Agenda of Waikouaiti Coast Community Board

Waikouaiti Coast Community Board

24 March 2021

Waikouaiti Coast Community Board

MINUTES

Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Waitati Hall, 26 Harvey Street, Waitati on Wednesday 17 February 2021, commencing at 5.30 pm

PRESENT

Chairperson	Alasdair Morrison
Deputy Chairperson	Geraldine Tait
Members	Andy Barratt	Sonya Billyard
	Mark Brown	Mandy Mayhem-Bullock
	Cr Jim O'Malley

IN ATTENDANCE

Nick Dixon (Group Manager Ara Toi), Simon Drew (General Manager Infrastructure Services) Tom Dyer (Group Manager 3 Waters) and Dr Susan Jack (DHB Medical Officer of Health)

Governance Support Officer Rebecca Murray

1 Public Forum

1.1 Public Forum - Waitati School

Tara O’Neill, Principal of Waitati School addressed the meeting regarding their funding application. She provided an updated funding application which updated the Board on what was being requested and an overview of the project which was to purchase a shed to house the Kiln which was for pottery purposes. Ms O’Neill responded to members’ questions.

1.2 Public Forum - Hauteruruku ki Puketeraki

A representative from Hauteruruku ki Puketeraki, Suzi Flack, provided an overview of how the funding received for the Waka Kaupapa Club was utilised, how the programme was run, who was involved and that the programme was currently oversubscribed. Ms Flack responded to members’ questions.

1.3 Public Forum - Waitati Valley Road Group

John Ransley and Carolyn Guytonbeck addressed the meeting regarding the Waitati Valley Road Group funding application. They provided an overview of work conducted to date with the road, improving public access and responded to members’ questions.

1.4 Public Forum - Waikouaiti Rodeo Association

James Ure addressed the meeting regarding the Waikouaiti Rodeo Association funding application and responded to members’ questions.

1.5 Public Forum – Lead levels in water

Gerard Pile addressed the meeting regarding the test results for the lead in the water at his property in Merton and responded to members’ questions.

Moved (Alasdair Morrison/Mark Brown):

That the Board:

Extends Public Forum.

Motion carried (WC/2021/001)

1.6 Public Forum – Waitati Valley Road

Mark Spencer addressed the meeting regarding his concerns with the Waitati Valley Road Group funding application and responded to members’ questions.

2 Apologies

There were no apologies.

3 Confirmation of agenda

Moved (Alasdair Morrison/Mark Brown):

That the Board:

Confirms the agenda without addition or alteration.

Motion carried (WC/2021/002)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Mandy Mayhem-Bullock amended her register of interest as follows; Chair of Blueskin News Committee and Vice President of Blueskin A & P Society.

Sonya Billyard amended her register of interest as follows; member of Moana Gow Pool Trust and removed being a member of the Waikouaiti Youth Club.

Mark Brown amended his register of interest as follows; change from president to member only for the Blueskin A&P Society.

Moved (Alasdair Morrison/Mark Brown):

That the Board:

a) Amends the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WC/2021/003)

5 Confirmation of Minutes

5.1 Waikouaiti Coast Community Board meeting - 18 November 2020

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

Confirms the minutes of the Waikouaiti Coast Community Board meeting held on 18 November 2020 as a correct record.

Motion carried (WC/2021/004)

Part A Reports

6 Update on Policing Matters

Due to an urgent matter arising Constable Olivia Winbush was unable to provide an update on Policing matters.

7 Lead in Waikouaiti, Karitane, and Hawksbury Village water supply
	A report from 3 Waters and the Executive Leadership Team advised that on 2 February 2021, the Dunedin City Council and Public Health South advised residents in Waikouaiti, Karitane and Hawksbury Village not to use tap water for drinking, cooking or preparing food until further notice because of elevated levels of lead in the drinking water supply. General Manager Infrastructure Services (Simon Drew), Group Manager 3 Waters (Tom Dyer) and DHB Medical Officer of Health (Dr Susan Jack) spoke to the report and responded to members’ questions.
	Moved (Alasdair Morrison/Mandy Mayhem-Bullock): That the Board: Notes the report of the elevated levels of lead in the Waikouaiti, Karitane and Hawksbury Village water supplies and the actions taken to date. Motion carried (WC/2021/005)

	Moved (Alasdair Morrison/Mandy Mayhem-Bullock): That the Board: Adjourns the meeting. Motion carried (WC/2021/006)

	The meeting adjourned at 7.15 pm and reconvened at 7.31 pm.

8 Governance Support Officer's Report
	The report provided an update on activities relevant to the Board’s area.
	Moved (Alasdair Morrison/Andy Barratt): That the Board: Notes the Governance Support Officer’s Report. Motion carried (WC/2021/007)
	Moved (Mandy Mayhem-Bullock/Mark Brown): That the Board: Adopts the 2021 meeting schedule for the Waikouaiti Coast Community Board which included the proposed April meeting and amending last meeting to 24 November 2021. Motion carried (WC/2021/008)
	Moved (Geraldine Tait/Mark Brown): That the Board: Ratifies the submission to the Review of Truby King Reserve Management Plan retrospectively. Motion carried (WC/2021/009) with Sonya Billyard withdrawing.
	Moved (Mark Brown/Andy Barratt): That the Board: a) Decides not to submit to the Gambling & TAB Venue Policy Review. b) Decides not to submit to the Dangerous and Insanitary Buildings Policy Review. Motion carried (WC/2021/010)

9 Funding Applications
	The report provided details of three funding applications received for the Board’s consideration. Waikouaiti Rodeo Association requested $4,072.20 to erect a new outside fence as the posts are old and are a safety concern. Waitati Valley Road Group requested $600.00 to improve and maintain public access to the Semple Born. Waitati School requested $500.00 to go towards installation of kiln 1 (which they fundraised to purchase this kiln), the refurbishment of kiln 2 (A gas kiln). Also, to insulate and line the school garage where the Kilns are going, install a quality lock and alarm system and to buy a small shed to house kiln 2 in. Also requested was funding towards the accessories needed for the new screen and projector at the East Otago Events Centre for Gravity Events.
	Moved (Geraldine Tait/Cr Jim O'Malley): That the Board: Notes the funding report from Blueskin News. Motion carried (WC/2021/011)
	Moved (Alasdair Morrison/Mark Brown): That the Board: Lay the funding application on the table from the Waikouaiti Rodeo Association to allow Board Member Mark Brown to obtain a recommendation and estimate on repairs to the fencing. Motion carried (WC/2021/012)
	Moved (Alasdair Morrison/Andy Barratt): That the Board: Lay the funding application on the table from the Waitati Valley Road Group to seek clarification from the appropriate DCC department regarding public usage and civil works on the roadway in question. Motion carried (WC/2021/013)
	Moved (Mark Brown/Andy Barratt): That the Board: Approves the funding application from the Waitati School $500.00 towards a shed for the kiln. Motion carried (WC/2021/014)
	Moved (Mark Brown/Andy Barratt): That the Board: Approves the funding application from Gravity Events $1,280.00 for the accessories for the new screen and projector at the East Otago Events Centre. Motion carried (WC/2021/015)

10 Chairperson's Report

The Chairperson provided a verbal update at the meeting, which included:

Thank you to members Sonya Billyard and Andy Barrett for all their hard work with the lead in water affected communities.

Allocated funding for a Vanderburg memorial.

Waikouaiti Bike Track – Local resident Shirley McKewen has decided not to proceed with this due to lack of interest in the community.

Blueskin Show being held on 11 April 2021

10 Year Plan

Firefighting tanks

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

Notes the Chairperson’s report.

Motion carried (WC/2021/016)

11 Board Updates

The Board members provided updates on activities, which included:

Keep Dunedin Beautiful (KDB)

Mandy Mayhem-Bullock advised that the Waitati Hall mural would be complete once the graffiti guard was applied. Mandy advised that she is currently the acting chair for KDB.

Waikouaiti Recycling Centre Project

Geraldine Tait advised that they are in final stages of becoming an incorporated society which will still be called OneCoast. A container had now been purchased and currently deciding on the positioning of this on site. A Co-ordinator had now been employed, she will be looking at obtaining volunteers. Andy Barrett advised that staff from the ORC would discuss in general terms on the possibilities of green waste recycling and what sorts of consents would need to be obtained.

Truby King Recreation Reserve Committee

Andy Barratt had attended a number of meetings for the committee largely to sort out the consultation of the management plan and that he would only attend meetings now if invited to do so.

Local Government New Zealand Zone 6 Community Board Committee

Mandy Mayhem-Bullock had a zoom meeting which included community board role in the long term plan and how important it was, a webinar would be conducted on the representation review.

North Coast Promotional Group

Mark Brown advised that the website was now available which was called North East Otago Discoveries, haven’t progressed as yet in forming a co-op.

Recreational Working Group

Mandy Mayhem-Bullock advised that she and Emily spoke to the ORC and asked for Cycleways to be added to the regional transport plan. Cr O’Malley will check this had been added to the consultation document.

Moved (Alasdair Morrison/Mark Brown):

That the Board:

Notes the updates.

Motion carried (WC/2021/017)

12 Community Plan

The Board provided updates on the following for the Community Plan.

Current and future Priorities on page 10 to include Waikouaiti, Karitane and Hawksbury Village areas water quality.

Moved (Alasdair Morrison/Andy Barratt):

That the Board:

Notes the updates.

Motion carried (WC/2021/018)

13 Council Activities

Councillor Jim O’Malley provided an update on matters of interest to the Board, which included:

Water Reform

10 Year Plan

2GP

Moved (Cr Jim O'Malley/Mandy Mayhem-Bullock):

That the Board:

Notes the update.

Motion carried (WC/2021/019)

14 Items for Consideration by the Chairperson
	There were no items for consideration.

The meeting concluded at 9.27 pm.

..............................................

CHAIRPERSON

Waikouaiti Coast Community Board

24 March 2021

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Waikouaiti Coast Community Board of activities relevant to the Board’s area including:

a) Gallery on Blueskin letter

b) Dunedin City Council 10 Year Plan consultation

c) Community Board Conference

d) Community Board Outstanding Awards Nomination

e) What DCC is Currently Consulting On

f) 2021 Representation Review

g) 3 Waters Department Update

h) Transport Department Update

i) Roadworks Schedule

j) Dunedin City Council Updates

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Decides if the Board wishes to submit to the Ōtepoti Dunedin Destination Plan refresh and agrees that the Board delegate authority to a Board Member/s to finalise the submission.

c) Decides if the Board wishes to provide feedback to the St Clair to St Kilda Coastal Plan/Whakahekerau – Rakiātea Rautaki Tai and agrees that the Board delegate authority to a Board Member/s to finalise the feedback.

Gallery on Blueskin letter

2 A letter from the Gallery on Blueskin has been received with regards to the Seasider Train service (Attachment A).

Dunedin City Council 10 Year Plan consultation

3 The public consultation period for the 10 Year Plan 2021-31 is from 29 March to 29 April 2021.

4 Staff are currently working on a number of opportunities for community engagement, which include having a stand at the Blueskin Show, Sunday 11 April 2021 from 10.00 am to 2.00 pm.

Community Board Conference

5 The Community Board Conference is being held in Gore on 22-24 April.

Community Board Outstanding Awards Nomination

6 At the Community Board conference in April, nominations for the outstanding community board member are being called for. The Community Board Executive Committee is also inviting Community Boards to share good practice examples. Refer to Attachments B and C.

What DCC is Currently Consulting On

7 DCC is currently consulting on the following which may be of interest to the Board and the community:

8 Ōtepoti Dunedin Destination Plan refresh – submissions close on 14 May 2021. For ease of reference the current policy is (Attachment D). https://www.dunedin.govt.nz/council/currently-consulting-on/current-consultations/otepoti-dunedin-destination-plan-refresh

9 St Clair to St Kilda Coastal Plan/Whakahekerau – Rakiātea Rautaki Tai – for details please click on the below link: https://www.dunedin.govt.nz/council/council-projects/south-dunedin-future/st-clair-to-st-kilda-coastal-plan

2021 Representation Review

10 The Representation Review panel has been appointed. Over the next month or so they will be meeting with Councillors and Community Boards to get initial thoughts on current and future representation.

11 A survey is also being finalised which will be available online and in paper for the public to complete. Members of the panel will also attend various events across the city to obtain feedback to help inform their initial proposal which is likely to be presented to Council on 30 June 2021.

3 Waters Department Update

12 Firefighting Tanks - Engagement with Iwi has been conducted. A resource consent form is being filled in by City Care. The Waitati site requires a Geotech investigation. From there require engineer engagement and advise that preliminary designs of tanks are completed.

13 Lead Source Investigation Update – Chairperson, Alasdair Morrison, will speak to the PowerPoint presentation from the community meeting held on 10 March 2021 which is (Attachment E).

Transport Department Update

14 Vegetation – The Governance Support Officer, Rebecca Murray will provide an update at the meeting.

Roadworks Schedule

15 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

Dunedin City Council Updates

Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477 4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact Council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.

Signatories

Author:	Rebecca Murray - Governance Support Officer
Authoriser:	Clare Sullivan - Team Leader Civic

Attachments

	Title	Page
⇩a	Gallery on Blueskin letter regarding the Seasider Train service	24
⇩b	Community Board Oustanding Awards Nomination	27
⇩c	Community Board Snapshots	28
⇩d	Dunedin Destination Plan 2018	29
⇩e	Lead Source Investigation Update PowerPoint Presentation from Community Meeting held 10 March 2021	65

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no conflicts of interest.

Community Boards

This report provides information on activities in or relevant to the Board’s area.

Waikouaiti Coast Community Board

24 March 2021

Funding Applications

Department: Civic

EXECUTIVE SUMMARY

1 This report provides a summary of funding allocated to date, a copy of a funding report and funding applications received for the Board’s consideration. As this is an administrative report only, the Summary of Considerations is not required.

Project Fund

2 At the Council Annual Plan Deliberation meeting held on 27 May 2020, Council approved the carry forward of unspent 2019/2020 Community Board discretionary funds into the 2020/2021 financial year as a one-off consideration due to the recent Covid-19 events.

3 The Board has $2,940.94 available for the 2020/21 year (Note this includes the carry forward from the 2019/20 year of $3,761.00).

4 Spending to date is as follows:

Meeting Date	Amount	Recipient/Purpose
17 June 2020	$837.00	Waikouaiti District Museum – to purchase a bar fridge and microwave for the kitchen in the new museum building.
17 June 2020	$675.00	Blueskin News Community Newsletter – to fund the printing of the Blueskin Newsletter.
17 June 2020	$600.00	POWA (Progress of Waikouaiti Area) – to fund the printing of the POWA Newsletter.
17 June 2020	$240.00	Otago Blue – for providing 30 bottles of hand and surface sanitizer.
17 June 2020	$750.00	Joel Vanderburg Memorial - Allocates from the project fund for a memorial to honour the late Joel Vanderburg, the design and appropriate time for the memorial to be agreed with by Andy Barratt and the Vanderburg family.
17 June 2020	$0.00	Defibrillator training sessions - Allocates $400.00 to enable 2 classes of 10 people attend Defibrillator training in Waitati – advised that this project will not go ahead.
12 August 2020	$750.00	Waitati Hall Society Inc – to have a mural painted onto the side of the Waitati Hall.
30 September 2020	$1,200.00	Hawksbury Lagoon Inc - towards a reprint of their brochures.
30 September 2020	$200.00	Mullet Collective - towards the Mullet Festival held in the Warrington Reserve.
30 September 2020	$968.06	Better Creative – to print 2,000 copies of the Waikouaiti Coast Community Board newsletter.
30 September 2020	$50.00	POWA (Progress of Waikouaiti Area) – to deliver the Waikouaiti Coast Community Board newsletters.
18 November 2020	$1,000.00	Hauteruruku ki Puketeraki - to pay for one staff/tutor for three hours per week for the Kaitiaki Waka Programme.
18 November 2020	$1,670.00	Waiputai (Blueskin Bay) Trust - for $1,670.00 for seed funding for a community centre in Warrington with the following condition: Should the venture not proceed for the full year as intended any unspent money will be returned to the Waikouaiti Coast Community Board.
17 February 2021	$500.00	Waitati School – towards a shed for the kiln.
17 February 2021	$1,280.00	Gravity Events – Allocates from the project fund - for the accessories for the new screen and projector at the East Otago Events Centre.
5 March 2021	$100.00	Flowers (actual price yet to be confirmed)
Total	$10,820.06

Funding Report

5 A funding report back has been received from Waiputai (Blueskin Bay) Trust (Attachment A).

Funding Request Applications

6 As per the meeting held on 17 February 2021 the Waikouaiti Rodeo Association funding application requesting $4,072.20 to erect a new outside fence as the posts are old and are a safety concern lay on the table until the 24 March 2021 meeting to obtain a recommendation and estimate on repairs to fencing (Attachment B).

7 As per the meeting held on 17 February 2021 the Waitati Valley Road Group requesting $600.00 to improve and maintain public access to the Semple Born lay on the table to seek clarification from the appropriate DCC department regarding public usage and civil works on the roadway in question (Attachment C).

8 OneCoast has requested $969.15 including GST to go towards purchasing a wind blade flag and stand to advise the community when OneCoast is open at their container at the Transfer Station. They have also requested funding for a St John compact first aid kit for the container and for two committee members to complete a St John first aid course (Attachment D).

9 Blueskin A&P Society has requested $500.00 to go towards the Bland Park Tuatara mural and a bouncy castle at this year’s show (Attachment E).

RECOMMENDATIONS

That the Board:

a) Notes the funding report from the Waiputai (Blueskin Bay) Trust.

b) Uplifts the funding application from the Waikouaiti Rodeo Association from the table.

c) Approves/declines the funding application from the Waikouaiti Rodeo Association.

d) Uplifts the funding application from the Waitati Valley Road Group.

e) Approves/declines the funding application from the Waitati Valley Road Group from the table.

f) Approves/declines the funding application from the OneCoast.

g) Approves/declines the funding application from the Blueskin A&P Society.

Signatories

Author:	Rebecca Murray - Governance Support Officer
Authoriser:	Clare Sullivan - Team Leader Civic

Attachments

	Title	Page
⇩a	Funding report from Waiputai (Blueskin Bay) Trust	82
⇩b	Waikouaiti Rodeo Association Funding Application	83
⇩c	Waitati Valley Road Group Funding Application	86
⇩d	OneCoast Funding Application	87
⇩e	Blueskin A&P Society Funding Application	92

	Title	Page
A ⇩	Minutes of Waikouaiti Coast Community Board meeting held on 17 February 2021	10