Agenda of Mosgiel-Taieri Community Board

Mosgiel-Taieri Community Board

14 April 2021

Mosgiel-Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Coronation Hall, Gordon Road, Mosgiel on Wednesday 17 February 2021, commencing at 5.00 pm

PRESENT

Chairperson	Joy Davis
Deputy Chairperson	Dean McAlwee
Members	Phillipa Bain	Martin Dillon
	Cr Carmen Houlahan	Brian Miller
	Brian Peat

IN ATTENDANCE

Jeanine Benson (Group Manager, Transport)

Governance Support Officer Wendy Collard

1 Public Forum

1.1 Policing Matters

Sergeant John Cunningham, New Zealand Police was in attendance to introduce himself and provided an update on policing matters in the Board’s area.

Sergeant Cunningham responded to questions.

1.2 Mosgiel/Taieri Community Voice

Kelly Aitcheson, Janine Tansley and Kevin Thompson were in attendance to introduce a new established community group – Mosgiel/Taieri Community Voice. They raised concerns regarding the Mosgiel/Taieri Safer Schools Street project.

Mr Thompson, Ms Aitcheson and Ms Tansley responded to questions.

2 Apologies

There were no apologies.

3 Confirmation of agenda

Moved (Brian Miller/Cr Carmen Houlahan):

That the Board:

Confirms the agenda with the following addition:

Inclusion in Item 6 - Consideration of a submission to 2GP;

Inclusion in Item 7 – Mosgiel-Taieri Safer Schools Streets; and

Inclusion of Item 11 – Community Plan.

Motion carried (MTCB/2021/001)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

There were no declarations.

Moved (Joy Davis/Phillipa Bain):

That the Board:

a) Amends the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2021/002)

5 Confirmation of Minutes

5.1 Mosgiel-Taieri Community Board meeting - 18 November 2020

Moved (Martin Dillon/Phillipa Bain):

That the Board:

Confirms the public part of the minutes of the Mosgiel-Taieri Community Board meeting held on 18 November 2020 as a correct record.

Motion carried (MTCB/2021/003)

Part A Reports

6 Governance Support Officer's Report
	A report from Civic provided and update on a number of activities relevant to the Board’s area. There was an in-depth discussion on the project fund and the allocation of funds.
	Moved (Dean McAlwee/Phillipa Bain): That the Board: Approves sponsorship of an additional $80.00 from the Board’s Discretionary Fund for a resident in the Mosgiel-Taieri Community Board area to attend the Berwick Outdoor Course. Motion carried (MTCB/2021/004)
	Moved (Member Brian Miller/Member Brian Peat): That the Board: Approves $12,000.00 from the Board’s Discretionary Fund towards the Board’s Project – Silverstream Beautification Planting. Division That the Board voted by division Votes by division. For: Phillipa Bain, Dean McAlwee, Brian Miller, Cr Carmen Houlahan and Brian Peat (5). Against: Joy Davis and Martin Dillon (2). Abstained: Nil The division was declared CARRIED by 5 votes to 2 Motion carried (MTCB/2021/005)
	Moved (Phillipa Bain/Dean McAlwee): That the Board: Lays the Item - “Round the Boards – OAR FM Programme” on the table. Motion carried (MTCB/2021/006)
	Following discussion on the meeting schedule, it was agreed that the Board’s next meeting would be held on Wednesday, 14 April 2021 commencing at 5.00 pm and an updated schedule would be presented to the meeting for the remainder of 2021.
	Moved (Joy Davis/Dean McAlwee): That the Board: Agrees that the Next Board’s meeting would be held on Wednesday, 14 April 2020 in the Downes Room, Mosgiel Library commencing at 5.00 pm. Motion carried (MTCB/2021/007)
	Cr Carmen Houlahan withdrew from the discussion on the draft Dunedin City Council 10 year plan 2021-31. The Board agreed to hold a workshop to discuss their submission to the draft 10 year plan 2021-31.
	Moved (Phillipa Bain/Cr Carmen Houlahan): That the Board: Agrees that a workshop would be held on Wednesday, 7 April 2021. Motion carried (MTCB/2021/008)
	Following discussion, the Board agreed that Joy Davis would attend the Community Board conference on behalf of the Bord.
	Moved (Martin Dillon/Phillipa Bain): That the Board: Nominates Joy Davis to attend the 2021 New Zealand Community Boards’ Conference. Motion carried (MTCB/2021/009)
	Cr Carmen Houlahan withdrew from the discussion on the Dunedin City Council Variation 2 of the Dunedin City Council’s 2GP. There was a discussion on Variation 2 of the Dunedin City Council’s 2GP.
	Moved (Brian Miller/Phillipa Bain): That the Board: Authorises Brian Miller to prepare a submission to the Dunedin City Council’s 2GP Variation 2 on behalf of the Board. Motion carried (MTCB/2021/010)
	Moved (Joy Davis/Phillipa Bain): That the Board: Notes the Governance Support Officer’s Report. Motion carried (MTCB/2021/011)

7 Board Updates
	Board members to provided updates on activities which included: 1 Keep Dunedin Beautiful (KDB) Phillipa Bain (Board representative) provided an update which included Ori 2021 Tent City. 2 Friends of the Mosgiel Memorial Gardens Phillipa Bain advised that she had prepared a leaflet which members would be able to hand out during Party in the Park. 3 Celebrating Local Excellence on the Taieri Project Joy Davis provided a background to the project which included the names of recipients. 4 Hawk n Hurl Dean McAlwee advised that pamphlets advertising the event were currently being printed and would be available for Party in the Park. 5 Mosgiel Coronation Hall Dean McAlwee (Board Representative) advised that a meeting was being held in the upcoming week.
	Moved (Brian Miller/Brian Peat): That the Board: Recommends to the Mosgiel Coronation Hall Trust to give consideration to submitting to DCC’s draft 10 year plan 2021-31 as an option for a mid-sized theatre. Motion carried (MTCB/2021/012)
	6 Mosgiel Business Association Joy Davis and Cr Carmen Houlahan (Board Representatives) provided an update. 7 Mosgiel Aquatic Project Team Brian Miller (Board Representative) provided an update on the Mosgiel Aquatic Project during which Mr Miller objected to words used during the debate. Moved: (Joy Davis/Phillipa Bain): That the Board: Adjourns the meeting. Motion carried The meeting adjourned at 7.35 pm and reconvened at 7.40 pm. 8 Mosgiel and Taieri Emergency Group. Joy Davis commented on the upcoming activities which included training. 9 Outram Emergency Group. Dean McAlwee advised there was no update. 10 Silverstream Plantings Brian Peat commented on the proposed Waihola-Dunedin cycle trail. 11- Social Media Brian Peat provided an update which included the increase in likes/comments that had been posted on the Board’s Facebook page. 12 Dunedin Tunnel’s Trust Jeanine Benson provided an update. Mr Peat requested that he be removed as the Board’s representative. 13 Community Engagement Dean McAlwee advised that Party in the Park would be a good forum and opportunity for the Board Members to engage with the community. 14 Mosgiel Safer Schools Streets There was a discussion on the Mosgiel-Taieri Safer School Streets Project which included the early consultation that had been undertaken and the recent concerns raised by the community.
	Moved (Joy Davis/Phillipa Bain): That the Board: Notes the Board Updates. Motion carried (MTCB/2021/013)

8 Chairperson's Report

A report from the Chairperson updated the Board on matters of interest since the previous meeting.

Moved (Joy Davis/Phillipa Bain):

That the Board:

Notes the Chairperson’s update.

Motion carried (MTCB/2021/014)

9 Council Activities

Councillor Carmen Houlahan provided an update on items of interest which included:

· Draft 10 year plan 2021-31;

· Residents Opinion Survey;

· Waikouaiti, Karitane and Hawksbury Village water issue.

Moved (Cr Carmen Houlahan/Dean McAlwee):

That the Board:

Notes the Council Activities Update.

Motion carried (MTCB/2021/015)

10 Items for consideration by the Chair

Mr Miller requested an update on the Centre Road extension.

The meeting concluded at 8.11 pm

..............................................

CHAIRPERSON

Mosgiel-Taieri Community Board

14 April 2021

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Mosgiel-Taieri Community Board on a number of activities relevant to the Board’s area including:

a) Project Fund

b) Dunedin City Council 10 year plan Consultation

c) Meeting Schedule

d) 3 Waters - Removal of Tree

e) Centre Road Extension

f) Gladstone Road North Upgrade

g) Safer School’s Trail Project

h) Celebrating Excellence Project

i) Revitalising the pocket parks at the end of Glasgow and Lanark Streets

j) Mosgiel Memorial Gardens CCTV

k) Community Board Conference

l) Currently being consulted on by Dunedin City Council

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report

b) Considers the proposed OAR FM programme for Community Boards

c) Recommends to 3 Waters Department a community group as the recipient of the Blue Gum tree to be used firewood.

d) Recommend to 3 Waters Department a variety of native tree to replace the Blue Gum tree.

e) Adopts the meeting schedule for Mosgiel-Taieri Community Board for the remainder of 2021.

f) Ratifies the transfer of the attendance from Joy Davis to Brian Peat to the Community Board Conference

Project Fund

2 The balance remaining in the Project Fund for allocation for the current financial year is $4,695.47. The following funds have been allocated in the 2020/21 financial year.

Meeting Date	Recipient	Amount
12 August 2020	Mosgiel Taieri Community Patrol	799.80
12 August 2020	Towards advertising costs for Friends of the Mosgiel Memorial Garden establishment.	300.00
18 November 2020	Towards advertising costs for the Board’s Grants	500.00
17 February 2021	Towards the sponsorship for a resident to attend the Berwick Outdoor Course	80.00
17 February 2021	Towards the Board’s Project – Silverstream Beautification Planting	12,000.00
Total		$13,679.80

Round the Boards – OAR FM programme

3 At the Board meeting held on 17 February 2021, the Board resolved the following:

Moved (Phillipa Bain/Dean McAlwee):

That the Board:

Lays the Item - “Round the Boards – OAR FM Programme” on the table.

Motion carried (MTCB/2021/001)

4 Otago Access Radio (OAR) has provide the following statistic. There were 1585 hits on 'Round the Boards podcasts in 2020, a year in which we saw continued growth in digital uptake of station content (over 50 percent on 2019).

5 As advised in previous years, OAR FM is unable to report on its AM and FM listenership numbers as it does not participate in commercial surveying, however it remain committed to building strong community connection through its diverse and expanding schedule of Dunedin-made programmes and podcasts.

Dunedin City Council 10 year plan consultation

6 The public consultation period for the 10 year plan 2021-31 is from 30 March to 29 April 2021.

7 The Board needs to finalise the Mosgiel-Taieri Community Board’s submission to the 10 year plan (to be separately circulated).

8 Community engagement has been scheduled for Thursday, 22 April 2021 from 9.30 am to 8.00 pm; and Friday, 23 April 2021 from 3.00 pm to 5.00 pm in the Mosgiel Library, Hartstonge Avenue, Mosgiel.

9 The closing date for submissions on the 10 year plan 2021-31 is 12.00 pm on 29 April 2021.

Meeting Schedule

10 The proposed meeting dates for the Mosgiel-Taieri Community Board for consideration and approval is attached (Attachment A).

3 Waters – tree removal

11 Following the removal of a Blue Gum tree situated on Council land, staff have requested the Board recommend a local community group as the recipient to distribute the firewood from the tree.

12 Staff have also requested that the Board give consideration to the variety of native tree to be planted to replace the Blue Gum tree.

Centre Road Extension.

13 Staff have advised that the 10 year plan considers a heavy vehicle bypass in the future; however not in the next 10 year period.

Gladstone Road North Upgrade

14 Staff have advised that they are looking to start the footpath upgrade of Gladstone Road North in the near future.

15 The new kerb and channel will run from approximately McFadden Drive to the Wingatui Road intersection. Staff are awaiting on survey results to determine exactly where the new kerb and channel will be located as there are some large service covers, stormwater tanks and other obstacles.

Safer Schools Project

16 The Safer School’s Trial Project has been completed. Consultation closed at the end of March and staff are in the process of collating that and will make it available once complete.

17 Drop-in sessions took place two weeks ago; the majority of feedback received was not in support of the trials. Most feedback was based around inconvenience the infrastructure presented and its appearance. There was feedback at the drop-in sessions about permanent infrastructure such as speed bumps.

18 Once staff have completed the review of the online feedback, they will determine the next steps. Any further work is unlikely to happen quickly as funding draws to a close for safety work at the end of the financial year. It is unclear what funding would be available for safety work in the next financial year (noting that Council is co-funded with Waka Kotahi NZ Transport Agency).

19 The public consultation on the closing off of Berwick and Montrose Streets to through traffic (to make it safer for schoolchildren to walk to school) was not supported by the majority of residents who lived on those streets. After taking this feedback into consideration, staff have decided that this part of the trial would not be going ahead.

Celebrating Excellence Project

20 The concept is to celebrate residents of Mosgiel and the Taieri who have achieved excellence in their field and brought credit to the local area. The people inducted will be celebrated by way of an ‘installation’ located in central Mosgiel. One possible location for this is the Mosgiel Memorial Gardens.

21 The Celebrating Excellence project will require a small area within the gardens, the courtyard space behind the library will be a good space for this project. This courtyard would be a good location for plaques (on the walls) with information about the people who have been inducted. In recent years the raised brick planters have been cleared in preparation for new plantings. The Urban Design team will provide a planting design for the raised planters. The funding to implement the design will be from the Parks and Recreation Living Assets budget. The intention is to have the planting design approved and the raised gardens planted by 30 June 2021 (Attachment B, C, D, E and F).

22 A Reserve Management Plan for the Mosgiel Memorial Gardens and Peter Johnstone Park will be started in late 2021 to provide a framework for carrying out future management in an integrated way. There are often concept plans developed for the reserves that identify particular elements of work, the Celebrating Excellence Project can be incorporated into the Reserve Management Plan.

Revitalising the pocket parks at the end of Glasgow and Lanark Streets

23 This Project is being led by the City Development Manager (Anna Johnson) and the Urban Designer (Peter Christos). The intention is to carry out design work prior to the end of June 2021 with implementation and planting in the 2021/22 financial year.

24 Below is an extract from a request for public submission on the proposal to create the pocket parks in 2006.

The introduction of ‘pocket parks’ at the intersection of Gordon Road with Lanark and Glasgow Streets will give a sense of continuity and ‘greenness’ to the main street. They will also include a pergola, which will provide wind protection. The area could also be used for market stalls. Additionally, these areas might also be used for entertainment or for special promotions for Mosgiel businesses.

Mosgiel Memorial Gardens CCTV

25 Staff have advised that they are waiting on the outcome of a DCC wide review of a CCTV review before they are able to provide a timeframe for the installation of the CCTV camera.

Community Board Conference

26 Following the informal approval of the transfer of the Chairperson’s registration to the Community Board Conference being held in Gore on 22-24 April to Brian Peat. The Board needs to formally ratify Brian Peat’s attendance on behalf of the Board.

Currently Being Consulted On by Dunedin City Council

27 Dunedin City Council is currently consulting on the following which may be of interest to the Board and the community:

28 Ōtepoti Dunedin Destination Plan refresh – submissions close on 14 May 2021. For ease of reference the current policy is Attachment D. https://www.dunedin.govt.nz/council/currently-consulting-on/current-consultations/otepoti-dunedin-destination-plan-refresh

29 St Clair to St Kilda Coastal Plan/Whakahekerau – Rakiātea Rautaki Tai - for details please click on the link: https://www.dunedin.govt.nz/council/council-projects/south-dunedin-future/st-clair-to-st-kilda-coastal-plan

Roadworks Schedule

30 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

Dunedin City Council Updates

31 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g. potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

32 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

Signatories

Author:	Wendy Collard - Governance Support Officer
Authoriser:	Clare Sullivan - Team Leader Civic

Attachments

	Title	Page
⇩a	Meeting Schedule 2021	25
⇩b	Quote for plaques (Celebrating Excellence)	26
⇩c	Celebrating Excellence update from 29 August 2018 meeting	28
⇩d	Celebrating Excellence update from 3 October 2018 meeting	29
⇩e	Celebrating Excellence update from 21 November 2018 meeting	34
⇩f	Celebrating Excellence update from 20 March 2019 meeting	35

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

This report provides information on activities in or relevant to the Board’s area.

Mosgiel-Taieri Community Board

14 April 2021

Naming of a New Road Off Dukes Road, North Taieri

Department: Transport

EXECUTIVE SUMMARY

1 This report seeks support from the Mosgiel-Taieri Community Board on the proposed naming of a new road off 175 Dukes Road, North Taieri, within the Taieri Business Park being developed by Silverstream Industrial Holdings Ltd.

2 The new road names proposed by the developer are ‘Tarakihana Drive’ or ‘Rail Road’, and they both comply with the DCC Road Naming Policy.

RECOMMENDATIONS

That the Board:

a) Supports naming of a new road off 175 Dukes Road, North Taieri, within the Taieri Business Park as ‘Tarakihana Drive’ or ‘Rail Road’.

BACKGROUND

3 The DCC Road Naming Policy provides the framework for timely and consistent naming of roads that reflect the identity of the local community. The DCC Road Naming Procedure requires that Community Boards consider proposed names for roads in their area. For reference, the Road Naming Policy and Road Naming Procedure can be accessed on the DCC website at www.dunedin.govt.nz/road-naming.

4 SUB-2019-73 and subsequent variations to that consent authorised the development of an industrial park, which is called the Taieri Business Park, at this North Taieri site.

5 The developer has proposed ‘Tarakihana Drive’ or ‘Rail Road’ as potential names for the road providing access to the business park, noting that neither name was preferred over the other.

DISCUSSION

6 ‘Rail Road’ recognises the fact that in 1982 a rail siding was granted, in favour of Kiwi Rail, across 175 Dukes Road. The rail easement was never actually utilised.

7 ‘Tarakihana Drive’ acknowledges the original agricultural use of the land and provides a link to the first tenant confirmed for the industrial park, Norwood Farm and Machinery, which specialises in tractors. Tarakihana is the Maori word for tractor.

8 The proposed names of ‘Tarakihana Drive’ and ‘Rail Road ‘do not duplicate any existing road names in Dunedin.

9 The proposed names are considered to meet the spelling and appropriateness criteria of the Road Naming Policy. ‘Tarakihana Drive’ is preferred over ‘Rail Road’ as the latter could be confused with the word railroad.

OPTIONS

Option One – Recommended Option – The Board supports naming the new road off 175 Dukes Road, North Taieri, as ‘Tarakihana Drive’

Advantages

· The recommended road names comply with the similarity, spelling, length and appropriateness criteria of the Road Naming Policy.

· The roads will be named, and landowners gain a street address allowing them to progress with building and access to services.

Disadvantages

· No disadvantages have been identified.

Option Two – Alternative Option – The Board supports naming the new road off 175 Dukes Road, North Taieri, as ‘Rail Road’

Advantages

· The recommended road names comply with the similarity, spelling, length and appropriateness criteria of the Road Naming Policy.

· The roads will be named, and landowners gain a street address allowing them to progress with building and access to services.

Disadvantages

· No disadvantages have been identified.

Option Three – Status Quo – The Board does not support the proposed road names

Advantages

· There are no significant advantages identified with this option.

Disadvantages

· The road will not have a name which will inconvenience new property owners within the development.

NEXT STEPS

10 If the proposed names of ‘Tarakihana Drive’ or ‘Rail Road’ are supported by the Community Board, staff will request formal approval from the Infrastructure Services and Networks Committee.

Signatories

Author:

Paula Barragan - Policy Analyst - Transport Regulation

Authoriser:

Simon Spiers - Team Leader - Regulation Management

Jeanine Benson - Group Manager Transport

Attachments

	Title	Page
⇩a	Map	40
⇩b	Easement	41

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision supports the social, environmental and cultural well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐