Notice of Meeting:
I hereby give notice that an ordinary meeting of the Dunedin City Council will be held on:
Date: Tuesday 9 March 2021
Time: 10.00 am
Venue: Council Chamber, Municipal Chambers, The Octagon, Dunedin
Sandy Graham
Chief Executive Officer
Council
PUBLIC AGENDA
MEMBERSHIP
Mayor |
Mayor Aaron Hawkins |
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Deputy Mayor |
Cr Christine Garey
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Members |
Cr Sophie Barker |
Cr David Benson-Pope |
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Cr Rachel Elder |
Cr Doug Hall |
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Cr Carmen Houlahan |
Cr Marie Laufiso |
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Cr Mike Lord |
Cr Jim O'Malley |
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Cr Jules Radich |
Cr Chris Staynes |
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Cr Lee Vandervis |
Cr Steve Walker |
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Cr Andrew Whiley |
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Senior Officer Sandy Graham, Chief Executive Officer
Governance Support Officer Lynne Adamson
Lynne Adamson
Governance Support Officer
Telephone: 03 477 4000
Lynne.Adamson@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
Council 9 March 2021 |
ITEM TABLE OF CONTENTS PAGE
1 Public Forum 4
2 Apologies 4
3 Confirmation of Agenda 4
4 Declaration of Interest 5
Reports
5 Draft Zero Carbon 2030 Alliance Memorandum of Understanding 19
6 DCC Submission on the Climate Change Commission's draft first package of advice to Government 42
7 Supporting documentation for the 10 year plan consultation document 63
8 Consultation Document - 10 year plan 2021-31 144
9 DCC submission on the Smokefree Environments and Regulated Products Act 1990 - Proposals for Regulations 170
10 Development Contributions Policy update 177
11 LGNZ Conference 2021 270
Resolution to Exclude the Public 272
Council 9 March 2021 |
At the close of the agenda no requests for public forum had been received.
At the close of the agenda no apologies had been received.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
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Council 9 March 2021 |
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
3. Staff members are reminded to update their register of interests as soon as practicable.
That the Council: a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected Members' Interests. c) Notes the proposed management plan for the Executive Leadership Team’s Interests. |
Attachments
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Title |
Page |
⇩a |
Councillor Register of Interest |
7 |
⇩b |
Executive Leadership Team Register of Interest |
17 |
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Council 9 March 2021 |
Draft Zero Carbon 2030 Alliance Memorandum of Understanding
Department: Civic
EXECUTIVE SUMMARY
1 This report provides an update on the establishment of a partnership approach to progress city-wide emissions reduction efforts (a ‘Zero Carbon 2030 Alliance’).
2 Specifically, the report seeks Council approval of a draft Memorandum of Understanding for the Zero Carbon 2030 Alliance for submission to the governing bodies of potential founding members, and a process for finalising and adopting the final document.
That the Council: a) Notes that the Zero Carbon 2030 Alliance replaces the Dunedin Energy Leaders’ Accord; b) Approves the draft Zero Carbon 2030 Alliance Memorandum of Understanding for submission to the governing bodies of potential founding partners; c) Delegates authority to the Chief Executive Officer to incorporate any amendments to the Memorandum of Understanding sought by founding partners, and to sign the final version on the Council’s behalf; d) Notes that, following signing of the Memorandum of Understanding, the final version will be brought back to Council for noting; and e) Notes that, following signing of the Memorandum of Understanding, a draft Terms of Reference for the Zero Carbon 2030 Collaboration Group will be developed and brought back to Council for adoption.
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BACKGROUND
3 On September 27 2020, Council considered a report setting out an update on the Zero Carbon work programme, including a possible partnership approach to progress citywide emissions reduction efforts (a ‘Zero Carbon 2030 Alliance’), to replace the inactive Dunedin Energy Leaders’ Accord.
4 It was suggested that a formal partnership of major agencies committed to emissions reduction would:
a) support, and provide the opportunity to amplify existing partnership-based emissions reduction efforts, while the development of a city-wide emissions reduction plan is underway
b) play a key support role in the development of a city-wide emissions reduction plan, and ensure that the plan has a greater chance of being effectively implemented;
c) replace the Dunedin Energy Leaders’ Accord - an existing, inactive city-wide initiative relating to energy; and
d) better reflect the DCC’s commitment to the principles of the Treaty of Waitangi.
5 In addition to the DCC, six other parties were identified as potential founding members:
· Kāti Huirapa Rūnaka ki Puketeraki
· Ōtakou Runaka
· Otago Regional Council
· Southern District Health Board
· University of Otago
· Otago Polytechnic
6 It was envisaged that a first step would involve development of an agreed Terms of Reference for the entity, which would then be brought back to Council for approval.
7 In response to the report, Council resolved as follows:
Moved (Cr Steve Walker/Cr Christine Garey):
That the Council:
a) Notes the Zero Carbon work programme update, including the updated emissions profile for Dunedin city
b) Approves in principle the concept of establishing a ‘Zero Carbon 2030 Alliance’ to take a partnership approach to city-wide emissions reduction, with Kāti Huirapa Rūnaka ki Puketeraki, Ōtākou Runaka, Otago Regional Council, Southern District Health Board, University of Otago and Otago Polytechnic to be approached as potential founding members, and
c) Notes that the Terms of Reference would be developed with potential founding members and a final draft reported back to Council.
Division
The Council voted by division:
For: Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (12).
Against: Cr Lee Vandervis (1).
Abstained: Nil
The division was declared CARRIED by 12 votes to 1
Motion carried (CNL/2020/071)
DISCUSSION
8 Formal discussions with potential founding partners were initiated in October. All potential founding partners have since confirmed their interest in being involved in the partnership, including the Otago Regional Council, who considered the matter at their meeting on 24 February and confirmed participation in discussions regarding mechanisms to establish the Zero Carbon 2030 Alliance.
9 Rather than moving directly to a Terms of Reference for the proposed Zero Carbon 2030 Alliance, it was agreed that a more appropriate first step was development of a Memorandum of Understanding (MOU) between the parties relating to the proposed role and function of the proposed entity.
10 A draft MOU has been developed (Attachment A). This has been reviewed at an officer level by the Otago Regional Council, Southern District Health Board, University of Otago, and Otago Polytechnic, and changes sought by these parties have been incorporated. The draft MOU has also been through legal review. Feedback on the draft MOU is yet to be received from Kāti Huirapa Rūnaka ki Puketeraki and Ōtakou Runaka.
Draft objectives and commitments
11 The draft MOU formalises the purpose of the Zero Carbon 2030 Alliance as being to address and/or achieve the following objectives:
a) Greater visibility and support for existing collaborative emissions-reducing initiatives;
b) Shared understanding of Dunedin’s emissions profile;
c) Sharing of good practice around reducing both organisational and city-wide emissions;
d) Identification of additional collaborative opportunities to reduce both operational and city-wide emissions generally, and to contribute to the city’s Zero Carbon 2030 target specifically;
e) Wider and more coordinated promotion of good practice and success in emissions reduction, and the importance of the Zero Carbon 2030 target;
f) Opportunities to input into the development of a Zero Carbon 2030 Plan for Dunedin; and
g) Opportunities for research that may be transferable to the reduction of emissions in other contexts.
12 The MOU commits each party to establishing a baseline organisational emissions profile in line with ISO 16064, and an associated emissions reduction plan, within one year of the signing of the MOU, and to updating this emissions profile no later than 2023/24, and annually thereafter.
13 The DCC’s existing emissions reporting under the Toitū carbonreduce programme, already fulfills this requirement.
14 The MOU also requires each party to share this emissions profile with other parties, to enable the identification of opportunities to collaborate on emissions reduction.
15 Further than that, the MOU is explicit that it does not oblige a party to implement or contribute to any other specific initiatives supported by the Alliance, which that Party does not see merit in, or have the means to progress. However, it does commit all parties to using best endeavours, in pursuit of the objectives of the MOU, to:
· support and amplify existing collaborative emissions-reducing initiatives;
· identify and progress additional collaborative opportunities to reduce both operational and city-wide emissions generally, and to contribute to the city’s Zero Carbon 2030 target specifically;
· strive to achieve substantial cuts in organisational emissions by 2030, and to contribute to city-wide emissions reduction;
· share good practice around reducing organisational emissions;
· promote and publicise good practice and success in emissions reduction, and the importance of the Zero Carbon 2030 target
· support the development of a Zero Carbon 2030 Plan for Dunedin; and
· support research on emissions reduction that may be transferable to the reduction of emissions in other contexts.
Envisaged means of collaboration
16 It is proposed that a Zero Carbon 2030 Collaboration Group be established. This Collaboration Group would comprise two high-level representatives from each party to the MOU, to provide oversight of, and to facilitate actions required to support, achievement of the objectives. It is proposed that this group meet twice annually, with the work programme flowing from Collaboration Group decisions to be progressed by designated officers between these meetings.
17 The MOU also proposes that all parties will give serious consideration to co-funding or co-resourcing initiatives that are considered mutually beneficial and aligned with pursuit of the objectives.
18 The draft MOU establishes the DCC as the lead party responsible for coordinating the Zero Carbon 2030 Alliance, including through finalising and adopting the Terms of Reference for the Zero Carbon 2030 Collaboration Group, provision of administrative support for meetings, provision of information relating to the city’s emissions profile, and leading the development of a Zero Carbon 2030 Plan for Dunedin. The DCC is also to have an administrative function relating to the admission of new parties to the MOU.
Admission of new parties to the Alliance
19 Under the terms of the MOU, new parties may only be admitted to the Zero Carbon 2030 Alliance on the unanimous recommendation of the Zero Carbon 2030 Collaboration Group, and subject to them meeting one or more of the following criteria:
· Mana whenua;
· Public sector agencies or local authorities with a key strategic role in decarbonising Dunedin’s public sector specifically, and Dunedin’s economy generally;
· Major emitters in the Dunedin context, with a commitment to achieving significant (80%-100%) reduction in emissions by 2030; or
· Membership-based organisations representing major Dunedin sectors.
OPTIONS
20 Three options have been identified for Council to consider in relation to progressing the Zero Carbon 2030 Alliance.
Option One – Approve the draft Zero Carbon 2030 Alliance MOU for submission to the governing bodies of potential founding partners, with authority delegated to the CEO to incorporate any amendments sought to the text in negotiation with the parties, and to sign on the Council’s behalf (Recommended Option)
21 Under this option, the draft Zero Carbon 2030 Alliance MOU (replacing the Dunedin Energy Leaders’ Accord) would be submitted to the governing bodies of the six other potential founding partners, for their review and approval.
22 Amendments sought by the potential founding partners would be made by the DCC’s CEO under delegation, in negotiation with the other parties.
23 A request would be made of other governing bodies, that they also delegate authority to their CEO/General Manager to approve amendments to the text of the MOU under delegation.
24 Following finalisation of the MOU,
a) the final version of the MOU would be brought back to Council for noting;
b) a Terms of Reference for the Zero Carbon 2030 Collaboration Group would be brought back to Council for approval; and
c) confirmation of the DCC’s Collaboration Group representatives would be sought.
Advantages
· The Zero Carbon 2030 Alliance would support, and provide the opportunity to amplify, existing partnership-based emissions reduction efforts, and better reflect the DCC’s commitment to the Treaty of Waitangi, while the development of a city-wide emissions reduction plan is underway.
· The Zero Carbon 2030 Alliance would support development of a city-wide emissions reduction plan, and ensure that the plan has a greater chance of being effectively implemented.
· The Zero Carbon 2030 Alliance would replace the Dunedin Energy Leaders’ Accord (an existing, inactive city-wide initiative relating to energy).
· Establishment of the Zero Carbon 2030 Alliance would be expedited, with the MOU able to be finalised by the CEO under delegation.
Disadvantages
· The Council would not have an opportunity to debate the final text of the MOU.
Option Two – Approve the draft Zero Carbon 2030 Alliance MOU for submission to the governing bodies of potential founding partners, with all amendments sought to return to Council for approval
25 Under this option, the draft Zero Carbon 2030 Alliance MOU (replacing the Dunedin Energy Leaders’ Accord) would be submitted to the governing bodies of the six other potential founding partners, for their review and approval.
26 Amendments sought by the potential founding partners would be negotiated with the other parties prior to an updated MOU returning to Council for review and approval.
27 Following Council and founding partner approval of the MOU,
a) a Terms of Reference for the Zero Carbon 2030 Collaboration Group would be brought back to Council for approval; and
b) confirmation of the DCC’s Collaboration Group representatives would be sought.
Advantages
· The Zero Carbon 2030 Alliance would support, and provide the opportunity to amplify, existing partnership-based emissions reduction efforts, and better reflect the DCC’s commitment to the Treaty of Waitangi, while the development of a city-wide emissions reduction plan is underway.
· The Zero Carbon 2030 Alliance would support development of a city-wide emissions reduction plan, and ensure that the plan has a greater chance of being effectively implemented.
· The Zero Carbon 2030 Alliance would replace the Dunedin Energy Leaders’ Accord (an existing, inactive city-wide initiative relating to energy).
Disadvantages
· Establishment of the Zero Carbon 2030 Alliance may be slower, as all feedback would need to be received, and a final MOU developed in negotiation with all parties, before being brought back to Council for approval.
Option Three – Status Quo
28 Under this option, staff would advise potential founding partners that the DCC does not wish to progress with the establishment of a Zero Carbon 2030 Alliance.
29 Partnership work with other major city stakeholders on emissions reduction would continue to be progressed through other work streams.
30 Staff would consider alternative approaches to engagement with major city stakeholders to support development of a city-wide emissions reduction plan for the city.
31 Reinvigoration of the existing Energy Leaders Accord could be explored with existing signatories as a vehicle to progress city-wide energy-related initiatives.
Advantages
· No advantages have been identified.
Disadvantages
· Existing partnership projects that have emissions reduction potential would continue to be progressed but are unlikely to realise their full potential given a lack of coordination.
· An alternative approach to engaging major agencies in city-wide emissions reduction plan development and implementation, would need to be identified.
· An alternative approach to better reflecting the DCC’s commitment to the principles of the Treaty of Waitangi in both its work on both energy and emissions, would need to be identified.
· An opportunity to realign resourcing with the DCC’s increased focus on emissions, would be lost.
NEXT STEPS
32 Should Council approve the draft Zero Carbon 2030 Alliance MOU, it would be submitted to the governing bodies of the six other potential founding partners, for their review and approval.
33 The DCC will then begin coordinating the Zero Carbon 2030 Alliance, including administrative support for meetings.
Signatories
Author: |
Jinty MacTavish - Principal Policy Advisor |
Authoriser: |
Nicola Pinfold - Group Manager Community and Planning Robert West - Acting General Manager City Services |
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Title |
Page |
⇩a |
Draft Zero Carbon 2030 Alliance MOU |
28 |
SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government The establishment of a Zero Carbon 2030 Alliance is anticipated to promote the social, economic and environmental well-being of communities in the present and for the future, by facilitating a transition to a low carbon economy. |
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Fit with strategic framework
In addition to contributing to the goals of the strategies listed above, establishment of a Zero Carbon 2030 Alliance has been assessed as directly contributing to the Energy Plan 1.0, the DCC’s Emissions Management and Reduction Plan, and the DCC’s Carbon Management Policy (2017).
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Māori Impact Statement In September 2020 the Māori Participation Working Party considered the concept and recommended to the rūnaka that the concept of a Zero Carbon 2030 Alliance was worthy of in principle support. Subsequent correspondence with the rūnaka has confirmed their in principle interest in the partnership, but feedback on the draft Zero Carbon 2030 Alliance MOU is yet to be received. |
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Sustainability Climate change mitigation/emissions reduction efforts are considered key to sustainability. Establishment of a Zero Carbon 2030 Alliance seeks to establish a partnership-based approach to city-wide emissions reduction. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy The Zero Carbon work programme, including establishment of a Zero Carbon 2030 Alliance, can be progressed within existing budgets during 2020/21. Resourcing for the Zero Carbon work programme for 2021/22 and beyond is subject to 10 year plan deliberations. Both the draft Financial Strategy and draft Infrastructure Strategy discuss links to the Zero Carbon work programme. |
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Financial considerations The Zero Carbon work programme, including establishment of a Zero Carbon 2030 Alliance, can be progressed within existing budgets during 2020/21. |
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Significance As the proposed Zero Carbon 2030 Alliance seeks to progress work towards a target previously set by Council, a decision to progress a partnership approach to emissions reduction is considered of low significance in terms of the Council’s Significance and Engagement Policy. |
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Engagement – external Feedback on the draft MOU was sought and received from the University of Otago, Southern District Health Board, Otago Polytechnic and the Otago Regional Council. Feedback is yet to be received from Kāti Huirapa Rūnaka ki Puketeraki and Ōtākou Runaka, although in principle support of the concept of a partnership has been confirmed. |
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Engagement - internal No internal engagement has been undertaken specifically in relation to the content of the MOU. |
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Risks: Legal / Health and Safety etc. A legal review of the draft MOU has been undertaken for the DCC by Anderson Lloyd. It is considered that there are some reputational risks for the DCC associated with non-delivery on emissions reduction ambitions, given the target adopted by Council in 2019. |
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Conflict of Interest No conflict of interest has been identified. |
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Community Boards There has been no engagement to date with Community Boards as part of the Zero Carbon work programme. |
Council 9 March 2021 |
DCC Submission on the Climate Change Commission's draft first package of advice to Government
Department: Civic
EXECUTIVE SUMMARY
1 This report seeks approval for the Dunedin City Council (DCC) submission (Attachment A) on the He Pou a Rangi - Climate Change Commission’s 2021 Draft Advice for Consultation.
2 Submissions close on 14 March 2021. The final advice to Government from the Commission will be issued by 31 May 2021.
That the Council: a) Approves the Dunedin City Council submission to the Climate Change Commission on the ‘2021 Draft Advice for Consultation’, with any amendments. |
BACKGROUND
3 The Climate Change Response (Zero Carbon) Amendment Act was passed in 2019. It set a new domestic greenhouse gas emissions reduction target for New Zealand, as follows:
· net emissions of all greenhouse gases (except biogenic methane) to zero by 2050; and
· emissions of biogenic methane to 24–47% below 2017 levels by 2050, including to 10% below 2017 levels by 2030
4 Relevant to emissions reduction, the Act also established:
a) a system of mandatory national emissions budgets and plans (with the Government legally bound to have the first in place by 31 December 2021), and
b) a new, independent Climate Change Commission (‘the Commission’) to serve an advisory and monitoring function, including on the setting of national emissions budgets and plans.
Climate Change Commission draft report
5 The Commission has recently released its first draft package of advice to the Government on emissions budgets and emissions reduction pathways – its ‘2021 Draft Advice for Consultation’. This is accessible at https://www.climatecommission.govt.nz/get-involved/our-advice-and-evidence/.
6 The Commission’s package of advice to government covers:
· the proposed first three emissions budgets and guidance on the first emissions reduction plan, advising the Government on how the emissions budgets could be met
· whether New Zealand’s first Nationally Determined Contribution is compatible with contributing to the global efforts to limit warming to 1.5°C above pre-industrial levels
· advice on what potential reductions in biogenic methane might be needed in the future.
7 The Commission’s initial task is to provide the Government with advice on the level of the first three five-yearly emissions budgets that will put New Zealand on track to meeting its domestic 2030 and 2050 emissions targets, and the direction of policy that should be included in the Government’s first emissions reduction plan.
8 The Commission’s advice is built around 17 recommendations or ‘critical actions’ that cover all sectors of the economy, underpinned by seven key principles.
National climate change targets and trajectory
9 As set out above, the Government has committed to reaching net zero emissions of long-lived gases by 2050, and to reducing biogenic methane emissions by 24-47% below 2017 levels by 2050.
10 In 2018, gross greenhouse gas emissions in New Zealand were approximately 45.5 Mt CO2e of long-lived gases, and 1.34 Mt of biogenic methane. The Commission’s analysis shows if policy settings stayed ‘as is’, New Zealand would fall short of achieving the 2050 net zero long-lived gas target by 6.3 Mt CO2e. Biogenic methane would reduce 12% below 2017 levels and fall short of the current target of a 24-47% reduction below 2017 levels.
11 Over the first budget period, between 2022 and 2025, the Commission notes New Zealand would emit an average of 67.7 Mt CO2e a year – down from currently expected 68.7 Mt CO2e. For the second period, between 2026 and 2030, average annual emissions would drop to 57.3 Mt CO2e, instead of the projected 63.9 Mt CO2e. In the final period, from 2031 to 2035, New Zealand would emit an average of just 44.6 Mt CO2e rather than the forecast 57.8 Mt CO2e.
12 New Zealand is currently on a pathway to emit an additional 112.5 Mt CO2e between 2022 and 2035 than the Commission’s budgets call for.
DISCUSSION
13 The Commission’s primary advice focuses on, and calls for, the following:
· Transport: an integrated national transport network that reduces travel by private car, more walking, cycling and use of public and shared transport, rapidly electrifying the vehicle fleet, and moving more freight to rail and marine transport.
· Waste: moving towards a circular economy, where resources are valued and reused, with a focus on diverting organic waste from landfill, and capturing an increased amount of the methane from any remaining waste that cannot be diverted from landfill.
· Energy use / buildings: improving the energy efficiency of buildings, alongside decarbonising the energy used for heating, hot water and cooking.
· Economic growth / employment: job losses in the fossil fuel sector, possibly resulting in 600-1,100 fewer jobs by 2035; fewer job losses in the agricultural sector than under existing policy settings (due to reduced land use change to forestry); potential new job opportunities in the circular economy, in biofuel and hydrogen research, production and distribution and in other new technologies; a focus on retraining, and localised transition planning.
· Forestry: relative to current policy settings, an increased focus on new native forests to create a long-lived source of carbon removals, while also noting that a reliance on forests to meet climate change targets would not be possible to meet national climate change targets. The Commission envisages planting an additional 1.4 million hectares with trees (equivalent to a third of Southland or Otago).
· Local government: aligning legislation and policy to enable local government to make effective decisions for climate change mitigation (e.g. through the Local Government Act), and implementing funding mechanisms to enable emissions reduction plans to be implemented effectively at a local level.
Te Ao Māori
14 The Commission has also taken a Te Ao Māori (Māori world view) approach and highlights that ‘an equitable and fair transition’ is critical. The Commission recommends in particular the Government target assistance and support to low-income and Māori communities which may be proportionately more affected by decarbonisation efforts.
DCC’s submission
15 DCC’s draft submission is presented at Attachment A. The draft submission provides contextual information relating to the DCC’s climate change mitigation activities, as well as direct feedback on the draft advice. This is because the Commission’s advice to the Government will in part be informed by their understanding of emissions reduction activities already in train, including in the local government sector.
16 The draft submission generally supports the Commission’s draft advice, while calling for consideration of higher, earlier cuts to gross emissions, in line with the DCC’s Zero Carbon 2030 target. In particular, it highlights:
· the need for a more balanced weighting of the Commission’s ‘principles’, increasing the focus on emissions reduction, well-being, an equitable transition and leveraging co-benefits;
· the importance of urban form to outcomes for transport emissions, and the need for tight integration of land use and transport system planning;
· the risks of over-reliance on fleet electrification as a means of decarbonising the transport sector, and the adverse environmental impacts this may cause (notwithstanding Dunedin’s general support of fleet electrification);
· impacts on, and transition assistance for, small-to-medium enterprises (which make up 87.3% of Dunedin’s businesses) and affected sectors;
· support for greater ambition relating to emissions cuts in the waste sector, drawing on the DCC’s experience in landfill gas capture, and its existing commitments to a circular economy;
· strong support for central and local government working in partnership through legislative and regulatory alignment, guidance, and funding/financing mechanisms, to enable more effective implementation of reduction plans.
OPTIONS
17 Three options are presented.
Option One – Approve DCC’s draft submission to the Climate Change Commission, without or without amendments (Recommended Option)
18 Approve the draft DCC submission to the Commission on its draft 2021 Advice for Consultation.
Advantages
· In line with DCC’s Zero Carbon 2030 target and related strategic goals, provides an opportunity to advocate for higher national ambition on emissions reduction, and for associated amendments to draft guidance that will be used to inform national policy.
Disadvantages
· There are no identified disadvantages for this option.
Option Two – Do not approve or submit DCC’s draft submission to the Climate Change Commission
19 Do not submit on the Commission’s draft advice.
Advantages
· There are no identified advantages for this option.
Disadvantages
· Would miss an opportunity to advocate for higher national ambition on emissions reduction, and for associated amendments to draft guidance that will be used to inform national policy, in line with DCC’s Zero Carbon 2030 target and related strategic goals.
NEXT STEPS
20 If approved, DCC staff will submit Council’s final submission to the Commission.
Signatories
Author: |
Jinty MacTavish - Principal Policy Advisor |
Authoriser: |
Nicola Pinfold - Group Manager Community and Planning Robert West - Acting General Manager City Services |
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Title |
Page |
⇩a |
DCC Draft Submission to Climate Change Commission |
49 |
SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government DCC’s draft submission to the Commission promotes the social, economic and environmental well-being of communities in the present and for the future, by supporting the facilitation of a transition to a low carbon economy. |
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Fit with strategic framework
The draft submission directly contributes to the goals of the Economic Development and Environment Strategies, Social Wellbeing Strategy, Integrated Transport Strategy, Spatial Plan, Energy Plan 1.0, and the DCC’s Emissions Management and Reduction Plan. |
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Māori Impact Statement The draft submission discusses the importance of a Te Ao Māori approach and emphasises DCC’s existing partnerships with Māori, mana whenua and local rūnaka. |
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Sustainability Climate change mitigation/emissions reduction efforts are considered key to sustainability. In line with the DCC’s Zero Carbon 2030 target and related strategic goals, the submission provides an opportunity to advocate for higher national ambition on emissions reduction, and for associated amendments to draft guidance that will be used to inform national policy. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy The DCC’s wider activities in terms of emissions reduction, including the Zero Carbon work programme, are progressing within existing budgets during 2020/21. |
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Financial considerations There are no financial implications arising from the draft submission. The Zero Carbon work programme can be progressed within existing budgets during 2020/21. |
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Significance The draft submission is considered of low significance in terms of the Council’s Significance and Engagement Policy. |
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Engagement – external DCC staff have attended presentations from the Commission on the report and its key findings. These have been reflected in the draft submission. |
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Engagement - internal The submission incorporates feedback from a range of departments, including Transport and Waste and Environmental Solutions. |
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Risks: Legal / Health and Safety etc. There are no risks identified related to the draft submission. |
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Conflict of Interest No conflict of interest has been identified. |
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Community Boards There has been no engagement with Community Boards on the draft submission. |
Council 9 March 2021 |
Supporting documentation for the 10 year plan consultation document
Department: Corporate Policy
EXECUTIVE SUMMARY
1 This report seeks approval of the remaining supporting documentation to support the community engagement and consultation on the 10 year plan 2021-31.
2 Some of the supporting documents have already been considered by the Council but have been updated to reflect decisions made by Council and feedback received by Audit New Zealand.
That the Council: a) Adopts for the purposes of developing the 10 year plan 2021-31 and consulting with the community, the i) Financial information as shown in Attachment A to this report; ii) Signficant forecasting assumptions as shown in Attachment B to this report; iii) Council controlled organsiations, as shown in Attachment C to this report; iv) Group information as shown in Attachment D to this report; v) Significant negative effects as shown in Attachment E to this report; vi) Statements of variation as shown in Attachment F to this report; vii) Rating information as shown in Attachment G to this report; viii) Draft Financial Strategy as shown in Attachment H to this report; and ix) Draft Infrastructure Strategy as shown in Attachment I to this report. |
BACKGROUND
3 The Local Government Act 2002 (LGA) requires all local authorities to develop a 10 year plan. The Council is also required to develop a consultation document to provide an effective basis for public participation in the Council’s decision-making processes relating to the content of the 10 year plan.
4 Information that supports the content of the consultation document must be publicly available and collectively are known as ‘supporting documents’ or ‘underlying information’. Some of this content is legislatively required under the LGA.
5 The Council has already adopted and approved many of the supporting documents at the Council meetings on 25 August 2020, 10 November 2020, 14 – 15 December 2020, 27 – 29 January 2021, and 23 February 2021.
6 The Council is legislatively required to adopt the supporting documents before adopting the consultation document.
DISCUSSION
7 Updates have been made to some of the supporting documents to reflect decisions made at the 14 – 15 December 2020, 27 – 29 January 2021 and 23 February 2021 Council meetings, and feedback received from Audit New Zealand. The amendments are shown as track changes in the attached documents.
8 The following supporting documents are attached for adoption:
· Financial information (Attachment A) is made up of forecast financial statements, previously seen, but updated to include the proposed capital expenditure of $10 million over the 10 year period for growing the housing portfolio. Accounting policies and notes, prospective information, and a disclosure statement are also included, and is information not previously seen by Council. These documents are required under the LGA.
· Significant forecasting assumptions (Attachment B). This information has been previously considered by Council. Feedback from audit has resulted in amending the level of uncertainty for some of the COVID-19 assumptions from a high level of uncertainty to a medium /high level or medium level. The availability of a vaccine has informed these amendments. A minor correction has been made to the climate data.
· Council controlled organisations (CCO’s), (Attachment C). Council has not seen this information which provides a summary of the main activities of Council’s CCO’s. It is required under the LGA.
· Group information (Attachment D), is made up of group funding impact statements. Council has not seen this financial information in the format presented. It is required under the LGA.
· Significant negative effects (Attachment E). This information, not previously seen by Council, is required under the LGA. It identifies any significant negative effects that could arise from the activities that Council undertakes, along with the measures that are taken to minimise those effects. This will be circulated separately, following completion of a peer review.
· Statements of variation (Attachment F). Council is required under the LGA to identify and explain significant variations between the Assessment of Water and Sanitary Services 2007/08 and the proposals set out in the Council’s 10 year plan for 3 waters, public toilets and cemeteries and crematoriums. Council must also identify variations between its Waste Management and Minimisation Plan and proposals in the 10 year plan. This information, not previously seen by Council, will be circulated separately, following completion of a peer review.
· Rating information (Attachment G), is made up of whole of Council funding impact statement, rating policy, sample rates, funding mechanisms and funding principles. This financial information, not previously seen, is required under the LGA. It reflects the decisions made by Council at its meeting on 27 – 29 January 2021.
· Draft financial strategy (Attachment H). This has already been considered and approved by the Council on 27 – 29 January 2021, but has been amended to include the proposed capital expenditure of $10 million over the 10 year period for growing the housing portfolio.
· Draft infrastructure strategy (Attachment I), has been considered and approved by the Council on 27 – 29 January 2021. Amendments have been made as a result of feedback from Audit New Zealand to provide more clarity about matters such as responding to climate change. This will be circulated separately, following a final review.
OPTIONS
9 There are no options.
NEXT STEPS
10 All of the supporting documents will be available on the Council’s website and at the DCC’s Civic Centre, libraries and service centres to support the community engagement and consultation of the 10 year plan 2021-2031.
Signatories
Author: |
Sharon Bodeker - Corporate Planner |
Authoriser: |
Gavin Logie - Acting General Manager Finance Sandy Graham - Chief Executive Officer |
|
Title |
Page |
⇩a |
Financial Information |
68 |
⇩b |
Significant Forecasting Assumptions |
99 |
⇩c |
Council Controlled Organisations |
112 |
⇩d |
Group Information |
117 |
⇨e |
Signficant Negative Effects (Under Separate Cover 1) |
130 |
⇨f |
Statement of Variation (Under Separate Cover 1) |
|
⇨g |
Funding Impact Statement and Rating Information.pdf (Under Separate Cover 1) |
|
⇩h |
Draft Financial Strategy |
|
⇨i |
Draft Infrastructure Strategy (Under Separate Cover 1) |
|
SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government The development of the 10 year plan enables democratic local decision making and action by, and on behalf of communities and meets the current and future needs of the Dunedin communities for good quality public services in a way that is most cost effective for households and businesses.
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Fit with strategic framework
The 10 year plan contributes to all of the objectives and priorities of the strategic framework as it describes the Council’s activities, the community outcomes, and provides a long term focus for decision making and coordination of the Council’s resources, as well as a basis for community accountability. |
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Māori Impact Statement There has been pre-engagement with Mana whenua as part of the process and hui are planned with both Mana whenua and taurahere in the next phase of the consultation. |
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Sustainability The 10 year plan presents papers considering various aspects of the Council’s approach to sustainability. Major issues and implications for sustainability are discussed in the Infrastructure Strategy and financial resilience is discussed in the Financial Strategy. The Climate 2030 Rapid Review and DCC Emissions Reduction Opportunities report addresses a range of other issues. The consultation process also focuses on how consultation can be delivered more sustainably. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy This report requests approval of the ‘supporting documents’ for the 10 year plan consultation document. |
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Financial considerations This report requests approval of supporting documents and content contributing to the development of 10 year plan budgets and financial statements. |
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Significance The 10 year plan is considered to be of high significance in terms of the Council’s Significance and Engagement Policy. |
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Engagement – external There will be extensive community engagement on the draft budgets and content of the 10 year plan in 2021. |
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Engagement - internal Staff and managers from across the Council have been involved in the development of the 10 year plan. |
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Risks: Legal / Health and Safety etc. There are no known risks. |
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Conflict of Interest There are no known conflicts of interest. |
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Community Boards Many projects and items identified in Community Board Plans have been incorporated in the draft budgets following engagement with Community Boards during the development of the plan. Boards will have further opportunities to participate during the consultation and submission phases of the process. |
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Council 9 March 2021 |
Consultation Document - 10 year plan 2021-31
Department: Corporate Policy
EXECUTIVE SUMMARY
1 The consultation document explains the Council’s proposals for the 10 year plan in plain English and is based on the decisions made by Council at its 14 - 15 December 2020 meeting, 27 – 29 January 2021 meeting and 23 February 2021 meeting. A copy of the consultation document is at Attachment A.
2 Audit New Zealand (Audit NZ) is currently auditing the consultation document and the supporting documents and will provide the Council with an ‘Independent Auditor’s report’ on completion of the audit.
That the Council: a) Approves ‘The future of us - 10 year plan consultation document 2021-31’, subject to Audit New Zealand changes. b) Delegates the Chief Executive the authority to make any minor editing required to the approved consultation document. c) Receives the ‘Independent Auditor’s Report’ from Audit New Zealand. d) Adopts ‘The future of us - 10 year plan consultation document 2021-31’ for consultation with the community. |
BACKGROUND
3 The Council is required under the Local Government Act 2002 to have a consultation document, to support community engagement and participation in the Council’s decision-making processes relating to the content of the 10 year plan.
DISCUSSION
4 The consultation document explains the Council’s proposals for the 10 year plan in plain English, and is based on the decisions made at the Council meetings on 14-15 December 2020, 27-29 January 2021 and 23 February 2021, and legislative requirements for the document.
5 Audit NZ and the Office of the Auditor General (OAG) are auditing the draft consultation document and the 10 year plan supporting documents for legislative compliance. Feedback will be received from the OAG and Audit NZ by 5 March 2021. If changes to the consultation document are recommended by the OAG or Audit NZ, these will be tabled at the meeting.
6 An ‘Independent Auditor’s Report’ will be included in the final consultation document.
7 The consultation document will be delivered to all Dunedin homes, and will support the community engagement on the 10 year plan. The supporting documents that contain more detailed information will be available on the Council’s website.
8 Feedback from the community on the proposals for the 10 year plan and consultation document will be sought from 30 March to 29 April 2021. There will be a range of community feedback activities and events held during this period.
OPTIONS
9 There are no options.
NEXT STEPS
10 The consultation document will be printed and delivered to every Dunedin home. The formal consultation period commences from 30 March to 29 April 2021.
Signatories
Author: |
Sharon Bodeker - Corporate Planner |
Authoriser: |
Sandy Graham - Chief Executive Officer |
|
Title |
Page |
⇩a |
Draft 10 Year Plan Consultation Document |
148 |
SUMMARY OF CONSIDERATIONS
|
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Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities, and promotes the social, economic, environmental and cultural well-being of communities in the present and for the future. |
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Fit with strategic framework
The consultation document contains content that contributes to the objectives and priorities across all areas of the strategic framework. |
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Māori Impact Statement The consultation document includes discussion on working with mana whenua. There has been pre-engagement with mana whenua as part of the process and hui are planned with both mana whenua and taurahere in the next phase of the consultation. |
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Sustainability Major issues and implications for sustainability are discussed in the consultation document, specifically in the responding to climate change and reducing our waste sections of the document. The consultation process also focuses on how consultation can be delivered more sustainably. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy This report requests approval of the 10 year plan 2021-2031 consultation document. |
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Financial considerations This report requests approval of the 10 year plan 2021-2031 consultation document. |
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Significance Approval of the consultation document is considered to be of low significance in terms of the Council’s Significance and Engagement Policy. |
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Engagement – external There will be extensive external engagement from 27 March to 29 April 2021 on the content of the 10 year plan consultation document, which is a key tool of the external engagement programme. |
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Engagement - internal Councillors and staff have been involved in the development of the 10 year plan and consultation document. |
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Risks: Legal / Health and Safety etc. There are no known risks. |
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Conflict of Interest There are no known conflicts of interest. |
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Community Boards There are a range of issues relating to community board areas discussed in the consultation document. Boards will have opportunities to participate during the consultation and submission phases of the process. |
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Council 9 March 2021 |
DCC submission on the Smokefree Environments and Regulated Products Act 1990 - Proposals for Regulations
Department: Corporate Policy
EXECUTIVE SUMMARY
1 This report seeks approval of a draft Dunedin City Council (DCC) submission (Attachment A) to the Ministry of Health (MOH) on the Smokefree Environments & Regulated Products Act 1990 – Proposals for regulations (the proposals).
2 The intent of the proposals is to shape the development of final regulations to help achieve the intent of the Smokefree Environments and Regulated Products Act 1990.
3 Submissions close on Monday 15 March 2021.
That the Council: a) Approves the draft Dunedin City Council submission to the Ministry of Health on the Smokefree Environments & Regulated Products Act 1990 – Proposals for regulations, with any agreed amendments. |
BACKGROUND
4 The Smokefree Environments and Regulated Products (Vaping) Amendment Act 2020 came into force on 11 November 2020, with the aim to improve the regulation of vaping products in New Zealand. This amended the Smoke-free Environments Act 1990 and renamed it the Smokefree Environments and Regulated Products Act 1990 (the Act).
5 The MOH is seeking feedback on the proposals (see link here to the consultation document) that provide the operational detail to help achieve the intent of the new provisions of the Act set out to:
· better support smokers to switch to regulated products that are less harmful than smoking
· protect children, young people and non-smokers from the risks associated with vaping and smokeless tobacco products.
6 The DCC implemented the Smokefree Dunedin Policy in 2014. With the recent amendment to the Act to include vaping, the DCC will seek to update the policy following submission on the proposals and once the proposed regulations come into effect.
DISCUSSION
7 The DCC submission acknowledges the benefits of the proposals and the impact it will have on long-term goals for the DCC which align with Smokefree / Auahi Kore Aotearoa 2025.
8 The submission is supportive of the MOH’s proactive approach and commitment to consideration of a range of regulations that are workable and easy to administer to achieve the intent of the Smokefree Environments and Regulated Products Act 1990.
9 The submission also notes that the DCC’s Trading in Public Places Bylaw 2020 aligns with the Act, making the promotion of Smokefree and vape-free outdoor hospitality a condition of all commercial use of footpaths permits.
OPTIONSOption One (Recommended Option) – Approve the submission (with or without amendment)
10 Approve the draft DCC submission to the MOH on the proposals, with any agreed amendments.
Advantages
· Opportunity to show support for the MOU’s commitment to achieving the intent of the new provisions of the Act.
Disadvantages
· There are no identified disadvantages for this option.
Option Two – Do not approve the submission
11 Do not approve the DCC submission to the MOH on the proposals.
Advantages
· There are no identified advantages for this option.
Disadvantages
· Missed opportunity to support the MOH’s efforts to achieve the intent of new provisions of the Act.
NEXT STEPS
12 If the Council approves the draft submission, it will be to be sent to the MOH for consideration.
13 Staff will seek to update the DCC’s Smokefree Policy when the proposed regulations come into effect.
Signatories
Author: |
Junichi Sugishita - Policy Analyst |
Authoriser: |
Suzie Ballantyne - Policy Manager Nicola Pinfold - Group Manager Community and Planning Robert West - Acting General Manager City Services |
|
Title |
Page |
⇩a |
DCC Submission on Smokefree Environments and Regulated Products Act 1990 |
175 |
SUMMARY OF CONSIDERATIONS
|
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Fit with purpose of Local Government The decision enables democratic local decision making and action by, and on behalf of communities; and/or promotes the social and environmental well-being of communities in the present and for the future. |
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Fit with strategic framework
This submission is in alignment with the provisions in the Trading in Public Places Bylaw. |
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Māori Impact Statement There are no known impacts for tangata whenua. It is acknowledged tangata whenua are disproportionately affected by these substances. |
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Sustainability There are no known specific impacts for sustainability resulting from a decision to approve the draft DCC submission. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy This has no implications for current levels of service included in 10 year plan. |
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Financial considerations There are no financial impacts on the DCC from a decision to approve the draft DCC submission. |
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Significance This decision has been assessed as low under the Council’s Significance and Engagement Policy. |
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Engagement – external There was no external engagement. |
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Engagement - internal Staff who were involved with Smokefree Dunedin Policy and Trading in Public Places Bylaw were consulted in the preparation of the draft. |
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Risks: Legal / Health and Safety etc. There are no known risks. |
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Conflict of Interest There are no known conflicts of interest. |
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Community Boards There are no known impacts for Community Boards. |
Council 9 March 2021 |
Development Contributions Policy update
Department: Executive Leadership Team
EXECUTIVE SUMMARY
1 This report provides an updated Development Contributions Policy (the Policy) for consideration by Council. It incorporates the growth-related capital expenditure provided for in the 10 year plan 2021-2031 and the current growth projections for the city.
2 There are a number of proposed changes to the Policy, and the associated schedule of charges. A copy of the draft Policy with tracked changes is at Attachment A. Attachment B provides a clean copy of the draft Policy.
3 The draft Policy will be included in the 10 year plan 2021-2031 consultation.
That the Council: a) Approves the draft Development Contributions Policy (with any amendments) for the purposes of consultation as part of the 10 year plan 2021-31. b) Notes that the final Development Contributions Policy will be considered as part of 10 year plan deliberations. |
BACKGROUND
Development contributions – how they work
4 Development contributions are used to fund growth related infrastructure. The contribution is a one-off charge payable by developers. The subsequent operation and maintenance of such infrastructure is funded by the DCC through rates and other charges.
5 The following are examples of the types of infrastructure that can be funded through development contributions.
Activity |
Examples of new or expanded infrastructure |
Water |
Treatment station, reservoirs, bulk main watermains, strategic pipe upsizes. |
Wastewater |
Treatment plant, interceptors, pump stations and upgrades. |
Stormwater |
Ponds, erosion control, attenuation, overland flow management, and pipes. |
Reserves |
Local parks, sport parks, park improvements, playgrounds, landscaping. |
Transport |
Major and minor arterials, bridges, collector roads, road upgrades. |
Pools, libraries, museums, community halls, recreation facilities, playgrounds, public toilets. |
DCC’s Development Contributions Policy
6 The Local Government Act (LGA) requires that a Development Contributions Policy (the Policy) is reviewed at least once every 3 years, using a consultation process that gives effect to the LGA requirements for consultation.
7 Under the LGA, areas of benefit within a Policy may be grouped in a manner that balances practical and administrative efficiencies with considerations of fairness and equity.
8 The DCC adopted a development contributions policy in the 10 year plan 2018-28, which requires development contributions for water, wastewater, stormwater, transportation, reserves and community infrastructure in certain defined geographical ‘areas of benefit’ calculated according to the size and type of development.
DISCUSSION
Costs of growth
9 The schedule of charges is calculated based on capital expenditure apportioned to growth and have been developed based on the draft 10 year plan capital budgets.
Proposed updates
10 The following changes are proposed as part of the update to the Policy:
a) Greenfields/Brownfields contribution for water supply and wastewater in Dunedin central: developments in an existing or ‘brownfields’ area would pay a brownfields contribution and developments in new ‘greenfields’ areas would pay a greenfields contribution. This reflects the additional costs to provide infrastructure in new growth areas which may extend beyond existing scheme boundaries.
b) Removal of a separate category for family flats. Under the updated Policy, family flats will be treated the same as residential units with contributions assessed on the basis of the number of habitable rooms.
c) Removal of $5,000 ‘caps’ on contributions, which previously limited development contribution charges for a specific infrastructure type to $5,000. Removal of the caps will ensure that development contributions recover the full cost of growth in areas which are more expensive to service with infrastructure.
d) Mosgiel Plan Change Area areas of benefit: It is proposed that developments within the Mosgiel Plan Change Areas be subject to a private development agreement. Charges will be a combination of the applicable city-wide charges and projects specific to the plan change area.
e) Change to scope of community infrastructure: In 2018, the definition of community infrastructure within the policy was limited to collecting contributions for community centres/halls, play equipment and toilets. An amendment to the LGA now allows for a broader scope of what can be collected including any ‘land or development assets on land, owned or controlled by the territorial authority for the purposes of providing public amenities (see table at paragraph 5); and includes land that the territorial authority will acquire for that purpose.’
11 There are no options presented in this report. A Development Contributions Policy needs to be in line with the estimated expenditure in the 10 year plan to avoid potential legal challenge. The proposed is in line with the estimated expenditure in the 10 year plan.
12 It is recommended that Council approves the draft Development Contributions Policy (with any amendments) for consultation as part of the 10 year plan 2021-31.
NEXT STEPS
13 The draft Policy (with any amendments), will be included in the 10 year plan 2021-31 consultation process. The draft Policy will be on the DCC website as supporting documentation, including a draft schedule of charges.
14 Targeted engagement with developers will take place to increase awareness of the opportunity to provide feedback on the draft Policy.
15 As part of the engagement, work will be done on how the Policy is administer, including appeals and remissions.
Signatories
Author: |
Gavin Logie - Acting General Manager Finance |
Authoriser: |
Sandy Graham - Chief Executive Officer |
|
Title |
Page |
⇩a |
Draft Development Contributions Policy 2021 - track changes |
182 |
⇩b |
Draft Development Contributions Policy |
229 |
SUMMARY OF CONSIDERATIONS
|
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Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities. |
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Fit with strategic framework
The Development Contributions Policy supports the infrastructure related strategies by providing a mechanism to fund infrastructure related growth costs. |
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Māori Impact Statement There are no specific impacts for mana whenua. However, mana whenua will be engaged as part of the broader 10 year plan community consultation process. |
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Sustainability Funding growth infrastructure through development contributions creates a mechanism for development to occur in an efficient and cost-effective way. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy The Local Government Act (LGA) requires that a DCP is reviewed every three years in a way that gives effect to the principles of community engagement in the LGA. It is considered good practice for such policies to be reviewed in the context of a 10 year plan, given their relationship to decisions around capital expenditure, and the opportunity for community engagement. |
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Financial considerations Development contributions aim to fund new or planned growth. |
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Significance This decision is considered ‘medium’ in terms of Council’s Significance and Engagement Policy. |
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Engagement – external Engagement will occur through the 10 year plan consultation, including targeted consultation with developers. |
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Engagement - internal Staff from Finance, Policy, Legal, Transport, 3 Waters, Parks and Recreation, Resource Consents and City Planning have been involved in the review. |
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Risks: Legal / Health and Safety etc. By adopting the draft Policy for consultation, Council minimises the risk of legal challenge as the draft Policy is in line with the estimated expenditure in the 10 year plan. |
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Conflict of Interest There are no known conflicts of interest. |
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Community Boards The application of the DCP may be of interest to Community Boards where growth/development is occurring within their Board areas. |
Council 9 March 2021 |
LGNZ Conference 2021
Department: Civic
EXECUTIVE SUMMARY
1 The Local Government New Zealand (LGNZ) 2021 conference is to be held in Blenheim from 15 to 17 July 2021.
2 The purpose of this report is to seek approval for attendance at the conference.
3 As this is an administrative report there are no options or summary of considerations.
That the Council: a) Approves the attendance of Mayor Aaron Hawkins, Crs Christine Garey and Chris Staynes as the Dunedin City Council’s Zone 6 representatives to the LGNZ Conference in July 2021. |
DISCUSSION
6 The Council's policy on attendance at Local Government New Zealand conferences is that representatives should consist of the Mayor, two Councillors and the Chief Executive (or alternate).
4 For some years the policy has been applied so that the Councillor delegates have consisted of the Council's LGNZ Zone 6 representatives (currently the Mayor and Councillors Garey and Staynes), and it is recommended that these elected members should attend this year.
OPTIONS
5 There are no options for this report.
NEXT STEPS
6 The approved members will be registered to attend the conference.
Signatories
Author: |
Lynne Adamson - Governance Support Officer |
Authoriser: |
Clare Sullivan - Team Leader Civic |
Council 9 March 2021 |
Resolution to Exclude the Public
That the Council excludes the public from the following part of the proceedings of this meeting (pursuant to the provisions of the Local Government Official Information and Meetings Act 1987) namely:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.