Notice of Meeting:
I hereby give notice that an extraordinary meeting of the
Dunedin City Council will be held on:
Date: Wednesday
17 March 2021
Time: 2.30
pm
Venue: Council
Chamber, Municipal Chambers, The Octagon, Dunedin
Sandy Graham
Council
PUBLIC AGENDA
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Mayor
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Mayor Aaron Hawkins
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Deputy Mayor
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Cr Christine Garey
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Members
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Cr Sophie Barker
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Cr David Benson-Pope
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Cr Rachel Elder
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Cr Doug Hall
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Cr Carmen Houlahan
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Cr Marie Laufiso
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Cr Mike Lord
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Cr Jim O'Malley
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Cr Jules Radich
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Cr Chris Staynes
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Cr Lee Vandervis
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Cr Steve Walker
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Cr Andrew Whiley
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Senior Officer Sandy
Graham, Chief Executive Officer
Governance Support Officer Lynne
Adamson
Lynne Adamson
Governance Support Officer
Telephone: 03 477 4000
Lynne.Adamson@dcc.govt.nz
www.dunedin.govt.nz
Note: Reports
and recommendations contained in this agenda are not to be considered as
Council policy until adopted.
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Extraordinary Council
17 March 2021
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Temporary Road Closure - Vogel Street
Department: Transport
EXECUTIVE SUMMARY
1 There
has been a request to use an area of Vogel Street for the purpose of
film-making.
2 This
report recommends a Council resolution to temporarily close the road concerned
using the provisions of the Local Government Act 1974, to enable the
film-making as requested to proceed.
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RECOMMENDATIONS
That the Council:
a) Decides pursuant to Section 319, Section 342,
and Schedule 10 of the Local Government Act 1974, to close the portions of
Vogel Street as detailed below;
i) Friday 19 March from 3.45pm to 2.30am
the following day, from 22 Vogel St to Jetty St.
ii) Saturday 20 March, from 3.45pm to 2.30am
the following day, from 22 Vogel St to 115 Vogel St.
iii) Sunday 21 March, from 3.45pm to 2.30am
the following day, from 22 Vogel St to 115 Vogel St.
iv) Tuesday 23 March, from 4pm to 2.45am the
following day, from 22 Vogel St to Jetty St.
v) Wednesday 24 March, from 7:30pm to
6.15am the following day, from Queens Garden to Jetty St.
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BACKGROUND
3 There
has been a request from a film productions company to use a portion of Vogel
Street for the purpose of film-making.
4 A
plan showing the area that the film company is wanting to use is
attached.
DISCUSSION
5 The
area proposed to be used for film-making is legal road, and can therefore be
temporarily stopped, if the statutory temporary road stopping procedures are
followed.
6 There
is a clearly defined process for closing roads in the Local Government Act 1974
("LGA 1974"). Where the proposed temporary road stopping relates to
film-making the decision to close a road cannot be delegated to Council staff;
a resolution of Council is required.
7 Section
319 of the LGA 1974 gives Council the power to stop or close any road or part
of a road in the manner and upon the conditions set out in section 342 and
Schedule 10 of the LGA 1974.
8 Under
clause 11(e) of Schedule 10 of the LGA 1974, Council can temporarily close a
road for the purpose of film-making if certain conditions are met, as detailed
in this report. A copy of Schedule 10 of the LGA 1974 is attached as Attachment
C.
9 There
is a requirement for Council to assess effects on traffic. With the appropriate
traffic management plan, traffic will not be impeded unreasonably as there is
an adjacent detour available very near the closed portion of road. The
temporary traffic management plan process will ensure that other issues are
addressed.
10 Through
the temporary traffic management plan process:
a) The
film-makers are required to consult affected persons in order that access
provisions will be managed.
b) A
condition will be included specifying that the cost of repairing any damage
caused by the film-makers will be met by the film-makers.
11 Council
is required to give public notice of a proposed temporary road closure. This
will be done as part of advertising an extraordinary Council meeting.
Council is also required to give public notice of its decision. This notice
will be given after Council's extraordinary Council meeting.
12 The
NZTA and the New Zealand Police have been consulted as required, and neither
have any objection to the proposed temporary road closure.
13 The
road cannot be closed for more than an aggregate of 31 days in any one year.
The Transport Team has advised that there have been few road closures around
the Film-Making Area and, accordingly, the 31-day limit will not be exceeded
through the approval of the proposed temporary road closure.
14 Council
will need to be satisfied that the temporary road closure would be unlikely to
impede traffic unreasonably. Given the limited duration of the temporary
road closure, traffic is unlikely to be unreasonably affected.
OPTIONS
Option
One – Recommended Option
15 That
the Council closes the portions of Vogel Street as detailed below;
a) Friday
19 March from 3.45pm to 2.30am the following day, from 22 Vogel St to Jetty St.
b) Saturday
20 March, from 3.45pm to 2.30am the following day, from 22 Vogel St to 115
Vogel St.
c) Sunday
21 March, from 3.45pm to 2.30am the following day, from 22 Vogel St to 115
Vogel St.
d) Tuesday
23 March, from 4pm to 2.45am the following day, from 22 Vogel St to Jetty St.
e) Wednesday
24 March, from 7:30pm to 6.15am the following day, from Queens Garden to Jetty
St.
Advantages
· The
road will be able to be closed and the film making will be able to proceed.
· This
will enable the benefits associated with film-making in Dunedin.
Disadvantages
· There
will be temporary loss of access through the closed area. However, there
are detours available nearby, and safety can be assured through the use of
temporary traffic management.
Option
Two – Status Quo
16 That
the Council decides not to close the portion of Vogel Street in question for
the purpose of film making.
Advantages
· There
would be no detour required for travelling public, and the road would be able
to be used as normal.
Disadvantages
· The
closure of the road for film-making would not be allowed.
· The
benefits of film-making would be lost.
NEXT STEPS
17 Should
the resolution be made to close the road, Council staff will proceed to accept
the temporary traffic management plan, notify the public, the NZTA and Police.
Signatories
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Author:
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Michael Tannock - Transport Network Team Leader
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Authoriser:
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Karilyn Canton - Senior In-House Legal Counsel
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Attachments
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Title
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Page
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⇩a
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Plan showing area of
proposed road closure
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27
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⇩b
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Schedule 10, Local
Government Act 1974
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28
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⇩c
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Proposed road closure
times and dates
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31
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SUMMARY OF CONSIDERATIONS
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Fit with purpose
of Local Government
This decision promotes the economic
well-being of communities in the present and for the future.
This decision promotes the cultural
well-being of communities in the present and for the future.
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Fit with strategic
framework
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Contributes
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Detracts
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Not applicable
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Social Wellbeing Strategy
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☐
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☐
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☒
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Economic Development Strategy
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☒
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☐
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☐
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Environment Strategy
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☐
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☐
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☒
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Arts and Culture Strategy
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☒
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☐
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☐
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3 Waters Strategy
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☐
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☐
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☒
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Spatial Plan
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☐
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☐
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☒
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Integrated Transport Strategy
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☐
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☐
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☒
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Parks and Recreation Strategy
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☐
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☐
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☒
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Other strategic projects/policies/plans
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☐
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☐
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☒
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Film-making contributes to the Economic Development
Strategy.
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Māori Impact
Statement
There are no known impacts for tangata whenua.
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Sustainability
There are no implications for sustainability.
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LTP/Annual Plan /
Financial Strategy /Infrastructure Strategy
There are no implications.
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Financial
considerations
There are no financial implications. The cost of the
proposed road closure will be met by the film company.
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Significance
This decision is considered low in terms of the
Council’s Significance and Engagement Policy.
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Engagement –
external
There has been external engagement as required by the
Local Government Act 1974, with the Police and the New Zealand Transport
Agency.
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Engagement -
internal
There has been engagement with Economic Development,
In-House Legal, Transport and Parking Operations. There is support for
the film-making to proceed.
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Risks: Legal /
Health and Safety etc.
There are no identified risks should the recommended
resolution be made.
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Conflict of
Interest
Councillor Staynes has a conflict of interest as he is a
part owner of a business in the area, therefore he will withdraw from the
item.
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Community Boards
There are no implications for Community Boards.
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