Notice of Meeting:

I hereby give notice that an ordinary meeting of the Grants Subcommittee will be held on:


Date:                                                    Friday 30 April 2021

Time:                                                   9.30 am

Venue:                                                Edinburgh Room, Municipal Chambers, The Octagon, Dunedin


Sandy Graham

Chief Executive Officer


Grants Subcommittee

Dunedin Regional Events Fund






Cr Christine Garey


Deputy Chairperson

Cr Marie Laufiso




Cr Sophie Barker

Cr Rachel Elder


Alister Robinson

Cr Chris Staynes


Cr Steve Walker



Senior Officer                                               Joy Lanini, Manager Community Development and Events


Governance Support Officer                  Rebecca Murray




Rebecca Murray

Governance Support Officer



Telephone: 03 477 4000




Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.


Grants Subcommittee

30 April 2021



ITEM TABLE OF CONTENTS                                                                                                                                         PAGE


1             Karakia Timataka                                                                                                                                                      4

2             Apologies                                                                                                                                                                    4

3             Confirmation of Agenda                                                                                                                                        4

4             Declaration of Interest                                                                                                                                           5                  

Resolution to Exclude the Public                                                                                                                        11



Grants Subcommittee

30 April 2021


1          Karakia Timataka

Joy Lanini will open the meeting with a karakia timataka.

2          Apologies

At the close of the agenda no apologies had been received.

3          Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.

Grants Subcommittee

30 April 2021


Declaration of Interest





1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.


2.         Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.



That the Subcommittee:

a)    Notes/Amends if necessary the Elected or Independent Members' Interest Register attached as Attachment A; and

b)    Confirms/Amends the proposed management plan for Elected or Independent Members' Interests.








Grants Subcommittee - Dunedin Regional Events Fund - Register of Interest



Grants Subcommittee

30 April 2021


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Grants Subcommittee

30 April 2021


Resolution to Exclude the Public



That the Subcommittee:


Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:


General subject of the matter to be considered


Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution


Reason for Confidentiality

C1  Dunedin Regional Events Fund March 2021


The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.


The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.


This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.