Agenda of West Harbour Community Board

Notice of Meeting:

I hereby give notice that an ordinary meeting of the West Harbour Community Board will be held on:

Date: Wednesday 21 April 2021

Time: 5.30 pm

Venue: Rolfe Room, Port Chalmers Town Hall, Port Chalmers

Sandy Graham

Chief Executive Officer

West Harbour Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Francisca Griffin
Deputy Chairperson	Trevor Johnson
Members	Duncan Eddy
	Angela McErlane
	Jacqueline Ruston
	Jan Tucker
	Cr Steve Walker

Governance Support Officer Jenny Lapham

Jenny Lapham

Governance Support Officer

Telephone: 03 477 4000

jenny.lapham@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

West Harbour Community Board

21 April 2021

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

1.1 Funding Application - Dunedin Rudolf Steiner School 4

1.2 Funding Application - The NZ Sea Lion Trust 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 9

5.1 West Harbour Community Board meeting - 17 March 2021 9

Part A Reports (West Harbour Community Board has power to decide these matters)

6 Otepoti Dunedin Destination Plan Refresh 15

7 Project Fund Applications 16

8 10 Year Plan 2021-31 Submission 36

9 Governance Support Officers Report 37

10 Board Representation And areas of responsibility 40

11 Chairperson's Report 41

12 Council Activities 42

13 Notification of Items for Consideration by the Chairperson 43

West Harbour Community Board

21 April 2021

West Harbour Community Board

MINUTES

Minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 17 March 2021, commencing at 5.30 pm

PRESENT

Chairperson	Francisca Griffin
Deputy Chairperson	Trevor Johnson
Members	Duncan Eddy
	Angela McErlane
	Jacqueline Ruston
	Cr Steve Walker

IN ATTENDANCE

Mike Perkins, Network, Catchment and Maintenance Manager, 3 Waters

Governance Support Officer Jennifer Lapham

1 Public Forum

There was no Public Forum.

2 Apologies

An apology was recevied from Jan Tucker.

It was moved (Francisca Griffin/Trevor Johnson)

That the Board

Accepts the apology from Jan Tucker.

Motion carried

3 Confirmation of agenda

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

Confirms the agenda without addition or alteration

Motion carried

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried

5 Confirmation of Minutes

5.1 West Harbour Community Board meeting - 3 February 2021

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

Confirms the public part of the minutes of the West Harbour Community Board meeting held on 3 February 2021 as a correct record.

Motion carried

Part A Reports

6 Pipe Renewals in Harrington Street and Wickliffe Terrace

Mike Perkins, Network, Catchment and Maintenance Manager spoke to the Board regarding the pipe renewals in Harrington Street and Wickliffe Terrace. He advised that this work would alleviate flooding in the area during normal rain and a 1 in 20 year event.

7 Governance Support Officers Report
	In a report the Governance Support Officer provided an update on the matters of interest.
	Discussion took place on the project fund, noting that any remaining funds would need to be spent by 30 June. Discussion also took place on the 10 year plan submission, it was agreed that a draft submission would be prepared for consideration at the Board’s April meeting and for the submission to be based on the Community Plan.
	Moved (Francisca Griffin/Trevor Johnson): That the Board: Notes the Governance Support Officers Report. Motion carried

8 Board Representation And areas of responsibility

a) Port Noise Liaison Committee

Jacque Ruston advised that Port Otago Ltd were doing an excellent job with communications and keeping the community informed.

b) Ravensdown Community Liaison Group

Trevor Johnson advised that there was nothing to report.

c) Keep Dunedin Beautiful

Duncan Eddy advised that the Keep Dunedin Beautiful chairperson had resigned, and that the Smokefree Unit from Southern District Health board had provided stickers for the Butt bins.

d) Access Radio

Francisca Griffin advised that the Board needed to give consideration as to whether they would continue for another year.

It was moved (Griffin/Ruston):

That the Board

Approves the payment of the subscription for OAR Radio.

Motion carried

e) Social Media and Communication

Francisca Griffin advised that it might be useful to allocate funding to the facebook page to get better coverage.

e) Albertson Avenue Beautification Project

Francisca Griffin advised that the garden was looking good, after students from Carrington College volunteered to carry out weeding.

f) Community Awards

Ange McErlane advised that there was nothing to report.

g) Aramoana Liaison

There was no report due to Jan Tuckers absence.

h) Vision Port Chalmers

There was no report due to Jan Tuckers absence.

It was agreed that Duncan Eddy and Jacque Ruston would be responsible for the Community Awards, and Ange McErlane would be responsible for Aramoana Liaison and Vision Port Chalmers.

9 Chairperson's Report

The Chairperson provided an update on matters of interest including:

· Sims Group have decided they will concentrate on the brick building only which will be used as multiple purpose community space.

· Port Otago Update – The museum partnership is up and running and they are proposing to construct a dog park on their land.

· ANZAC Day – Jacque Ruston agreed to lay the wreath on behalf of the Board.

· Vegetation – meet with a representative from Whitestone to review the issue in the area and was advised that progress was being made.

Moved (Trevor Johnson/Steve Walker):

That the Board:

a) Notes the Chairperson’s Report.

Motion carried

10 Council Activities

Cr Walker provided an update on the 10 year plan consultation. He thanked staff for their work in producing the document.

11 Notification of Items for Consideration by the Chairperson

There were no items notified.

The meeting concluded at 6.35 pm.

..............................................

C H A I R P E R S O N

West Harbour Community Board

21 April 2021

Governance Support Officers Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the West Harbour Community Board of activities relevant to the Board area including:

· Project Fund

· Updates/Actions

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officers Report.

Project Fund

2 The Board has $11,148.87 (Note this includes the carry forward from the 2019/20 year). Spending to date is as follows:

Meeting Date	Amount	Recipient
24 June 2020	$500.00	West Harbour Arts Charitable Trust
	$748.00	Sawyers Bay Playcentre
	$1,400.40	Rothesay News ($116.70/month)
	+($770.00)	Purchase of stainless-steel ashtrays. Funding no longer required
12 August 2020	$500.00	Harbourside Junior Football Club
	+($100.00)	Hire of Town Hall – Community Awards Funding no longer required
	+($500.00)	Community Awards Funding no longer required
30 September 2020	$1022.38	Anteroom Arts Charitable Trust
October 2020	$30.00	OAR Membership
	$45.00	Aramoana Memorial
November 2020	$100.00	Flowers Community award
	$1915.35	Digiart&Design (Know Your Neighbour Brochure)
	$1,320.00	UpFront Environmental - Albertson Avenue Community Garden
Total	$7,581.13

‘Currently Being Consulted On’ by Dunedin City Council

6 DCC is currently consulting on the following which may be of interest to the Board and Board community:

Ōtepoti Dunedin Destination Plan refresh

https://www.dunedin.govt.nz/council/council-projects/south-dunedin-future/st-clair-to-st-kilda-co

St Clair to St Kilda Coastal Plan/Whakahekerau – Rakiātea Rautaki Tai

https://www.dunedin.govt.nz/council/council-projects/south-dunedin-future/st-clair-to-st-kilda-co

ACTIONS/UPDATES

Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.

Signatories

Author:	Jenny Lapham - Governance Support Officer
Authoriser:	Clare Sullivan - Team Leader Civic

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

There is no contribution to the Strategic Framework.

Māori Impact Statement

The representation review may be of interest to mana whenua and mataa waka.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There is no known conflict of interest.

Community Boards

The report provides information on activities in or relevant to the Board area.

	Title	Page
⇩a	Register of Interest	7

	Title	Page
A ⇩	Minutes of West Harbour Community Board meeting held on 17 March 2021	10

	Title	Page
⇩a	Funding Application - Rudolf Steiner School Trust Otago	17
⇩b	Funding Application The NZ Sea Lion Trust	28