Notice of Meeting:
I hereby give notice that an ordinary meeting of the Grants
Subcommittee will be held on:
Date: Wednesday
7 October 2020
Time: 9.30
am
Venue: Edinburgh
Room, Municipal Chambers, The Octagon, Dunedin
Sandy Graham
Acting Chief Executive Officer
Grants Subcommittee
Place Based Community Grants
PUBLIC AGENDA
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Chairperson
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Cr Christine Garey
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Deputy Chairperson
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Cr Marie Laufiso
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Members
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Cr Sophie Barker
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Sarah Davie-Nitis
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Cr Rachel Elder
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Dan Hendra
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Adam Keane
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Hannah Molloy
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Anna Parker
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Cr Steve Walker
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Senior Officer Joy
Gunn, Manager Community Development and Events
Governance Support Officer Rebecca
Murray
Rebecca Murray
Governance Support Officer
Telephone: 03 477 4000
Rebecca.Murray@dcc.govt.nz
www.dunedin.govt.nz
Note: Reports
and recommendations contained in this agenda are not to be considered as
Council policy until adopted.
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Grants Subcommittee
7 October 2020
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ITEM TABLE OF CONTENTS PAGE
1 Opening
Karakia 4
2 Apologies 4
3 Confirmation
of Agenda 4
4 Declaration
of Interest 5
Part
A Reports (Subcommittee has power to decide these matters)
5 Place
Based Community Grants 2020-2021 13
6 Closing
Karakia 19
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Grants Subcommittee
7 October 2020
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1 Opening
Anna Parker will open
the meeting with a karakia.
2 Apologies
An apology has been received from
Adam Keane.
That the Subcommittee:
Accepts the apology from
Adam Keane.
3 Confirmation
of agenda
Note:
Any additions must be approved by resolution with an explanation as to why they
cannot be delayed until a future meeting.
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Grants Subcommittee
7 October 2020
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Declaration of Interest
EXECUTIVE SUMMARY
1. Members
are reminded of the need to stand aside from decision-making when a conflict
arises between their role as an elected representative and any private or other
external interest they might have.
2. Elected
members are reminded to update their register of interests as
soon as practicable, including amending the register at this meeting if
necessary.
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RECOMMENDATIONS
That the Subcommittee:
a) Notes/Amends
if necessary the Elected Members' Interest Register attached as Attachment A;
and
b) Confirms/Amends the proposed management plan for Elected Members' Interests.
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Attachments
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Title
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Page
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⇩a
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Grants Subcommittee
Place Based Community Grants Register of Interest
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7
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Grants Subcommittee
7 October 2020
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Part
A Reports
Place Based Community Grants 2020-2021
Department: Community and Planning
EXECUTIVE
SUMMARY
1 The
Grants Subcommittee is requested to allocate the Place Based Community Grants
2020-21 on behalf of the DCC, as per the delegations set out within the Council’s
Committee Structure and Delegations Manual.
2 The
Subcommittee has a total of $311,000 to distribute to nine Place Based
Community Groups seeking nearly $476,000 in funding. A total of $300,000 is
available through the Community Development and Events annual budget. The
remaining $11,000 is a return of unspent funds from the Caversham Community
Group.
3 Attachment
A details the applications and amounts applied for.
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RECOMMENDATIONS
That the Subcommittee:
a) Notes the
report.
b) Decides the
2020-21 Place Based Grants to be allocated to applicants.
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BACKGROUND
4 Place
Based Community Grants were approved by the DCC at the 10-Year Plan 2018-2021
deliberations. Grants are in place for three years.
5 In
the first year that grants were allocated (2018-2019) two groups applied for
multiyear funding; the Saddle Hill Foundation Trust and North East Valley
Community Development Project (the Valley Project). Both groups were approved
the full three years’ funding ‘in principle’ noting that, for
grants to be confirmed each year, they had to provide annual reporting
satisfactory to the Subcommittee.
6 In
2019-20 three groups applied for multi-year funding. However, only one-year
funding was allocated by the Grants Subcommittee. Applicants were advised
at the time they did not have to re-submit an application in 2020-21 if there
were no changes to their request. The Corstorphine Community Hub and Greater
Green Island Community Network have opted to re-submit their 2019-20
applications. Other groups have submitted new applications.
DISCUSSION
7 There
are nine applications, including one from the re-formed Brockville Improvement
and Amenities Society. The total cost for all projects is almost $1.3 million.
8 Staff
assessments on individual applications have been provided separately to the
Subcommittee. The Subcommittee is requested to allocate the funds as per
the DCC’s Grants Management Policy and Place Based Community Grants
criteria.
OPTIONS
9 There
are no options as the Subcommittee is delegated to allocate the Place Based
Community Grants on behalf of the DCC.
NEXT STEPS
10 Staff
will administer the grants as allocated by the Subcommittee.
Signatories
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Author:
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Joy Gunn - Manager Community Development and Events
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Authoriser:
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Nicola Pinfold - Group Manager Community and Planning
Robert West - Acting General Manager City Services
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Attachments
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Title
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Page
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⇩a
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Place Based Community
Grants Applications 2020-21
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17
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SUMMARY OF CONSIDERATIONS
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Fit with purpose
of Local Government
This decision enables democratic local
decision making and action by, and on behalf of communities.
This decision promotes the social
well-being of communities in the present and for the future.
This decision promotes the economic
well-being of communities in the present and for the future.
This decision promotes the environmental
well-being of communities in the present and for the future.
This decision promotes the cultural
well-being of communities in the present and for the future.
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Fit with strategic
framework
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Contributes
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Detracts
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Not applicable
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Social Wellbeing Strategy
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☒
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☐
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☐
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Economic Development Strategy
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☒
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☐
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☐
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Environment Strategy
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☒
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☐
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☐
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Arts and Culture Strategy
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☒
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☐
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☐
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3 Waters Strategy
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☐
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☐
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☒
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Spatial Plan
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☐
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☐
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☒
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Integrated Transport Strategy
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☐
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☐
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☒
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Parks and Recreation Strategy
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☒
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☐
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☐
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Other strategic projects/policies/plans
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☐
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☐
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☒
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Grants to place based groups contribute to a range of
Council strategies.
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Māori Impact
Statement
Specific place based groups have a focus on working with
Māori whanau and hapori within Ōtepoti Dunedin. There are no known
adverse impacts for Māori to grants being provided to place based
groups, but there are positive impacts through community-led projects to
engage and celebrate Māori.
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Sustainability
Place based community development work focuses on the
sustainability and resilience of communities in all forms. There are no
known adverse implications in the provision of grants.
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LTP/Annual Plan /
Financial Strategy /Infrastructure Strategy
Place based community grants were approved as part of the
10-year plan in 2018 and budgeted within the Community Development and Events
Team budget.
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Financial
considerations
$300,000 has been allocated through the 10-year plan for
these annual grants. An additional $11,000 is available due to a return of
unspent funds by one group.
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Significance
Allocation of this funding is considered low in terms of
the Council’s Significance and Engagement Policy.
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Engagement –
external
Community Advisors have engaged with all groups who have
applied, and with the Department of Internal Affairs.
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Engagement -
internal
Community Advisors not have engaged with other departments
around the allocation of this round of grants.
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Risks: Legal /
Health and Safety etc.
There are no known legal or health and safety risks
associated with the allocation of these grants.
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Conflict of
Interest
There are no known conflicts of interest among the staff
assessing these grants.
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Community Boards
Four place based groups operate within the boundaries of
Community Boards. However, there are no known adverse impacts for Community
Boards in the allocation of grants.
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