Notice of Meeting:
I hereby give notice that an ordinary meeting of the Strath Taieri Community Board will be held on:
Date: Thursday 12 November 2020
Time: 5.00 pm
Venue: Strath Taieri Community Centre, Middlemarch
Sandy Graham
Chief Executive Officer
Strath Taieri Community Board
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Barry Williams |
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Deputy Chairperson |
Mark O'Neill |
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Members |
Blair Dale |
David Frew |
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Cr Mike Lord |
Leeann McLew |
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Robin Thomas |
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Senior Officer Tom Dyer, Group Manager 3 Waters
Governance Support Officer Jenny Lapham
Jenny Lapham
Governance Support Officer
Telephone: 03 477 4000
jenny.lapham@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
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Strath Taieri Community Board 12 November 2020 |
ITEM TABLE OF CONTENTS PAGE
1 Public Forum 4
2 Apologies 4
3 Confirmation of Agenda 4
4 Declaration of Interest 5
5 Confirmation of Minutes 9
5.1 Strath Taieri Community Board meeting - 24 September 2020 9
Part A Reports (Strath Taieri Community Board has power to decide these matters)
6 Governance Support Officers Report 14
7 Community Plan 17
8 Chairperson's Report 18
9 Council Activities 19
10 Notification of Items for Consideration by the Chairperson 20
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Strath Taieri Community Board 12 November 2020 |
At the close of the agenda no requests for public forum had been received.
An apology has been received from Robin Thomas.
That the Board:
Accepts the apology from Robin Thomas.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
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Strath Taieri Community Board 12 November 2020 |
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Board: a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected Members' Interests. |
Attachments
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Title |
Page |
⇩a |
Register of Interest |
7 |
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Strath Taieri Community Board 12 November 2020 |
Strath Taieri Community Board meeting - 24 September 2020
That the Board: Confirms the minutes of the Strath Taieri Community Board meeting held on 24 September 2020 as a correct record.
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Attachments
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Title |
Page |
A⇩ |
Minutes of Strath Taieri Community Board meeting held on 24 September 2020 |
10 |
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Strath Taieri Community Board 12 November 2020 |
Strath Taieri Community Board
MINUTES
Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 24 September 2020, commencing at 5.00 pm.
PRESENT
Chairperson |
Barry Williams |
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Deputy Chairperson |
Mark O'Neill |
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Members |
Blair Dale |
David Frew |
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Cr Mike Lord |
Leeann McLew |
IN ATTENDANCE |
Tom Dyer (Group Manager 3 Waters) |
Governance Support Officer Jennifer Lapham
1 Public Forum
1.1 Public Forum – Kate Wilson
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Kate Wilson spoke to the Board regarding the heating of the Middlemarch Swimming Pool and the grant that they received from the Dunedin City Council. She advised that they were currently seeking funding to heat the pool and auto-winding equipment for the pool covers. She advised that the total cost would be $52,000. She advised that she would submit a formal funding application to the next meeting, however, in the meantime would be grateful for a letter of support to be attached to other funding applications. Ms Wilson also advised that they were seeking an increase in their grant from the Dunedin City Council. She commented that it had been at least 15 – 20 years since they had an increase. They would like the grant to be increased to $15,000 to reflect the increases in costs. The Board agreed to provide a letter of support. |
2 Apologies |
An apology was recevied from Robin Thomas.
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Moved (Leeann McLew/Cr Mike Lord): That the Board: Accepts the apology from Robin Thomas.
Motion carried |
3 Confirmation of agenda |
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Moved (David Frew/Mark O'Neill): That the Board:
Confirms the agenda without addition or alteration
Motion carried
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4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Leeann McLew/David Frew): That the Board:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried |
5 Confirmation of Minutes
5.1 Strath Taieri Community Board meeting - 6 August 2020 |
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Moved (David Frew/Mark O'Neill): That the Board:
Confirms the public part of the minutes of the Strath Taieri Community Board meeting held on 6 August 2020 as a correct record. Motion carried |
Part A Reports
6 Governance Support Officers Report |
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In a report the Governance Support Officer provided an update on matters of interest including: · Project Fund · EV Charger – Middlemarch · Dunedin Rail Assets · Correspondence |
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Discussion took place on the letter from the Otago Regional Council regarding the clearing of March Creek. The Board noted the offer by Ms Mifflin to attend a Board meeting and agreed to invite her to attend the November meeting with a walk around prior to the meeting.
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Discussion took place on the placement of the EV Charger in Middlemarch. Members noted that there was a slight change to the preferred site
During the discussion Cr Lord left the meeting at 5.24 pm.
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Moved (David Frew/Mark O'Neill): That the Board: Approves the proposed siting of the EV charger in Middlemarch.. Motion carried (STCB/2020/037)
Cr Lord returned to the meeting at 5.26 pm.
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Moved (Blair Dale/Leeann McLew): That the Board:
Notes the Governance Support Officers Report. Motion carried |
7 Chairperson's Report |
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The Chairperson provided an update on matters of interest including: · Silver Birch trees in Cardigan Street need to be pruned and stakes are required for the smaller trees. · The new parks contractor had not yet undertaken any work on the berms, this work used to be undertaken by a local contractor who regularly maintained the area. · Request that the sides on the road in Hyde be levelled to enable the local community to maintain them to make the area look tidier. · Concern had been expressed about the loss of carparks in Dunedin, which would impact on local people being able to access facilities including the hospital.
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Moved (Barry Williams/Leeann McLew): That the Board: a) Notes the Chairperson’s Report. Motion carried
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8 Community Plan |
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Members agreed to add support for an increase to the grant, to $15,000, for the Middlemarch Swimming Pool to the Community Plan.
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9 Council Activities |
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Cr Mike Lord provided an update on matters of interest including the development of the 10 year plan commenting that a lot of work was going into balancing the needs of the community against what can be afforded. He also advised that the representation review was being undertaken.
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10 Notification of Items for Consideration by the Chairperson |
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There were no items notified.
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The meeting concluded at 5.43 pm .
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C H A I R P E R S O N
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Strath Taieri Community Board 12 November 2020 |
Governance Support Officers Report
Department: Civic
EXECUTIVE SUMMARY
1 This report is to inform the Strath Taieri Community Board of activities relevant to the Board area including:
· Project Fund;
· March Creek;
· Parks and Recreation Update and
· Meetings 2021
That the Board: a) Notes the Governance Support Officers Report. b) Agrees that the Strath Taieri Community Board will meet on 4 February 2021 subject to Council adopting the 2021 meeting schedule. |
Project Fund
2 There is a balance of $6,360.00 left in the Project Fund for the current financial year.
Meeting Date |
Amount |
Recipient |
6 August 2020 |
$1,000.00 |
Otago Neighbourhood Support |
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$2,000.00 |
Strath Taieri Heritage Park |
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$5,000.00 |
Strath Taieri Historical Society |
Total |
$8,000.00 |
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March Creek
3 The Senior River Engineer (Otago Regional Council), Garry LaHood had advised that the ORC submitted a notification to undertake the clearing of March Creek, mid October. Approval has been obtained from the Department of Conservation to proceed and the ORC are currently waiting to hear from the Fish and Game Council.
4 They hope to be able to commence work within the next 2 – 3 weeks and advise it should take 2 days to complete the work and reinstate the boundary fence.
Parks and Recreation Update
5 The analysis has been completed and work is now being undertaken on the draft strategy and action plan.
Sports Field Review
6 The data collection phase is near completion with interviews and the community survey completed. A workshop is scheduled with Sport Otago and the sports codes to prioritise recommendations from the findings. Staff are currently Analysing the information and undertaking work on the draft strategy and action plan is in progress.
Cardigan Street Silverbirch Pruning
7 The trees under the powerlines will be trimmed.
Meetings 2021
8 The 2021 meeting schedule is being considered by Council at the 24 November meeting. It is proposed to have the first meeting on Thursday 4 February 2021.
ACTIONS/UPDATES
Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form
If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.
Signatories
Author: |
Jenny Lapham - Governance Support Officer |
Authoriser: |
Clare Sullivan - Team Leader Civic |
There are no attachments for this report.
SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities.
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Fit with strategic framework
There is no contribution to the Strategic Framework. |
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Māori Impact Statement There are no known impacts for tangata whenua. |
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Sustainability There are no implications for sustainability. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no implications. |
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Financial considerations There are no implications. |
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Significance This decision is considered low significance in terms of the Council’s Significance and Engagement Policy. |
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Engagement – external There has been no external engagement. |
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Engagement - internal Internal engagement has occurred with appropriate staff members. |
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Risks: Legal / Health and Safety etc. There are no risks. |
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Conflict of Interest There is no known conflict of interest. |
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Community Boards The report provides information on activities in or relevant to the Board area. |
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Strath Taieri Community Board 12 November 2020 |
For discussion and updating as required. The plan has been updated to include support for an increase in the grant to the Middlemarch Swimming Pool.
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Strath Taieri Community Board 12 November 2020 |
The Chairperson will provide an update matters of interest including:
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Strath Taieri Community Board 12 November 2020 |
Cr Mike Lord will provide an update on matters of interest.