Notice of Meeting:

I hereby give notice that an ordinary meeting of the Community and Culture Committee will be held on:

 

Date:                                                    Tuesday 17 November 2020

Time:                                                   1.00 pm

Venue:                                                Edinburgh Room, Municipal Chambers, The Octagon, Dunedin

 

Sandy Graham

Chief Executive Officer

 

Community and Culture Committee

PUBLIC AGENDA

 

MEMBERSHIP

 

Chairperson

Cr Marie Laufiso

 

Deputy Chairperson

Cr Christine Garey

Cr Carmen Houlahan

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Doug Hall

 

Mayor Aaron Hawkins

Cr Mike Lord

 

Cr Jim O'Malley

Cr Jules Radich

 

Cr Chris Staynes

Cr Lee Vandervis

 

Cr Steve Walker

Cr Andrew Whiley

 

Senior Officer                                               Simon Pickford, General Manager Community Services

 

Governance Support Officer                  Rebecca Murray

 

 

 

Rebecca Murray

Governance Support Officer

 

 

Telephone: 03 477 4000

Rebecca.Murray@dcc.govt.nz

www.dunedin.govt.nz

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 


Community and Culture Committee

17 November 2020

 

 

ITEM TABLE OF CONTENTS                                                                                                                                         PAGE

 

1             Public Forum                                                                                                                                                              4

2             Apologies                                                                                                                                                                    4

3             Confirmation of Agenda                                                                                                                                        4

4             Declaration of Interest                                                                                                                                           5

5             Confirmation of Minutes                                                                                                                                    17

5.1       Community and Culture Committee meeting - 22 September 2020                                     18  

Minutes of Committees

6             Toitū Otago Settlers Museum Board - 5 October 2020                                                                           22   

Part A Reports (Committee has power to decide these matters)

7             Community and Culture Committee Forward Work Programme                                                        26

8             Actions From Resolutions of Community and Culture Committee Meetings                                  29

9             Otago Museum Report to Contributing Local Authorities to 30 September 2020                        35

10           Community and Culture Activity Report for the Quarter Ending 30 September 2020                 71

11           Items for consideration by the Chair                                                                                                              84             

 

 


Community and Culture Committee

17 November 2020

 

 

1          Public Forum

At the close of the agenda no requests for public forum had been received.

2          Apologies

An apology has been received from Cr Doug Hall.

 

That the Committee:

 

Accepts the apology from Cr Doug Hall.

3          Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


Community and Culture Committee

17 November 2020

 

Declaration of Interest

 

  

 

EXECUTIVE SUMMARY

1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

 

2.         Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

RECOMMENDATIONS

That the Committee:

a)     Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected Members' Interests.

 

 

Attachments

 

Title

Page

a

Community and Culture Committee Register of Interest

7

  



Community and Culture Committee

17 November 2020

 

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Community and Culture Committee

17 November 2020

 

Confirmation of Minutes

Community and Culture Committee meeting - 22 September 2020

 

 

RECOMMENDATIONS

That the Committee:

Confirms the minutes of the Community and Culture Committee meeting held on 22 September 2020 as a correct record.

 

 

 

Attachments

 

Title

Page

A

Minutes of Community and Culture Committee meeting  held on 22 September 2020

18

 

 


Community and Culture Committee

17 November 2020

 

 

 

Community and Culture Committee

MINUTES

 

Minutes of an ordinary meeting of the Community and Culture Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 22 September 2020, commencing at 1.00 pm

 

PRESENT

 

Chairperson

Cr Marie Laufiso

 

Deputy Chairperson

Cr Christine Garey

Cr Carmen Houlahan

 

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Doug Hall

 

Mayor Aaron Hawkins

Cr Mike Lord

 

Cr Jim O'Malley

Cr Jules Radich

 

Cr Chris Staynes

Cr Lee Vandervis

 

Cr Steve Walker

Cr Andrew Whiley

 

 

IN ATTENDANCE

Simon Pickford (General Manager City Community Services), Robert West (Acting General Manager City Services), Simon Drew (General Manager Infrastructure Services), Nick Dixon (Group Manager Ara Toi), Nicola Pinfold (Group Manager Community and Planning) and Joy Gunn (Manager Community Development and Events)

 

 

Governance Support Officer                  Rebecca Murray

 

 

 

 

1          Public Forum

 

There was no Public Forum.  

 

 

2          Apologies

 

There were no apologies.

 

 

 

3          Confirmation of agenda

 

 

Moved (Cr Marie Laufiso/Cr Chris Staynes):

That the Committee:

 

Confirms the agenda with the following addition or alteration:

 

In regards to Standing Order 21.1, that Standing Order 21.4 Option C be adopted in relation to moving and seconding and speaking to amendments.

 

Motion carried (COM/2020/025)

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Cr Sophie Barker advised of an update to her register of interest, it was noted that this had already been captured and updated for the upcoming Council agenda.

 

 

Moved (Cr Marie Laufiso/Cr Carmen Houlahan):

That the Committee:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (COM/2020/026)

      

Part A Reports

5          Otago Museum Report to Contributing Local Authorities - August 2020

 

A report from the Otago Museum provided an update on the key activities to August 2020.

The Director of the Otago Museum (Dr Ian Griffin) spoke to the report, commented on highlights during the period, future funding requirements and responded to members’ questions. 

 

 

Moved (Cr Rachel Elder/Cr Carmen Houlahan):

That the Committee:

 

a)     Notes the Otago Museum Report to Contributing Local Authorities to 31 August 2020.

Motion carried (COM/2020/027)

 

6          DCC Representation on Hapori Māori Innovation and Development Fund and Pasifika Communities Innovation and Development Fund

 

The report from Community Development and Events sought approval for Council Elected Member representatives to allocate funding from the Hapori Māori Innovation and Development Fund, and Pasifika Communities Innovation and Development Fund with Otago Community Trust members.

The Acting General Manager City Services (Robert West) and the Manager Community Development and Events (Joy Gunn) spoke to the report and responded to members’ questions.

 

 

Moved (Mayor Aaron Hawkins/Cr David Benson-Pope):

That the Committee:

 

a)     Approves Councillors Houlahan and Radich as the DCC representatives on the Hapori Māori Innovation and Development Funding Panel.

b)     Approves Councillor Laufiso as the DCC representative on the Pasifika Communities Innovation and Development Fund.

Motion carried (COM/2020/028)

 

 

 

7          Community and Culture Committee Forward Work Programme

 

A report from Civic provided the forward work programme for the 2020-2021 year.

 

 

The General Manager Community Services (Simon Pickford) and the Team Leader Civic (Clare Sullivan) spoke to the report and responded to members’ questions.

 

 

Moved (Cr Marie Laufiso/Cr Christine Garey):

That the Committee:

 

a)     Notes the Community and Culture Committee forward work programme.

Motion carried (COM/2020/029)

 

8          Actions From Resolutions of Community and Culture Committee Meetings

 

A report from Civic detailed the open and completed actions from resolutions of Community and Culture Committee meetings from the start of the triennium in October 2019.

 

The General Manager Community Services (Simon Pickford) spoke to the report and responded to members’ questions.

 

 

Moved (Cr Marie Laufiso/Cr Christine Garey):

That the Committee:

 

a)     Notes the Open and Completed Actions from resolutions of Community and Culture Committee.

Motion carried (COM/2020/030)

 

9          Items for consideration by the Chair

 

 

There were no items for consideration by the Chair.

 

             

 

The meeting concluded at 1.40 pm.

 

 

 

..............................................

CHAIRPERSON

   

 

 


Community and Culture Committee

17 November 2020

 

Minutes of Committees

Toitū Otago Settlers Museum Board - 5 October 2020

 

 

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RECOMMENDATIONS

That the Committee:

a)     Notes the minutes of the Toitū Otago Settlers Museum Board meeting held on 05 October 2020

 

 

 

Attachments

 

Title

Page

A

Minutes of Toitū Otago Settlers Museum Board held on 5 October 2020

23

  


Community and Culture Committee

17 November 2020

 

 

 

Toitū Otago Settlers Museum Board

MINUTES

 

Minutes of an ordinary meeting of the Toitū Otago Settlers Museum Board held in the Otago Settlers Association Board Room, Toitū Otago Settlers Museum, 31 Queens Gardens, Dunedin on Monday 05 October 2020, commencing at 9.04 am

 

PRESENT

 

Chairperson

Phil Dowsett

 

 

 

 

Members

Cr Rachel Elder

Cr Doug Hall

 

Susan Schweigman

Peter Smith

 

 

IN ATTENDANCE

Nick Dixon (Group Manager Ara Toi), Cam McCracken (Director – DPAG, Toitū, Lan Yuan)

 

Governance Support Officer                  Rebecca Murray

 

 

  

 

1          Apologies

An apology had been received from Cr Carmen Houlahan.

 

Moved (Phil Dowsett/Peter Smith):

That the Board:

 

Accepts the apology from Cr Carmen Houlahan.

 

Motion carried (TOSM/2020/001)

 

2          Confirmation of agenda

 

 

Moved (Phil Dowsett/Cr Rachel Elder):

That the Board:

 

Confirms the agenda without addition or alteration.

 

Motion carried (TOSM/2020/002)

 

 

3          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Peter Smith updated his register of interest and advised he is the Chairperson for the Otago Settlers Association and no longer owns a residential property in Naseby.

 

 

Moved (Phil Dowsett/Susan Schweigman):

That the Board:

 

a)     Amends the Elected or Independent Members' Interest Register; and

b)     Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried (TOSM/2020/003)

 

4          Confirmation of Minutes

4.1       Toitū Otago Settlers Museum Board meeting - 21 August 2019

 

Moved (Phil Dowsett/Cr Rachel Elder):

That the Board:

 

Confirms the Toitū Otago Settlers Museum Board meeting held on 21 August 2019 as a correct record.

Motion carried (TOSM/2020/004)

   

Reports

5          Toitū Otago Settlers Museum and Lan Yuan Activity Report

 

A report covered the activities of Toitū Otago Settlers Museum and Lan Yuan Dunedin Chinese Gardens (DCG) as at 31 August 2020 and discusses activities over the past 12 months.

Cr Doug Hall entered the meeting at 9.12 am.

The Group Manager Ara Toi (Nick Dixon) and the Director – DPAG, Toitū, Lan Yuan (Cam McCracken spoke to the report, provided clarification on the financial reporting provided in the report and responded to members’ questions.

 

 

 

Moved (Phil Dowsett/Cr Doug Hall):

That the Board:

 

a)     Notes the Toitū Otago Settlers Museum and Lan Yuan Activity Report for the 12 months to 31 August 2020.

Motion carried (TOSM/2020/005)

 

6          Frequency of Toitū Otago Settlers Museum Board Meetings

 

A report from Civic provided options on the frequency of meetings for the Toitū Otago Settlers Museum Board to consider.

 

Moved (Phil Dowsett/Cr Rachel Elder):

That the Board:

 

a)     Approves the Toitū Otago Settlers Museum Board meetings being held quarterly, on a Monday at 9.30 am.

b)     Notes that where a meeting date falls on a public holiday that the meeting either be held the next day or the following Monday.

Motion carried (TOSM/2020/006)

 

7          Museum Cluster in Dunedin

 

The Board had a discussion on the Dunedin Museum cluster.

The Group Manager Ara Toi (Nick Dixon) and the Director – DPAG, Toitū, Lan Yuan responded to members’ questions which included the level of collaboration and relationships with organisations in Dunedin.

              

The meeting concluded at 10.08 am.

 

 

 

..............................................

CHAIRPERSON

   

 

  


Community and Culture Committee

17 November 2020

 

Part A Reports

 

Community and Culture Committee Forward Work Programme

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          The purpose of this report is to provide a regular update of the Community and Culture Committee forward work programme for the 2020-2021 to show areas of activity, progress and expected timeframes for decision making across a range of areas of work. (Attachment A).

2          As this is an administrative report only, there are no options or Summary of Considerations. 

RECOMMENDATIONS

That the Committee:

a)     Notes the Community and Culture Committee forward work programme as shown in Attachment A.

 

NEXT STEPS

3          Once the meeting schedule for 2021 has been adopted the programme will be updated to include the 2021 meetings.

4          An updated report will be provided for the first meeting of 2021 for the Community and Culture Committee.

 

Signatories

Author:

Rebecca Murray - Governance Support Officer

Authoriser:

Clare Sullivan - Team Leader Civic

Attachments

 

Title

Page

a

Community and Culture Committee Forward Work Programme

27

  


Community and Culture Committee

17 November 2020

 

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Community and Culture Committee

17 November 2020

 

 

Actions From Resolutions of Community and Culture Committee Meetings

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          The actions report outlines progress on the implementing of resolutions of the Community and Culture Committee meetings from the start of the 2019 – 2022 triennium.  Matters that have been completed will be identified as such.  (Attachment A and B).

2          As this report is an administrative report only, there are no options or Summary of Considerations.

 

RECOMMENDATIONS

That the Committee:

a)     Notes the Open and Completed Actions from resolutions of Community and Culture Committee meetings shown in Attachment A and B.

 

 

NEXT STEPS

3          An updated actions report will be provided for the first meeting of 2021 for the Community and Culture Committee meeting.

 

Signatories

Author:

Rebecca Murray - Governance Support Officer

Authoriser:

Clare Sullivan - Team Leader Civic

Attachments

 

Title

Page

a

Community and Culture Committee Public Open Actions

31

b

Community and Culture Committee Public Completed Actions

33

 

 



Community and Culture Committee

17 November 2020

 

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Community and Culture Committee

17 November 2020

 

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Community and Culture Committee

17 November 2020

 

 

Otago Museum Report to Contributing Local Authorities to
30 September 2020

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          The attached report, prepared by Otago Museum, provides an update on the key activities to 30 September 2020.

RECOMMENDATIONS

That the Committee:

a)     Notes the Otago Museum Report to Contributing Local Authorities to 30 September 2020.

 

 

Attachments

 

Title

Page

a

Otago Museum Report to Contributing Local Authorities to 30 September 2020

37

 

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report relates to providing local infrastructure and a public service and it is considered good-quality and cost-effective by monitoring activity.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no known implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no known implications, as funding for this activity is provided for in the LTP.

Financial considerations

No financial information presented.  The Council contributed funding of $4,120,405 plus GST in the 2018/19 year.

Significance

Significance has been assessed as low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

There has been no internal engagement.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no known implications for Community Boards.

 

 


Community and Culture Committee

17 November 2020

 

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Community and Culture Committee

17 November 2020

 

 

Community and Culture Activity Report for the Quarter Ending 30 September 2020

Department: Community and Planning and Ara Toi

 

 

 

 

EXECUTIVE SUMMARY

1          This report updates the Committee on key city, community, arts and culture outcomes for the quarter ended 30 September 2020.

2          Some highlights for the quarter detailed in the report include:

·    A vision plan and concept design for the South Dunedin Library and Community Centre has been developed, based upon an extensive co-design process involving representatives from a wide range of community groups including mana whenua.

·    Ara Toi facilitated a project called Community of Readers, led by the National Library in partnership with the Ministry of Education, local rūnaka and the Methodist Mission Southern to design a literacy project with a focus on the South Dunedin Community. The project will be rolled out from November 2020.

·    The first phase of community engagement about values for the St Clair – St Kilda Coastal Plan was completed in August.

·    More than $600,000 was allocated by the Grants Subcommittee during their October and November meetings to place based, community, arts and events groups across the city.

 

RECOMMENDATIONS

That the Committee:

a)     Notes the Community and Culture Activity Report for the quarter ending 30 September 2020.

 

 

BACKGROUND

3          The Community and Planning group of activities works with other agencies to set the direction for managing Dunedin’s built and natural environment. It also works to enable a strong sense of community and social inclusion through the provision of advice and support to community groups and social agencies, and also provides events for the enjoyment of residents and visitors.

4          The Arts and Culture group of activities operates Dunedin Public Libraries, the Dunedin Public Art Gallery, the Toitū Otago Settlers Museum, the Lan Yuan Dunedin Chinese Garden and Olveston Historic Home.

DISCUSSION

5          The Residents’ Opinion Survey (ROS) is the principal mechanism by which the Council measures residents’ satisfaction with a wide range of its activities.

6          The Residents’ Opinion Survey (ROS) was temporarily suspended during the July to September 2020 quarter due to an operational issue with the provider. As a result, data is not available for this quarter. ROS resumed in October 2020, and results will be available for reporting in the next quarterly report.

 

Visitation Numbers

7          Visitation to all cultural institutions has been affected by COVID-19 with less international visitors to the city along with Level 2 restrictions which limited events and public programmes.

Dunedin Public Libraries

8          A total of 196,785 visits have been recorded for the Dunedin Public Libraries for quarter one. This level of visitation is down by 114,914 visits (-36.9%) on the same period in 2019/20. The key reasons for reduced visitation include restricted opening hours at libraries and Bookbuses during COVID-19 Alert Level 2 from 12 August to 21 September 2020, the discontinuation of all public programmes during Alert Level 2 and an overall community uncertainty during this period.

9          The number of participants at lifelong learning events provided by the library were reduced due to the cancellation of all public programmes during COVID-19 Alert level 2. The uncertainty related to the duration of Alert Levels also impacted the planning of future public programmes with significant events like the 2020 Ignition Children's Book Festival cancelled for this reason.


Dunedin Public Art Gallery

10        Numbers for the July-September quarter were lower than the corresponding period last year. Visitor numbers for July were stronger than August and September due to school holidays.

 


Toitū Otago Settlers Museum

11        COVID-19 has meant total visitation for the July-September quarter was  lower than the corresponding period last year and has also negatively affected  numbers for events and public programmes.

 

Lan Yuan Dunedin Chinese Garden

12        Of all three institutions, Lan Yuan is most heavily reliant on international tourism. Taking this into account, numbers have been better than expected. Numbers at this stage are 33% down on last year with good numbers in July driven by the school holidays.


Olveston Historic Home

13        The school holidays in July had a positive impact on visitor figures with numbers up 28% on the previous year. August saw the visitation numbers decline by 40% on 2019. September also saw a decline in visitation numbers on the previous year by 57%. However, revenue from events is up on 2019 offsetting the decline in ticket sales from the international tour market.

 

 

Major Initiatives

14        The following section is not confined to the quarter ending September 2020 and provides updates on the current status of the initiatives.

Community

15        South Dunedin Library and Community Complex – A vision plan and concept design have been completed for the facility based on the outcomes of the co-design process. Work at present is focused on a 10-year plan funding proposal for construction of the concept for the facility. An indicative business case is being completed and will inform the report to Council on the funding proposal. The application for funding under the Crown Infrastructure Partners ‘Shovel Ready’ infrastructure project fund was not successful.

16        South Dunedin Future (SDF) Project The SDF community engagement project is progressing well, despite the challenges of COVID-19. Between July and September a further 16 meetings were held with community groups in the wider South Dunedin area, including churches, social and recreational and disability community groups. Three media interviews were also conducted during this time.

17        Monthly SDF ‘drop in’ sessions had to be put on hold until August 2020 due to COVID-19 restrictions. However, these were restarted in September with a session about the St Clair-St Kilda Coastal Plan.

18        The aim for the next quarter is to meet another 28 groups who have dates confirmed or expressed interest in meeting by the end of this year. Staff are currently planning for this first round of engagement to continue until May next year to enable meetings with up to 100 groups. Six further drop-in sessions on different topics are planned through to April 2021.

19        Long-term Coastal Plan Engagement The first phase of community engagement about values for the St Clair – St Kilda Coastal Plan was completed in August. Engagement continues with stakeholders living, working and recreating near the St Clair – St Kilda coast on future management options. A report on all engagement feedback will be provided to the Council after the current process is completed in December.

 

Events

20        The Dunedin Puaka Matariki Festival Steering Rōpū was held in the previous quarter just after Level 1 was announced. Due to timing and concerns around the well-being of Māori within the community it was shifted onto a digital marae and shortened to eight days in late July. Staff-generated and commissioned social media content were included on the Festival website updates, which continues as content is received. It is hoped that in 2021 the Festival can focus on face to face activities.

21        Planning is underway for Armistice Day, the annual Christmas Tree lighting, New Year’s Eve, Chinese New Year, Waitangi Day, Thieves Alley and Sunday Sounds.

City Activations and Premier and Major Events

22        The ICC has postponed the Women’s Cricket World Cup until 2022 with dates yet to be confirmed. However, staff are well underway in planning of this international event. The New Zealand and Australia joint bid to host the FIFA Women’s World Cup 2023 has been successful. However, which cities will host matches has yet to be confirmed.  Staff will provide an update in the next report.

23        The All Blacks v Scotland rugby test scheduled for July was cancelled.  An alternative date has not been set. The city is due to host two Black Caps matches in 2021; one in February and one in March.

Youth

24        Youth Development – The Dunedin Youth Council (DYC) undertook the following activities during Level 2:

·    Contributing to the Central City Advisory Group;

·    Advice to Smokefree Otago;

·    Plastic Free July: virtual competition to give up plastic products for the month and hopefully beyond;

·    Promotion of Pride Month (online only);

·    MP Hotseat! event with MPs debating on key issues relevant to youth.

The TUIA representative attended wananga in Rotorua in July and Christchurch in September as part of the year-long Māori Development programme for rangatahi.

Grants and Community Development

25        During September Community and Events Advisors promoted all DCC grants alongside staff from Waste and Environmental Services, Ara Toi, and City Development. Five funding ‘how-to’ sessions were held in centres across the city. There was lower than expected attendance at these, which could be due to them being held just after the return to Level 1. Staff are considering further options to engage in 2021.

26        The Grants Subcommittee allocated $311,050 to Place Based Community groups in the first week of October.

27        At the time of writing, 17 applications had been received for the DCC COVID-19 Response Fund which closed on 25 September. In November the Grants Subcommittee allocated $49,999.86 to 16 groups. The group declined will be assisted to apply for other funding. 

28        On 5 November the Grants Subcommittee allocated grants to the following funds; DCC Community, Community Events, Arts, Performance Underwriting, and COVID-19. The Subcommittee also allocated grants from the Creative Communities Fund, which is funded by Creative New Zealand. In total $298,062.89 was allocated to community, arts and events groups within the city.

29        Following expression of interest processes community representatives to the DCC’s Social Wellbeing Advisory Group (SWAG), Disabilities Issues Advisory Group (DIAG) and Dunedin Refugee Steering Group (DRSG) were selected. All groups held their first meetings in October and November.

30        The Community Development team continue to meet and provide information to several networks around the city specifically the Ōtepoti Community Support Group, Ōtepoti Pasifika Support Group, Migrants Sector Partnership Group, Mental Health and Addictions Group, South Dunedin Stakeholders’ Network and Community Builders. 

31        Despite two postponements, in October Community Development and Emergency Management Otago staff partnered on an Emergency Preparedness Workshop for the Ōtepoti Community Network, with around 60 people attending. It is likely more workshops will be held with specific groups following the success of this.

32        Enviroschools – COVID-19 restrictions reduced staff ability to visit schools. However, Enviroschools partnered with City Sanctuary for the annual Great Kererū Count. Taieri College students worked with a Landscape designer to plan and design the planting of the Silverstream area. The Enviroschools Facilitator developed the ‘Reuse of the DCC’ waste bins project for the school Spud in a Bin project.  This has involved 10 schools.

33        Keep Dunedin Beautiful – COVID-19 restrictions meant Plastic Free July was an online only campaign this year. Keep Dunedin Beautiful’s annual Trees for Families planting event was held on Sunday 6 September (Fathers’ Day) at the Harbour Cycleway, in partnership with the Rotary Club of Dunedin.

 

34        The Keep Dunedin Beautiful awards and AGM were both postponed until October. Two finalists from Dunedin have been selected for the Keep New Zealand Beautiful awards; OneCoast, a group from Waikouaiti are a finalist in the Community Group category; and the Waitati toilet, a finalist in the Best Loo Award. Neither nomination was successful this year, with Project Castlecliff winning the Community Group Award and Hunua Falls taking out Best Loo.

 

35        Taskforce Green – Due to Level 2 volunteer hours were reduced by half to 3,000, with 30 projects undertaken on behalf of the City and community groups.

 

36        Housing Action Plan – A Guide to Building Your Own Home, a user-friendly resource for anyone            who wishes to build housing, was made available on 6 November online

             https://www.dunedin.govt.nz/home-and-property/a-guide-to-building-your-own-home

              Print copies are also available. The resource was developed by the Case Manager Housing Development and reviewed by external stakeholders before being published.


Cultural Initiatives

Ara Toi Ōtepoti

37        COVID-19 Support Fund Council granted $35,000 to Dunedin Dream Brokerage and $25,000 to Boosted to assist the local creative community through COVID-19. Staff are working with these organisations to deliver targeted projects.

 

38        Arts Grants Local band, Death and the Maiden were funded through Bring it Home for their music video Waratah.

 

39        Performing Arts Feasibility Study A key area of focus for Ara Toi during the reporting period remained the Performing Arts Feasibility Study. Work continues on an options paper to bring to Council to be considered in the 10 Year Plan process.

 

40        Public Art Framework DCC staff and artist Ayesha Green are working together to collate the necessary information required for the submission of the Resource Consent Ko te Tūhono. Given the events booking in the Octagon over the summer period, it is expected that installation of the work will be in February 2021 at the earliest.

 

41        Art and Creativity in Infrastructure (ACII) The Sandpit Collective was selected to run the artist-led workshops that form part of Phase 2 of the St Clair-St Kilda Coastal Plan Consultation. Alex Whitaker has been selected as the artist for the Tomahawk Carpark Project and he will work with Megan Potiki from Te Rūnaka o Ōtākou. The Expression of Interest for the Te Rauone Reserve Refurbishment was re-issued. Discussions continue with the Ross Creek artists about signage and installation of their work on the dam face.

 

42        Boosted Boosted is Aotearoa’s only crowdfunding platform dedicated to the arts.  An Ara Toi partnership with Boosted supports the Dunedin Boosted mentor. Support and advice to our local creative community has remained strong through this reporting period.

43        Dunedin Dream Brokerage The focus of the Dunedin Dream Brokerage is to bring life into empty urban and retail environments through brokering a lively programme of creative projects in the CBD. The Dunedin Dream Brokerage team are working with staff to develop alongside the CBD focus a new project tentatively titled Off the Ground that will respond directly to the Lockdown Bubbles project working with creatives in communities across the city.

 

44        Communities of Readers Staff are involved in the Communities of Readers project which is led by The National Library in partnership with The Ministry of Education, local rūnaka, The Methodist Mission Southern and the Dunedin City Council (including Ara Toi Strategy, Dunedin Public Libraries and UNESCO City of Literature). This project aims to build the concept of reading for pleasure in children aged 3 – 7 in the South Dunedin community and has been generated in response to falling levels of literacy in Aotearoa that affects wellbeing and employment opportunities. Firebrand were selected to create a marketing campaign for this project, which will be launched in November 2020.

 

45        Philanthropy Training Final reporting was submitted by the Giblin Group who provided philanthropic training to selected arts organisations including Dunedin Arts Festival, Fringe, The Blue Oyster, Polyfest, Puaka Matariki, Dunedin Symphony Orchestra, iD Fashion, Midwinter Festival, Dunedin Dream Brokerage and The Writers and Readers Festival.

 

Creative Industries

 

46        Artist Space Research In response to the research report completed by Dunedin Dream Brokerage an internal working group has been formed and staff are working through recommendations.

 

47        Vocational Pathways A Dunedin focused Creative Workforce Development Committee has formed with members from the Ministry of Education, the Dunedin School of Art and the local secondary school’s Careers Advisors group (CATE) along with Ara Toi and Enterprise Dunedin staff.  The goal of this group is to work collaboratively, and across the region to identify and develop opportunities that build clearer pathways and help students into a meaningful creative career. This work has been delayed until later in the year because of Covid-19.


City of Literature

48        Primary Schools’ Programme – Ōtepoti He Puna Auaha/Dunedin UNESCO City of Literature (CoL) and its Humanities intern visited four primary schools on the outskirts of Ōtepoti with writer-illustrators Robyn Belton (dubbed ‘Mrs Greedy Cat’ by the children) and Kathryn van Beek, who presented popular, free hands-on workshops on writing and illustrating.

 

49        New Zealand Young Writers Festival – CoL promoted the Dunedin Fringe Arts Trust’s sixth New Zealand Young Writers Festival (24-27 September), and to showcase this cutting-edge Festival around the other 38 Cities of Literature via live stream.

 

50        International Residency – Ōtepoti’s Paddy Richardson was selected and remunerated by Norwich (UK) as a UNESCO City of Literature Virtual Writer in Residence at its Norwich Crime Writing Festival, where she took part in a full programme including interactive creative writing workshops, a virtual book group, and discussion panels.

 

51        Global Social Media Campaign – CoL participated in the Cities of Literature inaugural shared campaign led by Bucheon (South Korea) for International Literacy Day (8 September); the campaign was supported by the Communications and Promotions Working Group led digitally by Ōtepoti’s Director CoL, with representation from Kraków (Poland), Óbidos (Portugal), Seattle (USA), and Ulyanovsk (Russia).

 

52        Cities of Literature Annual Meeting by Zoom The 39 Offices met by Zoom (21 – 25  September) to showcase best practice and workshop a range of collaborative projects; Ōtepoti’s Director CoL was invited to chair a session ‘Leading from a distance and building resilience’, and also reported against the Sustainable Development Goals on the year’s mahi by the Communications and Promotions Working Group led by Ōtepoti’s Director CoL.

53        International Collaborations – CoL participated in collaborations with other Cities of Literature, including the Ulyanovsk Literary Tram, which saw poems by two Dunedin poets translated into Russian and read to audiences on the city’s trams at night; and the anthology You Will Remain, featuring another Dunedin poet and published as a constructive response to the global pandemic by Slemani, Iraq that was widely distributed by UNESCO.

Cultural Initiatives

Dunedin Public Libraries

54        Events and Public Programmes Restricted opening hours and the unavailability of the Bookbus service during part of the COVID-19 Alert Level 2 from 12 August to 21 September 2020 constrained the number and range of public programmes offered by the Dunedin Public Libraries during quarter 1. For the safety of the community and staff, no public programmes were held during Alert Level 2 even though when libraries were open. 

 

55        Outside of the Alert Level 2 period, public programmes conducted including regular preschool and children’s storytime sessions, and the July school holiday badge making activity sessions. In addition, outreach activities were undertaken with preschools, childcare centres and kindergartens. The Library was also one of the key venues for the condensed Dunedin International Science Nano Festival in July 2020.

 

56        A Splendid Gathering Exhibition: Medieval and Renaissance Manuscripts from the Reed Collection This exhibition was delayed due to the COVID-19 lockdown.  The completed exhibition was launched on 6 August and open to the public from 7 August – 25 October 2020. 

 

57        Dunedin Public Libraries holds one of the largest collections of medieval and Renaissance manuscripts in New Zealand. The majority were purchased by Alfred Hamish Reed, who donated his collection to the Library in 1948, and continued to buy manuscripts and advised successive City Librarians in developing the collection throughout the 1950s and 1960s.

 

Cultural Institutions

 

Dunedin Public Art Gallery

58        The temporary halt to international travel has had an immediate effect on The Art Gallery’s international residency, which in turn has opened up an opportunity to focus on how an artist residency might look at this moment in time.  The Dunedin Public Art Gallery has developed the ‘2020 Ōtepoti Dunedin Public Art Gallery Artist in Residence’. This allows the gallery to work with local artist Scott Eady to realise several long-term projects that are grounded in the community and location of Ōtepoti Dunedin.  

 

59        Recent exhibition highlights have included A Land of Granite, an exhibition looking at Colin McCahon’s exploration of the Dunedin and Otago landscape with a focus on works held in the collections of this region.

 

60        This reporting period the Gallery has hosted 22 visitor programmes for over 4,000 visitors.

 

 

Toitū Otago Settlers Museum

61        Furthest Frontier: Stories from Tamatea/Dusky Sound In late July a Toitū OSM-led team – including four Museum staff, two maritime archaeologists, a member of the Oraka-Aprima rūnaka and a representative from Heritage NZ – departed for a week in historically significant Tamatea/Dusky Sound. The aim was to film stories to enhance the interpretation of some objects and stories in the First Encounters gallery and via Toitū’s YouTube channel.

 

62        Te Wiki O Te Reo Maori For Maori Language Week 2020 – from 14 to 20 September – the Toitū Research Centre was repurposed as a Te Reo Hub where visitors were encouraged to take the first steps towards learning te reo or build on their existing knowledge through self-led interactive activities in a non-intimidating environment. Six activity stations were set up, including waiata performance, pepeha examples and resources, word-searches, commonly used kupu (words) plus links to other online resources.

 

63        2020-21 Contemporary Designer The Contemporary Designer case in Toitū’s Material Cultural gallery was changed out on September 18. The case, which spotlights contemporary fashion by local Dunedin Designers, now features a new outfit by Darlene Gore, and a number of talks and programmes will spin out of this update.

 

64        The Luck of The Irish In Partnership with the University of Otago Centre for Irish and Scottish Studies, this popular talk series explores historical connections between Ireland and New Zealand and discusses the current bonds between the two countries.

 

Lan Yuan Dunedin Chinese Garden

65        A new hand-held audio tour has been developed for visitors and will be available in time for the summer season. This paid experience will elaborate on the history, design and cultual significance of the Garden and will initially be available in English, Cantonese and Mandarin.

 

66        Paving works have been completed in the forecourt area of Lan Yuan. 

 

Dunedin Olveston Historic Home

67        Olveston has continued to attract local residents from Dunedin and domestic tourists who are making the most of enjoying their own back yard during COVID Levels 1 and 2.

 

68        Events continue to sell well including company formal dinners and national charity fundraisers.  Olveston is now offering monthly Edwardian high teas and these can now be booked for private functions to celebrate special occasions.

 

OPTIONS

69        As this is an update report, there are no options.

NEXT STEPS

70        Key areas of focus for the three months ahead will include:

·        Community engagement on South Dunedin Future continues.

·        The second phase of engagement on the long-term coastal plan will be underway.

·        Grants will be allocated for the first COVID-19 Response Fund.

·        The Hapori Māori Innovation and Development Fund and Pasifika Communities Innovation and Development Fund will be opened.

·        New members will be selected for their two-year term on the Dunedin Youth Council. The city’s Youth Vision Forum was held in October.

·        Staff will coordinate Armistice Day commemorations, the city’s Christmas Tree lighting and New Year’s Evening festivities.

·        The business plan for the South Dunedin Library and Community Complex will be finalised.

·        A revised Phase Two report for the Performing Arts Feasibility Study will be presented to Council in December 2020.

·        Commencement of the Community of Readers project.

·        The new building guide will be launched, a resource to assist those wishing to develop housing.

 

 

Signatories

Author:

Nicola Pinfold - Group Manager Community and Planning

Nick Dixon - Group Manager Ara Toi

Authoriser:

Robert West - Acting General Manager City Services

Simon Pickford - General Manager Community Services

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision promotes the social well-being of communities in the present and for the future.

This decision promotes the economic well-being of communities in the present and for the future.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

The Community and Culture portfolio of activities support the outcomes of a number of strategies.

Māori Impact Statement

There are no known impacts of this update report for tangata whenua.

Sustainability

As an update report, there are no specific implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

As an update report, there are no specific implications for Annual Plan or Financial Strategies.

Financial considerations

As this is an update report, there are no financial considerations.

Significance

This update report is assessed as low significance under the Significance and Engagement Policy.

Engagement – external

As this is an update report, no external engagement has been undertaken.

Engagement - internal

As this is an update report, no internal engagement has been undertaken.

Risks: Legal / Health and Safety etc.

There are no identified risks

Conflict of Interest

There is no conflict of interest identified in respect to this report.

Community Boards

The updates in this report do not relate specifically to Community Boards but are likely to be of general interest to them.

 

 


Community and Culture Committee

17 November 2020

 

Items for consideration by the Chair

 

 

 

There are no attachments for this report.