Agenda of Waikouaiti Coast Community Board

Waikouaiti Coast Community Board

MINUTES

Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Surf Club Social Rooms, Warrington Domain on Wednesday 18 November 2020, commencing at 5.30 pm

PRESENT

Chairperson	Alasdair Morrison
Deputy Chairperson	Geraldine Tait
Members	Andy Barratt	Mark Brown
	Mandy Mayhem-Bullock	Cr Jim O'Malley

IN ATTENDANCE

Nick Dixon (Group Manager Ara Toi) and Andrew Lord (Team Leader Maintenance Transport)

Governance Support Officer Rebecca Murray

1 Public Forum

1.1 Public Forum - Volunteer South and tree issue

Leisa De Klerk addressed the meeting concerning Volunteer South and a tree issue. She advised that Volunteer Otago and Volunteer Central had merged in June and renamed Volunteer South. Ms De Klerk advised that her role at Volunteer South was Manager and provided an overview of what this service provided, what was provided during the COVID-19 lockdown and that they were working towards community resilience which included working towards community emergency awareness. She advised that they would like community members to sign up as emergency volunteers. The Board agreed to work with Ms De Klerk to assist in getting this message out to the communities within the community board area.

Ms De Klerk also advised the Board of a near miss with a tree on the State Highway near Hawksbury Village and stated that the tree was behind the fence line and that Police were called to the event.

2 Apologies

An apology was received from Sonya Billyard.

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

Accepts the apology from Sonya Billyard.

Motion carried (WC/2020/054)

3 Confirmation of agenda

Moved (Alasdair Morrison/Mark Brown):

That the Board:

Confirms the agenda with the following addition:

Add Item 13 Road Maintenance Contract Update; and

Item 13 to be taken before Item 6.

Motion carried (WC/2020/055)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WC/2020/056)

5 Confirmation of Minutes

5.1 Waikouaiti Coast Community Board meeting - 30 September 2020

Moved (Cr Jim O'Malley/Mandy Mayhem-Bullock):

That the Board:

Confirms the Waikouaiti Coast Community Board meeting held on 30 September 2020 as a correct record.

Motion carried (WC/2020/057)

Part A Reports

13 Road Maintenance Contract Update

The Team Leader Transport Maintenance (Andrew Lord) introduced Thomas Forde from Fulton Hogan and Simon Currie from South Roads and they provided an overview of the new 10 year Road Maintenance Contract. Mr Lord advised that vegetation maintenance had been transferred to the Transport Department from the previous contract being allocated to the Parks and Recreation Department and they responded to members’ questions.

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

a) Notes the update.

Motion carried (WC/2020/058)

6 Governance Support Officer's Report
	The report provided details of activities relevant to the Board’s area, which included: · Meetings 2021 · Community Board Outstanding Awards Nomination · Waikouaiti Library · What DCC is Currently Consulting On · Parks and Recreation Department Updates · Roadworks Schedule · Dunedin City Council Updates
	Moved (Alasdair Morrison/Cr Jim O'Malley): That the Board: a) Notes the Governance Support Officer’s Report. Motion carried (WC/2020/059)
	Moved (Alasdair Morrison/Cr Jim O'Malley): That the Board: a) Agrees that the first meeting for 2021 for the Board will be held on 17 February 2021 at the Blueskin Bay Library commencing at 5.30 pm; and b) Notes that the 2021 meeting schedule for the Board will be included in the 17 February 2021 agenda for adopting. Motion carried (WC/2020/060) with Geraldine Tait recording her vote against.
	Moved (Alasdair Morrison/Mark Brown): That the Board: a) Decides not to submit to the DCC Legal High Retail Location Policy. Motion carried (WC/2020/061)
	Moved (Alasdair Morrison/Andy Barratt): That the Board: a) Agrees to submit to the Review of Truby King Reserve Management Plan and; b) Delegates Board Members excluding Sonya Billyard to finalise the submission. Motion carried (WC/2020/062)
	Moved (Alasdair Morrison/Geraldine Tait): That the Board: a) Decides not to submit to the Signal Hill Recreation Reserve Management Plan Review Stage 1. Motion carried (WC/2020/063)
	Moved (Alasdair Morrison/Cr Jim O'Malley): That the Board: a) Requests further information to enable the Board to submit to the General Policies Management Plan Review Stage 1 and; b) Agrees that the Board delegate authority to the Chair to delegate a member/s to finalise the submission. Motion carried (WC/2020/064)

7 Funding Applications
	The report provided details of two funding applications received for the Board’s consideration. Hauteruruku ki Puketeraki requested $1,000.00 to pay for one staff/tutor for three hours per week for the Kaitiaki Waka Programme. Uplifts the funding application from Waiputai (Blueskin Bay) Trust requesting $1,670.00 for seed funding for a community centre in Warrington.
	Moved (Alasdair Morrison/Cr Jim O'Malley): That the Board: a) Notes the funding report from Blueskin News. Motion carried (WC/2020/065)
	Moved (Mandy Mayhem-Bullock/Cr Jim O'Malley): That the Board: a) Approves the funding application from Hauteruruku ki Puketeraki for $1,000.00 to pay for one staff/tutor for three hours per week for the Kaitiaki Waka Programme; and b) Requests representatives attend the next Waikouaiti Coast Community Board meeting being held on 17 February 2021 at the Blueskin Bay Library at 5.30 pm to provide an update on how the funding was used. Motion carried (WC/2020/066)
	Moved (Mandy Mayhem-Bullock/Cr Jim O'Malley): That the Board: a) Uplifts the funding application from the Waiputai (Blueskin Bay) Trust from the table; and b) Approves the funding application from the Waiputai (Blueskin Bay) Trust for $1,670.00 for seed funding for a community centre in Warrington with the following condition: Should the venture not proceed for the full year as intended any unspent money will be returned to the Waikouaiti Coast Community Board. Motion carried (WC/2020/067) with Geraldine Tait withdrawing.

8 Chairperson's Report
	The Chairperson provided a verbal report at the meeting, which included: · Vegetation maintenance on local roads and State Highway · Vehicle speeds at Waitati turnoff from SH1 · Bus services · Appointing Sonya Billyard as the Board’s representative on Moana Gow Swimming Pool Trust · Karitane walkway repair · Firefighting tanks
	Moved (Alasdair Morrison/Andy Barratt): That the Board: a) Notes the Chairperson’s report. Motion carried (WC/2020/068)
	Moved (Alasdair Morrison/Mandy Mayhem-Bullock): That the Board: a) Appoints Sonya Billyard as the Board’s representation on the Moana Gow Swimming Pool Trust. Motion carried (WC/2020/069)

9 Board Updates
	Board members provided an update on activities, which included: Keep Dunedin Beautiful (KDB) Mandy Mayhem-Bullock provided an update which included that the Community Garden and Waitati Toilet unfortunately did not win at the recent Keep New Zealand Beautiful awards and that the Waitati Hall mural is progressing with currently obtaining a resource consent. Waikouaiti Recycling Centre Project Geraldine Tait provided an update which included advertising for a part time co-ordinator and that they were currently deciding on whether to be an incorporated society or a trust. Waikouaiti Plantation Replanting Project Mark Brown provided an update which included advising that 5,000 plants were planted this year which is down from the previous year due to the COVID-19 lockdown. Maintenance is being conducted by locals and that the next planting will commence in June next year. Local Government New Zealand Zone 6 Community Board Committee Mandy Mayhem-Bullock provided an update which included that a Community Board Zoom meeting was being set up for 16 December with one during the day and another at night. North Coast Promotional Group Mark Brown provided an update which included that the promotional group had identified a name being North East Coast Discoveries and that this entity would be moving forward as a co-op. A lawyer had been appointed to assist with the needs of the co-op and a website would be launched soon. Recreational Working Group Mandy Mayhem-Bullock provided an update which included members had submitted to the 10 Year Plan pre-consultation. Andy Barratt left the meeting at 8.20 pm.
	Moved (Alasdair Morrison/Cr Jim O'Malley): That the Board: a) Notes the updates. Motion carried (WC/2020/070)
	Andy Barratt re-entered the meeting at 8.25 pm.

10 Community Plan

The Board provided updates to the Roading Schedule on page 28 of the Community Plan.

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

a) Notes the update.

Motion carried (WC/2020/071)

11 Council Activities

Councillor Jim O’Malley provided an update on matters of interest to the Board, which included:

· Truby King Reserve Management Plan Public Consultation – participation from Board members.

· Hapori Māori and Pasifika Communities Innovation and Development Fund is open

· The Camping Control Bylaw Amendment 11 was ratified at 27 October 2020 Council meeting with the freedom camping season starting 1 November 2020.

· New debt limit to allow Council to assess all capital works going forward

· Speed Limit Review – the decisions will be ratified at the 8 December 2020 Council meeting. Communications will be sent once ratified advising the date these will be in effect. Any additional roads advised in the submission period will go into next year’s Speed Limit Review.

Moved (Cr Jim O'Malley/Alasdair Morrison):

That the Board:

a) Notes the update.

Motion carried (WC/2020/072)

12 Items for Consideration by the Chairperson

Items for consideration by the Chairperson:

Representation Review

The meeting concluded at 8.49 pm.

..............................................

CHAIRPERSON

Lead in Waikouaiti, Karitane, and Hawksbury Village water supply

Department: 3 Waters and Executive Leadership Team

EXECUTIVE SUMMARY

1 On 2 February 2021, the Dunedin City Council and Public Health South advised residents in Waikouaiti, Karitane and Hawksbury Village not to use tap water for drinking, cooking or preparing food until further notice because of elevated levels of lead in the drinking water supply.

2 Since that time work has been underway to investigate the potential causes for the elevated levels and this report provides an update on the work that has been undertaken to date.

3 Given the timing of the agenda and the fast-moving nature of the issue, staff will also provide any updated information by way of verbal update at the meeting.

RECOMMENDATIONS

That the Board:

a) Notes the report of the elevated levels of lead in the Waikouaiti, Karitane and Hawksbury Village water supplies and the actions taken to date.

BACKGROUND

4 A “Do Not Drink” notice was issued on 2 February 2021 to residents of the Waikouaiti, Karitane and Hawksbury Village areas as a result of elevated levels of lead in the drinking water.

5 Staff are working with Public Health officials, ORC and independent experts to understand the cause behind elevated lead levels that had been detected intermittently from July 2020 ‑ January 2021.

DISCUSSION

6 Six water test results have returned results where the level of lead in the water is above acceptable limits.

7 The Council has 3 test sites on the network, located at the main street of Waikouaiti, the Waikouaiti Golf Club in Edinburgh Street, the Karitane Bowling Club in Stornoway Street. An additional 3 test locations at the Waikouaiti Water Treatment Plant are used to analyse raw, filtered and final treated water.

8 No elevated results have been recorded at a sample site on the main street of Waikouaiti.

9 Of the 6 results with elevated lead levels, 4 were recorded at the Waikouaiti Golf Club – near the end of the supply line, 1 at the Karitane Bowling Club, and 1 at the Waikouaiti Water Treatment Plant raw water reservoir.

10 The results show intermittent spikes with 6 results above the Maximum Acceptable Value (MAV). There is no evidence of prolonged exposure to high levels of lead in the water.

11 In response to the elevated levels, a “No Drinking” notice was issued as a precautionary approach while staff worked to determine the possible source of the lead contamination.

12 The weekly testing programme was changed to daily testing in order to more accurately pinpoint any changes in lead levels in the water supply.

13 Given that 1 of the elevated samples was in the reservoir, investigations and sampling in the water supply catchment have been initiated in partnership with Otago Regional Council.

14 When the “Do Not Drink” notice was issued, water tankers were deployed to the affected communities and containers were supplied to enable residents’ access to safe drinking water.

15 A team of approximately forty (40) Council staff went door-knocking households and businesses to ensure everyone was aware of the “Do Not Drink” notice. Letters were left with residents, and where no one was home a letter was left.

16 The tankers remain at the various locations to ensure ongoing provision of drinking water while investigations continue into the source of the lead. Demand is currently around 10,000 litres per day, with the tanker water being sourced from Mt Grand. Approximately 2,500 containers have been given out for people to use. Staff continue to drop off water to residents that are unable to collect water from the tankers themselves.

17 Staff have been on hand at the tankers to answer any questions residents may have. Once the blood testing has finished, a drop-in centre will be established at the East Otago Events Centre where staff will be available to respond to queries from residents.

18 A joint community meeting was held on 5 February 2021. The primary purpose of the meeting was to ensure that the community were aware of the public health issues and to provide information about the blood testing programme that had been announced by Public Health South.

19 As a result of the meeting a series of concerns were raised by residents and these have been followed up on by staff. One concern was about what the potential effects are of eating home‑grown vegetables that have been irrigated with local water. At time of writing, there is no clear guidance on this and so the Council is supplying a range of fruit and vegetables to residents. This will be reviewed once the issues have been clarified.

20 At the time of writing, daily test results had all shown no elevated levels of lead.

21 At an infrastructure level, a number of actions have been undertaken.

22 Older sections of the network have been excavated to check for cast iron pipes as many of these have lead joins. This includes a section of the cast iron pipe in Edinburgh Street which will be replaced as a priority.

23 Approximately 3km of new polyethylene pipe has been ordered and contractors will start this work as quickly as possible.

24 The network reservoirs are being (or have been) drained to check for any cast iron fittings or lead joins which may be present. If any are identified, these will be replaced.

25 A plan has been developed to drain and refill tanks on properties within the area when the supply is deemed safe to drink again.

26 An online lead monitor has been ordered. This monitor will allow for more frequent testing (every 20 minutes) with immediate results. This will help manage any ongoing issues and allow for a reservicing plan to be developed. This will take approximately six weeks to arrive and commission.

27 A conductivity monitor has been installed at the Waikouaiti River intake. A pH meter will also be installed the week beginning 15 February 2021. The pH and conductivity meters may provide information on changes in water chemistry and the presence of metals. Depending on results it may be possible to detect and then respond to the presence of lead. The pH and conductivity measurements are real-time and provide another monitoring tool to identify the presence of metals.

28 Auto-samplers are also being installed at the water treatment plant. This will sample for lead. The University of Otago has agreed to test these samples. This will provide preliminary results (i.e. not to International Accreditation New Zealand standards) that will be available hourly and will provide a great tool for managing the network and trying to isolate a contamination if it occurs again. These should be in place sometime during the week beginning 15 February 2021.

29 Tonkin and Taylor are undertaking an analysis of plant operational data. The analysis is specifically seeking to identify any correlation between high lead levels and any other operational or water chemistry parameters. This work is expected to be complete by the end of the week beginning 15 February 2021.

30 All of these steps will either help eliminate possible sources of lead (cast iron pipe replacement) or provide far better data for which to assess the safeness of the drinking water. This is important because it is possible that the source of the elevated readings may never be identified and any decision to recommission the network will rely on the various agencies having confidence that the drinking water is safe and that any future issues are able to be picked up immediately.

NEXT STEPS

31 A number of options to restore safe drinking water to the communities are being investigated, including supplying water from other water supply schemes, treatment plant upgrades and constant monitoring for lead contamination at the raw water source. Efforts to trace the source of contamination and resolve the issue continue.

Signatories

Author:

Tom Dyer - Group Manager 3 Waters

Simon Drew - General Manager Infrastructure Services

Authoriser:

Simon Drew - General Manager Infrastructure Services

Sandy Graham - Chief Executive Officer

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Waikouaiti Coast Community Board of activities relevant to the Board’s area including:

a) Meeting Schedule for 2021

b) Dunedin City Council 10 year plan consultation

c) Community Board Conference

d) Community Board Outstanding Awards Nomination

e) Waikouaiti Library

f) Review of Keeping of Animals (excluding Dogs) and Bird Bylaw

g) What DCC is Currently Consulting On

h) Parks and Recreation Department Updates

i) Transport Department Update

j) Roadworks Schedule

k) Dunedin City Council Updates

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Adopts the 2021 meeting schedule for the Waikouaiti Coast Community Board.

c) Ratifies the submission to the Review of Truby King Reserve Management Plan retrospectively.

d) Decides if the Board wishes to submit to the Gambling & TAB Venue Policy Review and agrees that the Board delegate authority to a Board Member/s to finalise the submission.

e) Decides if the Board wishes to submit to the Dangerous and Insanitary Buildings Policy Review and agrees that the Board delegate authority to a Board Member/s to finalise the submission.

Meeting Schedule for 2021

2 The 2021 meeting schedule was adopted by Council as its meeting held on 24 November 2020 meeting. The proposed meeting dates for the Waikouaiti Coast Community Board for the Board’s approval are (Attachment A).

3 The Board may wish to give consideration an additional meeting on 14 April 2021 to consider and adopt the Board’s submission to the DCC 10 year plan 2021-31 prior to the close of submissions.

4 Further, the meeting schedule proposed follows the format adopted in 2020 by the Board with an earlier start time proposed for meetings held outside the daylight savings period.

Review of Truby King Reserve Management Plan

5 The submission to the Review of Truby King Reserve Management Plan needs to be retrospectively ratified (Attachment B).

Dunedin City Council 10 year plan consultation

6 The public consultation period for the 10 year plan 2021-31 is from 30 March to 29 April 2021. The Board may wish to consider holding a board workshop.

7 Staff are currently working on a number of opportunities for engagement.

Community Board Conference

8 The Community Board Conference is being held in Gore on 22-24 April. Council policy allows for one Board member per Board to be funded by the Council. The Board may wish to consider nominating a Board member to attend the Conference.

Community Board Outstanding Awards Nomination

9 At the Community Board conference in April, nominations for the outstanding community board member are being called for. The Community Board Executive Committee is also inviting Community Boards to share good practice examples. Refer to Attachments C and D. Applications close at 5.00pm on Friday 26 March 2021.

Waikouaiti Library

5 In October 2020 a proposal was put forward to change Waikouaiti Library’s weekday opening hours to 11am-5pm.

	Current Opening Hours	Proposed Opening Hours
Monday	1.30pm – 5.30pm (4hrs)	11am – 5pm (6 hrs)
Tuesday	1.30pm – 5.30pm (4 hrs)	11am – 5pm (6 hrs)
Wednesday	10am – 5.30pm (7.5 hrs)	11am – 5pm (6 hrs)
Thursday	1.30pm – 5.30pm (4 hrs)	11am – 5pm (6 hrs)
Friday	10am – 8pm (10 hours)	11am – 5pm (6 hrs)
Saturday	10am – 1pm (3 hours)	10am – 1pm (3 hrs)
	Total: 32.5 hrs	Total: 33 hrs

6 The Waikouaiti Librarian led a consultation process regarding the proposed changes in November and December 2020. The consultation was undertaken through:

· A paper form in the library outlining proposed hours and asking people to comment on whether the proposal would work for them

· An online form – as above, promoted through POWA newsletter

· On social media – through the local community Facebook page

7 An article also appeared in The Star https://www.odt.co.nz/the-star/library-proposes-%E2%80%98sensible%E2%80%99-change-its-hours directing people to the library.

A total of 136 responses were received with the majority being favourable. A decision will be made in due course with the community and the Board being advised.

Review of Keeping of Animals (excluding Dogs) and Birds Bylaw

8 Customer and Regulatory staff are currently reviewing this bylaw. While the primary focus of the review is to address concerns about roosters, the bylaw also covers birds, bees and other animals (with the exception of dogs which is covered by the Dog Control Bylaw). At this early stage staff are investigating different options and will be in touch with Community Boards soon asking them to circulate a short survey through their networks. Any initial thoughts can be directed to the Policy Analyst – Regulatory Services Group, Anne.Gray@dcc.govt.nz please. For ease of reference the current policy is Attachment E.

What DCC is Currently Consulting On

9 Dunedin City Council is currently consulting on the following which may be of interest to the Board and the community:

10 Gambling & TAB Venue Policy Review – submissions close on 26 February 2021. For ease of reference the current policy is Attachment F. https://www.dunedin.govt.nz/council/currently-consulting-on/current-consultations/gambling-and-tab-venue-policy-review

11 Dangerous and Insanitary Buildings Policy Review – submissions close on 26 February 2021. For ease of reference the proposed policy is Attachment G. https://www.dunedin.govt.nz/council/currently-consulting-on/current-consultations/general-policies-management-plan-review-stage-1

Parks and Recreation Department Updates

12 Freedom Camping - Portaloos and other amenities have been installed at the 3 unrestricted freedom camping sites.

13 The new handheld infringement devices have been integrated into the Pathway system.

14 New ticket designs have been drafted, when these have been approved and delivered we can begin training enforcement contractors in use of the new technology.

15 Reserves and Beaches Bylaw - New signage has been installed at Tomahawk Beach and Warrington Beach as planned.

16 Signage for Waikouaiti Beach is currently being drafted by DCC Marketing and Design and will be presented to the Reserves and Beaches Bylaw Working Group for development/approval.

17 Some temporary signage has recently been installed at the Hawksbury Lagoon outflow to advise drivers that beach access in vehicles is prohibited.

18 Play Spaces Review - Draft Play Spaces Plan and Background Report are awaiting feedback from members of the Working Party.

19 When feedback is received the Plan will be amended and presented to Council for approval.

20 Individual projects will then proceed in accordance with the plan.

21 Sports Field Review - Data collection and analysis are complete.

22 A draft strategy and action plan are in progress.

23 A presentation will be going to ELT seeking guidance on direction of strategy.

24 Truby King Reserve Management Plan - A report detailing submissions is being drafted.

25 A Hearings Committee meeting is scheduled for Mid-February where submitters will be able to speak.

26 The Hearings Committee will then give their recommendations for changes to the draft

27 Tracks and Trails Review - Draft Background Report is complete and is sitting with Working Party and Project Team members for feedback.

28 Stakeholder consultation document is being drafted.

29 It is anticipated that stakeholder engagement will occur early 2021 pending outcome of feedback from Working Party and Marketing and Comms.

Transport Department Update

30 Vegetation – The spraying of rural areas is at 90% for the first spray. Work will commence thereafter on the second spray.

Roadworks Schedule

31 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

Dunedin City Council Updates

Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477 4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact Council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.

Signatories

Author:	Rebecca Murray - Governance Support Officer
Authoriser:	Clare Sullivan - Team Leader Civic

Attachments

	Title	Page
⇩a	Proposed Meeting Schedule for 2021	27
⇩b	Waikouaiti Coast Community Board submission to the Draft Truby King Recreation Reserve Management Plan	28
⇩c	Community Board Snapshots	32
⇩d	Community Board Oustanding Awards Nomination	33
⇩e	Keeping of Animals excluding dogs and Birds Bylaw 2016	34
⇩f	Gambling and TAB Venue Policy 2018	40
⇩g	Proposed Dangerous and Insanitary Buildings Policy	43

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no conflicts of interest.

Community Boards

This report provides information on activities in or relevant to the Board’s area.

Funding Applications

Department: Civic

EXECUTIVE SUMMARY

1 This report provides a summary of funding allocated to date, a copy of the funding reports and funding applications received for the Board’s consideration. As this is an administrative report only, the Summary of Considerations is not required.

Project Fund

2 At the Council Annual Plan Deliberation meeting held on 27 May 2020, Council approved the carry forward of unspent 2019/2020 Community Board discretionary funds into the 2020/2021 financial year as a one-off consideration due to the recent Covid-19 events.

3 The Board has $4,675.73 available for the 2020/21 year (Note this includes the carry forward from the 2019/20 year of $3,761.00).

4 Spending to date is as follows:

Meeting Date	Amount	Recipient/Purpose
17 June 2020	$837.00	Waikouaiti District Museum – to purchase a bar fridge and microwave for the kitchen in the new museum building.
17 June 2020	$675.00	Blueskin News Community Newsletter – to fund the printing of the Blueskin Newsletter.
17 June 2020	$600.00	POWA (Progress of Waikouaiti Area) – to fund the printing of the POWA Newsletter.
17 June 2020	$240.00	Otago Blue – for providing 30 bottles of hand and surface sanitizer.
17 June 2020	$750.00	Joel Vanderburg Memorial - Allocates from the project fund for a memorial to honour the late Joel Vanderburg, the design and appropriate time for the memorial to be agreed with by Andy Barratt and the Vanderburg family.
17 June 2020	$0.00	Defibrillator training sessions - Allocates $400.00 to enable 2 classes of 10 people attend Defibrillator training in Waitati – advised that this project will not go ahead.
12 August 2020	$750.00	Waitati Hall Society Inc – to have a mural painted onto the side of the Waitati Hall.
30 September 2020	$1,200.00	Hawksbury Lagoon Inc - towards a reprint of their brochures.
30 September 2020	$200.00	Mullet Collective - towards the Mullet Festival held in the Warrington Reserve.
30 September 2020	$1,113.27	Better Creative – to print 2,000 copies of the Waikouaiti Coast Community Board newsletter.
30 September 2020	$50.00	POWA (Progress of Waikouaiti Area) – to deliver the Waikouaiti Coast Community Board newsletters.
18 November 2020	$1,000.00	Hauteruruku ki Puketeraki - to pay for one staff/tutor for three hours per week for the Kaitiaki Waka Programme.
18 November 2020	$1,670.00	Waiputai (Blueskin Bay) Trust - for $1,670.00 for seed funding for a community centre in Warrington with the following condition: Should the venture not proceed for the full year as intended any unspent money will be returned to the Waikouaiti Coast Community Board.
Total	$9,085.27

Funding Report

5 A thank you for support card from the Blueskin Playcentre Whānau has been received (Attachment A).

Funding Request Application

6 Waikouaiti Rodeo Association has requested $4,072.20 to erect a new outside fence as the posts are old and are a safety concern (Attachment B).

7 Waitati Valley Road Group has requested $600.00 to improve and maintain public access to the Semple Born (Attachment C).

8 Waitati School has requested $4,700.00 to go towards installation of Kiln 1 (which they fundraised to purchase this kiln), the refurbishment of Kiln 2 (A gas kiln). Also, to insulate and line the school garage where the Kilns are going, install a quality lock and alarm system and to buy a small shed to house Kiln 2 in (Attachment D).

RECOMMENDATIONS

That the Board:

a) Notes the funding report from Blueskin News.

b) Approves/declines the funding application from the Waikouaiti Rodeo Association.

c) Approves/declines the funding application from the Waitati Valley Road Group.

d) Approves/declines the funding application from the Waitati School.

Signatories

Author:	Rebecca Murray - Governance Support Officer
Authoriser:	Clare Sullivan - Team Leader Civic

Attachments

	Title	Page
⇩a	Thank you card from Blueskin Playcentre	49
⇩b	Waitati Valley Road Group Funding Application	51
⇩c	Waikouaiti Rodeo Association Funding Application	52
⇩d	Waitati School	55

	Title	Page
A ⇩	Minutes of Waikouaiti Coast Community Board meeting held on 18 November 2020	10