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Mosgiel-Taieri
Community Board
17 February 2021
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Mosgiel-Taieri Community Board
MINUTES
Minutes of an ordinary
meeting of the Mosgiel-Taieri Community Board held in the Mosgiel Coronation
Hall, 99 Gordon Road, Mosgiel on Wednesday 18 November 2020, commencing at 5.00
pm
PRESENT
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Chairperson
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Joy Davis
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Deputy Chairperson
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Dean McAlwee
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Members
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Phillipa Bain
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Martin Dillon
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Cr Carmen Houlahan
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Brian Miller
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Brian Peat
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IN ATTENDANCE
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Jeanine Benson (Group Manager,
Transport), Julian Phillips (Team Leader Public Transport, Otago Regional
Council) and Paul Jamieson (Fulton Hogan)
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Governance Support Officer Wendy
Collard
1 Public
Forum
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1.1 Mel
Tudor
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Mel Tudor tabled and spoke to his concerns regarding the
kerb intrusions that had been installed along Bush Road as part of the
“Mosgiel-Taieri Safer Schools Street Project”. Mr
Tudor commented that his main concern was the vehicles having to cross the
centre line to pass cyclists safely.
Mr Tudor responded to questions.
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1.2 Wayne
Pantel
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Wayne Pantel spoke to his concerns on the impact that the
“Mosgiel-Taieri Safer Schools Street Project” trail was having.
Mr Pantel responded to questions.
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1.3 Margaret
Van Zyl
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Mrs Van Zyl spoke on the
Mosgiel-Taieri Safer Schools Street Project and commented that she felt that
the trail was dangerous and unsafe for cyclists. She suggested that
stops signs and judder bars along with a pedestrian crossing would be more
effective.
Mrs
Van Zyl responded to questions.
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2 Apologies
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There were no apologies.
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3 Confirmation
of agenda
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Moved (Joy Davis/ Martin Dillon):
That the Board:
Confirms the agenda
without addition or alteration.
Motion
carried (MTCB/2020/045)
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4 Declarations
of interest
Members were
reminded of the need to stand aside from decision-making when a conflict arose
between their role as an elected representative and any private or other
external interest they might have.
Joy Davis advised that she had
provided an update to her Register of Interests.
Dean McAlwee provided an update to
his Register of Interests.
Brian Miller declared an interest
in the Freedom Camping item and the correspondence from Susan Broad.
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Moved (Joy Davis/Phillipa Bain):
That the Board:
a) Amends the Elected Members' Interest Register; and
b) Confirms the proposed management plan for
Elected Members' Interests.
Motion
carried (MTCB/2020/046)
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5 Confirmation
of Minutes
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5.1 Mosgiel-Taieri
Community Board meeting - 12 August 2020
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Moved (Martin Dillon/Phillipa Bain):
That the Board:
Confirms the public part of the minutes of the Mosgiel-Taieri
Community Board meeting held on 12 August 2020 as a correct record.
Motion
carried (MTCB/2020/047) with Brian Miller recording his vote against
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5.2 Mosgiel-Taieri
Community Board meeting - 30 September 2020
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Moved (Phillipa Bain/Dean McAlwee):
That the Board:
Confirms the public part of the minutes of the Mosgiel-Taieri
Community Board meeting held on 30 September 2020 as a correct record.
Motion
carried (MTCB/2020/048)
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Part
A Reports
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6 Otago
Regional Council Regarding Public Transport
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The Team Leader Public Transport, Otago Regional Council
(Julian Phillips) provided an update on public transport which included the
recent change made to the Mosgiel Bus Loop.
Mr Phillips responded to questions.
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7 Roadside
Vegetation
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The Group Manager Transport (Jeanine Benson) and Paul
Jamieson from Fulton Hogan provided an update on management of roadside
vegetation and responded to questions.
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8 Governance
Support Officer's Report
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A report from Civic provided
an update on a number of activities relevant to the Board’s area which
included:
Project Fund - there
was a discussion on the project fund and possible Board projects.
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Moved (Brian Miller/Brian Peat):
That the Board:
Requests staff investigate the costings and a
design of a kiosk at the Mosgiel Memorial Gardens to include the history of
the gardens.
Following discussion, the
motion was withdrawn by the mover and seconder.
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Moved (Martin Dillon/Dean McAlwee):
That the Board:
Approves funding of up to
$500.00 to cover advertising costs of the Mosgiel-Taieri Community Board
Community Grants Round.
Motion
carried (MTCB/2020/049)
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Moved that the Board (Joy Davis/Martin Dillon):
Adjourns the meeting.
Motion carried
The meeting
adjourned at 6.46 pm and reconvened at 6.47 pm.
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Brian Miller withdrew from the
discussion on freedom camping.
Freedom Camping – there
was a discussion on the freedom camping sites within the city.
Mosgiel-Taieri Safer Schools
Street Project – there was a discussion which included the changes to
the Mosgiel Loop Bus Route; the role of the Board Members on the working
group for this project.
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Moved (Brian Miller/Dean McAlwee):
That the
Board:
Requests that following the completion of the
Safer School Streets Project trail, the Otago Regional Council give
consideration to the reinstatement of the Mure/Inglis Street as part of the
Mosgiel Bus Loop.
Motion
carried (MTCB/2020/050)
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Brian Miller withdrew from discussion on the letter
received from Ms Broad
Inwards Correspondence – The Chairperson provided an
update on the follow up that had been undertaken following Ms Broad’s
presentation to the Board.
There was an in-depth discussion on the reinstatement of
an action list for the Board.
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Moved (Brian Peat/ Brian Miller):
That the Board:
Agrees to maintain a
follow up list on Mosgiel-Taieri Community Board actions.
Motion
carried (MTCB/2020/051)
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Moved (Phillipa Bain/Brian Peat):
That the Board:
a) Notes the Governance Support Officer’s Report
Motion
carried (MTCB/2020/052)
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9 Board
Updates
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Board members provided updates on activities which
included
Keep Dunedin Beautiful (KDB)
Phillipa Bain (Board representative) provided an update on
the Keep Dunedin Beautiful activities and advised that next year KDB would be
trailing holding Trees for Families on both Mother’s Day and
Father’s Day.
Friends of the Mosgiel Memorial Gardens
Phillipa Bain provided an update on the Friends of the
Mosgiel Memorial Gardens. She commented on the advertising of the
upcoming meeting which included flyer distributed to a selected area of
Mosgiel and Facebook.
Hawk n Hurl
Joy Davis advised that the 6 March 2021 had been set for
the Hawk n Hurl event.
Mosgiel Coronation Hall
Dean McAlwee (Board Representative) provided an update on
the Mosgiel Coronation Hall and advised that the replacement of the roof was
underway.
Mosgiel Business Association
Joy Davis and Councillor Carmen Houlahan (Board
Representatives) provided an update on the Mosgiel Business
Association. Ms Davis advised that late night shopping in Mosgiel was
being held on Thursday ,26 November 2020.
Mosgiel Aquatic Project Team
Brian Miller (Board Representative) advised that it was
anticipated that the design of the pool could be decided in December 2020.
Mosgiel and Taieri Emergency Group.
Joy Davis provided an update on the recent meeting.
Outram Emergency Group.
It was noted that the Outram residents had expressed
concerns about not having an evacuation plan and that the Emergency
Management Officer would follow this up.
Silverstream Plantings
Brian Peat commented on the Mosgiel Rotary Club meeting
that he had attended to promote the beautification of the Silverstream
Plantings project.
Social Media
Brian Peat provided an update on the increasing number of
likes on the Board’s Facebook page.
Dunedin Tunnel’s Trust
The Group Manager Transport (Jeanine Benson) provided an
update on the requirement to obtain NZTA funding.
Community
Engagement
Dean McAlwee
provided an update on the Board Members’ community engagement.
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Moved (Joy Davis/Phillipa Bain):
That the Board:
a) Notes the Board Updates
Motion
carried (MTCB/2020/053)
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10 Chairperson's
Report
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Cr Houlahan withdrew from the
discussion on the Board’s 10 year plan submission.
A report from the Chairperson
provided an update on matters of interest since the previous meeting which
included:
Outram Glen; and
10 year plan.
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Moved (Joy Davis/Phillipa Bain):
That the Board:
a) Notes the Chairperson’s update
Motion
carried (MTCB/2020/054)
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11 Council
Activities
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Councillor Carmen Houlahan
provided an update on Council activities which included:
10 year plan engagement;
South Dunedin Hui;
Council’s Financial
Strategy – Debt Limit;
Trading in Public Places
Bylaw; and
George Street Upgrade
Project.
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Moved (Cr Carmen Houlahan/ Phillipa Bain):
That the Board:
a) Notes the Council Activities Update.
Motion
carried (MTCB/2020/055)
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12 Community
Plan
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Cr Carmen Houlahan did not participate in the discussion
of this item.
Following discussion, it was agreed that the following
item be included in the Board’s Community Plan:
· A Otta
Seal programme for rural roads.
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Moved (Joy Davis/Brian Peat):
That the Board:
Agrees
that a request for an Otta Seal programme be included in the Board’s
Community Plan.
Motion
carried (MTCB/2020/056)
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13 Items
for consideration by the Chair
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An update on the cost to repair the Gladfield Road bridge
was requested.
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The meeting concluded at 8.25 pm.
..............................................
CHAIRPERSON
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Mosgiel-Taieri Community
Board
17 February 2021
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Part
A Reports
Governance Support Officer's Report
Department: Civic
EXECUTIVE SUMMARY
1 This
report is to inform the Mosgiel-Taieri Community Board on a number of
activities relevant to the Board’s area including:
a) Project
Fund
b) Round
the Boards – OAR FM programme
c) Meeting
Schedule
d) Play
Spaces Review
e) Sportsfield
Review
f) Mosgiel
Memorial Park CCTV
g) Mosgiel
Pool
h) Community
Board Conference
i) Community
Board Outstanding Award Nomination
j) Review
of Keeping of Animals (excluding Dogs) and Birds Bylaw
k) Currently
being consulted on by Dunedin City Council
l) Dunedin
City Council 10 year plan 2021-31
m) Outward
Correspondence
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RECOMMENDATIONS
That the Board:
a) Notes the Governance Support Officer’s Report
b) Adopts the 2021 meeting schedule for the
Mosgiel-Taieri Community Board.
c) Considers funding the additional $80.00 towards
the sponsorship of the Berwick Outdoor Experience.
d) Considers funding of $12,000 towards the
Silverstream Beautification Planting as shown in Attachment B
e) Considers the proposed OAR FM programme for
Community Boards.
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Project Fund
2 The
balance remaining in the Project Fund for allocation for the current financial
year is $16,775.47. The following funds have been allocated in the
2020/21 financial year.
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Meeting Date
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Recipient
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Amount
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12 August 2020
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Mosgiel Taieri Community Patrol
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799.80
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12 August 2020
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Towards advertising costs for Friends of the Mosgiel
Memorial Garden establishment.
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300.00
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18 November 2020
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Towards advertising costs
for the Board’s Grants
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500.00
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Total
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$1,599.80
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3 At
the Board’s meeting held on 14 August 2019, funding of $500.00 was
approved for sponsorship. Due to COVID-19 the course was not held.
The funding is included as part of the carry forward of the unspent 2019/20
Community Board discretionary.
Moved (Sarah
Davie-Nitis/Dean McAlwee):
That the Board:
a) Approves
$500.00 from the Board’s Discretionary Fund towards sponsorship for a
resident in the Mosgiel-Taieri Community Board area to attend the Berwick
Outdoor Course.
Motion
carried (MTCB/2019/001)
4 A
request from the Lions Club of Taieri Project for continued support is attached
(attachment A).
5 A
request for financial support for the Board’s Silverstream Beautification
Planting project is attached for the Board’s consideration (attachment
B).
ound the Boards – OAR
FM programme
6 OAR
FM have extended an invitation to the Board to take part in the “Round
the Boards” feature segment. A number of the Community Boards took
part in this programme last triennium. It is now proposed to hold the
feature on Tuesdays at 8.40 am.
7 This
is a 10 to 15 minute weekly segment which provides each participating Board
with the opportunity to promote events, issues and people. The segment is
hosted by Mr Harford, with Boards sending a representative for an on-air chat
on their allocated day.
8 It
is proposed to start on 16 March 2021. The cost for participation is
$240.00 for 12 sessions.
Meeting Schedule
9 The
Council has adopted the 2021 Meeting Schedule. The proposed meeting dates
for the Mosgiel-Taieri Community Board are attached for approval (attachment
C).
10 The
Board may wish to give consideration to moving its 17 March 2021 meeting to
mid-April 2021 to consider and adopt the Board’s submission to the DCC on
the 10 year plan 2021-31 prior to the close of submissions as the 17 March
meeting is outside the consultation period.
Dunedin City Council 10 year
plan consultation
11 The
public consultation period for the 10 year plan 2021-31 is from 30 March to 29
April 2021. The Board may wish to consider holding a board
workshop.
12 Staff
are currently working on a number of opportunities for engagement.
Play Spaces Review
13 The
draft Play Spaces Plan and Background Report are awaiting feedback from members
of the Working Party. When feedback is received, the plan will be amended
and presented to Council for approval. Individual projects will then
proceed in accordance with the plan.
Tracks and Trails Review
14 The
draft background report has been completed and is sitting with the Project Team
Members for their feedback. The Stakeholder consultation document is
being drafted and it is anticipated that stakeholder engagement will occur
early 2021 pending the outcome of feedback.
Sportsfield Review
15 Data
collection and analysis has been completed. A draft strategy and action
plan are currently being developed.
Mosgiel Memorial Park CCTV
16 Staff are waiting on information regarding the DCC wide
CCTV assessment project.
Mosgiel
Pool
17 During the tender process, tenderers presented their
preference, rationale, and plans for demolishing the existing pool during
construction vs keeping it operating until the new facility opened.
18 The Evaluation Panel reconsidered the approach due to two
factors:
a) New
facility opening sooner; and
b) Health
and Safety – There were concerns regarding safety to members of the
community if the current pool was still in operation
19 On this basis, a decision was made that the current pool
should be demolished prior to the new facility opening, with the resulting loss
of one season of swimming in Mosgiel for 2021-2022.
20 However, the positive offset is having a new multi-pool
year round facility open earlier with significantly reduced Health and Safety
Risks to the community.
Community
Board Conference
21 The Community Board Conference is being held in Gore
on 22-24 April. Council policy allows for one Board member per Board to
be funded by the Council. The Board may wish to consider nominating a
Board member to attend the Conference (attachment D).
Community
Board Outstanding Awards Nomination
22 At the Community Board conference in April,
nominations for the outstanding community board member are being called
for. The Community Board Executive Committee is also inviting Community
Boards to share good practice examples. Refer to Attachments B and
C. Applications close at 5.00pm on Friday 26 March 2021 (attachment E).
Review of Keeping of Animals
(excluding Dogs) and Birds Bylaw
23 Customer
and Regulatory staff are currently reviewing this bylaw. While the primary
focus of the review is to address concerns about roosters, the bylaw also
covers birds, bees and other animals (with the exception of dogs which is
covered by the Dog Control Bylaw). At this early stage staff are investigating
different options and will be in touch with Community Boards soon asking them
to circulate a short survey through their networks. Any initial thoughts can be
directed to the Policy Analyst –
Regulatory Services Group, Anne.Gray@dcc.govt.nz
please.
24 Formal
consultation on options is expected to take place early to mid-2021.
Currently Being Consulted On
by Dunedin City Council
25 Dunedin
City Council is currently consulting on the following which may be of interest
to the Board and the community:
26 Gambling
& TAB Venue Policy Review – submissions close on 26 February 2021 https://www.dunedin.govt.nz/council/currently-consulting-on/current-consultations/gambling-and-tab-venue-policy-review
27 Dangerous
and Insanitary Buildings Policy Review – submissions close on 26 February
2021 https://www.dunedin.govt.nz/council/currently-consulting-on/current-consultations/general-policies-management-plan-review-stage-1
Outward Correspondence
28 Letter
to Taieri Bowling Club Inc (attachment F).
Roadworks Schedule
29 Information
on current notified road closures and the roadworks schedule (a weekly list of
programmed works) for Council’s maintained roads is available on the DCC
website via these links https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule
and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.
Dunedin City Council Updates
30 Board
or members of the public wishing to advise Council of any operational issues or
concerns, e.g. potholes, vegetation, burst pipes are reminded to contact the Dunedin
City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent
matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form
31 If
issues and concerns are not dealt with in a timely manner, Board Members should
contact the Governance Support Officer, or the Senior Staff Member appointed to
the Board.
Signatories
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Author:
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Wendy Collard - Governance Support Officer
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Authoriser:
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Clare Sullivan - Team Leader Civic
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Attachments
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Title
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Page
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⇩a
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Berwick Outdoor
Experience
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23
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⇩b
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Silverstream
Beautification Planting Project
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26
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⇩c
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2021 Meeting Schedule
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28
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⇩d
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Community Board
Snapshots
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29
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⇩e
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Community Board
Outstanding Award Nominations
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30
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⇩f
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Letter to the Taieri
Bowling Club Inc
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31
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SUMMARY OF CONSIDERATIONS
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Fit with purpose
of Local Government
This decision enables democratic local
decision making and action by, and on behalf of communities.
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Fit with strategic
framework
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Contributes
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Detracts
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Not applicable
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Social Wellbeing Strategy
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☒
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☐
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☐
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Economic Development Strategy
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☐
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☐
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☒
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Environment Strategy
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☐
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☐
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☒
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Arts and Culture Strategy
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☐
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☐
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☒
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3 Waters Strategy
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☐
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☐
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☒
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Spatial Plan
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☐
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☐
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☒
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Integrated Transport Strategy
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☐
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☐
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☒
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Parks and Recreation Strategy
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☐
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☐
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☒
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Other strategic projects/policies/plans
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☐
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☐
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☒
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Māori Impact
Statement
There are no known impacts for tangata whenua.
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Sustainability
There are no implications.
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LTP/Annual Plan /
Financial Strategy /Infrastructure Strategy
There are no implications.
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Financial
considerations
There are no financial implications.
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Significance
This decision is considered low significance in terms of
the Council’s Significance and Engagement Policy.
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Engagement –
external
There has been no external engagement.
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Engagement -
internal
Internal engagement has occurred with appropriate staff
members.
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Risks: Legal /
Health and Safety etc.
There are no risks.
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Conflict of
Interest
There are no known conflicts of interest.
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Community Boards
This report provides information on activities in or
relevant to the Board’s area.
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Mosgiel-Taieri Community
Board
17 February 2021
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Board Updates
Department: Civic
EXECUTIVE SUMMARY
Board members to provide updates on activities including:
1 Keep
Dunedin Beautiful (KDB)
Phillipa Bain (Board
representative) will provide a verbal update.
2 Friends
of the Mosgiel Memorial Gardens
Phillipa Bain will provide a
verbal update.
3 Celebrating
Local Excellence on the Taieri Project
A verbal update will be provided.
4 Hawk
n Hurl
A verbal update will be provided.
5 Mosgiel
Coronation Hall
Dean McAlwee (Board
Representative) will provide a verbal update.
6 Mosgiel
Business Association
Joy Davis and Cr Carmen Houlahan
(Board Representatives) will provide a verbal update.
7 Mosgiel
Aquatic Project Team
Brian Miller (Board
Representative) will provide a verbal update.
8 Mosgiel
and Taieri Emergency Group.
Joy Davis will provide a verbal
update.
9 Outram
Emergency Group.
Dean McAlwee will provide a verbal
update.
10 Silverstream
Plantings
Brian Peat will provide a verbal
update.
11- Social Media
Brian Peat will provide a verbal
update.
12 Dunedin
Tunnel’s Trust
Brian Peat will provide a verbal
update.
13 Community
Engagement
Verbal updates will be provided.
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RECOMMENDATIONS
That the Board:
a) Notes the Board Updates
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.
