 Public Forum - Waiputai (Blueskin Bay) Trust

Sam Ashdown spoke on the background to the formation of Waiputai (Blueskin Bay) Trust and in support of the funding application submitted to the Board for consideration at the meeting.

Ms Ashdown responded to questions from members on the intended use of the ex- Playcentre site if the Trust were successful in gaining the lease from the Council.

2 Apologies

An apology was received from Mark Brown.

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

Accepts the apology from Mark Brown.

Motion carried (WC/2020/033)

3 Confirmation of agenda

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

Confirms the agenda without addition or alteration.

Motion carried (WC/2020/034)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WC/2020/035)

5 Confirmation of Minutes

5.1 Waikouaiti Coast Community Board meeting - 17 June 2020

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

Confirms the minutes of the Waikouaiti Coast Community Board meeting held on 17 June 2020 as a correct record.

Motion carried (WC/2020/036)

Part A Reports

6 Governance Support Officer's Report

The report provided details of activities relevant to the Board’s area including:

· Project Fund – Balance of funds available noted as $10,259.00.

· Funding Report from POWA (Progress of Waikouaiti Area).

· Camping Control Bylaw 2015 -

It was agreed that the Board would provide a submission and that Alasdair Morrison (as Chairperson) would co-ordinate the submission detail, including to endorse the Thomas Burns site as a permanent site, to request more sites be considered by Council, and request a management policy be developed for the Warrington site.

· DCC Proposed Speed Limit Bylaw – Amendment 11 -

It was agreed that the Board would provide a submission which would include the Board’s agreement to the 60km speed limit change for Mount Cargill Road, Green Road and Shortcut Road. In addition to the submission consideration of speed limit changes by Council for the following roads:

· Waikouaiti – Edinburgh, Beach and Henry Streets, Matanaka Drive

· Karitane – Coast Road (for all of the village), the area of the five connecting roads and the Scarp Street/Coast Road intersection.

· Seacliff – Kilgour Street, intersection of Coast Road and Russell Road (the entrance to the Truby King Reserve).

· Warrington – all roads within the built-up part of the village, Reservoir Road

· Waitati/Doctors Point/Orokonui – All roads within the built-up area of the village

· Evansdale/Pine Hill – the roads off SH1, being Double Hill, Manse and Waitati Valley Road.

· Maintenance of the spray area at Waikouaiti Wastewater Treatment Plant

Alasdair Morrison advised that the 3 Waters team would be taking responsibility for this area.

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Notes the funding report from POWA (Progress of Waikouaiti Area).

c) Submits to the Camping Control Bylaw 2015 and agrees that the Board delegate authority to the Board Chairperson to finalise the submission.

d) Submits to the DCC Proposed Speed Limit Bylaw – Amendment 11 and agrees that the Board delegate authority to the Board Chairperson to finalise the submission.

Motion carried (WC/2020/037)

7 Funding Applications
	The report provided a copy of the funding application received for the Board’s consideration and confirmed the balance of funds available to the Board for allocation was $10,259.00 as at 1 July 2020. Waitati Hall Society Inc Chairperson, Alasdair Morrison and Board member Mandy Mayhem-Bullock declared a conflict of interest with the Waitati Hall Society Inc funding application and withdrew from the item. Geraldine Tait chaired the meeting while this application was consideration. The Waitati Hall Society Inc requested $750.00 to have a mural painted onto the side of the Waitati Hall.
	Moved (Cr Jim O'Malley/Andy Barratt): That the Board: a) Approves the funding application from the Waitati Hall Society Inc $750.00 to have a mural painted onto the side of the Waitati Hall. Motion carried (WC/2020/038)
	Alasdair Morrison resumed the Chair. Waiputai (Blueskin Bay) Trust Board member Geraldine Tait declared a conflict of interest and sat back from discussion of the application. The Waiputai (Blueskin Bay) Trust requested $1,670.00 for seed funding. A suggestion was made for the report to be left to lie on the table until the DCC registration of interest for lease on the site had been decided.
	Moved (Cr Jim O'Malley/Andy Barratt): That the Board: a) Lies the funding application on the table from the Waiputai (Blueskin Bay) Trust until the Waikouaiti Coast Community Board meeting of 18 November 2020 when the outcome of the DCC lease grant and the Trust legal structure is known. b) Provides a letter of support to the Waiputai (Blueskin Bay) Trust on the formation and concept of the proposed community in Warrington and acknowledging the favourable consideration by the Board of an application from the Trust once a building lease is secured. Motion carried (WC/2020/039)

8 Chairperson's Report

Community Plan 2020/21 - Alasdair Morrison spoke to the new format and content of the plan and that the plan was able to be reviewed and updated at each Community Board meeting.

Discussion was held on engagement with Kati Huirapa ki Puketeraki. It was noted that the plan should highlight Kai Tahu and mana whenua history of the board’s area.

Action: Andy Barratt will co-ordinate and update he current Maori history information in the community plan.

Nick Dixon was requested to check if an LTP workshop date had been set with community boards.

Moved (Mandy Mayhem-Bullock/Andy Barratt):

That the Board:

a) Notes the Chairperson’s report.

b) Adopts the Waikouaiti Coast Community Board Community Plan for 2020-2021.

c) Agrees that the Community Plan 2020-2021 become a standard agenda item for each Board meeting.

Motion carried (WC/2020/040)

9 Board Updates

Board members provided an update on activities, which included:

Keep Dunedin Beautiful (KDB)

Mandy Mayhem-Bullock spoke to the written report provided with the agenda, including her nominations for consideration for the Keep Dunedin Beautiful Awards.

Beaches and Reserves

Alasdair Morrison advised that a working party has been confirmed as up and running and the Warrington signage had been completed.

Truby King Recreation Reserve Committee

Public consultation commenced on 10 August. Volunteer workers have been approved and are following Health and Safety protocols. It was confirmed that once the management plan was adopted by Council it would be included in the LTP.

Local Government New Zealand Zone 6 Community Board Committee

Mandy Mayhem-Bullock advised that the Zone 6 meeting had been cancelled. She advised the LGNZ Community Board Conference was scheduled for 22-24 April 2021 in Gore and outlined the intended conference topics and visit schedule.

Recreational Working Group

Mandy Mayhem-Bullock provided an update on the Coastal Communities Cycleway Connection, including:

· Spoken with the amenities group on the costs of boardwalks on the cycleway

· Public meetings scheduled for 7 and 10 September for the formation of a working party, ORC Chairperson Andrew Noone and DCC Cr Rachel Elder have confirmed their attendance.

Cr O’Malley spoke to process of the cycleway being approved under the Regional Land Transport Plan.

A suggestion was made for Mandy to contact recreational cycle groups such as SPOKE for lobbying support for the cycleway.

Waikouaiti beachfront damage

Alasdair Morrison tabled photos of damage made by 4WD vehicles and motorbikes. He advised that DCC Parks and Recreation staff would be recording the damage via drone and will check the legality of what action can be taken.

Action: Sonya Billyard will add the photos to the Board’s Facebook page to raise awareness of the issue in the community.

Moved (Alasdair Morrison/Sonya Billyard):

That the Board:

a) Notes the updates.

Motion carried (WC/2020/041)

10 Council Activities

Councillor O’Malley provided a verbal update on:

· Regional Land Transport Plan meeting scheduled for 14 August 2020. It is intended that the consultation document would be available for public submission in January/February 2021.

· 3 Waters Reform

Moved (Cr Jim O'Malley/Alasdair Morrison):

That the Board:

a) Notes the update.

Motion carried (WC/2020/042)

11 Items for Consideration by the Chairperson
	There were no items for consideration by the Chairperson.

The meeting concluded at 8:35pm.

..............................................

CHAIRPERSON

Waikouaiti Coast Community Board

30 September 2020

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Waikouaiti Coast Community Board of activities relevant to the Board’s area including:

a) Project Fund

b) Funding Reports from Waikouaiti District Museum and Waikouaiti Community Garden

c) Camping Control Bylaw 2015 Submission

d) DCC Proposed Speed Limit Bylaw – Amendment 11 Submission

e) Parks and Recreation Department Updates on Play Spaces Review, Tracks and Trails Review, Sports Field Review, Freedom Camping and Beaches and Reserves Bylaw

f) Roadworks Schedule

g) Maintenance of the spray area at Waikouaiti Wastewater Treatment Plant

h) Warrington Playcentre

i) Mobility Ramp Trial

j) Dunedin City Council Updates

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Notes the funding reports from Waikouaiti District Museum and Waikouaiti Community Garden.

c) Ratifies the submission to the Camping Control Bylaw 2015 retrospectively.

d) Ratifies the submission to the DCC Proposed Speed Limit Bylaw – Amendment 11 retrospectively.

Project Fund

2 At the Council Annual Plan Deliberation meeting held on 27 May 2020, Council approved the carry forward of unspent 2019/2020 Community Board discretionary funds into the 2020/2021 financial year as a one-off consideration due to the recent Covid-19 events.

3 The Board has $9,509.00 available for the 2020/21 year (Note this includes the carry forward from the 2019/20 year. Spending to date is as follows:

Meeting Date	Amount	Recipient/Purpose
17 June 2020	$837.00	Waikouaiti District Museum – to purchase a bar fridge and microwave for the kitchen in the new museum building.
17 June 2020	$675.00	Blueskin News Community Newsletter – to fund the printing of the Blueskin Newsletter.
17 June 2020	$600.00	POWA (Progress of Waikouaiti Area) – to fund the printing of the POWA Newsletter.
17 June 2020	$240.00	Otago Blue – for providing 30 bottles of hand and surface sanitizer.
17 June 2020	$750.00	Joel Vanderburg Memorial - Allocates from the project fund for a memorial to honour the late Joel Vanderburg, the design and appropriate time for the memorial to be agreed with by Andy Barratt and the Vanderburg family.
17 June 2020	$400.00	Defibrillator training sessions - Allocates $400.00 to enable 2 classes of 10 people attend Defibrillator training in Waitati.
12 August 2020	$750.00	Waitati Hall Society Inc – to have a mural painted onto the side of the Waitati Hall.
Total	$4,252.00

Funding Report

4 A funding report from the Waikouaiti District Museum has been received (Attachment A).

5 A funding report from the Waikouaiti Community Garden has been received (Attachment B).

Camping Control Bylaw 2015

6 The submission to the Camping Control Bylaw Amendment needs to be retrospectively ratified (Attachment C).

Proposed Speed Limit Bylaw – Amendment 11

7 The submission to the Proposed Speed Limit Bylaw – Amendment 11 needs to be retrospectively ratified (Attachment D).

Parks and Recreation Department Updates

8 Play Spaces Review - Consultation with the community and stakeholder engagement has been completed. This information will be used to develop the strategic plan, which is hoped will be considered by Council by the end of the year.

9 Tracks and Trails Review - The audit has now been completed and the information will be used to develop the strategic plan.

10 Sports Field Review - Interviews with sports codes and facility operators have been completed. An analysis of booking data has been completed and an audit is scheduled for over the summer period. Analysis of national and international sports trends have been completed.

11 Interviews and workshops with community and target groups is near completion. Community feedback survey is currently underway, closing on 30 September.

12 Freedom Camping - Submissions on the proposed amendment to the Camping Control Bylaw have been received. A hearings committee will meet on 1 October and will report back to Council later in the year.

13 The Department of Conservation (DOC) and the DCC are in the recruitment process for Community Rangers who will work from November 2020 – April 2021 providing freedom campers with Bylaw information. Three Rangers will be employed and patrol camping hotspots daily over the summer months.

14 Beaches and Reserves Bylaw - Permits have been designed for people who require vehicle access to beaches. Community Rangers will patrol a number of DCC and DoC managed beaches from November 2020 – April 2021. There will be some flexibility in which beaches are patrolled and how often; staff will adjust patrols as necessary.

15 New signage will be installed at Tomahawk Beach and Warrington Domain. Signage plans are being developed for Long Beach and Waikouaiti Beach.

Roadworks Schedule

16 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

Warrington Playcentre

17 A public notice asking for Applications for a Licence to Occupy the Warrington Playcentre was in the Otago Daily Times on Saturday 8 August 2020. An Information Pack will be available on the DCC Website, from Customer Services Centre in the Civic Centre, Dunedin and the Waitati and Waikouaiti Libraries. Applications close on Monday 5 October 2020 at 4.00 pm.

Mobility Ramp Trial

18 Dunedin City Council are trialling a new type of mobility ramp beside mobility parks in Bond Street in the Exchange. These ramps allow wheelchair users and people pushing prams to more easily access footpaths and roads where permanent ramps are not installed.

19 We would like to hear your views, comments and questions on this type of mobility ramp. The new design is stronger than the temporary plastic ramps we normally use. It is made of aluminium and spring loaded se won’t collapse if it is driven over. For further details visit https://www.dunedin.govt.nz/services/parking/schemes-and-permits/mobility-scheme/have-your-say-on-our-trial-mobility-ramp. Feedback must be received by Friday 30 October 2020.

Dunedin City Council Updates

Board or members of the public wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact Council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.

Signatories

Author:	Rebecca Murray - Governance Support Officer
Authoriser:	Clare Sullivan - Team Leader Civic

Attachments

	Title	Page
⇩a	Funding report from Waikouaiti District Museum	25
⇩b	Funding report from Waikouaiti Community Garden	26
⇩c	Waikouaiti Coast Community Board submission to the Camping Control Bylaw Amendment	27
⇩d	Waikouaiti Coast Community Board submission to the Proposed Speed Limits Bylaw - Amendment 11	28

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒