Agenda of Strath Taieri Community Board

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Strath Taieri Community Board will be held on:

Date: Thursday 12 November 2020

Time: 5.00 pm

Venue: Strath Taieri Community Centre, Middlemarch

Sandy Graham

Chief Executive Officer

Strath Taieri Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Barry Williams
Deputy Chairperson	Mark O'Neill
Members	Blair Dale	David Frew
	Cr Mike Lord	Leeann McLew
	Robin Thomas

Senior Officer Tom Dyer, Group Manager 3 Waters

Governance Support Officer Jenny Lapham

Jenny Lapham

Governance Support Officer

Telephone: 03 477 4000

jenny.lapham@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Strath Taieri Community Board

12 November 2020

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 9

5.1 Strath Taieri Community Board meeting - 24 September 2020 9

Part A Reports (Strath Taieri Community Board has power to decide these matters)

6 Governance Support Officers Report 14

7 Community Plan 17

8 Chairperson's Report 18

9 Council Activities 19

10 Notification of Items for Consideration by the Chairperson 20

Strath Taieri Community Board

12 November 2020

Strath Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 24 September 2020, commencing at 5.00 pm.

PRESENT

Chairperson	Barry Williams
Deputy Chairperson	Mark O'Neill
Members	Blair Dale	David Frew
	Cr Mike Lord	Leeann McLew

IN ATTENDANCE

Tom Dyer (Group Manager 3 Waters)

Governance Support Officer Jennifer Lapham

1 Public Forum

1.1 Public Forum – Kate Wilson

Kate Wilson spoke to the Board regarding the heating of the Middlemarch Swimming Pool and the grant that they received from the Dunedin City Council. She advised that they were currently seeking funding to heat the pool and auto-winding equipment for the pool covers. She advised that the total cost would be $52,000.

She advised that she would submit a formal funding application to the next meeting, however, in the meantime would be grateful for a letter of support to be attached to other funding applications.

Ms Wilson also advised that they were seeking an increase in their grant from the Dunedin City Council. She commented that it had been at least 15 – 20 years since they had an increase. They would like the grant to be increased to $15,000 to reflect the increases in costs.

The Board agreed to provide a letter of support.

2 Apologies

An apology was recevied from Robin Thomas.

Moved (Leeann McLew/Cr Mike Lord):

That the Board:

Accepts the apology from Robin Thomas.

Motion carried

3 Confirmation of agenda

Moved (David Frew/Mark O'Neill):

That the Board:

Confirms the agenda without addition or alteration

Motion carried

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Leeann McLew/David Frew):

That the Board:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried

5 Confirmation of Minutes

5.1 Strath Taieri Community Board meeting - 6 August 2020

Moved (David Frew/Mark O'Neill):

That the Board:

Confirms the public part of the minutes of the Strath Taieri Community Board meeting held on 6 August 2020 as a correct record.

Motion carried

Part A Reports

6 Governance Support Officers Report
	In a report the Governance Support Officer provided an update on matters of interest including: · Project Fund · EV Charger – Middlemarch · Dunedin Rail Assets · Correspondence
	Discussion took place on the letter from the Otago Regional Council regarding the clearing of March Creek. The Board noted the offer by Ms Mifflin to attend a Board meeting and agreed to invite her to attend the November meeting with a walk around prior to the meeting.
	Discussion took place on the placement of the EV Charger in Middlemarch. Members noted that there was a slight change to the preferred site During the discussion Cr Lord left the meeting at 5.24 pm.
	Moved (David Frew/Mark O'Neill): That the Board: Approves the proposed siting of the EV charger in Middlemarch.. Motion carried (STCB/2020/037) Cr Lord returned to the meeting at 5.26 pm.
	Moved (Blair Dale/Leeann McLew): That the Board: Notes the Governance Support Officers Report. Motion carried

7 Chairperson's Report

The Chairperson provided an update on matters of interest including:

· Silver Birch trees in Cardigan Street need to be pruned and stakes are required for the smaller trees.

· The new parks contractor had not yet undertaken any work on the berms, this work used to be undertaken by a local contractor who regularly maintained the area.

· Request that the sides on the road in Hyde be levelled to enable the local community to maintain them to make the area look tidier.

· Concern had been expressed about the loss of carparks in Dunedin, which would impact on local people being able to access facilities including the hospital.

Moved (Barry Williams/Leeann McLew):

That the Board:

a) Notes the Chairperson’s Report.

Motion carried

8 Community Plan

Members agreed to add support for an increase to the grant, to $15,000, for the Middlemarch Swimming Pool to the Community Plan.

9 Council Activities

Cr Mike Lord provided an update on matters of interest including the development of the 10 year plan commenting that a lot of work was going into balancing the needs of the community against what can be afforded. He also advised that the representation review was being undertaken.

10 Notification of Items for Consideration by the Chairperson

There were no items notified.

The meeting concluded at 5.43 pm .

..............................................

C H A I R P E R S O N

Strath Taieri Community Board

12 November 2020

Part A Reports

Governance Support Officers Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Strath Taieri Community Board of activities relevant to the Board area including:

· Project Fund;

· March Creek;

· Parks and Recreation Update and

· Meetings 2021

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officers Report.

b) Agrees that the Strath Taieri Community Board will meet on 4 February 2021 subject to Council adopting the 2021 meeting schedule.

Project Fund

2 There is a balance of $6,360.00 left in the Project Fund for the current financial year.

Meeting Date	Amount	Recipient
6 August 2020	$1,000.00	Otago Neighbourhood Support
	$2,000.00	Strath Taieri Heritage Park
	$5,000.00	Strath Taieri Historical Society
Total	$8,000.00

March Creek

3 The Senior River Engineer (Otago Regional Council), Garry LaHood had advised that the ORC submitted a notification to undertake the clearing of March Creek, mid October. Approval has been obtained from the Department of Conservation to proceed and the ORC are currently waiting to hear from the Fish and Game Council.

4 They hope to be able to commence work within the next 2 – 3 weeks and advise it should take 2 days to complete the work and reinstate the boundary fence.

Parks and Recreation Update

Play Spaces Review

5 The analysis has been completed and work is now being undertaken on the draft strategy and action plan.

Sports Field Review

6 The data collection phase is near completion with interviews and the community survey completed. A workshop is scheduled with Sport Otago and the sports codes to prioritise recommendations from the findings. Staff are currently Analysing the information and undertaking work on the draft strategy and action plan is in progress.

Cardigan Street Silverbirch Pruning

7 The trees under the powerlines will be trimmed.

Meetings 2021

8 The 2021 meeting schedule is being considered by Council at the 24 November meeting. It is proposed to have the first meeting on Thursday 4 February 2021.

ACTIONS/UPDATES

Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.

Signatories

Author:	Jenny Lapham - Governance Support Officer
Authoriser:	Clare Sullivan - Team Leader Civic

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

There is no contribution to the Strategic Framework.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There is no known conflict of interest.

Community Boards

The report provides information on activities in or relevant to the Board area.

	Title	Page
⇩a	Register of Interest	7

	Title	Page
A ⇩	Minutes of Strath Taieri Community Board meeting held on 24 September 2020	10