Agenda of Waikouaiti Coast Community Board

Waikouaiti Coast Community Board

14 April 2021

Waikouaiti Coast Community Board

MINUTES

Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the East Otago Events Centre, Main Road, Waikouaiti on Wednesday 24 March 2021, commencing at 5.30 pm

PRESENT

Chairperson	Alasdair Morrison
Deputy Chairperson	Geraldine Tait
Members	Andy Barratt	Sonya Billyard
	Mark Brown	Mandy Mayhem-Bullock
	Cr Jim O'Malley

IN ATTENDANCE

Nick Dixon (Group Manager Ara Toi), Malcolm Anderson (Manager City Marketing) and Louise van de Vlierd (Manager Visitors Centre)

Governance Support Officer Rebecca Murray

1 Public Forum

1.1 Public Forum - OneCoast

Judy Martin from OneCoast addressed the meeting regarding their funding application and responded to members’ questions.

Cr Jim O’Malley entered the meeting at 5.35 pm.

1.2 Public Forum - Seasider Train Service

Sally Brown and Mel Borrell addressed the meeting regarding the success of Seasider Train service as part of the Trains not Planes marketing, the benefit to the community and recommendation of the continuation of this service. They also responded to members’ questions.

2 Apologies

An apology for lateness was received for Geraldine Tait.

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

Accepts the apology for lateness from Geraldine Tait.

Motion Carried

3 Confirmation of agenda

Moved (Alasdair Morrison/Mark Brown):

That the Board:

Confirms the agenda without addition or alteration.

Motion Carried

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Mandy Mayhem-Bullock amended her Register of Interest advising that she is the Acting Chair for Keep Dunedin Beautiful.

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

a) Amends the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion Carried

5 Confirmation of Minutes

5.1 Waikouaiti Coast Community Board meeting - 17 February 2021

Moved (Mandy Mayhem-Bullock/Cr Jim O'Malley):

That the Board:

Confirms the Waikouaiti Coast Community Board meeting held on 17 February 2021 as a correct record.

Motion Carried

Part A Reports

6 Update on Policing Matters

Constable Olivia Winbush was in attendance to provide an update the Board on Policing matters.

Geraldine Tait entered the meeting at 6.03 pm.

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

Notes the update on Policing matters.

Motion Carried

7 Dunedin Destination Plan Refresh

The Manager City Marketing (Malcolm Anderson) and the Manager Visitors Centre (Louise van de Vlierd) were in attendance to update the Board on the Dunedin Destination Plan refresh and responded to members’ questions.

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

Notes the update on the Dunedin Destination Plan refresh.

Motion Carried

8 Governance Support Officer's Report
	The report provided an update on activities relevant to the Board’s area.
	Moved (Alasdair Morrison/Mandy Mayhem-Bullock): That the Board: Notes the Governance Support Officer’s Report. Motion Carried
	Moved (Alasdair Morrison/Andy Barratt): That the Board: Decides to submit to the Ōtepoti Dunedin Destination Plan refresh and agrees that the Board delegate authority to Alasdair Morrison to finalise the submission. Motion carried (WC/2021/020)
	Moved (Alasdair Morrison/Sonya Billyard): That the Board: Decides not to provide feedback to the St Clair to St Kilda Coastal Plan/Whakahekerau – Rakiātea Rautaki Tai. Motion Carried

9 Funding Applications
	The report provided details of four funding applications received for the Board’s consideration. As per the meeting held on 17 February 2021 the Waikouaiti Rodeo Association funding application requesting $4,072.20 to erect a new outside fence as the posts are old and are a safety concern lay on the table until the 24 March 2021 meeting to obtain a recommendation and estimate on repairs to fencing. As per the meeting held on 17 February 2021 the Waitati Valley Road Group requesting $600.00 to improve and maintain public access to the Semple Born lay on the table to seek clarification from the appropriate DCC department regarding public usage and civil works on the roadway in question. OneCoast has requested $969.15 including GST to go towards purchasing a wind blade flag and stand to advise the community when OneCoast is open at their container at the Transfer Station. They have also requested funding for a St John compact first aid kit for the container and for two committee members to complete a St John first aid course. Blueskin A&P Society has requested $500.00 to go towards the Bland Park Tuatara mural and a bouncy castle at this year’s show. The Board passed a resolution at its meeting held 17 February for Gravity Events for the accessories for the new screen and projector at the East Otago Events Centre of $1,280.00. The total on the invoice received for payment is $1,290.00, the Board are to consider approving an additional $10.00. Geraldine Tait and Andy Barratt declared a conflict of interest with the OneCoast funding application and withdrew from this item. Mark Brown, Mandy Mayhem-Bullock and Alasdair Morrison declared a conflict of interest with the Blueskin A&P Society funding application and withdrew from this item. Geraldine Tait chaired the meeting while this funding application was considered.
	Moved (Alasdair Morrison/Mandy Mayhem-Bullock): That the Board: Notes the funding report from the Waiputai (Blueskin Bay) Trust. Motion Carried
	Moved (Alasdair Morrison/Mandy Mayhem-Bullock): That the Board: Uplifts the funding application from the Waikouaiti Rodeo Association from the table. Motion carried (WC/2021/021)
	Moved (Mark Brown/Sonya Billyard): That the Board: Approves the funding application from the Waikouaiti Rodeo Association for $912.00 for 17 3m x 175mm strainer posts. Motion carried (WC/2021/022)
	Moved (Alasdair Morrison/Andy Barratt): That the Board: Uplifts the funding application from the Waitati Valley Road Group from the table. Motion carried (WC/2021/023)
	Moved (Alasdair Morrison/Andy Barratt): That the Board: Declines the funding application from the Waitati Valley Road Group. Motion carried (WC/2021/024)
	Moved (Chairperson Alasdair Morrison/Andy Barratt): That the Board: Approves the funding application from the OneCoast for $969.15 exl GST towards a wind blade flag and St John first aid training for two community members and a St John first aid kit for the container. Motion carried (WC/2021/025) with Geraldine Tait and Andy Barratt withdrawing.
	Moved (Andy Barratt/Sonya Billyard): That the Board: Approves the funding application from the Blueskin A&P Society $500.00 towards the Bland Park Tuatara mural and a bouncy castle at this year’s show. Motion carried (WC/2021/026) with Mark Brown, Mandy Mayhem-Bullock and Alasdair Morrison withdrawing. Geraldine Tait chaired the meeting while this resolution was passed.
	Moved (Alasdair Morrison/Cr Jim O'Malley): That the Board: Approves the additional $10.00 for Gravity Events. Motion carried (WC/2021/027)

10 Chairperson's Report

The Chairperson provided a verbal update at the meeting, which included:

Acknowledged the passing of ex Councillor Tony Parata

LED Lighting

Water Leaks

Train Service

Truby King

Beach Signage

Moved (Alasdair Morrison/Andy Barratt):

That the Board:

Notes the Chairperson’s report.

Motion Carried

11 Board Updates

Board members to provide updates on activities including:

Keep Dunedin Beautiful (KDB)

Mandy Mayhem-Bullock advised the Board that she is the Acting Chair of KDB and an Acting Deputy Chair will be appointed soon. She also advised that advertising will commence soon for the tree planting day for babies which will be held on Mother’s Day and that nominations for community awards will open soon

Waikouaiti Recycling Centre Project

Geraldine Tait advised that this is progressing and that members are eager to get the centre open.

Recreational Working Group

Mandy Mayhem-Bullock advised that cycleways has been added to the Regional Land Transport Plan.

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

Notes the updates.

Motion Carried

12 Community Plan

The Board provided updates on the following for the Community Plan.

Roading Schedule on Page 28.

Moved (Alasdair Morrison/Andy Barratt):

That the Board:

Notes the updates.

Motion Carried

13 Council Activities

Councillor Jim O’Malley provided an update on matters of interest to the Board, which included:

10 Year Plan Consultation

Regional Public Transport Plan

Water Services Bill

Moved (Cr Jim O'Malley/Mandy Mayhem-Bullock):

That the Board:

Notes the update.

Motion Carried

14 Items for Consideration by the Chairperson

There were no items for consideration.

The meeting concluded at 8.12 pm.

..............................................

CHAIRPERSON

Waikouaiti Coast Community Board

14 April 2021

Part A Reports

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Waikouaiti Coast Community Board of activities relevant to the Board’s area including:

a) Dunedin City Council 10 Year Plan consultation

b) Community Board Conference

c) Community Board Outstanding Awards Nomination

d) What DCC is Currently Consulting On

e) 2021 Representation Review

f) Roadworks Schedule

g) Dunedin City Council Updates

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

Dunedin City Council 10 Year Plan consultation

2 The public consultation period for the 10 Year Plan 2021-31 is from 29 March to 29 April 2021.

3 Staff are currently working on a number of opportunities for community engagement, which include having a stand at the Blueskin Show, Sunday 11 April 2021 from 10.00 am to 2.00 pm.

Community Board Conference

4 The Community Board Conference is being held in Gore on 22-24 April.

Community Board Outstanding Awards Nomination

5 At the Community Board conference in April, nominations for the outstanding community board member are being called for. The Community Board Executive Committee is also inviting Community Boards to share good practice examples. Refer to Attachments B and C.

What DCC is Currently Consulting On

6 DCC is currently consulting on the following which may be of interest to the Board and the community:

7 Ōtepoti Dunedin Destination Plan refresh – submissions close on 14 May 2021. For ease of reference the current policy is Attachment D. https://www.dunedin.govt.nz/council/currently-consulting-on/current-consultations/otepoti-dunedin-destination-plan-refresh

8 St Clair to St Kilda Coastal Plan/Whakahekerau – Rakiātea Rautaki Tai - for details please click on the link: https://www.dunedin.govt.nz/council/council-projects/south-dunedin-future/st-clair-to-st-kilda-coastal-plan

9 Dunedin City Council’s 10 Year Plan/the future of us – submissions close 29 April 2021. For details please click on the link: https://www.thefutureofus.nz/home

2021 Representation Review

10 The Representation Review panel has been appointed. Over the next month or so they will be meeting with Councillors and Community Boards to get initial thoughts on current and future representation.

11 A survey is also being finalised which will be available online and in paper for the public to complete. Members of the panel will also attend various events across the city to obtain feedback to help inform their initial proposal which is likely to be presented to Council on 30 June 2021.

Roadworks Schedule

12 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

Dunedin City Council Updates

Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477 4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact Council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.

Signatories

Author:	Rebecca Murray - Governance Support Officer
Authoriser:	Clare Sullivan - Team Leader Civic

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no conflicts of interest.

Community Boards

This report provides information on activities in or relevant to the Board’s area.

Waikouaiti Coast Community Board

14 April 2021

Funding Update

Department: Civic

EXECUTIVE SUMMARY

1 This report provides a summary of funding allocated to date, at the close of the agenda there were no funding applications received for the Board’s consideration. As this is an administrative report only, the Summary of Considerations is not required.

Project Fund

2 At the Council Annual Plan Deliberation meeting held on 27 May 2020, Council approved the carry forward of unspent 2019/2020 Community Board discretionary funds into the 2020/2021 financial year as a one-off consideration due to the recent Covid-19 events.

3 The Board has $567.18 available for the 2020/21 year (Note this includes the carry forward from the 2019/20 year of $3,761.00).

4 Spending to date is as follows:

Meeting Date	Amount	Recipient/Purpose
17 June 2020	$837.00	Waikouaiti District Museum – to purchase a bar fridge and microwave for the kitchen in the new museum building.
17 June 2020	$675.00	Blueskin News Community Newsletter – to fund the printing of the Blueskin Newsletter.
17 June 2020	$600.00	POWA (Progress of Waikouaiti Area) – to fund the printing of the POWA Newsletter.
17 June 2020	$240.00	Otago Blue – for providing 30 bottles of hand and surface sanitizer.
17 June 2020	$750.00	Joel Vanderburg Memorial - Allocates from the project fund for a memorial to honour the late Joel Vanderburg, the design and appropriate time for the memorial to be agreed with by Andy Barratt and the Vanderburg family.
17 June 2020	$0.00	Defibrillator training sessions - Allocates $400.00 to enable 2 classes of 10 people attend Defibrillator training in Waitati – advised that this project will not go ahead.
12 August 2020	$750.00	Waitati Hall Society Inc – to have a mural painted onto the side of the Waitati Hall.
30 September 2020	$1,200.00	Hawksbury Lagoon Inc - towards a reprint of their brochures.
30 September 2020	$200.00	Mullet Collective - towards the Mullet Festival held in the Warrington Reserve.
30 September 2020	$968.06	Better Creative – to print 2,000 copies of the Waikouaiti Coast Community Board newsletter.
30 September 2020	$50.00	POWA (Progress of Waikouaiti Area) – to deliver the Waikouaiti Coast Community Board newsletters.
18 November 2020	$1,000.00	Hauteruruku ki Puketeraki - to pay for one staff/tutor for three hours per week for the Kaitiaki Waka Programme.
18 November 2020	$1,670.00	Waiputai (Blueskin Bay) Trust - for $1,670.00 for seed funding for a community centre in Warrington with the following condition: Should the venture not proceed for the full year as intended any unspent money will be returned to the Waikouaiti Coast Community Board.
17 February 2021	$500.00	Waitati School – towards a shed for the kiln.
17 February 2021	$1,280.00	Gravity Events – Allocates from the project fund - for the accessories for the new screen and projector at the East Otago Events Centre.
5 March 2021	$82.61	Flowers.
24 March 2021	$912.00	Waikouaiti Rodeo Association – towards 17 3m x 175mm strainer posts.
24 March 2021	$969.15	OneCoast – towards a wind blade flag and St John first aid training for two community members and a St John first aid kit for the container.
24 March 2021	$500.00	Blueskin A&P Society - towards the Bland Park Tuatara mural and a bouncy castle at this year’s show.
Total	$13,193.82

RECOMMENDATIONS

That the Board:

a) Notes the funding update.

Signatories

Author:	Rebecca Murray - Governance Support Officer
Authoriser:	Clare Sullivan - Team Leader Civic

Attachments

There are no attachments for this report.

	Title	Page
⇩a	Waikouaiti Coast Community Board Register of Interest	7

	Title	Page
A ⇩	Minutes of Waikouaiti Coast Community Board meeting held on 24 March 2021	10