Notice of Meeting:
I hereby give notice that an ordinary meeting of the Dunedin
City Council will be held on:
Date: Monday
10 May 2021
Time: 9.00
am
Venue: Edinburgh
Room, Municipal Chambers, The Octagon, Dunedin
Sandy Graham
Council
PUBLIC AGENDA
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Mayor
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Mayor Aaron Hawkins
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Deputy Mayor
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Cr Christine Garey
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Members
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Cr Sophie Barker
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Cr David Benson-Pope
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Cr Rachel Elder
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Cr Doug Hall
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Cr Carmen Houlahan
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Cr Marie Laufiso
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Cr Mike Lord
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Cr Jim O'Malley
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Cr Jules Radich
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Cr Chris Staynes
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Cr Lee Vandervis
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Cr Steve Walker
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Cr Andrew Whiley
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Senior Officer Sandy
Graham, Chief Executive Officer
Governance Support Officer Lynne
Adamson
Lynne Adamson
Governance Support Officer
Telephone: 03 477 4000
Lynne.Adamson@dcc.govt.nz
www.dunedin.govt.nz
Note: Reports
and recommendations contained in this agenda are not to be considered as
Council policy until adopted.
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Council
10 May 2021
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ITEM TABLE OF CONTENTS PAGE
1 Public
Forum 4
2 Apologies 4
3 Confirmation
of Agenda 4
4 Declaration
of Interest 5
Reports
5 DCC
submission on the Otago Regional Council 2021/31 long term plan consultation 19
6 DCC
Submission: Supporting Sustainable Freedom Camping in Aotearoa New Zealand 70
7 Hearing
Schedule for the 10 Year Plan and Late Submissions 79
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Council
10 May 2021
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1 Public
Forum
At the close of the agenda no
requests for public forum had been received.
2 Apologies
At the close of the agenda no
apologies had been received.
3 Confirmation
of agenda
Note:
Any additions must be approved by resolution with an explanation as to why they
cannot be delayed until a future meeting.
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Council
10 May 2021
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Declaration of Interest
EXECUTIVE SUMMARY
1. Members
are reminded of the need to stand aside from decision-making when a conflict
arises between their role as an elected representative and any private or other
external interest they might have.
2. Elected
members are reminded to update their register of interests as
soon as practicable, including amending the register at this meeting if
necessary.
3. Staff members are
reminded to update their register of interests as soon as practicable.
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RECOMMENDATIONS
That the Council:
a) Notes/Amends if necessary the Elected Members'
Interest Register attached as Attachment A; and
b) Confirms/Amends the proposed management plan for
Elected Members' Interests.
c) Notes the proposed management plan for the Executive Leadership
Team’s Interests.
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Attachments
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Title
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Page
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⇩a
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Councillor Register of
Interest
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7
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⇩b
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ELT Register of
Interest
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17
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Council
10 May 2021
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Reports
DCC submission on the Otago Regional Council
2021/31 long term plan consultation
Department: Corporate Policy
EXECUTIVE SUMMARY
1. This report seeks approval
for a Dunedin City Council
(DCC) submission (Attachment A) to the Otago Regional
Council’s (ORC) 2021/31 Long Term Plan consultation
(Attachment B).
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RECOMMENDATIONS
That the Council:
a) Approves the DCC submission, with any amendments, to the Otago
Regional Council 2021/31
Long Term Plan consultation.
b) Authorises the Mayor or his delegate to speak to the submission.
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BACKGROUND
2. The ORC sought feedback
on their 2021/31 Long Term Plan consultation
document by 9 May 2021, although
they subsequently extended the deadline for accepting submissions to 16 May
2021.
3. The ORC is seeking
feedback on pest control, budget, rehabilitation of
Lake Hayes, land and water, biodiversity, air, risk management and building
resilience, transport, and regional leadership.
DISCUSSION
4. The
DCC submission was prepared with
input from Transport, City Development, 3 Waters, Parks and Recreation,
Ecodesign Advisor, Policy and Executive Leadership team (ELT) staff.
5. DCC
staff drafted a submission in line with current Council strategies and policies
and input was sought from elected members via email. Feedback from
elected members has been incorporated in the draft submission.
6. Elected
member feedback included:
· Noting
that while collaboration on climate change projects is crucial to their
success, this needs to be done in a way that ensures ultimate decision-making
sits with the responsible governing body.
· Highlighting
the DCC’s position of seeking the transfer of public transport ownership
from the ORC to the DCC to improve transport solutions and further progress
Dunedin’s ambition to be Zero Carbon by 2030.
· Suggesting
the ORC consider including the development and implementation of action plans
with an explicit target date (or dates) for climate change.
· Support
for ‘Option 1 Cost: $4.6 million from year 1 onwards’ so the DCC
can continue to build momentum in pest control via comprehensive education,
engagement and technical support. A delay in financial and technical support to
the Predator Free movement may lead to a backwards step in the significant
progress already achieved.
· Support
for ‘Option B: Regional Targeted Rate’ to fund pest management, for
larger landowners to contribute more towards biosecurity costs.
· Support
for ‘Option 1 Increase total rates to achieve an immediate and
sustainable funding source for our operational expenditure’.
· Suggest
that the ORC considers including dates for an update of the biodiversity
strategy and hui.
· Asks
that the ORC initiates a public discussion about the role of Chalmers
Properties in supporting the city/region, and that this specifically includes
consideration of free holding land for the purpose of encouraging development.
· Support
for a new suite of levels of service measures, an annual customer satisfaction
survey and utilising best practice in community projects.
OPTIONS
Option One – Recommended Option – Approve the DCC submission, with any
amendments, on the ORC’s 2021/31 Long Term Plan consultation
7. Approve the DCC submission
to the Otago Regional Council’s 2021/31 Long Term Plan consultation.
Advantages
· Opportunity to show support
and highlight pathways
for collaboration with the ORC, one
of the DCC’s major
strategic partners.
· Provide
feedback on topics relevant to the DCC’s strategic and operational work.
Disadvantages
· There are no identified disadvantages for this option.
Option Two – Do not approve the submission
8. Do
not approve the DCC submission on the ORC’s Long Term Plan 2021/31.
Advantages
· There are
no identified advantages for this option.
Disadvantages
· Missed opportunity to show
support and highlight pathways for collaboration with the ORC.
NEXT STEPS
9. If
Council approves the DCC submission on the ORC 2021/31 Long Term Plan it will be sent to the ORC. DCC will then speak to the submission
during the ORC hearings process.
·
10. If
Council does not approve the DCC submission,
no further action is required.
Signatories
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Author:
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Alix de Blic - Senior Policy Analyst
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Authoriser:
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Suzie Ballantyne - Policy Manager
Robert West - Acting General Manager City Services
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Attachments
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Title
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Page
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⇩a
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Draft DCC submission on
the ORC's 2021/31 Long Term Plan
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24
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⇩b
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ORC Long Term Plan
2021/31 consultation document
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30
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SUMMARY OF CONSIDERATIONS
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Fit with purpose
of Local Government
This decision promotes the social,
economic, environmental and cultural well-being of communities in the present
and for the future.
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Fit with strategic
framework
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Contributes
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Detracts
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Not applicable
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Social Wellbeing Strategy
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☒
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☐
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☐
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Economic Development Strategy
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☒
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☐
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☐
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Environment Strategy
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☒
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☐
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☐
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Arts and Culture Strategy
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☐
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☐
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☒
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3 Waters Strategy
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☒
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☐
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☐
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Spatial Plan
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☒
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☐
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☐
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Integrated Transport Strategy
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☒
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☐
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☐
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Parks and Recreation Strategy
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☒
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☐
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☐
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Other strategic projects/policies/plans
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☐
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☐
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☒
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The draft submission has
been developed in line
with the DCC’s
strategic priorities.
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Māori Impact
Statement
Given the timeframe constraints for submission feedback,
staff have been unable to consult with mana whenua and mataawaka on the
impacts that may result from a decision to approve the DCC submission.
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Sustainability
The DCC submission supports sustainability goals
in relation to climate change, freshwater, biodiversity, urban
development and transport.
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LTP/Annual Plan /
Financial Strategy /Infrastructure Strategy
There are no known impacts for current levels
of service and/or
performance measures resulting from a decision to approve the DCC submission.
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Financial
considerations
There are no known financial implications resulting from
a decision to approve the DCC submission.
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Significance
This decision is considered to be of low significance when assessed against
the Significance and
Engagement Policy.
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Engagement –
external
There was no external engagement on this
report.
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Engagement -
internal
Staff from Corporate Policy, Transport,
City Development, 3 Waters, Parks and Recreation, the Ecodesign Advisor and
ELT had input to the draft submission.
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Risks: Legal /
Health and Safety etc.
There are no known risks.
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Conflict of
Interest
There are no known conflicts of interest.
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Community Boards
There are no known implications for Community Boards.
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Council
10 May 2021
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DCC Submission: Supporting Sustainable Freedom
Camping in Aotearoa New Zealand
Department: Parks and Recreation
EXECUTIVE SUMMARY
1 This
report seeks approval of a Dunedin City Council (DCC) submission (Attachment A)
to the Ministry of Business Innovation and Employment (MBIE) on the
consultation document ‘Supporting Sustainable Freedom Camping in Aotearoa
New Zealand’ (link here).
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RECOMMENDATIONS
That the Council:
a) Approves the DCC submission, with any amendments,
to the Ministry of Business Innovation and Employment on the consultation
document ‘Supporting Sustainable Freedom Camping in Aotearoa New
Zealand’.
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BACKGROUND
2 The
Ministry of Business Innovation and Employment (MBIE) is seeking feedback on
four proposals to make freedom camping in New Zealand more sustainable.
Submissions close on Sunday 16 May 2021.
3 The
four proposals are based on recommendations made by the Parliamentary
Commissioner for the Environment in his report Not 100% - But Four Steps
Closer to Sustainable Tourism. The report identified human waste disposal
in the natural environment as a key contentious issue requiring more attention.
4 The
consultation document presents four proposals for consideration:
Proposal 1: Make it mandatory for freedom camping in a
vehicle to be done in a certified self-contained vehicle.
or
Proposal 2: Make it mandatory for freedom campers to stay in
a vehicle that is certified self-contained, unless they are staying at a site
with toilet facilities (excluding public conservation lands and regional
parks).
and/or
Proposal 3: Improve the regulatory tools for government land
managers.
and/or
Proposal 4: Strengthen the requirements for self-contained
vehicles.
5 Proposals
1 and 2 are mutually exclusive options; proposals 3 and 4 are supplementary
options.
6 Proposal
2 would still allow local councils to restrict which sites with toilets were
permitted for freedom camping.
DISCUSSION
7 Staff
have drawn on camper data, survey responses, feedback from Community Boards and
resident complaints gathered during freedom camping seasons over the period of
2017 – 2021, to inform the content of this draft submission.
8 Consideration
has been given to the economic, environmental and social implications of the
proposed changes on Dunedin residents and visitors to the city.
9 The
draft DCC submission does not support proposal 1: to make it mandatory for all
vehicle-based freedom camping to be done in certified self-contained vehicles
(SCVS).
· The
DCC currently provides three freedom camping sites at which overnight camping
in all vehicle types is permitted. The DCC considers this proposal to be
a significant limitation to a considerable proportion of freedom campers that
would typically visit Dunedin. Enforcement teams counted 8,039 non-self-contained
vehicles during the 2019/2020 season; 99% of these campers abided by the
Camping Control Bylaw and who stayed at an unrestricted DCC freedom camping
site.
· The
DCC achieved a 59% decrease in Camping Control Bylaw infringements and a 31%
decrease in freedom camping related complaints by expanding provision of
unrestricted freedom camping areas suitable for all vehicle types. This
approach was well-received by campers and residents and was assisted by
initiatives that received MBIE Responsible Camping funding, particularly the
Community Ranger program and increased provision of temporary toilet
facilities.
· The
DCC has made significant gains with freedom campers littering or leaving human
waste in the environment. During the period 2017 – 2021 these issues made
up 13% of complaints concerning freedom camping and year-on-year improvements
were observed, from 26 such complaints during the 2017/2018 season to two
complaints during the 2020/2021 season. Of these complaints a considerable
number were attributed to itinerant/homeless campers, and the DCC submits that
it is not clear if a regulatory change will lead to positive outcomes in these
cases.
10 The
draft DCC submission supports Proposal 2: Make it mandatory for freedom campers
to stay in a vehicle that is certified self-contained, unless they are staying
at a site with toilet facilities as this would:
· Likely
have no impact on freedom camping in Dunedin; and
· aligns
with measures the DCC has already implemented (i.e. prohibition of freedom
camping in non-self-contained vehicles under the Camping Control Bylaw 2015,
except at three unrestricted sites with adequate toilet facilities).
11 The
draft DCC submission is supportive of Proposal 3: Improve the regulatory tools
for government land managers as it may:
· provide
a national register and oversight of the self-containment system which would
likely improve the consistency of the standard and assist enforcement teams in
checking the certification of vehicles;
· provide
additional opportunities to collect infringement revenue;
· improve
consistency of camping rules across the Dunedin district by enabling bylaw
enforcement on other government land; and
· allow
councils to confiscate vehicles if they do not meet the requirements to contain
a toilet, although the DCC does not anticipate a need to confiscate vehicles in
these situations.
12 The
draft DCC submission does not support Proposal 4: Strengthen the requirements
for self-contained vehicles, as it requires a high standard for certification
which may:
· limit
the freedom camping opportunities of campers who fail to meet standard
requirements only to designated sites under Proposal 2 or prohibit them from
freedom camping entirely under Proposal 1; and
· significantly
increase demand for unrestricted freedom camping sites in the city. The DCC
would need to look to provide additional sites and facilities to cater to an
increase in uncertified vehicles. Private campground providers have
acknowledged they have struggled to meet peak-season demand in previous years.
13 The
DCC has made good progress in addressing local freedom camping issues. Several
initiatives have led to increased camper compliance to the Camping Control
Bylaw 2015, significant decreases in resident complaints including those
involving litter, human waste and overcrowding at popular sites and significant
decreases in bylaw infringements despite increasing numbers of freedom campers.
14 Government
support toward the Community Ranger programme, temporary toilet facilities, administrative
tools/support and bylaw enforcement has been instrumental in the improvement of
freedom camping management.
OPTIONS
Option
One (Recommended Option) – Approve the submission
15 Approve
the DCC submission to the MBIE on the consultation document ‘Supporting
Sustainable Freedom Camping in Aotearoa New Zealand’, with any
amendments.
Advantages
· Enables
the DCC to provide feedback on freedom camping issues and initiatives specific
to Dunedin.
· Enables
the DCC to flag issues and opportunities the proposals, if adopted, may present
at the local level to the MBIE.
Disadvantages
· There
are no identified disadvantages for this option.
Option
Two – Do not approve the submission
16 Do
not approve the DCC submission to the MBIE on the consultation document
‘Supporting Sustainable Freedom Camping in Aotearoa New Zealand’.
Advantages
· There
are no identified disadvantages for this option.
Disadvantages
· Missed
opportunity to provide Dunedin-specific feedback on freedom camping initiatives
and issues.
· Missed
opportunity to provide feedback on the potential impact of the proposals on
Dunedin visitors and residents.
NEXT STEPS
17 If
the Council approves the DCC submission on the MBIE consultation document
‘Supporting Sustainable Freedom Camping in Aotearoa New Zealand’,
it will be sent to the MBIE before the deadline.
Signatories
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Author:
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Stephen Hogg - Parks and Recreation Planner
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Authoriser:
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Scott MacLean - Acting Group Manager Parks and Recreation
Robert West - Acting General Manager City Services
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Attachments
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Title
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Page
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⇩a
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DCC submission -
Ministry of Business, Innovation and Employent - Supporting sustainable
camping in New Zealand
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76
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SUMMARY OF CONSIDERATIONS
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Fit with purpose
of Local Government
This decision enables democratic local
decision making and action by, and on behalf of communities.
This decision promotes the social,
economic, environmental, and cultural well-being of communities in the
present and for the future.
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Fit with strategic
framework
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Contributes
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Detracts
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Not applicable
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Social Wellbeing Strategy
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☒
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☐
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☐
|
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Economic Development Strategy
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☒
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☐
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☐
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Environment Strategy
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☒
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☐
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☐
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Arts and Culture Strategy
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☐
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☐
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☒
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3 Waters Strategy
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☐
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☐
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☒
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Spatial Plan
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☐
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☐
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☒
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Integrated Transport Strategy
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☐
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☐
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☒
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Parks and Recreation Strategy
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☒
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☐
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☐
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Other strategic projects/policies/plans
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☐
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☐
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☒
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Māori Impact
Statement
There are no known specific impacts for tangata whenua resulting from a decision to approve the DCC
submission.
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Sustainability
The DCC submission supports sustainability goals in
relation to Responsible Camping, environmental stewardship and tourism.
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LTP/Annual Plan /
Financial Strategy /Infrastructure Strategy
There are no known impacts for current levels
of service and/or
performance measures resulting from a decision to approve the DCC submission.
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Financial
considerations
There are no known financial implications resulting from
a decision to approve the DCC submission.
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Significance
This decision
has been accessed under the Council’s Significance and Engagement
Policy as being of low significance.
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Engagement –
external
There was no external engagement on this
report.
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Engagement -
internal
Parks and Recreation Services drafted this submission with
input from Enterprise Dunedin and Corporate Policy had input to the DCC
submission.
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Risks: Legal /
Health and Safety etc.
There are no known risks.
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Conflict of
Interest
There are no known conflicts of interest.
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Community Boards
Previous feedback from Community Boards on freedom camping
issues and initiatives has contributed to the DCC’s draft submission.
The timeframe for this submission has not allowed time to specifically
consult with Community Boards on these proposals.
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Council
10 May 2021
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Hearing Schedule for the 10 Year Plan and Late
Submissions
Department: Civic
EXECUTIVE SUMMARY
1.
The purpose of this report
is to provide the Councillors with a schedule
of submitters wishing
to present their views at the
10 year plan hearings during the week beginning 10 May 2021, and to consider whether or not to
accept the late submissions received.
2.
Approximately 2,322 submissions have been received, with around 200
submitters wishing to present their submissions to Councillors.
3.
Submissions closed on 29 April 2021. Fourteen submissions have
been received since the closing date.
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RECOMMENDATIONS
That the Council:
a) Considers whether to allow the late submissions to be accepted.
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DISCUSSION
4. Hearings for the 10 Year Plan will be held over the week
beginning 10 May 20210 as follows:
Monday
10 May 2021 1.00
p.m. to 5 p.m.
Tuesday
11 – Friday 14 May 2021 9.00 a.m. to 5 p.m.
5. Attached to this report
is the 10 year plan Speaking Schedule (Attachment A). Please note that the schedule for next week may be subject to change.
An updated scheduled will be emailed
to Councillors as necessary.
Late submissions
6. Submissions
closed at 12 pm on 29 April 2021, however due to timing issues, engagement with
the Chamber of Commerce could not take place until the evening of 29
April. The submissions received through this engagement event have not
been treated as late submissions.
7. All
of the late submissions received have been tagged as “late
submissions” and have not been assigned topics. The late
submissions were received from:
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Name
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Submission
number
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Craig Robinson, Sharon Blackie
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818215
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Moira Cadogan
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818218
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Malcolm Deverson
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818219
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Jeff Todd
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818220
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Rosealeen Smith
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818222
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Kath Beattie
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818245
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Carol Jamieson
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818357
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Alan Race, Urban Access Dunedin Inc
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818409
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Anonymous
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818411
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Anonymous
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818412
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Cheryl Tapp
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818414
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Rebekah Graham, Parents of Vision Impaired (NZ) Inc.
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818428
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Marilyn & Trevor Cook
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818456
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Phylis McPherson / Mary O’Brien
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818462
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8. No
new topics have been introduced in the late submissions received. Mary
O’Brien has asked to present at the 10 year plan hearings.
9. Late
submissions received on annual plans and 10 year plans in previous years have
been accepted by Council, and it is recommended that these submissions are also
accepted.
10. As this is an administrative only report, a summary of considerations is not required.
Signatories
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Author:
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Clare Sullivan - Team Leader Civic
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Authoriser:
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Sandy Graham - Chief Executive Officer
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Attachments
|
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Title
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Page
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⇩a
|
Submitter speaking
schedule as at 5 May 2021
|
81
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