Notice of Meeting:

I hereby give notice that an ordinary meeting of the Grants Subcommittee will be held on:


Date:                                                    Wednesday 7 October 2020

Time:                                                   9.30 am

Venue:                                                Edinburgh Room, Municipal Chambers, The Octagon, Dunedin


Sandy Graham

Acting Chief Executive Officer


Grants Subcommittee

Place Based Community Grants






Cr Christine Garey


Deputy Chairperson

Cr Marie Laufiso




Cr Sophie Barker

Sarah Davie-Nitis


Cr Rachel Elder

Dan Hendra


Adam Keane

Hannah Molloy


Anna Parker

Cr Steve Walker


Senior Officer                                               Joy Gunn, Manager Community Development and Events


Governance Support Officer                  Rebecca Murray




Rebecca Murray

Governance Support Officer



Telephone: 03 477 4000



Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.


Grants Subcommittee

7 October 2020



ITEM TABLE OF CONTENTS                                                                                                                                         PAGE


1             Opening Karakia                                                                                                                                                       4

2             Apologies                                                                                                                                                                    4

3             Confirmation of Agenda                                                                                                                                        4

4             Declaration of Interest                                                                                                                                           5      

Part A Reports (Subcommittee has power to decide these matters)

5             Place Based Community Grants 2020-2021                                                                                                 13

6             Closing Karakia                                                                                                                                                       19             



Grants Subcommittee

7 October 2020


1          Opening

Anna Parker will open the meeting with a karakia.

2          Apologies

An apology has been received from Adam Keane.


That the Subcommittee:


Accepts the apology from Adam Keane.

3          Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.

Grants Subcommittee

7 October 2020


Declaration of Interest





1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.


2.         Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.



That the Subcommittee:

a)    Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)    Confirms/Amends the proposed management plan for Elected Members' Interests.








Grants Subcommittee Place Based Community Grants Register of Interest



Grants Subcommittee

7 October 2020


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Grants Subcommittee

7 October 2020


Part A Reports


Place Based Community Grants 2020-2021

Department: Community and Planning






1          The Grants Subcommittee is requested to allocate the Place Based Community Grants 2020-21 on behalf of the DCC, as per the delegations set out within the Council’s Committee Structure and Delegations Manual.

2          The Subcommittee has a total of $311,000 to distribute to nine Place Based Community Groups seeking nearly $476,000 in funding. A total of $300,000 is available through the Community Development and Events annual budget. The remaining $11,000 is a return of unspent funds from the Caversham Community Group.

3          Attachment A details the applications and amounts applied for.


That the Subcommittee:

a)         Notes the report.

b)        Decides the 2020-21 Place Based Grants to be allocated to applicants.



4          Place Based Community Grants were approved by the DCC at the 10-Year Plan 2018-2021 deliberations. Grants are in place for three years.

5          In the first year that grants were allocated (2018-2019) two groups applied for multiyear funding; the Saddle Hill Foundation Trust and North East Valley Community Development Project (the Valley Project). Both groups were approved the full three years’ funding ‘in principle’ noting that, for grants to be confirmed each year, they had to provide annual reporting satisfactory to the Subcommittee.

6          In 2019-20 three groups applied for multi-year funding. However, only one-year funding was allocated by the Grants Subcommittee.  Applicants were advised at the time they did not have to re-submit an application in 2020-21 if there were no changes to their request. The Corstorphine Community Hub and Greater Green Island Community Network have opted to re-submit their 2019-20 applications. Other groups have submitted new applications.


7          There are nine applications, including one from the re-formed Brockville Improvement and Amenities Society. The total cost for all projects is almost $1.3 million.

8          Staff assessments on individual applications have been provided separately to the Subcommittee.  The Subcommittee is requested to allocate the funds as per the DCC’s Grants Management Policy and Place Based Community Grants criteria.


9          There are no options as the Subcommittee is delegated to allocate the Place Based Community Grants on behalf of the DCC.


10        Staff will administer the grants as allocated by the Subcommittee.




Joy Gunn - Manager Community Development and Events


Nicola Pinfold - Group Manager Community and Planning

Robert West - Acting General Manager City Services






Place Based Community Grants Applications 2020-21





Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

This decision promotes the social well-being of communities in the present and for the future.

This decision promotes the economic well-being of communities in the present and for the future.

This decision promotes the environmental well-being of communities in the present and for the future.

This decision promotes the cultural well-being of communities in the present and for the future.

Fit with strategic framework




Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

Grants to place based groups contribute to a range of Council strategies.

Māori Impact Statement

Specific place based groups have a focus on working with Māori whanau and hapori within Ōtepoti Dunedin. There are no known adverse impacts for Māori to grants being provided to place based groups, but there are positive impacts through community-led projects to engage and celebrate Māori.


Place based community development work focuses on the sustainability and resilience of communities in all forms.  There are no known adverse implications in the provision of grants.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

Place based community grants were approved as part of the 10-year plan in 2018 and budgeted within the Community Development and Events Team budget.

Financial considerations

$300,000 has been allocated through the 10-year plan for these annual grants. An additional $11,000 is available due to a return of unspent funds by one group.


Allocation of this funding is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

Community Advisors have engaged with all groups who have applied, and with the Department of Internal Affairs.

Engagement - internal

Community Advisors not have engaged with other departments around the allocation of this round of grants.

Risks: Legal / Health and Safety etc.

There are no known legal or health and safety risks associated with the allocation of these grants.

Conflict of Interest

There are no known conflicts of interest among the staff assessing these grants.

Community Boards

Four place based groups operate within the boundaries of Community Boards. However, there are no known adverse impacts for Community Boards in the allocation of grants.



Grants Subcommittee

7 October 2020


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Grants Subcommittee

7 October 2020


Closing Karakia



Anna Parker will close the meeting with a karakia.