Agenda of West Harbour Community Board

Notice of Meeting:

I hereby give notice that an ordinary meeting of the West Harbour Community Board will be held on:

Date: Wednesday 17 March 2021

Time: 5.30 pm

Venue: Rolfe Room, Port Chalmers Town Hall, Port Chalmers

Sandy Graham

Chief Executive Officer

West Harbour Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Francisca Griffin
Deputy Chairperson	Trevor Johnson
Members	Duncan Eddy
	Angela McErlane
	Jacqueline Ruston
	Jan Tucker
	Cr Steve Walker

Senior Officer

Governance Support Officer Jennifer Lapham

Jennifer Lapham

Governance Support Officer

Telephone: 03 477 4000

jenny.lapham@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

West Harbour Community Board

17 March 2021

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 9

5.1 West Harbour Community Board meeting - 3 February 2021 9

Part A Reports (West Harbour Community Board has power to decide these matters)

6 Pipe Renewals in Harrington Street and Wickliffe Terrace 15

7 Governance Support Officers Report 16

8 Board Representation And areas of responsibility 21

9 Chairperson's Report 22

10 Council Activities 23

11 Notification of Items for Consideration by the Chairperson 24

West Harbour Community Board

17 March 2021

Fra

West Harbour Community Board

MINUTES

Minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 3 February 2021, commencing at 5.30 pm

PRESENT

Chairperson	Francisca Griffin
Deputy Chairperson	Trevor Johnson
Members	Duncan Eddy
	Angela McErlane
	Jacqueline Ruston
	Jan Tucker
	Cr Steve Walker

Governance Support Officer Jennifer Lapham

1 Public Forum

There was no Public Forum.

2 Apologies

There were no apologies.

3 Confirmation of agenda

Moved (Francisca Griffin/Angela McErlane):

That the Board:

Confirms the agenda without addition or alteration.

Motion carried

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Jacque Ruston advised she was no longer the Co-ordinator of the Port Chalmers Community Market.

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

a) Amends the Elected Members' Interest Register; and

b) Amends the proposed management plan for Elected Members' Interests.

Motion carried

5 Confirmation of Minutes

5.1 West Harbour Community Board meeting - 18 November 2020

Moved (Francisca Griffin/Cr Steve Walker):

That the Board:

Confirms the minutes of the West Harbour Community Board meeting held on 18 November 2020 as a correct record.

Motion carried

Part A Reports

6 Governance Support Officers Report
	In a report the Governance Support Officer provided an update on matters of interest. Members noted that the Community Board Conference was being held in Gore on 22 - 24 April. It was also noted that they were seeking nominations for Community Boards Outstanding Contribution Award.
	Moved (Francisca Griffin/Trevor Johnson): That the Board: Nominate Jan Tucker for the Outstanding Contribution Award. Motion carried (WHCB/2021/001)
	Discussion took place on the proposed 2021 meeting schedule noting that a meeting would be required in April to allow the Board make a submission to the 10 year plan.
	Moved (Francisca Griffin/Jan Tucker): That the Board: Adopts the 2021 meeting schedule with an additional meeting on 21 April 2021. Motion carried (WHCB/2021/002)
	Moved (Francisca Griffin/Cr Steve Walker): That the Board: Notes the Governance Support Officers Report. Motion carried (WHCB/2021/003)

7 Community Plan

A discussion took place on the Community Plan and a number of minor amendments and corrections were made.

Moved (Francisca Griffin/Jan Tucker):

That the Board:

Adopts the Community Plan as amended.

Motion carried (WHCB/2021/004)

8 Board Representation And areas of responsibility

a) Port Noise Liaison Committee

Jacque Ruston advised that there was no issues at present.

b) Ravensdown Community Liaison Group

Trevor Johnson advised there were no issues at the moment.

c) Keep Dunedin Beautiful

Duncan Eddy advised that the Committee was focussing on Sea week, and were keen to work with the Otago Peninsula Community Board and West Harbour Community Board to promote stormwater filter trials around the harbour.

d) Access Radio

Francisca Griffin advised that at the last session she spoke about the Junk to Joy event and funding applications.

e) Albertson Avenue Beautification Project

Francisca Griffin advised that the orchard was going well. On 22 February 10 Volunteers from Carrington College will be weeding the garden.

f) Community Awards

Ange McErlane advised there was nothing to report at this time.

g) Aramoana Liaison

Jan Tucker advised that the AGM was held in January. There was still funding available in the relief account and this could now be used for a community project or event.

i) Vision Port Chalmers

Jan Tucker advised that at a recent meeting it had been agreed that a Port Chalmers Shoppers day would be organised. It was hoped that a train would be put on to bring people to Port Chalmers. Spot prizes would be available and would be purchased out of the Cruise Ships funds which are not being used at the moment.

9 Chairperson's Report

The Chairperson provided an update on matters of interest including:

· Skip Day which was held on 30 January and run in conjunction with the Lions Club. She advised it was a successful day but next year would like to be able to provide additional services, such as a green waste bin and electronic waste collection. She would also like more board members to be involved.

· Know your Neighbour Brochure – The Chairperson tabled the draft version of the Know your Neighbour Brochure. Members discussed the brochure and made some minor amendments.

· She was going to have a tour around the area with Simon Drew (General Manager Infrastructure Services) to look at overgrown vegetation in the area.

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

a) Notes the Chairperson’s Report.

Motion carried (WHCB/2021/005)

10 Council Activities

	Cr Steve Walker provided an update on matters of interest including 10 year plan, water issues at Karitane, Waikouaiti and Hawksbury Village and the 2GP Variation 2 public consultation.

11 Notification of Items for Consideration by the Chairperson

Trevor Johnson asked for the park bench at the Manuka Street Reserve be replaced. The bench had been destroyed by a car and was removed by Council.

Duncan Eddy asked for more details relating to the Residents Opinion Survey and satisfaction levels with the Community Boards.

The meeting concluded at 6.28 pm

..............................................

C H A I R P E R S O N

West Harbour Community Board

17 March 2021

Governance Support Officers Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the West Harbour Community Board of activities relevant to the Board area including:

· Project Fund

· Community Board Conference

· 2021 Representation Review

· Updates/Actions

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officers Report.

Project Fund

2 The Board has $11,148.87 (Note this includes the carry forward from the 2019/20 year). Spending to date is as follows:

Meeting Date	Amount	Recipient
24 June 2020	$500.00	West Harbour Arts Charitable Trust
	$748.00	Sawyers Bay Playcentre
	$1,400.40	Rothesay News ($116.70/month)
	+($770.00)	Purchase of stainless-steel ashtrays. Funding no longer required
12 August 2020	$500.00	Harbourside Junior Football Club
	+($100.00)	Hire of Town Hall – Community Awards Funding no longer required
	+($500.00)	Community Awards Funding no longer required
30 September 2020	$1022.38	Anteroom Arts Charitable Trust
October 2020	$30.00	OAR Membership
	$45.00	Aramoana Memorial
November 2020	$100.00	Flowers Community award
	$1915.35	Digiart&Design (Know Your Neighbour Brochure)
	$1,320.00	UpFront Environmental - Albertson Avenue Community Garden
Total	$7,581.13

Community Board Conference

3 The Community Board Conference is being held in Gore on 22-24 April. Council policy allows for one Board member per Board to be funded by the Council. The Board may wish to consider nominating a Board member to attend the Conference.

2021 Representation Review

4 The Representation Review panel has been appointed. Over the next month or so they will be meeting with Councillors and Community Boards to get initial thoughts on current and future representation.

5 A survey is also being finalised which will be available on line and in paper for the public to complete. Members of the panel will also attend various events across the city to obtain feedback to help inform their initial proposal which is likely to be presented to Council on 30 June 2021.

‘Currently Being Consulted On’ by Dunedin City Council

6 DCC is currently consulting on the following which may be of interest to the Board and Board community:

Ōtepoti Dunedin Destination Plan refresh

https://www.dunedin.govt.nz/council/council-projects/south-dunedin-future/st-clair-to-st-kilda-co

St Clair to St Kilda Coastal Plan/Whakahekerau – Rakiātea Rautaki Tai

https://www.dunedin.govt.nz/council/council-projects/south-dunedin-future/st-clair-to-st-kilda-co

ACTIONS/UPDATES

Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.

Signatories

Author:	Jenny Lapham - Governance Support Officer
Authoriser:	Clare Sullivan - Team Leader Civic

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

There is no contribution to the Strategic Framework.

Māori Impact Statement

The representation review may be of interest to mana whenua and mataa waka.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There is no known conflict of interest.

Community Boards

The report provides information on activities in or relevant to the Board area.

	Title	Page
⇩a	Register of Interest	7

	Title	Page
A ⇩	Minutes of West Harbour Community Board meeting held on 3 February 2021	10