Notice of Meeting:
I hereby give notice that an ordinary meeting of the Strath Taieri Community Board will be held on:
Date: Thursday 25 March 2021
Time: 5.00 pm
Venue: Strath Taieri Community Centre, Middlemarch
Sandy Graham
Chief Executive Officer
Strath Taieri Community Board
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Barry Williams |
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Deputy Chairperson |
Mark O'Neill |
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Members |
Blair Dale |
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David Frew |
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Leeann McLew |
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Robin Thomas |
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Cr Mike Lord |
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Senior Officer Tom Dyer, Group Manager 3 Waters
Governance Support Officer Jenny Lapham
Jenny Lapham
Governance Support Officer
Telephone: 03 477 4000
jenny.lapham@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
Strath Taieri Community Board 25 March 2021 |
ITEM TABLE OF CONTENTS PAGE
1 Public Forum 4
1.1 Funding Application - Community Garden 4
2 Apologies 4
3 Confirmation of Agenda 4
4 Declaration of Interest 5
5 Confirmation of Minutes 11
5.1 Strath Taieri Community Board meeting - 4 February 2021 11
Part A Reports (Strath Taieri Community Board has power to decide these matters)
6 Otago Regional Council - Flooding Issues 17
7 Project Fund 18
8 Governance Support Officers Report 36
9 Chairperson's Report 39
10 Council Activities 40
11 Notification of Items for Consideration by the Chairperson 41
Strath Taieri Community Board 25 March 2021 |
1.1 Funding Application - Community Garden
Cynthia Flanagan will be in attendance to discuss the funding application for the Community Garden.
At the close of the agenda no apologies had been received.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
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Strath Taieri Community Board 25 March 2021 |
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Board: a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected Members' Interests. |
Attachments
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Title |
Page |
⇩a |
Register of Interest |
7 |
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Strath Taieri Community Board 25 March 2021 |
Strath Taieri Community Board meeting - 4 February 2021
That the Board: Confirms the minutes of the Strath Taieri Community Board meeting held on 04 February 2021 as a correct record.
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Attachments
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Title |
Page |
A⇩ |
Minutes of Strath Taieri Community Board meeting held on 4 February 2021 |
12 |
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Strath Taieri Community Board 25 March 2021 |
Strath Taieri Community Board
MINUTES
Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 4 February 2021, commencing at 5.00 pm
PRESENT
Chairperson |
Barry Williams |
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Deputy Chairperson |
Mark O'Neill |
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Members |
Blair Dale |
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David Frew |
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Cr Mike Lord |
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Leeann McLew |
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Robin Thomas |
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Governance Support Officer Jennifer Lapham
1 Public Forum
1.1 Public Forum – Flooding Middlemarch
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Lee Overton spoke to the Board expressing concern that the Board does not advocate on behalf of the Community. She would like to have confidence that the Board would advocate on behalf of the Community to get the flooding issues resolved and to also develop a strategic plan for the development of Middlemarch. |
2 Apologies |
There were no apologies.
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3 Confirmation of agenda |
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Moved (Robin Thomas/David Frew): That the Board:
Confirms the agenda with the following additions · Flooding Event January 2021 · State Highway 87 Road Closures · Railway Station · Dunedin Biodiversity Fund · MPI Rural Community Hub funding Motion carried (STCB/2021/001) |
4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Barry Williams advised that he is a Trustee to the Big Hutt (Rock and Pillar Range)
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Moved (David Frew/Mark O'Neill): That the Board:
a) Amends the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (STCB/2021/002) |
5 Confirmation of Minutes
5.1 Strath Taieri Community Board meeting - 12 November 2020 |
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Moved (Cr Mike Lord/David Frew): That the Board:
Confirms the public part of the minutes of the Strath Taieri Community Board meeting held on 12 November 2020 as a correct record. Motion carried (STCB/2021/003) |
Part A Reports
6 Governance Support Officers Report |
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In a report the Governance Support Officer provided an update on matters of interest. |
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Moved (Barry Williams/Leeann McLew): That the Board:
a) Notes the Governance Support Officers Report. b) Adopts the meeting schedule for the 2021 year with the addition of a meeting on 15 April 2021. Motion carried (STCB/2021/004) |
7 Community Plan |
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Discussion took place on the Community Plan with a number of amendments being made, in particular strengthening the comments regarding security and integrity from flooding.
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Moved (Robin Thomas/David Frew): That the Board: Adopts the Community Plan as amended.
Motion carried (STCB/2021/005) |
7a Flooding Event January 2021 |
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The Board discussed the flooding issues of January 2021. Members discussed the public meeting, and the issues surrounding the flooding.
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7B State Highway 87 Road Closures |
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A discussion took place on the road closures particularly in relation to snow and flooding. Members commented that the whole length of the State Highway was closed, when it was only a section that was impassable. Comment was made that NZTA should be more specific regarding the closures and consider if the whole road needed to be closed. It was agreed that NZTA would be asked to attend the next meeting discuss the criteria for road closures.
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7C Future Use of Middlemarch Railway Station |
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Comment was made that the vacant Railway Station buildings had been leased to Shebikeshebikes. Members requested details on the lease agreement.
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7D Dunedin Biodiversity Fund |
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Members were advised that the closing date for the fund was 31 March 2021 and there maybe local projects that could apply to the fund.
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7E Ministry of PrImary industries Funding |
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Information regarding the MPI funding was tabled. It was noted that funding was available for the Community via the Rural Community Hub.
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8 Chairperson's Report |
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The Chairperson provided an update on matters of interest including · Railway Bridge Restrictions – He has requested that an extra pipe put under the railway line to help remove water. This has been requested since the last flooding. · Grass Cutting and Vegetation Control – There is concern about the quality of work, and noted that ditches and not been sprayed and cleaned. · Silver Birch Trees Cardigan Street - The trees need to be trimmed as they are growing into the power lines. · Road Maintenance – Commented on maintenance required on George King, SH 87 Culverts Sutton Hill, Crossing at Cattle Yards SH 87.
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9 Council Activities |
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Cr Lord provided an update on matters of interest including the water issues at Karitane and Waikouaiti, the 10 year plan and consultation on the 2GP – Variation 2.
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10 Notification of Items for Consideration by the Chairperson |
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There were no items notified.
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The meeting concluded at 6.40 pm .
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C H A I R P E R S O N
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Strath Taieri Community Board 25 March 2021 |
Otago Regional Council - Flooding Issues
Michelle Mifflin, Manager Engineering, Otago Regional Council, Jean Luc Payan (Manager Natural Hazards) and Gavin Palmer (General Manager Operations) will be in attendance to speak about flooding issues.
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Strath Taieri Community Board 25 March 2021 |
Project Fund
Department: Civic
EXECUTIVE SUMMARY
1 An application has been received from Strath Taieri Agriculture & Rural Tourism Trust on behalf of Grocotts Community Garden for $2,500 towards the installation of a tunnel house.
2 Note is made that $2,460.00 remains in the fund
That the Board: a) Approves/Declines the application from Strath Taieri Agriculture & Rural Tourism Trust on behalf of Grocotts Community Garden. |
Signatories
Author: |
Jenny Lapham - Governance Support Officer |
Authoriser: |
Clare Sullivan - Team Leader Civic |
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Title |
Page |
⇩a |
Funding Application: STARTT on behalf of Grocotts Community Garden |
19 |
Strath Taieri Community Board 25 March 2021 |
Governance Support Officers Report
Department: Civic
EXECUTIVE SUMMARY
1 This report is to inform the Strath Taieri Community Board of activities relevant to the Board area including:
· Project Fund
· Community Board Conference
· Representation Review
· Currently Being Consulted on by Dunedin City Council
That the Board: a) Notes the Governance Support Officers Report.
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Project Fund
2 There is a balance of $2,460 left in the Project Fund for the current financial year.
Meeting Date |
Amount |
Recipient |
6 August 2020 |
$1,000.00 |
Otago Neighbourhood Support |
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$2,000.00 |
Strath Taieri Heritage Park |
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$5,000.00 |
Strath Taieri Historical Society |
12 November 2020 |
$3,900.00 |
Hindon Community Centre |
Total |
$11,900.00 |
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Community Board Conference
3 The Community Board Conference is being held in Gore on 22-24 April. Council policy allows for one Board member per Board to be funded by the Council. The Board may wish to consider nominating a Board member to attend the Conference.
2021 Representation Review
4 The Representation Review panel has been appointed. Over the next month or so they will be meeting with Councillors and Community Boards to get initial thoughts on current and future representation. It is suggested that the panel meet with the Board at the conclusion of the April meeting.
5 A survey is also being finalised which will be available on line and in paper for the public to complete. Members of the panel will also attend various events across the city to obtain feedback to help inform their initial proposal which is likely to be presented to Council on 30 June 2021.
‘Currently Being Consulted On’ by Dunedin City Council
6 DCC is currently consulting on the following which may be of interest to the Board and Board community:
Ōtepoti Dunedin Destination Plan refresh
https://www.dunedin.govt.nz/council/council-projects/south-dunedin-future/st-clair-to-st-kilda-co
Note: Staff will be in attendance at the April meeting to speak to the Board about the refresh of the Destination Plan.
St Clair to St Kilda Coastal Plan/Whakahekerau – Rakiātea Rautaki Tai
https://www.dunedin.govt.nz/council/council-projects/south-dunedin-future/st-clair-to-st-kilda-co
ACTIONS/UPDATES
Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form
If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.
Signatories
Author: |
Jenny Lapham - Governance Support Officer |
Authoriser: |
Clare Sullivan - Team Leader Civic |
SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities.
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Fit with strategic framework
There is no contribution to the Strategic Framework. |
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Māori Impact Statement There are no known impacts for tangata whenua. |
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Sustainability There are no implications for sustainability. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no implications. |
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Financial considerations There are no implications. |
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Significance This decision is considered low significance in terms of the Council’s Significance and Engagement Policy. |
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Engagement – external There has been no external engagement. |
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Engagement - internal Internal engagement has occurred with appropriate staff members. |
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Risks: Legal / Health and Safety etc. There are no risks. |
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Conflict of Interest There is no known conflict of interest. |
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Community Boards The report provides information on activities in or relevant to the Board area. |
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Strath Taieri Community Board 25 March 2021 |
The Chairperson will provide an update matters of interest including:
· Road Conditions
· 10 Year Plan – Engagement
· Anzac Day
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Strath Taieri Community Board 25 March 2021 |
Cr Mike Lord will provide an update on matters of interest.