Agenda of Hearings Committee

Hearings Committee

20 April 2021

Part A Reports

Late Submission Report- Proposed Draft Truby King Reserve Management Plan 2021

Department: Parks and Recreation

EXECUTIVE SUMMARY

The purpose of this report is to ask the Hearings Committee to consider whether it will accept a late submission on the proposed Draft Truby King Reserve Management Plan 2021. One submission was received after the closing date of 8 December 2020.

RECOMMENDATIONS

That the Committee:

a) Decides whether to accept the late submission.

BACKGROUND

1 The public consultation period was open from 5 October 2020 to 8 December 2020.

2 Twenty submissions were received during the consultation period.

3 One submission from James Imlach representing the NZ Motor Caravan Association (NZMCA) was received on 11 January 2021. Mr Imlach emailed the project team on 06 January 2021 asking for information about the draft reserve management plan. Mr Imlach was invited to make a late submission, which he did. Submission attached as Appendix A.

DISCUSSION

4 James Imlach represents the NZMCA, his submission covers: -

(a) Allowing some form of Freedom Camping on the site.

(b) Including in all reserve management plans a paragraph stating where freedom camping is permitted, this would be consistent with the Camping Control Bylaw.

1 As this is an administrative report only, a summary of considerations is not required.

Signatories

Author:

Ashley Reid - Parks and Recreation Planner

Authoriser:

John Brenkley - Planning and Partnerships Manager

Scott MacLean - Acting Group Manager Parks and Recreation

Attachments

	Title	Page
⇩a	James Imlach NZMCA Submission	9

Hearings Committee

20 April 2021

Proposed Draft Truby King Reserve Management Plan 2021- Results of Consultation

Department: Parks and Recreation

EXECUTIVE SUMMARY

1 This report presents a summary of the submissions received during the consultation on the proposed Draft Truby King Reserve Management Plan 2021 (the Plan). The Plan is an update of the 1998 Truby King Recreation Reserve Management Plan. The periodic updating of management plans for reserves is a statutory requirement under the Reserves Act 1977.

2 There were 20 submissions made during consultation on the Plan. The public consultation process, as prescribed by section 41(6) of the Reserves Act 1977 and section 83 of the Local Government Act 2002, was followed. Of the submissions, 9 supported the Plan, 6 did not state either their support or opposition, and 5 did not support the Plan.

3 Eight submitters wish to be heard at the Hearing. Of these eight groups or individuals, 4 do not support the Plan, 2 supported the Plan and 2 did not state their support or opposition to the Plan.

RECOMMENDATIONS

That the Committee:

a) Considers the results of the consultation on the Draft Truby King Reserve Management Plan 2021.

b) Makes recommendations to Council based on the views of the submitters.

BACKGROUND

4 The Reserve Act 1977 requires management plans for all Council administered reserves. It is also a requirement under the Reserves Act 1977 to consult with the public when a reserve management plan is being created or reviewed.

5 A review of the 1998 Truby King Recreation Reserve Management Plan commenced in July 2018. As part of the consultation process as set out by the Reserves Act 1977, feedback was sought from the public on the current reserve management plan and the current state of the reserve. Feedback was sought between 10 August and 10 September 2020. We received feedback from 12 individuals or groups, and 18 themes were gleaned. This feedback influenced the drafting of the Plan. The feedback report can be found in Attachment B.

6 As a result of the feedback, the draft Plan’s Attachment A has a maintenance plan, development plan and an implementation plan outlining various projects scheduled along a ten-year timeline. The ten-year timeline aligns with the Council’s 10-Year Plan cycle.

7 Staff presented the draft Plan to the Planning and Environment Committee on 22 September 2020. A Statement of Proposal (SOP), as required under the Local Government Act 2002 (LGA) for public consultation, was also presented to the committee. The committee approved the draft Plan and the SOP for public consultation.

DISCUSSION

8 A 2-month period of consultation is required in section 41, 6(a) of the Reserves Act 1977.

9 Consultation on the draft Plan, using the LGA’s special consultative procedure, was carried out between 5 October 2020 and 8 December 2020.

10 Methods of consultation included information posted to the Dunedin City Council’s website, a public notice in both the Otago Daily Times and the Star and a media release.

11 The submission form, in Attachment C asked whether submitters supported the Plan and to comment on their reason for either approving or disapproving of the Plan. There was more space provided for ‘other comments’ as well.

Submissions

12 Twenty submissions were received during the consultation period.

13 Submissions differ from feedback by commenting on the proposed draft. Feedback is comment on the incumbent plan and how things can be improved, or what is working well.

14 Five submitters indicated they belong to an organisation. These submissions were made by members representing the Waikouaiti Coast Community Board (WCCB), The Southern District Health Board (SDHB), The Truby King Recreation Reserve Committee (TKRRC), the Botanical Society of Otago (BOS) and Heritage New Zealand. Two members of the WCCB also made their own individual submissions.

15 Submissions were summarised and analysed to identify themes.

a) Development of a new carpark:

i) support for (5)

ii) against (5)

b) Support for a renewed tennis court (4)

c) Support for increasing way-finding and promotional signage (5)

d) Support for historical storyboards (6)

e) Support for upgraded footpaths using natural materials (2)

d) Support for an accessible toilet (4)

e) Support for a water fountain, bbqs, bins, bike stands (5).

f) Heritage:

i) The ruins of the buildings should be better preserved (2)

ii) DCC should purchase privately-owned asylum buildings (2)

iii) The plan doesn’t adequately provide for the site’s heritage values (1)

iv) Reclassify reserve to Historic, rename reserve to “Seacliff Historic Reserve” (1)

v) Change ‘Historic Places Act 1993’ to ‘New Zealand Pouhere Taonga Act 2014’ (1).

h) Trees and Gardens:

i) improved maintenance of plants and garden areas (10)

ii) improved safety and maintenance of the trees and bush areas (10)

iii) trees need to be audited for safety, registered and looked after (7).

i) The reserve is perfect the way it is (3)

j) Critical analysis of the Plan:

i) Place Plan on hold (3)

ii) Preference for the 1998 Truby King Recreation Reserve Management Plan (4)

k) Please keep it dog friendly (2).

OPTIONS

16 There are no options to this report as the purpose is to present a summary of submissions.

NEXT STEPS

17 Next steps are for the Hearings Committee to consider consultation results and make recommendations to the Council regarding the proposed Draft Truby King Reserve Management Plan 2021.

Signatories

Author:

Ashley Reid - Parks and Recreation Planner

Authoriser:

John Brenkley - Planning and Partnerships Manager

Scott MacLean - Acting Group Manager Parks and Recreation

Robert West - Acting General Manager City Services

Attachments

	Title	Page
⇩a	Draft Truby King Reserve Management Plan	18
⇩b	Initial Feedback Report	58
⇩c	Submission Form for Truby King	59
⇩d	Submissions Report	61

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☒	☐	☐

This summary report for consideration has no impact on the strategic framework, however the Plan has potential to contribute to strategies in terms of healthy people, compelling destination and liveable city.

Māori Impact Statement

Local iwi Kati Huirapa Runaka ki Puketeraki were contacted to contribute to the historical aspect of the Plan. The iwi have a representative on the Hearings Committee Panel.

Sustainability

This summary report for consideration has no specific impacts for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

This summary report for consideration has no impacts for these documents.

Financial considerations

There are no financial implications to this summary report.

Significance

Significance is assessed as low for the Plan. The Plan is consistent with existing DCC policy and strategy, has a low impact on Council’s finances, capability and capacity. The Plan has been considered of low significance to Dunedin regarding the long-term social, economic, environmental and cultural impact, and of low significance in terms of public interest. The special consultative procedure was used to consult on the draft, as required by the Local Government Act 2002.

Engagement – external

Methods of consultation for the special consultative procedure included the Dunedin City Council (DCC) website, a media release and a public notice in the Otago Daily Times and the Star. An email to key external stakeholders was sent out prior to public notification of the review.

Engagement - internal

There has been internal engagement with in-house legal counsel, Governance and with Parks and Recreation during the reserve management plan review and consultation process.

Risks: Legal / Health and Safety etc.

There are no identified risks to this summary report for consideration.

Conflict of Interest

There is no known conflict of interest.

Community Boards

The Waikouaiti Coast Community Board have made a submission to the Plan and will present their issues to the Regulatory Subcommittee at the Hearing. The Truby King Reserve is within the WCCB area.

Hearings Committee

20 April 2021

PDF Creator

Chairperson	Cr David Benson-Pope

	Sonya Billyard	Bruce Ritchie