Notice of Meeting:

I hereby give notice that an ordinary meeting of the Infrastructure Services will be held on:

 

Date:                                                    Monday 15 February 2021

Time:                                                   1.00 pm

Venue:                                                Edinburgh Room, Municipal Chambers,
The Octagon, Dunedin

 

Sandy Graham

Chief Executive Officer

 

Infrastructure Services Committee

PUBLIC AGENDA

 

MEMBERSHIP

 

Chairperson

Cr Jim O'Malley

 

Deputy Chairperson

Cr Jules Radich

 

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Christine Garey

 

Cr Doug Hall

Mayor Aaron Hawkins

 

Cr Carmen Houlahan

Cr Marie Laufiso

 

Cr Mike Lord

Cr Chris Staynes

 

Cr Lee Vandervis

Cr Steve Walker

 

Cr Andrew Whiley

 

 

Senior Officer                                               Simon Drew, General Manager Infrastructure Services

 

Governance Support Officer                  Jennifer Lapham

 

 

 

Jennifer Lapham

Governance Support Officer

 

 

Telephone: 03 477 4000

jenny.lapham@dcc.govt.nz

www.dunedin.govt.nz

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 


Infrastructure Services Committee

15 February 2021

 

 

ITEM TABLE OF CONTENTS                                                                                                                                         PAGE

 

1             Public Forum                                                                                                                                                              4

2             Apologies                                                                                                                                                                    4

3             Confirmation of Agenda                                                                                                                                        4

4             Declaration of Interest                                                                                                                                           5

5             Confirmation of Minutes                                                                                                                                    17

5.1       Infrastructure Services Committee meeting - 16 November 2020                                         17     

Part A Reports (Committee  has power to decide these matters)

6             Infrastructure Services Committee Forward Work Programme                                                           25

7             Actions From Resolutions of Infrastructure Services Committee Meetings                                    29

8             Lead in Waikouaiti, Karitane, and Hawksbury Village water supply                                                   35

9             Property Services Activity Report for the Quarter Ending 31 December 2020                               38

10           Parks and Recreation Activity Report for the Quarter Ending 31 December 2020                        49

11           Waste and Environmental Solutions Activity Report for the Quarter Ending 31 December 2020                        53

12           Transport Activity Report for the Quarter ending 31 December 2020                                              59

13           Proposed Road Stopping - Grey Street, Allanton                                                                                       67

14           Proposed Road Stopping - Hatfield Street, Dunedin North                                                                    72

15           Naming of new roads and private ways                                                                                                        77

16           Items for Consideration by the Chair                                                                                                             94             

 

 


Infrastructure Services Committee

15 February 2021

 

 

1          Public Forum

At the close of the agenda no requests for public forum had been received.

2          Apologies

At the close of the agenda no apologies had been received.

3          Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


Infrastructure Services

15 February 2021

 

Declaration of Interest

 

  

 

EXECUTIVE SUMMARY

1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

2.         Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

RECOMMENDATIONS

That the Committee:

a)     Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected Members' Interests.

 

 

Attachments

 

Title

Page

a

Register of Interest

7

  



Infrastructure Services

15 February 2021

 

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Infrastructure Services Committee

15 February 2021

 

Confirmation of Minutes

Infrastructure Services Committee meeting - 16 November 2020

 

 

RECOMMENDATIONS

That the Committee:

Confirms the minutes of the Infrastructure Services Committee meeting held on 16 November 2020 as a correct record.

 

 

 

Attachments

 

Title

Page

A

Minutes of Infrastructure Services Committee meeting  held on 16 November 2020

18

 

 


Infrastructure Services

15 February 2021

 

 

 

Infrastructure Services Committee

MINUTES

 

Minutes of an ordinary meeting of the Infrastructure Services held in the Edinburgh Room, Municipal Chambers,, The Octagon, Dunedin on Monday 16 November 2020, commencing at 1.00 pm

 

PRESENT

 

Chairperson

Cr Jim O'Malley

 

Deputy Chairperson

Cr Jules Radich

 

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Christine Garey

 

Cr Doug Hall

Mayor Aaron Hawkins

 

Cr Carmen Houlahan

Cr Marie Laufiso

 

Cr Mike Lord

Cr Chris Staynes

 

Cr Lee Vandervis

Cr Steve Walker

 

Cr Andrew Whiley

 

 

 

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Simon Drew, (General Manager Infrastructure Services), Robert West (Acting General Manager City Services), Simon Pickford (General Manager Community Services), Chris Jones (Contract Services Delivery Manager 3 Waters), Scott MacLean (Acting Group Manager Parks and Recreation), Chris Henderson (Group Manager Waste and Environmental Solutions), David Bainbridge (Group Manager Property Services), Clare Sullivan (Team Leader Civic) and  Nick Sargeant (Transport Strategy Manager)

 

Governance Support Officer                  Jennifer Lapham

 

 

 

1          Public Forum

1.1       Public Forum - Fiona Clements

 

Fiona Clements spoke to the committee regarding improving resource recovery infrastructure.  She would like the City to have a functional resource recovery system and would like community hubs developed. She is asking the Council to provide resources and mandates for this work to be undertaken. 

 

 

Moved (Cr Steve Walker/Cr Rachel Elder):

That the Committee:

 

             Extend the public forum beyond 30 minutes.

 

             Motion carried

 

Cr Hall left the meeting 1.30 pm

 

1.2       Public Forum – Finn Boyle Otago Polytechnic

 

Finn Boyle spoke to the committee regarding organic waste resourcing.  He would like community composting sites to be developed across the city. 

Cr Hall returned to the meeting at 1.36 pm.

 

2          Apologies

There were no apologies.

 

 

3          Confirmation of agenda

 

 

Moved (Cr Chris Staynes/Cr Jules Radich):

That the Committee:

 

Confirms the agenda without addition or alteration.

 

             Motion carried

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Mayor declared that he was no longer on the of Young Elected Members Committee.

 

 

Moved (Cr Chris Staynes/Deputy Chairperson Jules Radich):

That the Committee:

 

a)     Amends if necessary the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

             Motion carried

 

5          Confirmation of Minutes

5.1       Infrastructure Services Committee meeting - 3 August 2020

 

Moved (Cr Steve Walker/Cr Chris Staynes):

That the Committee:

 

Confirms the minutes of the Infrastructure Services Committee meeting held on 3 August 2020 as a correct record.

 Motion carried

Part A Reports

6          Infrastructure Services Committee Forward Work Programme

 

 

A report from Civic provided the forward work programme for the 2020-2021 year.

 

 

Moved (Chairperson Jim O'Malley/Cr Steve Walker):

That the Committee:

 

a)     Notes the Infrastructure Services Committee Forward Work Programme.

 Motion carried

 

7          Actions From Resolutions of Infrastructure Services Committee Meetings

 

 

A report from Civic provided an update on progress on implementing resolutions made at Infrastructure Services Committee meetings.

 

 

Moved (Cr Jim O'Malley/Cr Rachel Elder):

That the Committee:

 

a)     Notes the Open and Completed Actions from resolutions of Infrastructure Services Committee meetings.

 Motion carried

 

8          3 Waters Activity Report for the quarter ending 30 September 2020

 

A report from 3 Waters provided an update on water, wastewater and stormwater operations, maintenance and capital works, including contracted services.

 

The Contract Delivery Services Manager, 3 Waters (Chris Jones) spoke to the report and responded to questions.

 

 

 

 

Moved (Cr Jules Radich/Cr Doug Hall):

That the Committee:

 

a)     Notes the Three Waters Activity Report for the quarter ending 30 September 2020.

Motion carried (ISC/2020/018)

 

9          Parks and Recreation Activity Report for the Quarter Ending 30 September 2020

 

In a report from Parks and Recreation an update was provided on operations, maintenance and capital works, including contracted services, for the period 1 July 2020 to 20 September 2020.

 

The General Manager (Robert West) and Acting Group Manager Parks and Recreation (Scott McLean) spoke to the report and responded to questions.

 

 

Moved (Cr Sophie Barker/Cr Doug Hall):

That the Committee:

 

a)     Notes the Parks and Recreation Activity Report for the quarter ending 30 September 2020.

Motion carried (ISC/2020/019)

 

10        Waste and Environmental Solutions Activity Report for the quarter ending 30 September 2020

 

In a report from Waste and Environmental Solutions an update was provided plans and policies, operations, maintenance and capital works, including contracted services.

 

The Group Manager Waste and Environmental Solutions (Chris Henderson) spoke to the report and responded to questions. 

 

 

Moved (Cr Steve Walker/Cr Chris Staynes):

That the Committee:

 

a)     Notes the Waste and Environmental Report for the quarter ending 30 September 2020.

 Motion carried (ISC/2020/020)

 

 

Moved (Cr Jim O'Malley/Cr Steve Walker):

That the Committee:

 

             Adjourn for 10 minutes until 3.21 pm.

 

             Motion carried

 

 

The meeting adjourned at 3.12 pm and reconvened at 3.21 pm.

 

11        Property Services Activity Report for the Quarter Ending 30 September 2020

 

In a report from Property an update was provide on Property Services operations, maintenance and capital works for the quarter ending 30 September 2020.

 

The Acting General Manager Community Services (Robert West) and Property Services Manager (David Bainbridge-Zafar) spoke to the report and responded to questions. 

 

 

Moved (Cr Rachel Elder/Cr Christine Garey):

That the Committee:

 

a)     Notes the Property Services Activity Report for the quarter ending 30 September 2020.

Motion carried (ISC/2020/021)

 

12        Transport Activity Report for the Quarter ending 30 September 2020

 

In a report from Transport an update was provided on Transport operations, maintenance, and capital works, including contracted services.

 

 

The Group Manager Transport (Jeanine Benson) and Transport Strategy Manager (Nick Sargeant) spoke to the report and responded to questions. 

 

 

Moved (Cr Jules Radich/Cr Chris Staynes):

That the Committee:

 

a)     Notes the Transport Activity Report for the quarter ending 30 September 2020.

Motion carried (ISC/2020/022)

 

13        Updates from Governance Entities

 

A report from Civic provided the minutes from Connecting Dunedin meeting held on 3 September 2020.

 

Moved (Chairperson Jim O'Malley/Cr David Benson-Pope):

That the Committee:

 

a)     Notes the outcomes from a meeting of Connecting Dunedin held on 3 September 2020.

Motion carried (ISC/2020/023)

 

14        Resolution to stop a portion of Willmott Street and Harbour Terrace, Careys Bay

 

A report from Transport recommended that the road stopping at 2 Willmott Street (on the Harbour Terrace and Willmott Street frontages) be concluded as the public notification process had been completed with no objections received.

 

Moved (Mayor Aaron Hawkins/Cr Jules Radich):

That the Committee:

 

a)     Notes that no objections were submitted during the notice period.

b)     Resolves that under Section 342 of the Local Government Act 1974 the portion of unformed road described as Section 1 SO 543943 is stopped.

c)     Authorises a public notice declaring that the road is stopped.

Motion carried (ISC/2020/024)

 

15        Naming of New Private Way

 

A report from Transport sought approval of a road name for one new private way.  The road name proposed by the developer had been assessed against the DCC Road Naming Policy, and the recommended name complies with the policy.

 

Moved (Cr Steve Walker/Cr Rachel Elder):

That the Committee:

 

a)     Names a private way off Hagart Alexander Drive Mosgiel as ‘Alder Crescent’.

Motion carried (ISC/2020/025)

 

16        Draft Litter Compliance Policy 2020

 

A report from Waste and Environmental Solutions presented an updated Litter Compliance Policy 2020 and sought approval to give public notice of the Council’s intention to adopt this policy.

 

The General Manager City Services (Simon Pickford) and Group Manager Waste and Environmental Solutions (Chris Henderson) spoke to the report and responded to questions.

 

 

Moved (Cr Christine Garey/Cr Sophie Barker):

That the Committee:

 

a)     Approves the 14-day public notification of the proposed Litter Compliance Policy 2020.

Motion carried (ISC/2020/026)

 

17        Items for Consideration by the Chair

 

 

There were no items raised.

 

 

 

 

The meeting concluded at 4.13 pm.

 

 

 

 

 

 

..............................................

C H A I R P E R S O N

 

 

    


Infrastructure Services

15 February 2021

 

Part A Reports

 

Infrastructure Services Committee Forward Work Programme

Department: Civic

 

 

 

EXECUTIVE SUMMARY

1          The purpose of this report is to provide the forward work programme for the 2020-2021 year (Attachment A). 

2          As this is an administrative report only, there are no options or Summary of Considerations. 

RECOMMENDATIONS

That the Committee:

a)     Notes the Infrastructure Services Committee forward work programme as shown in Attachment A.

 

DISCUSSION

3          The forward work programme is a regular agenda item which shows areas of activity, progress and expected timeframes for decision making across a range of areas of work. 

NEXT STEPS

4          An updated report will be provided for the next Infrastructure Services Committee meeting.

 

Signatories

Author:

Jenny Lapham - Governance Support Officer

Authoriser:

Clare Sullivan - Team Leader Civic

Attachments

 

Title

Page

a

Forward Work Programme

27

 

 



Infrastructure Services

15 February 2021

 

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Infrastructure Services

15 February 2021

 

 

Actions From Resolutions of Infrastructure Services Committee Meetings

Department: Civic

 

 

 

EXECUTIVE SUMMARY

1          The purpose of this report is to detail the open and completed actions from resolutions of Infrastructure Services Committee meetings from the start of the triennium in October 2019 (Attachment A and B).

2          As this report is an administrative report only, there are no options or Summary of Considerations.

 

RECOMMENDATIONS

That the Committee:

a)     Notes the Open and Completed Actions from resolutions of Infrastructure Services Committee meetings shown in Attachment A and B.

 

 

discussion

3          This report will be provided an update on resolutions that have been actions and completed since the last Infrastructure Services Meeting.

NEXT STEPS

4          An updated actions report will be provided at all Infrastructure Services Committee meetings.

 

Signatories

Author:

Jenny Lapham - Governance Support Officer

Authoriser:

Clare Sullivan - Team Leader Civic

Attachments

 

Title

Page

a

Open Actions

31

b

Completed Actions

33

 

 



Infrastructure Services

15 February 2021

 

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Infrastructure Services

15 February 2021

 

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Infrastructure Services

15 February 2021

 

Lead in Waikouaiti, Karitane, and Hawksbury Village water supply

Department: 3 Waters and Executive Leadership Team

 

 

 

EXECUTIVE SUMMARY

1          On 2 February 2021, the Dunedin City Council and Public Health South advised residents in Waikouaiti, Karitane and Hawksbury Village not to use tap water for drinking, cooking or preparing food until further notice because of elevated levels of lead in the drinking water supply.

2          Since that time work has been underway to investigate the potential causes for the elevated levels and this report provides an update on the work that has been undertaken to date.

3          Given the timing of the agenda and the fast-moving nature of the issue, staff will also provide any updated information by way of verbal update at the meeting.

RECOMMENDATIONS

That the Committee:

a)     Notes the report of the elevated levels of lead in the Waikouaiti, Karitane and Hawksbury Village water supplies and the actions taken to date.

 

BACKGROUND

4          A “Do Not Drink” notice was issued on 2 February 2021 to residents of the Waikouaiti, Karitane and Hawksbury Village areas as a result of elevated levels of lead in the drinking water.

5          Staff are working with Public Health officials, ORC and independent experts to understand the cause behind elevated lead levels that had been detected intermittently from July 2020 ‑ January 2021.

DISCUSSION

6          Six water test results have returned results where the level of lead in the water is above acceptable limits. 

7          The Council has 3 test sites on the network, located at the main street of Waikouaiti, the Waikouaiti Golf Club in Edinburgh Street, the Karitane Bowling Club in Stornoway Street. An additional 3 test locations at the Waikouaiti Water Treatment Plant are used to analyse raw, filtered and final treated water.

8          No elevated results have been recorded at a sample site on the main street of Waikouaiti.

9          Of the 6 results with elevated lead levels, 4 were recorded at the Waikouaiti Golf Club – near the end of the supply line, 1 at the Karitane Bowling Club, and 1 at the Waikouaiti Water Treatment Plant raw water reservoir.

10        The results show intermittent spikes with 6 results above the Maximum Acceptable Value (MAV).  There is no evidence of prolonged exposure to high levels of lead in the water.

11        In response to the elevated levels, a “No Drinking” notice was issued as a precautionary approach while staff worked to determine the possible source of the lead contamination. 

12        The weekly testing programme was changed to daily testing in order to more accurately pinpoint any changes in lead levels in the water supply.

13        Given that 1 of the elevated samples was in the reservoir, investigations and sampling in the water supply catchment have been initiated in partnership with Otago Regional Council.

14        When the “Do Not Drink” notice was issued, water tankers were deployed to the affected communities and containers were supplied to enable residents’ access to safe drinking water.

15        A team of approximately forty (40) Council staff went door-knocking households and businesses to ensure everyone was aware of the “Do Not Drink” notice.  Letters were left with residents, and where no one was home a letter was left.

16        The tankers remain at the various locations to ensure ongoing provision of drinking water while investigations continue into the source of the lead.  Demand is currently around 10,000 litres per day, with the tanker water being sourced from Mt Grand.  Approximately 2,500 containers have been given out for people to use. Staff continue to drop off water to residents that are unable to collect water from the tankers themselves. 

17        Staff have been on hand at the tankers to answer any questions residents may have.  Once the blood testing has finished, a drop-in centre will be established at the East Otago Events Centre where staff will be available to respond to queries from residents. 

18        A joint community meeting was held on 5 February 2021. The primary purpose of the meeting was to ensure that the community were aware of the public health issues and to provide information about the blood testing programme that had been announced by Public Health South.

19        As a result of the meeting a series of concerns were raised by residents and these have been followed up on by staff.  One concern was about what the potential effects are of eating home‑grown vegetables that have been irrigated with local water.  At time of writing, there is no clear guidance on this and so the Council is supplying a range of fruit and vegetables to residents. This will be reviewed once the issues have been clarified.

20        At the time of writing, daily test results had all shown no elevated levels of lead.

21        At an infrastructure level, a number of actions have been undertaken.

22        Older sections of the network have been excavated to check for cast iron pipes as many of these have lead joins. This includes a section of the cast iron pipe in Edinburgh Street which will be replaced as a priority.

23        Approximately 3km of new polyethylene pipe has been ordered and contractors will start this work as quickly as possible.   

24        The network reservoirs are being (or have been) drained to check for any cast iron fittings or lead joins which may be present.  If any are identified, these will be replaced.

25        A plan has been developed to drain and refill tanks on properties within the area when the supply is deemed safe to drink again.

26        An online lead monitor has been ordered.  This monitor will allow for more frequent testing (every 20 minutes) with immediate results.  This will help manage any ongoing issues and allow for a reservicing plan to be developed. This will take approximately six weeks to arrive and commission.

27        A conductivity monitor has been installed at the Waikouaiti River intake.  A pH meter will also be installed the week beginning 15 February 2021.  The pH and conductivity meters may provide information on changes in water chemistry and the presence of metals.  Depending on results it may be possible to detect and then respond to the presence of lead.  The pH and conductivity measurements are real-time and provide another monitoring tool to identify the presence of metals.

28        Auto-samplers are also being installed at the water treatment plant.  This will sample for lead.  The University of Otago has agreed to test these samples.  This will provide preliminary results (i.e. not to International Accreditation New Zealand standards) that will be available hourly and will provide a great tool for managing the network and trying to isolate a contamination if it occurs again.  These should be in place sometime during the week beginning 15 February 2021.

29        Tonkin and Taylor are undertaking an analysis of plant operational data.  The analysis is specifically seeking to identify any correlation between high lead levels and any other operational or water chemistry parameters. This work is expected to be complete by the end of the week beginning 15 February 2021.

30        All of these steps will either help eliminate possible sources of lead (cast iron pipe replacement) or provide far better data for which to assess the safeness of the drinking water.  This is important because it is possible that the source of the elevated readings may never be identified and any decision to recommission the network will rely on the various agencies having confidence that the drinking water is safe and that any future issues are able to be picked up immediately.

NEXT STEPS

31        A number of options to restore safe drinking water to the communities are being investigated, including supplying water from other water supply schemes, treatment plant upgrades and constant monitoring for lead contamination at the raw water source.  Efforts to trace the source of contamination and resolve the issue continue.

Signatories

Author:

Tom Dyer - Group Manager 3 Waters

Simon Drew - General Manager Infrastructure Services

Authoriser:

Sandy Graham - Chief Executive Officer

Attachments

There are no attachments for this report.

 

 


Infrastructure Services

15 February 2021

 

Property Services Activity Report for the Quarter Ending 31 December 2020

Department: Property

 

 

 EXECUTIVE SUMMARY

1          This report updates the Committee on Property Services operations, maintenance and capital works for the quarter ending 31 December 2020.

2          Highlights for this quarter include:

a)         Community Housing - Refurbishment of block two of the Palmyra housing site was completed and the units re-tenanted in December 2020. The refurbishment included improved insulation, new bathrooms, double glazing, and electrical and safety improvements.

b)        Community Property - Following vacancies for two community properties at 853A Portobello Road (ex-Happy Hens) and 10 Stephenson Street, Warrington (ex-Warrington Playcentre) licences have been entered into with the Otago Peninsula Biodiversity Trust and the Waiputai Trust respectively.

c)         Dunedin Railway Station - Construction works commenced on the exterior refurbishment of the Railway Station in November 2020. This project will take three years to complete, starting with the north east section where the roof is being removed and replaced.

RECOMMENDATIONS

That the Committee:

a)     Notes the Property Services Activity Report for the quarter ending 31 December 2020.

 

 

BACKGROUND

3          Property Services aims to provide ‘community good’ through effective management of property assets for the city of Dunedin. Property Services manages five property portfolios: community housing, investment property, commercial property, operational property, and community property. There is also a separate endowment property portfolio.

4          The Property Services activity also includes:

·    Land and lease management;

·    Facilities and asset management;

·    Project management; and

·    Tenancy management.

DISCUSSION

Management of Property Services

5          The Property Services group is responsible for a wide range of Council-owned properties.  The group manages land and tenancy, acquisition and disposal of properties to meet the Council’s needs, facilities and asset management, and management of housing.

6          The community housing portfolio provides affordable housing primarily targeted at those on low incomes, aged 55 and older.  In addition to the community housing units, this portfolio includes a small number of residential properties that have been acquired by Council in relation to its operational activities.

7          The investment portfolio includes a small number of commercial properties that are owned for the purposes of generating a financial return. They are listed as “investments” for accounting purposes only.

8          The commercial portfolio includes a number of commercial properties that are owned for the purposes of generating a financial return. They are managed in the same way as the investment portfolio and treated differently for accounting purposes only. 

9          The operational portfolio includes property and related land that are required for service administration and delivery purposes by the Council.

10        The community portfolio includes a range of properties that are held for community benefit, but not directly used in the delivery of council services – for example, the Dunedin Railway Station, Regent Theatre and community halls.

Community Housing

Percentage of tenants satisfied with Council provided rental housing

Table 1 – Tenant satisfaction

11        Every tenant is visited annually and surveyed on how well their housing meets their needs. In this survey, tenants are asked to rate how well the housing meets their needs and are invited to provide comments.

12        For Quarter 2, between 1 October 2020 and 31 December 2020, 318 tenants were surveyed and 86% completed the survey.  Of those that responded 99% said their “housing meets or exceeds their needs”.

13        Comments from respondents who indicated the “housing exceeded their needs” provided positive feedback about the level of service they received from DCC and commented on the location of their unit and how functional, warm and dry their unit is.

14        Between 1 October 2020 and 31 December 2020, 1% of tenants indicated their housing did not meet their needs.  This was primarily due to disability related needs, such as requiring a walk-in shower rather than a bath, and a suggestion that a different type of heating source would be more suitable. A planned upgrade to heating sources is underway in order to comply with the Residential Tenancies (Healthy Homes Standards) Regulations 2019.

15        Staff investigate and follow up all situations where feedback indicates the housing does not meet the tenants’ needs. 

Percentage occupancy of Council provided rental housing

16        The turnover time between tenancies is kept to a minimum to ensure the community housing portfolio is effectively meeting the high demand for housing.  The occupancy rate is measured as the number of days a unit is occupied during the period divided by the total number of days in the period.

Graph 1 – Housing occupancy rates

17     Occupancy remains high at 97% as at 31 December 2020. 

18     There are currently 12 short-term vacant units, of which four units are under offer to new tenants and eight units are undergoing renovations. 

19     Due to ongoing renovations at the Palmyra housing site and School Street housing site, tenants have been relocated. This will affect occupancy rates over the course of the redevelopment.

Number of occupancy changes in community housing

20     The number of community housing units that are vacated over time reflects the volume of work for staff when tenancies end; formalising the end of a tenancy, organising changeover work, and placing and settling in new tenants.

Table 2 – Tenants vacating

21     The number of tenants vacating is in line with previous years and no seasonal trends were identified.

22     Evidence indicates most vacancies arise due to the death of a tenant or the tenant going into care. 

Waiting list for community housing

23     The waiting list is measured to understand the demand for community housing. This is taken as the number of applicants currently on the waiting list at the end of each calendar month. 

Table 3 – Waitlist

24        As at 31 December 2020 the waiting list was 281 with 157 of those applicants considered Priority One (people over the age of 55, on low income, and below the asset threshold).

25        Between 1 October 2020 and 31 December 2020 44 new applications for housing were received.

26        Approximately half of applicants in the Priority One category of the waitlist have received an offer of housing at some stage, which they have declined. 

Community housing rental income

Table 4 – Housing income

27        Rental income for Community Housing typically remains steady as the occupancy rate remains steady. There were three fortnightly payment cycles in July 2020, rather than two, which is why the rental income is higher for this month. 

Council investment properties are appropriately managed

Percentage overall occupancy of Council investment properties

Graph 2 - Investment occupancy rates

28        The investment portfolio serves as a non-rates revenue stream for Council. The reported occupancy rate is measured as the number of tenanted lease units divided by the total number of lease units within the portfolio.

29        The investment portfolio contains 16 properties, comprised of 50 lease units. As at 31 December 2020, 47 of these units are occupied, equating to an occupancy rate of 94%.

30        Two vacant units at 54 Moray Place remain advertised for lease following completion of compliance upgrades.

31        One retail space vacancy at 211 George Street (Wall Street Mall) is currently advertised for lease, with limited enquiry to date due to the uncertainty created by COVID-19.

Revenue of Commercial and Investment Properties

Revenue is generated from commercial and investment properties through rent payments, operational expense recoveries, and rates.

Table 5 – Commercial and Investment income

32        Revenue received from both investment and commercial properties remains steady after rebounding from the second quarter of 2020, following the end of COVID-19 rent relief.

33        Three market rent reviews within the investment portfolio for the year ending 31 December 2020 are currently under negotiation and are expected to be concluded within the first quarter of 2021.

34        There are ten further rent reviews across the investment portfolio falling due in the year ending 31 December 2021, comprising a mixture of market and fixed percentage reviews. 

Operational properties

Percentage of service request resolution times met

Table 6 – Reactive maintenance resolution

35        Overall resolution of scheduled work during the quarter improved upon the prior quarter results (when COVID-19 restrictions were in place) and have continued to perform above target results.

Number of Reactive Work Initiated

36        Reactive maintenance is carried out for all property portfolios. The level of reactive work required is measured by the total number of reactive work orders initiated in a given month.

Table 7 – Reactive maintenance volume

37        The housing portfolio currently accounts for around half of all reactive work. The operational portfolio is the next largest contributor to reactive work and accounts for around a third of all reactive work.

38        Reported overall reactive work volumes are slightly higher (+6%) than the same quarter in the previous year. This is as a result of maintenance of public toilets transferring from the Parks and Recreation department.

Number of Planned Preventative Maintenance Work Required

39        Planned preventative maintenance (PPM) is carried out for all property portfolios to maintain the service life of assets. The level of PPM work required is measured by the total number of PPM work orders due in a given month.

  Table 8 – Planned maintenance volume

40        The overall number of PPM work orders is similar to the previous year.

Major initiatives

41        Major initiatives for the period include;

a)     Community Housing: Refurbishment of block two at Palmyra housing site was completed and the units re-tenanted in December 2020. The work included improved insulation, new bathrooms, double glazing, electrical work, and safety improvements;

b)     Community Housing: Construction work to build ten new housing units designed to meet Homestar 8 standard continued at School Street. This project is scheduled for completion by October 2021;

c)      Community Property: Repair and renewal work on 12 community halls continued, aided by PGF funding of $426,298. Works include roof repairs, repainting, new heating, and general upgrades;

d)     Community Property: Stage one of a three-stage exterior repair project at the Dunedin Railway Station started in November 2020. The first stage will concentrate on the north end of the station and will include roof removal, replacement of damaged tiles, extensive lead work, stone repairs, timber replacement and repainting;

e)     Operational Property: Work to repair the roof and atrium at the Dunedin Public Art Gallery was completed in November 2020; and

f)      Operational Property: Concept design has been completed and approval has been given to demolish the existing structures to make way for the new South Dunedin Library & Community Complex.

OPTIONS

42        As this is an update report, there are no options.

NEXT STEPS

43        Areas of focus for the next quarter will be:

a)         Community Housing: The waitlist will be reviewed;

b)        Community Housing: Refurbishment of block three and four at Palmyra housing site is scheduled to start;

c)         Community Housing: Continuation of work constructing ten new housing units designed to meet Homestar 8 standard at School Street;

d)        Community Property: Repair and renewal work on 12 community halls will continue, aided by PGF funding of $426,298;

e)        Community Property: Stage one of a three-stage exterior repair project will continue at the Dunedin Railway Station;

f)         Community Property: Roof replacement and compliance upgrade works will commence at the Edgar Centre;

g)         Operational Property: Repair and renewal work at the Civic Centre will commence;

h)        Operational Property: Repair and renewal work at the Dunedin Public Art Gallery will commence;

i)          Operational Property: Procurement of a main contractor for the South Dunedin Library & Community Complex will get under way; and

j)          Operational Property: Exterior renovations will get underway at the Town Hall / Municipal Chambers building.

 

Signatories

Author:

David Bainbridge-Zafar - Group Manager Property Services

Authoriser:

Robert West - Acting General Manager City Services

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision promotes the social well-being of communities in the present and for the future.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

The Property Services activities support the outcomes of a number of strategies.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

The Property Services team actively contributes positively to the interest of the community by providing and maintaining property required for a wide range of community, housing, Council operations, arts and culture, sport, and heritage purposes.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

Property Services activities are included in the 10-year plan

Financial considerations

The updates reported are within existing operating and capital budgets.

Significance

This decision is considered of low significance under the Significance and Engagement Policy.

Engagement – external

As an update report, external engagement is not applicable.

Engagement - internal

As an update report, internal engagement is not applicable.

Risks: Legal / Health and Safety etc.

There are no legal or health and safety risks.

Conflict of Interest

There are no conflicts of interest.

Community Boards

Any implications for Community Board areas will be discussed with them directly.

 

 


Infrastructure Services

15 February 2021

 

 

Parks and Recreation Activity Report for the Quarter Ending 31 December 2020

Department: Parks and Recreation

 

 

 

EXECUTIVE SUMMARY

1          This report updates the Committee on Parks and Recreation operations, maintenance and capital works, including contracted out services, for the period 1 October 2020 to 31 December 2020.

2          Highlights for the quarter include:

a)         Signing of the contract for the construction of the Mosgiel Pool.

b)        Botanic Garden retaining it’s 6-star rating as a Garden of International Significance.

RECOMMENDATIONS

That the Committee:

a)     Notes the Parks and Recreation Activity Report for the quarter ending 31 December 2020.

BACKGROUND

3          The Parks and Recreation activity provides public access to pools, urban green space, sports fields and facilities, recreation and leisure opportunities and a Botanic Garden of International Significance.

4          Parks and Recreation manage Moana Pool, Mosgiel Community Pool, Port Chalmers Community Pool and St Clair Hot Salt Water Pool.  The pools support casual swimming, professional swim coaching and learn to swim programmes.

5          Moana Pool is open year-round, with additional services including a creche, hydro slides, gym, physiotherapy, massage and a retail shop.  Mosgiel Community Pool is open seven months of the year and both the Port Chalmers Community Pool and St Clair Hot Saltwater Pool are open six months of the year.  In addition, the Council provides grants for the community pool at Middlemarch, Moana Gow Pool and a number of school pools.

6          The Botanic Garden has 19 themed-garden collections and an aviary and is graded as a Garden of International Significance by the NZ Gardens Trust.

7          City Sanctuary is Council’s operational contribution to the Predator Free Dunedin initiative.  It aims to engage the community in predator trapping in backyards and Council reserves, targeting possums, rats and mustelids.

8          Council manages a wide range of open spaces providing parks and recreation facilities, for both organised and casual use, including playgrounds, sports fields, cemeteries, parks and walkways.  The maintenance of these spaces is contracted out, with Council staff overseeing operations including formal and informal lease/use arrangements and the development and implementation of policies and plans relating to parks and recreation. 

DISCUSSION

Freedom Camping

9          Camper numbers are down 50% for the period ending December 2020 compared to last year.

10        Infringement notices are down 19% and freedom camping related complaints down 58%.

Reserves and Beaches Bylaw

11        New signage has been installed at Tomahawk Beach and Warrington Beach.  There has been a reduction in the number of complaints about vehicles on the beach in these areas since the signs were installed. 

12        Installation of an information kiosk, public artwork and planted garden beds are planned for the Tomahawk carpark in the coming months.

Tunnel Beach Carpark

13        Resource consent for the construction of the carpark has been lodged.

Te Rauone

14        Port Otago Limited have now been granted Resource Consent to construct the groynes at Te Rauone Beach.

15        Initial work marking out the carpark layout has commenced.  Physical works at the reserve will commence once the wildlife permit has been issued and any lizards in the affected area relocated, in accordance with permit conditions.

AQUATICS

Mosgiel Pool

16        Cook Brothers Construction have been awarded the contract for the new Mosgiel Pool build.

17        The contractor is working alongside the project manager and aquatics manager through a design process.

Aquatics Network Review

18        Staff have drafted a project plan for the aquatic network strategic review.  This review will assess all the aquatic facilities in Dunedin, including school pools, to gain an in-depth understanding of the contribution each pool makes to the network and to the needs of the community.  This will help guide future investment and funding decisions to ensure optimal strategic outcomes. 

Botanic Garden

19        The first of the stakeholder engagement workshops for the Botanic Garden strategic plan was held in December 2020.

20        The New Zealand Gardens Trust completed a re-evaluation of the Botanic Garden’s 2018 assessment as a 6-Star Garden of International Significance in November.  This status will remain in place until the next review in 2022.

Sports

21        Preparations are underway for the ICC Women’s World Cup Cricket.  Training nets are currently being constructed and wicket run-up covers are being designed.  Training venue change facility upgrades are also currently being scoped.

City Sanctuary

22        City Sanctuary has exceeded the target of 60 back-yard trap installations in Maori Hill, with a total of 78 installations. 

23        A three-month Service Level Agreement with the North East Valley Community Development Project resulted in the establishment of a regular community trap library and the creation of a volunteer-managed trapping networking in Chingford Park.

24        Trapping networks have been established in Ross Creek with the assistance of DCC contractors. These are being managed by volunteers. 

OPTIONS

25        As this is an update report, there are no options.

NEXT STEPS

26        Areas of focus for the next quarter will be:

·    Hold remaining stakeholder engagement workshops for the Botanic Garden strategic plan;

·    Te Rauone reserve – ecologists will be onsite in January 2021 gathering baseline data in preparation for the implementation of the wildlife permit, prior to physical works commencing; and

·    Procurement of the new Parks greenspace contract.

Signatories

Author:

Scott MacLean - Acting Group Manager Parks and Recreation

Authoriser:

Robert West - Acting General Manager City Services

Attachments

There are no attachments for this report.

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This report promotes the environmental and social well-being of communities in the present and for the future.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

The Parks and Recreation activity promotes the social and environmental interest of the community by providing venues and support for sporting and leisure activities, and also provides gardens and open green space that promote the environmental and social interests of the community.

10YP/Annual Plan / Financial Strategy /Infrastructure Strategy

The Parks and Recreation activity is included in the 10 Year Plan.

Financial considerations

The updates reported are within the existing operating and capital budgets.

Significance

This decision is considered of low significance under the Significance and Engagement Policy.

Engagement – external

As this is an update report, no external engagement has been undertaken.

Engagement - internal

As this is an update report, no internal engagement has been undertaken.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

Matters are discussed with the appropriate Community Board.

 

 


Infrastructure Services

15 February 2021

 

 

Waste and Environmental Solutions Activity Report for the Quarter Ending 31 December 2020

Department: Waste and Environmental Solutions

 

 

 

EXECUTIVE SUMMARY

1          This report updates the Committee on Waste and Environmental Solutions plans and policies, operations, maintenance and capital works, including contracted services.

2          Highlights for the quarter include:

·        Physical works to alter and improve traffic flow in the Green Island Resource Recovery area and accommodate the installation of a second weighbridge were completed in December 2020; and

·        A new service to recycle domestic quantities of polystyrene has been arranged in partnership with Expol and Mitre 10 Mega. This service will be available through the Green Island Resource Recovery area in early 2021.

RECOMMENDATIONS

That the Committee:

a)     Notes the Waste and Environmental Solutions Activity Report for quarter ending 31 December 2020.

 

 

BACKGROUND

3          The Waste and Environmental Solutions activity provides for effective refuse and recyclables collection, resource recovery, and refuse disposal in a way that protects public health and minimises impact on the environment.

4          The Waste and Environmental Solutions activity includes:

·        Planning and policy functions in line with Part Four of the Waste Minimisation Act 2008: “Responsibilities of territorial authorities in relation to waste management and minimisation”;

·        Administration of Waste Minimisation Grants: Small Project Grants, Community Project/Initiative Grant, and Waste Minimisation Innovation and Development (Commercial) Grant;

·        Kerbside collection of waste and recycling for most urban and city residents and small businesses;

·        Disposal Facilities (landfill and transfer station) for waste and Resource Recovery Centre (recycling and reuse store) are provided at Council’s Green Island site. The Waikouaiti site has both a transfer station for waste disposal and recycling facilities. Middlemarch has a transfer station and a hosted community recycling drop-off centre. Waste collected at the community transfer stations is then transferred to Green Island Landfill for disposal. Recycling is sent to the Material Recovery Centre for sorting and transportation to recycling markets;

·        Public place recycling infrastructure and servicing is provided on the streets in the CBD and Tertiary Precinct, and several satellite locations in the district;

·        Monitoring the state of the Council’s one active and five closed landfills in accordance with the conditions of consents;

·        Monitoring the usage, capacity, and condition of public place waste and recycling infrastructure, CAA cardboard collection services, and kerbside collection services;

·        Education programmes promoting “rethinking, reducing, reusing, and recycling” practices; and

·        Auditing and enforcement activities aimed at increasing the quality or quantity of recovered materials.

DISCUSSION

5          Kerbside collection services (refuse and recyclables) are carried out by Enviroway Ltd. in urban Dunedin.  Kerbside collection services in Middlemarch are carried out by a sub-contractor to Enviroway Ltd. 

6          The management and operation of the Green Island landfill is carried out by Waste Management Ltd. The Transfer Stations and resource recovery centres at Waikouaiti and Middlemarch are also managed by Waste Management Ltd.

7          The monitoring and reporting for Council’s one active and five closed landfills are carried out by GHD Ltd.

8          The emptying of street litter bins, including recycling bins and refuse and recycling collection services in the CBD and Tertiary Precinct, and the collection of illegally dumped rubbish, are contracted to McCallum Street Sweeping Services Ltd.

Value and Efficiency

9          The 10 Year Plan performance measures for quantity and quality of diverted material collected via DCC’s collection service is for >2% annual growth in diverted material sold.

10        From October to November 2020 a total of 1,382.29 tonnes was diverted (the figure for December 2020 will not be available until early February). This represents a reduction of 6.44% based on the same period in 2019, when a total of 1,477.42 tonnes was diverted. Contamination has decreased 7.14% from 176.64 tonnes in 2019, to 164.02 tonnes for the same period in 2020.

Major initiatives

11        Waste Minimisation Grants – During this quarter $1,000 has been awarded for small waste minimisation projects of $500 or less. The September 2020 round of funding awarded $25,826 to community groups, and $19,000 to Commercial businesses for waste minimisation projects, with the remaining funding carried over to be made available when applications open in March 2021.

12        Green Island Landfill and Transfer Station Management – The Landfill Gas collection system continues to be improved and expanded as the landfill progresses.

13        The installation of a second weighbridge and improvements to the layout of the resource recovery area have been separated due to the delays associated with ordering a weighbridge from overseas during Covid-19.  The new weighbridge is expected to be delivered in March 2021, with installation and commissioning completed in April 2021. The improvements to the layout of the resource recovery area and Rummage Store are now complete. Ongoing improvements to signage (both directional and information) have also made a significant improvement to the site.

14        City Recycling Facilities –The five city recycling facilities diverted 32.4 Tonnes of recyclable material during this quarter. Potential new sites for additional facilities south of the Octagon have been identified and are now being worked through with internal departments, stakeholders, and landowners.

15        Glass Recycling in the Tertiary Precinct –The two additional Glass ‘Bintainers’ funded by the Glass Packaging Forum diverted 4.35 Tonnes of glass in the Tertiary Precinct area during this quarter.

16        Public Places Recycling Bins – The procurement of replacement public places recycling bins has been approved and RFP (Request for Proposal) documents are being drafted. This procurement will involve an ongoing programme of replacing existing bins with new style bins in-line with current best practice and consistent with other districts, and includes the facility to add level monitoring if required.

17        Rural Diversion Days – In response to an initiative to provide more diversion opportunities for rural communities, DCC supported the Portobello Lions Club in holding a ‘hawk and hurl’ style event in October 2020. The Outram community is currently planning another similar event, and the West Harbour Community Board has also agreed to hold a similar event in conjunction with the Port Chalmers and District Lions Club.

18        Rural Recycling – A trial rural recycling collection service was started in Momona but had to be suspended during the Covid-19 lockdown. The trial restarted in August 2020 and was due to end in November 2020; however, due to good patronage this has now been extended to the end of June 2021.

19        Polystyrene Recycling – A new service to recycle domestic quantities of polystyrene has been arranged in partnership with Expol and Mitre 10 Mega. This service will be available through the Green Island Resource Recovery area in early 2021.

20        Combined Community Focussed Composting and Sustainable Living Workshop - A composting workshop at the Corstorphine Community Hub was well attended. A combined Sustainable Living and Composting workshop was conducted at East Taieri School in mid-November 2020 and was also well attended by the surrounding community.

21        Education Centre – Planning is underway for refurbishment of the disused gas building (formerly used by Beta Antifreeze) near the Green Island Resource Recovery area in order to develop a community waste reduction education centre. It is expected that this facility will open in spring 2021. Initial clearing of the site and painting of the building will commence in April/May 2021, conducted by Taskforce Green.

22        Waste Futures ProjectPhase Three of the project is now underway. This phase consists of technical and legal support for the duration of the Smooth Hill resource consent process. A request for additional information (RMA s92 request) has been received and will be completed in the first quarter of 2021.

23        Phase Four of the project is also underway. This phase involves the confirmation of preferred options for waste diversion infrastructure to reduce waste to landfill and support the objectives of both the Waste Futures project and the Waste Minimisation and Management Plan. These options will be included in the 10 year plan 2021-31 draft Capital Expenditure programme.

Capital projects

24        Projects include:

·      Green Island Landfill - Improvements to Final Cap, Leachate collection system, Gas Collection system, and traffic flow;

·    Green Island Landfill – Installation of second weighbridge and new security system;

·    Waikouaiti Landfill – Final capping;

·    Waikouaiti Transfer Station – redevelopment;

·    Middlemarch Transfer Station – redevelopment;

·    Staged replacement of Public Place Recycling bins; and

·    Additional City Recycling Facilities.

OPTIONS

25        As this is an update report, no options are provided.

NEXT STEPS

26        Areas of focus for the next quarter will be:

·        Installation of a second weighbridge at Green Island Landfill, including associated weighbridge software, improvements to traffic flow, and improvements to site security;

·        Progressing the Waste Futures project to fully develop the DCC’s future waste services operating model for the 10 year plan 2021-31;

·        Continued implementation of options for the preservation of capacity at Green Island landfill;

·        Detailed design and procurement for the final capping of the Waikouaiti landfill and improvements to the Waikouaiti Transfer Station, Resource Recovery Centre and Closed Landfill, in collaboration with the local community; and

·        Incremental improvements to the Green Island Landfill gas collection system will continue.

Signatories

Author:

Chris Henderson - Group Manager Waste and Environmental Solutions

Authoriser:

Simon Drew - General Manager Infrastructure Services

Attachments

There are no attachments for this report.

 


 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This report promotes the environmental well-being of communities in the present and for the future.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

The Waste and Environmental Solutions activity supports the outcomes of a number of strategies.

Māori Impact Statement

Tangata whenua will continue to be involved in key Waste Futures projects.

Sustainability

The Waste and Environmental Solutions activity contributes positively to the environmental interests of the community through refuse and recycling collection at the kerbside and public places, educating and promoting environmentally sustainable behaviour and managing landfill and transfer station facilities.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The Waste and Environmental Solutions activity is included in the Long-Term Plan.

Financial considerations

The updates reported are within existing operating and capital budgets.

Significance

This update Activity Report is considered of low significance under the Significance and Engagement Policy.

Engagement – external

As this is an update report no external engagement has been undertaken.

Engagement - internal

As this is an update report no internal engagement has been undertaken.

Risks: Legal / Health and Safety etc.

There are no identified risks.

Conflict of Interest

There are no identified conflicts of interest.

Community Boards

Any issues are discussed with the appropriate Community Board.

 

 


Infrastructure Services

15 February 2021

 

 

Transport Activity Report for the Quarter ending 31 December 2020

Department: Transport

 

 

 

EXECUTIVE SUMMARY

1          This report updates the Committee on Transport operations, maintenance, capital works (including contracted services) and major projects.

2          Highlights for the quarter include:

a)         The Peninsula Connection Road Safety Project continues with $4.3m of work completed in the quarter and $11.3m financial year to date. The construction of Section 4 between Company Bay and Broad Bay is due for completion mid-2021.

b)        Work continues to advance on several major projects including Dunedin Urban Cycleways, Harbour Link Cycleway and LED Streetlights.

RECOMMENDATIONS

That the Committee:

a)     Notes the Transport Activity Report for the quarter ending 31 December 2020.

BACKGROUND

3          The Transport activity covers planning, construction, maintenance, and upgrading of the transport network. The network includes:

·    Roads

·    Cycleways

·    Footpaths

·    Bridges and retaining walls

·    Street lighting

·    Traffic signals

·    Road marking

4          Waka Kotahi, the national road funding authority, provides a Financial Assistance Rate (FAR rate) for works that meet agreed criteria via the National Land Transport Programme.  The current FAR rate is 54% and reduces 1% each year until it reaches 51% in financial year 2023/24.

DISCUSSION

Road Maintenance Contract

5          The 10-year Transport Maintenance contract with Fulton Hogan worth $293 million is entering its eleventh month. 

6          The contract delivers transport maintenance activities with additional renewal work covering re-seals and a portion of 3 Waters renewals awarded on the successful delivery of agreed performance targets.

7          A revised performance framework to measure contractor performance is currently being developed.  This will be included in the June ISCOM Transport Quarterly report.

8          The performance framework will focus on the following Key Result Areas (KRAs).

a)    Safety – achieving positive health and safety outcomes and seeking opportunities for continuous improvement.

b)    Customer Service – responsiveness and works scheduled to minimise disruption.

c)    Sustainability – contributing to a positive environmental, social and economic footprint in the region.

a)    Value and Assurance – asset management that supports quality outcomes while taking a whole of life approach.

9          Contractor performance for the quarter ending 31 December 2020 is measured through existing performance measures as follows.

Contract – Value and Assurance

10        There are 8,600 mudtanks across the network.

11        Since the beginning of the Contract in May 2020, more than 100% of the mudtank network has been inspected.  Approximately 90 mudtanks are on a priority list and these mudtanks are inspected more frequently.

12        Since the beginning of the Contract in May 2020, 44.9% of the inspected mudtanks needed to be cleaned of which 44.7% have been cleaned.

13        Inspections and cleaning for the quarter covered the following areas: Brighton, Ocean View, Allanton, Outram, Purakaunui, Waitati, Mount Cargill, Warrington, Karitane, Waikouiti, St Kilda, North Dunedin, Roslyn, Caversham, Peninsula, Dunedin Central, Mornington, Wakari, Halfway Bush, Helensburgh, Maori Hill, Kaikorai Valley, Concord, Kenmure, Bradford, Forbury, Burnside, Tertiary and Wharf areas.

Contract - Customer Service

14        Performance is measured by Customer Service Agency (CSA) response times and volumes.

15        Contractor CSA requests totalled 6,683 in the quarter compared to 5,146 in the previous year’s quarter – an increase of 30%.  The target 7-day response time to CSA requests was achieved approximately 53% of the time. A revised performance framework for CSA response times is being developed.  The 7-day target is not applicable to all CSA requests. CSA requests that have potential safety impacts on the network need to be responded to much quicker, while some CSA requests could be left longer. Revised customer service performance measures will be included in the June ISCOM quarterly report.

16        The largest volumes of service requests were related to clearing detritus, dumping and vegetation, and fixing potholes.

Contract - Safety

17        Safety performance is measured through Traffic Management Plan (TMP) audits and health and safety statistics.

18        Of the 41 TMP audits undertaken by DCC employees in October, November and December 2020 all passed with no sites deemed dangerous.  Two sites required minor improvements which were rectified at the time of the audit.  When dangerous sites are identified they are shut down immediately.

19        In the last quarter, for DCC and Fulton Hogan, there were no Lost Time Injuries (LTI’s). There were 5 minor medical treatment injuries and 6 no treatment/near miss injuries. This represents more than a 50% uplift in reported injuries since last quarter. Typically, injuries spike close to Christmas. Greater emphasis has been placed on reporting in the past 4-5 months.

Capital Renewals

20        Shortfalls in Waka Kotahi funding for the renewal programme remain. Elements of the planned renewal programme have therefore been deferred and budgets adjusted.  This will result in asset management renewal targets not being met for kerb and channel, footpaths and reseals as follows:

b)    Kerb and Channel forecast 0.7% of the network renewed against a target of 1.25%.

c)    Footpaths forecast 2.3% of the network renewed against a target of 4%.

d)    Re-seal forecast 5.2% of the network renewed against a target of 6%.

21        Rehabilitation projects have also been placed on hold with the exception of Ward Street.

22        During November and December, DCC and Fulton Hogan asset management teams jointly inspected sites and prepared next year’s 2021/22 reseal programme. The team is on track to achieve next year’s 2021/22 reseal target.

Contract – Sustainability.

23        The revised performance framework will cover a schedule of projects and initiatives that Fulton Hogan committed to during the Tender to contribute to Council’s sustainability goals over the duration of the contract, as detailed below:

a)    The purchase of electric vehicles.

b)    Reduction of carbon emissions through an energy efficient asphalt plant.

c)    Providing two cadet opportunities for Maori and Pacifica per annum.

24        An electric utility vehicle has been purchased for the cyclic patrol fleet. It operates in the CBD and harbour area of Dunedin (including Baldwin Street) filling potholes, fixing signs and undertaking other light maintenance tasks. Charging takes 6 hours and lasts for 1-2 days.

Major Projects

25        Peninsula Connection Road Safety Project – The construction of section 4 between Company Bay and Broad Bay is ongoing and due for completion in mid-2021.  Community consultation about the Broad Bay reserve area was undertaken and the design has been updated to incorporate feedback from the community. Section 5 at Broad Bay is currently being redesigned to increase the shared path design width to three metres.

26        Our Streets – HarbourlinkThe Harbourlink project covers the cycle path between Portsmouth Drive and the Water of Leith Bridge. This and the completion of the SH88 cycleway and Peninsula Connection project are the final sections of cycleway to complete a link from Port Chalmers to the City and to Portobello. Works on the Harbourlink project are forecasted for completion in June 2021.

27        City to Waterfront Bridge Connection The City to Waterfront Bridge Connection is on hold. A report will be presented to Council in May 2021.

28        Central City Project – Retail Quarter (George Street) Upgrade A peer review was completed of the George Street design by Kobus Menz of Urbanism plus and presented to the Planning and Environment Committee meeting on the 17th November 2020.

29        LED Street Light Installation –The total lights installed to date is 10,937 with 3,791 remaining. The project has six crews in operation to ensure the project is completed by 30 June 2021.  

30        Shaping Future Dunedin Transport (SDFT)SDFT is a partnership between Waka Kotahi, Dunedin City Council and Otago Regional Council to improve how people move into, out of and around central Dunedin. Work has started on scoping the projects for the respective organisations. DCC projects have been included in the Regional Land Transport Plan and in the draft 10 Year Plan.

31        Minor Safety Improvement Projects (low cost, low risk projects) – Projects planned for completion this financial year are as follows:

a)    Blackhead Road footpath and roundabouts at Blackhead Rd/Tunnel Beach Rd and Blackhead Rd/Emerson St (Enhanced FAR rate of 71%).

b)    Forbury / Bayview / Allandale roundabout.

c)    15 Schools speed management projects.

32        Due to funding constraints the following projects planned for completion this financial year have been deferred:

a)    Mobility crossings (2021 package).

b)    Road safety barrier package (2021 package).

c)    Wharf Street/Roberts Street intersection upgrade.

OPTIONS

33        As this is an update report, there are no options.

NEXT STEPS

34        Areas of focus for the next quarter will be:

·        Continue with the LED Street Light Installation.

·        Continue the development of the revised performance framework for the 10-year maintenance Contract.

·        Continue to advance improvements and collaboration opportunities under the 10-year maintenance Contract that achieves efficiencies and best for network outcomes.

·        Continue to advance with the minor safety improvement programme.

·        Prepare for the 2021/2022 renewal programme.

·        Continue to progress major projects.

Signatories

Author:

Jeanine Benson - Group Manager Transport

Authoriser:

Simon Drew - General Manager Infrastructure Services

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This report promotes the social, economic and environmental well-being of communities in the present and for the future.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

The Transport network supports a number of objectives across Dunedin City Council’s strategic framework.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

A well developed and maintained transport network will contribute to economic, social and environmental sustainability for Dunedin.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The Transport activities are included in the LTP.

Financial considerations

There are no financial implications.

Significance

This report is assessed as having low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement in the drafting of this report.

Engagement - internal

There has been no internal engagement in the drafting of this report.

Risks: Legal / Health and Safety etc.

There are no identified risks.

Conflict of Interest

There are no known conflicts identified.

Community Boards

Community Boards have an interest in the development and maintenance of the transport network within their area.

 

 


Infrastructure Services

15 February 2021

 

 

Proposed Road Stopping - Grey Street, Allanton

Department: Transport

 

 

 

EXECUTIVE SUMMARY

1          The owners’ of 4 Peel Street, Allanton, have applied to have a portion of unformed legal road adjoining their property stopped and amalgamated with their property.

2          This report seeks a resolution to publicly notify the Council’s intention to stop the road, under section 342 and Schedule 10 of the Local Government Act 1974.

RECOMMENDATIONS

That the Committee:

a)     Approves public notification of the Council’s intention to stop a portion of legal road adjacent to 4 Peel Street, Allanton, subject to the applicant agreeing to:

i)          Pay the Council the non-refundable fee for processing the road stopping;

ii)         Pay the Council the actual costs incurred for the road stopping, regardless of whether or not the process reaches a conclusion, AND the market value of the stopped road, assessed by the Council’s valuer;

iii)        Amalgamate the portion of stopped road with the title of the adjacent land that is owned by the applicant, namely  OT211/41;

iv)       Accept the application of the standards contained within the Dunedin City Council Code for Subdivision and Development to the stopped road; and

v)        Register any easements on the portion of stopped road in favour of utility companies and/or relocate any utilities as required.

 

BACKGROUND

3          The owners of 4 Peel Street wish to develop their property and have identified an area of legal road fronting their property which would assist to better utilise the land. The area of legal road is currently fenced into the applicant’s property to enable sheep grazing as a vegetation management tool.

DISCUSSION

4          The proposed road stopping is located on the Grey Street frontage to the property, as shown in the aerial photograph below.

5          The portion of road concerned measures approximately 280m2.

6          The existing legal road width in this location is wider than normal at 30m.  The road stopping will result in a narrower legal road width, down to approximately 20 metres. This meets the Dunedin City Council Code of Subdivision requirement for this category of road which would be 16 metres and retains as much legal road width as practicable for future management of this portion of the road corridor.

7          Grey Street is a ‘local road’ in the Dunedin City District Plan and ‘low volume’ in the 2GP.  Grey Street is estimated to have traffic volumes of 130 vehicles per day on average, which is very low volume.

8          The road stopping will not result in any change to the existing formed road layout. 

9          The impact of the proposed road stopping on the road network is considered less than minor.

10        Preliminary consultation has been conducted with adjacent property owners, Utility Operators, and other Council departments. This has not raised any likely objections. The Mosgiel Taieri Community Board has been informed of the proposed road stopping. DCC 3 Waters, Aurora and Chorus have identified the possible need for easements, and this will be confirmed when the survey has determined how close the utility assets are to the area of road to be stopped.  Easements will then be registered in favour of the utility companies. 

11        If the recommendation in this report is approved:

·        The applicant will be invoiced the road stopping fee (non-refundable) and will be required to sign a conditional sale and purchase agreement.

·        In accordance with Schedule 10 of the Local Government Act 1974 staff will:

i)          commission a survey and valuation of the land; and

ii)         publicly notify the proposed road stopping for a period of 40 days.

·        A further report will be prepared for Council advising on the outcome of the public notification process and recommending whether the road stopping should proceed.

·        If the road stopping is concluded successfully the land will be transferred and amalgamated with the applicant’s adjoining land. Applicable adjustments to the applicant’s rates account will be made from the start of the following financial year.

·        The applicant will be required to pay the Council for the land, at market value determined by the Council’s valuer, and to pay the actual costs incurred in the road stopping process regardless of whether or not the process reaches a conclusion.

OPTIONS

Option One – Recommended Option

 

12        Preliminary consultation indicates there is no impediments to the proposal, therefore, Council may resolve to proceed to public notification.

Advantages

·        The proposal enables the applicant to formalise the boundary on the existing fence-line, which improves land utilisation and increases the area of rateable land.

·        The extent of public interest in the land can be tested in the public notification process.

Disadvantages

·    The land would be unavailable for future public use or as a utility corridor, other than for       those utilities whose existing assets will be protected by easements or by landowner permission. 

Option Two – Status Quo

13        Council resolves not to proceed to publicly notify the intention to stop the road.

Advantages

·        The land would retain its legal road status and remain available for future public or utility use if required.

Disadvantages

·        The land would retain its legal road status but would remain fenced into the adjoining property for the purpose of vegetation management unless required for a road purpose. Land utilisation would be restricted, and the land would remain non-rateable.

NEXT STEPS

14        If the recommendation is approved, the applicant will be required to pay the processing fee and enter into a conditional sale and purchase agreement.  Staff will manage valuation and survey work and will public notify the proposal before reporting back to Council.

Signatories

Author:

Michael Tannock - Transport Network Team Leader

Paula Dickel - Property Officer Advisory

Authoriser:

Jeanine Benson - Group Manager Transport

Simon Drew - General Manager Infrastructure Services

Attachments

There are no attachments for this report.

 


 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This proposal relates to providing a regulatory function and it is considered good-quality and cost-effective.  

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

There is no contribution specifically relating to the strategic framework.  However as per paragraph 3, the application seeks to efficiently use land which will contribute to economic development.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

Proactive management of the transportation network supports social and economic sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial impacts as the process is cost neutral and proceeds of sale are expected to be modest in this case.

Significance

This decision is considered of low significance under Council’s Significance and Engagement Policy.

Engagement – external

Initial consultation has been undertaken with Chorus NZ, Vodafone NZ, 2degrees Mobile, Aurora Energy Limited, Vocus Communications (FX Networks) and adjacent landowners.  No objections have been received at this time.

Engagement - internal

Transport, Parks, Customer and Regulatory Services, Community and Planning Group, Property, and Water and Waste Services have been consulted. 

Risks: Legal / Health and Safety etc.

There are no significant risks.

Conflict of Interest

There is no conflict of interest.

Community Boards

The Mosgiel Taieri Community Board has been informed.

 

 


Infrastructure Services

15 February 2021

 

 

Proposed Road Stopping - Hatfield Street, Dunedin North

Department: Transport

 

 

 

EXECUTIVE SUMMARY

1          The owners’ of 6 Balmoral Street Opoho, have applied to have a portion of unformed legal road adjoining their property stopped and amalgamated with their property.

2          This report seeks a resolution to issue public notice of the Council’s intention to stop the road, under section 342 and Schedule 10 of the Local Government Act 1974.

RECOMMENDATIONS

That the Committee:

a)     Approves the publishing of a public notice of the intention to stop a portion of legal road adjacent to 6 Balmoral Street Opoho, subject to the applicant agreeing to:

i)          Pay the Council the non-refundable fee for processing the road stopping;

ii)         Pay the Council the actual costs involved in the road stopping, regardless of whether or not the process reaches a conclusion, AND the market value of the stopped road, assessed by the Council’s valuer;

iii)        Amalgamating the portion of stopped road with the adjoining owner’s land held in Record of Title OT326/228;

iv)       Accepting the application of the standards contained within the Dunedin City Council Code for Subdivision and Development to the stopped road; and

v)          Registering any easements in favour of utility companies and/or relocate any utilities as required.

BACKGROUND

3          The owners of 6 Balmoral Street have built a fence and part of a garage on legal road at the Hatfield Street frontage to their property. 

4          The development onto legal road was acknowledged during the consent process prior to construction. The owners have now applied for a road stopping to regularise the occupation.

DISCUSSION

5          In 2018 the property owners’ obtained the necessary consents to erect a garage and fence on the road frontage to their property, with the intent to pursue a road stopping thereafter. The occupation of the garage and yard is currently authorised by a Licence to Occupy.

6          The proposed road stopping is shown in the aerial photographs below.

7          The portion of road concerned measures approximately 184m2.

8          The road stopping will result in a narrowed legal road width - down to approximately 16 metres. This meets the Dunedin City Council Code of Subdivision requirement for this category of road.  It retains as much legal road width as practicable for future management of this portion of the road corridor.  There is adequate room on the street frontage to provide a footpath if necessary, in the future although there are no current plans for this.  It is noted that portions of Hatfield Street on both sides of the proposed road stopping are narrower than the portion proposed to be stopped, so no ‘pinch point’ will be created.

9          Hatfield Street is a ‘local road’ in the Dunedin City District Plan and ‘low volume’ in the 2GP.  Hatfield Street is estimated to have traffic volumes of 800 vehicles per day on average, which is low volume.

10        The road stopping will not result in any change to the existing formed road layout. 

11        The impact of the proposed road stopping on the road network is considered less than minor.

12        Preliminary consultation has been conducted with adjacent property owners, Utility Operators, and affected Council departments.  This has not raised any likely objections. 

13        Aurora and Chorus have identified the possible need for easements. This will be through a survey to determine how close the utility assets are to the area of road to be stopped.  Easements will then be created in favour of the utility companies.  3 Waters have confirmed that the existing water manifold (Toby) will be required to be moved outside the proposed boundary and that easements will be required depending on the exact location of 3 Waters assets.

14        If the recommendation in this report is approved:

·        The applicant will be invoiced the road stopping fee (non-refundable) and will be required to sign a conditional sale and purchase agreement.

·        In accordance with Schedule 10 of the Local Government Act 1974 staff will:

i)          commission a survey and valuation of the land concerned; and

ii)         publicly notify the proposed road stopping for a period of 40 days.

·        A further report will be prepared for Council advising the outcome of the notification process and recommending whether the road stopping should proceed.

·        If the road stopping is concluded successfully the land will be transferred and amalgamated with the applicant’s adjoining land. Applicable adjustments to the applicant’s rates account will be made from the start of the following financial year.

·        The applicant will be required to pay the Council for the land, at market value determined by the Council’s valuer, and the actual costs incurred in the stopping process regardless of whether or not the process reaches a conclusion.

OPTIONS

Option One – Recommended Option

 

15        Preliminary consultation indicates the is no impediments to the proposal, therefore Council may resolve to proceed to public notification.

 

 

Advantages

·        The proposal allows the property owner to legalise the existing occupation and increases the area of rateable land.

·        The extent of public interest in the land can be tested during the public notification process.

Disadvantages

·        The land would be unavailable for future use by members of the public and utility companies (except where existing assets are protected by easements or by landowner permission).

Option Two – Status Quo

16        Council resolves not to proceed to publicly notify the intention to stop the road.

Advantages

·        The land would retain its legal road status but would remain occupied by the property owner under the terms of the Licence to Occupy, which would enable the land to be made available for future road requirements as may be required.

Disadvantages

·        The occupation of the road would continue under the limited security of a Licence to Occupy. As legal road, the land would remain non-rateable.

NEXT STEPS

17        If the recommendation is approved, the applicant will be required to pay the processing fee and enter into a conditional sale and purchase agreement.  Staff will manage the valuation and survey work and will publicly notify the proposal before reporting back to Council.

Signatories

Author:

Michael Tannock - Transport Network Team Leader

Paula Dickel - Property Officer Advisory

Authoriser:

Jeanine Benson - Group Manager Transport

Simon Drew - General Manager Infrastructure Services

Attachments

There are no attachments for this report.


 


SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This proposal relates to providing a regulatory function and it is considered good-quality and cost-effective.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

There is no contribution relating to the strategic framework. 

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

Proactive management of the transportation network supports social and economic sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial impacts as the process is cost neutral and proceeds of sale are expected to be modest in this case.

Significance

This decision is considered of low significance under Council’s Significance and Engagement Policy.

Engagement – external

Initial consultation has been undertaken with Chorus NZ, Vodafone NZ, 2degrees Mobile, Aurora Energy Limited, Vocus Communications (FX Networks) and adjacent landowners.  No objections have been received at this time.

Engagement - internal

Transport, Parks, Customer and Regulatory Services, Community and Planning Group, Property, and Water and Waste Services have been consulted. 

Risks: Legal / Health and Safety etc.

There are no significant risks.

Conflict of Interest

There is no conflict of interest.

Community Boards

There are on implications for Community Boards.

 

 


Infrastructure Services

15 February 2021

 

 

Naming of new roads and private ways

Department: Transport

 

 

 

EXECUTIVE SUMMARY

1          This report seeks approval of road names for two legal roads and two private ways. The road names proposed by the developers comply with the DCC Road Naming Policy.

2          This report also seeks approval for one road name to be included in the Road Name Register. The proposed name complies with the DCC Road Naming Policy.

RECOMMENDATIONS

That the Committee:

a)     Names a private way off Centre Road, Andersons Bay as ‘Sunset Terrace’.

b)     Names a legal road off Heathfield Drive, Mosgiel as ‘Elsie Purnell Place’, as part of the Heathfield development.

c)     Names a private way within the Heathfield development, Mosgiel as ‘Carnea Heights’.

d)     Names a legal road off Cemetery Road, Mosgiel as ‘Clachan Grange Road’.

e)     Approves ‘Donald Buchan’ to be included in the Road Name Register with the appropriate locality being Fairfield.

 

BACKGROUND

3          The Road Naming Policy provides the framework for timely and consistent naming of roads that reflect the identity of the local community. For reference, the Road Naming Policy and Road Naming Procedure can be accessed on the DCC website at www.dunedin.govt.nz/road-naming.

4          The Road Naming Policy requires staff to consult with Community Boards where road names are proposed within Community Board areas. Consultation with relevant Community Boards has been undertaken for all the road names listed above.

5          The Road Name Register provides a list of road names pre-approved by the Infrastructure Services Committee and is available to the public on the DCC website. Proposed inclusion of the name ‘Donald Buchan’ for the Road Name Register is shown in Attachment A.

DISCUSSION

6          The table presented below provides a summary of the road names proposed by the developers, and their compliance with the Road Naming Policy. Additional details, including a full assessment for each proposed road name and the location/map of the new roads are provided in Attachments B to I.

Summary of proposed road names

Location of Road

Proposed Road Name

Alternative Road Name

Recommended Road name

Private way off Centre Road, Andersons Bay

Sunset Terrace

Sunset Close

Sunset Terrace

Legal road off Heathfield Drive, Mosgiel

Elsie Purnell Place

There is no alternative name

Elsie Purnell Place

Private way, Heathfield development

Carnea Heights

There is no alternative name

Carnea Heights

Legal road off Cemetery Road, Mosgiel

Clachan Grange Road

There is no alternative name

Clachan Grange Road

 

7          Staff consider it appropriate that the name “Donald Buchan” be added to the Road Name Register with the appropriate locality being listed as Fairfield. The Saddle Hill Community Board has been consulted and is supportive. Road Name assessment can be found in Attachment J.

OPTIONS

Option One – Recommended Option – The Committee approves naming of the two legal roads and two private ways, and the inclusion of ‘Donald Buchan’ to the Road Name Register

Advantages

•    The recommended road names comply with the similarity, spelling, length and appropriateness criteria of the Road Naming Policy;

•    The roads will be named, and landowners gain a street address allowing them to progress with building and access to services; and

•    The Public will benefit from more options being available in the Road Name Register when naming roads.

 

Disadvantages

•    There are no disadvantages identified with this option.

Option Two – Alternative Option – The Committee approves naming of the two roads and the two private ways and does not approve the inclusion of ‘Donald Buchan’ in the Road Name Register

Advantages

·        The recommended road names comply with the similarity, spelling, length and appropriateness criteria of the Road Naming Policy.

·        The roads will be named, and landowners gain a street address allowing them to progress with building and access to services.

Disadvantages

·        The Road Name Register will not benefit from more alternatives for the public to choose from when naming new roads.

Option Three – Status Quo – The Committee does not approve naming of the two roads and the two private ways, and does not approve the inclusion of ‘Donald Buchan’ in the Road Name Register

Advantages

·        There are no advantages identified with this option.

Disadvantages

•    The roads will not be named which will inconvenience developers.

•    The Road Name Register will not benefit from more alternatives for the public to choose from when naming new roads.

NEXT STEPS

8          If the new road names are approved, staff will process the required documentation and advise the developers and Land Information New Zealand of the new road names.

9          If the name ‘Donald Buchan’ is approved, staff will update the Road Name Register.

 

Signatories

Author:

Paula Barragan - Policy Analyst - Transport Regulation

Simon Spiers - Team Leader - Regulation Management

Authoriser:

Jeanine Benson - Group Manager Transport

Simon Drew - General Manager Infrastructure Services

Attachments

 

Title

Page

a

Attachment A-Road Name Register-Donald Buchan

83

b

Attachment B-Assessment of proposed road name for Sunset Terrace

84

c

Attachment C-Sunset Terrace Plan

85

d

Attachment D-Assessment of proposed road name for Elsie Purnell Place

86

e

Attachment E-Elsie Purnell Place-Plan

87

f

Attachment F-Assessment of proposed road name for Carnea Heights

88

g

Attachment G-Carnea Heights-Plan

89

h

Attachment H-Assessment of proposed road name for Clachan Grange Road

90

i

Attachment I-Clachan Grange Road-Plan

91

j

Attachment J-Assessment of proposed road name for Donald Buchan

93

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision supports the social, environmental and cultural well-being of communities in the present and for the future.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

Fit within the road naming policy.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications

Financial considerations

There are no financial implications as the costs of installing the road signs will be charged to the developers.

Significance

The significance of this decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been engagement with the developers.

Engagement - internal

There has been engagement within the Transport team

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There has been engagement with relevant community boards. The Community Board of Saddle Hill has been consulted and supports the inclusion of ‘Donald Buchan’ to the Road Name Register. The Mosgiel-Taieri Community Board and the Otago Peninsula Community Board have not raised any objections to the proposed names.

 

 

 


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15 February 2021

 

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Items for Consideration by the Chair