Agenda of Strath Taieri Community Board

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Strath Taieri Community Board will be held on:

Date: Thursday 4 February 2021

Time: 5.00 pm

Venue: Strath Taieri Community Centre, Middlemarch

Sandy Graham

Chief Executive Officer

Strath Taieri Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Barry Williams
Deputy Chairperson	Mark O'Neill
Members	Blair Dale	David Frew
	Mike Lord	Leeann McLew
	Robin Thomas

Senior Officer Tom Dyer, Group Manager 3 Waters

Governance Support Officer Jennifer Lapham

Jennifer Lapham

Governance Support Officer

Telephone: 03 477 4000

jenny.lapham@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Strath Taieri Community Board

4 February 2021

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 9

5.1 Strath Taieri Community Board meeting - 12 November 2020 9

Part A Reports (Strath Taieri Community Board has power to decide these matters)

6 Governance Support Officers Report 14

7 Community Plan 22

8 Chairperson's Report 34

9 Council Activities 35

10 Notification of Items for Consideration by the Chairperson 36

Strath Taieri Community Board

4 February 2021

Strath Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 12 November 2020, commencing at 5.00 pm

PRESENT

Chairperson	Barry Williams

Members	David Frew	Leeann McLew
	Cr Mike Lord

IN ATTENDANCE

Tom Dyer (Group Manager 3 Waters)

Governance Support Officer Jennifer Lapham

1 Public Forum

There was no Public Forum.

2 Apologies

Apologies were received from Mark O’Neill and Robin Thomas.

Moved (David Frew/Leeann McLew):

That the Board:

Accepts the apologies from Mark O’Neill and Robin Thomas.

Motion carried

3 Confirmation of agenda

The Chairperson advised that an application from the Hindon Community Centre had been received and funding was required prior to Christmas.

Moved (Cr Mike Lord/Leeann McLew):

That the Board:

Confirms the agenda with the addition of the funding application from the Hindon Community Centre.

Motion carried

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (David Frew/Leeann McLew):

That the Board:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried

5 Confirmation of Minutes

5.1 Strath Taieri Community Board meeting - 24 September 2020

Moved (Cr Mike Lord/David Frew):

That the Board:

Confirms the minutes of the Strath Taieri Community Board meeting held on 24 September 2020 as a correct record.

Motion carried

Part A Reports

6 Governance Support Officers Report
	The Governance Support Officer provided an update on matters of interest which included: · Project Fund; · March Creek; · Parks and Recreation Update; · Meetings 2021;
	Moved (David Frew/Cr Mike Lord): That the Board: Agrees that the Strath Taieri Community Board will meet on 4 February 2021 commencing at 5 pm. Motion carried (STCB/2020/038)
	Moved (Leeann McLew/David Frew): That the Board: Notes the Governance Support Officers Report. Motion carried

7 Community Plan

It was agreed that the Board would review the Community Plan at the February meeting.

8 Chairperson's Report

The Chairperson provided an update on matters of interest including:

· Cemetery Road – the signage was not clear and people were going up the wrong road and missing the cemetery.

· A discussion took place on Sheep Wash Creek the owner was still not happy with the remediation. Cr Lord would discuss the matter with him and Otago Regional Council.

· Concern that there had been no maintenance taken on Filly Burn Bridge.

· That concerned there had been no progress on Foulden Maar.

· The area was looking very scruffy and concerned there had been no maintenance on the weeds.

· The trees in Cardigan Street had not been pruned and others still need to be staked.

· He would like the Board to be provided with a copy of the oiling programme.

Moved (David Frew/Cr Mike Lord):

That the Board:

Notes the Chairperson’s report.

Motion carried

8a Project Fund Application

Consideration was given to a funding application from the Hindon Community Centre for $3,900 toward the repair and painting of the internal walls of the Community Centre.

Moved (Leeann McLew/David Frew):

That the Board:

Allocates $3,900 to the Hindon Community Centre for the painting of the internal walls.

Motion carried (STCB/2020/039)

9 Council Activities

Cr Lord provided an overview on matters of interest including the appointment of the new Chief Executive Officer, Sandy Graham, the work being undertaken on the 10 year plan and debt levels.

Moved (Barry Williams/David Frew):

That the Board:

Notes the Councillors report.

Motion carried

10 Notification of Items for Consideration by the Chairperson

There were no items notified.

The meeting concluded at 5.49 pm.

..............................................

C H A I R P E R S O N

Strath Taieri Community Board

4 February 2021

Part A Reports

Governance Support Officers Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Strath Taieri Community Board of activities relevant to the Board area including:

· Project Fund

· Meeting Schedule 2021

· Community Board Conference

· Community Board Outstanding Award Nominations

· Parks and Recreation Update

· Review of Keeping of Animals (excluding Dogs) and Birds Bylaw

· Currently Being Consulted on by Dunedin City Council

· Correspondence – Vivienne Robertson

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officers Report.

b) Adopts the meeting schedule for the 2021 year noting that additional meetings may be required to consider the 10 year plan and Representation Review proposals.

Project Fund

2 There is a balance of $2,460 left in the Project Fund for the current financial year.

Meeting Date	Amount	Recipient
6 August 2020	$1,000.00	Otago Neighbourhood Support
	$2,000.00	Strath Taieri Heritage Park
	$5,000.00	Strath Taieri Historical Society
12 November 2020	$3,900.00	Hindon Community Centre
Total	$11,900.00

Meeting Schedule 2021

3 The Council had adopted the 2021 meeting schedule. Attached is the proposed meeting dates for the Strath Taieri Community Board.

Community Board Conference

4 The Community Board Conference is being held in Gore on 22-24 April. Council policy allows for one Board member per Board to be funded by the Council. The Board may wish to consider nominating a Board member to attend the Conference.

Community Board Outstanding Awards Nomination

5 The Community Board conference is scheduled for April, and nominations for the outstanding community board member are being called for. The Community Board Executive Committee is also inviting Community Boards to share good practice examples. Refer to Attachments B and C. Applications close at 5.00pm on Friday 26 March 2021.

Parks and Recreation Update

6 Play Spaces Review - Draft Play Spaces Plan and Background Report are awaiting feedback from members of the Working Party. When feedback is received the Plan will be amended and presented to Council for approval. Individual projects will then proceed in accordance with the plan.

7 Tracks and Trails Review - Draft Background Report is complete and is sitting with Working Party and Project Team members for feedback. Stakeholder consultation document is being drafted. It is anticipated that stakeholder engagement will occur early 2021 pending outcome of feedback from Working Party and Marketing and Communications.

8 Cardigan Street Silverbirch Pruning – Currently with the contractor

9 Sports Field Review – Data collection and analysis has been completed. A draft strategy and action plan is being developed.

Review of Keeping of Animals (excluding Dogs) and Birds Bylaw

10 Customer and Regulatory staff are currently reviewing this bylaw. While the primary focus of the review is to address concerns about roosters, the bylaw also covers birds, bees and other animals (with the exception of dogs which is covered by the Dog Control Bylaw). At this early stage we are investigating different options and will be in touch with Community Boards soon asking them to circulate a short survey through their networks. Any initial thoughts can be directed to Anne.Gray@dcc.govt.nz please. Formal consultation on options is expected to take place early to mid-2021.

Currently Being Consulted On by Dunedin City Council

11 DCC is currently consulting on the following which may be of interest to the Board and Board community:

Gambling & TAB Venue Policy Review

https://www.dunedin.govt.nz/council/currently-consulting-on/current-consultations/gambling-and-tab-venue-policy-review

Dangerous and Insanitary Buildings Policy Review

https://www.dunedin.govt.nz/council/currently-consulting-on/current-consultations/dangerous-and-insanitary-buildings-policy-review

Correspondence

12 Attached is a letter from Vivienne Robertson

ACTIONS/UPDATES

Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.

Signatories

Author:	Jenny Lapham - Governance Support Officer
Authoriser:	Clare Sullivan - Team Leader Civic

Attachments

	Title	Page
⇩a	Proposed Meeting Schedule 2021	18
⇩b	Community Boards Outstanding Award Nomination	19
⇩c	Community Board Snapshots	20
⇩d	Letter from Vivienne Robertson	21

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒