Notice of Meeting:
I hereby give notice that an ordinary meeting of the Grants Subcommittee will be held on:
Date: Wednesday 5 May 2021
Time: 9.30 am
Venue: Edinburgh Room, Municipal Chambers, The Octagon, Dunedin
Sandy Graham
Chief Executive Officer
Grants Subcommittee
Arts, Creative Communities Scheme, Community Events, Community, Covid-19 Response, Waste Minimisation, Dunedin Biodiversity
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Cr Christine Garey |
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Deputy Chairperson |
Cr Marie Laufiso |
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Members |
Cr Sophie Barker |
Sarah Davie-Nitis |
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Cr Rachel Elder |
Peter Hayden |
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Dan Hendra |
Don Hunter |
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Adam Keane |
Hannah Molloy |
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Anna Parker |
Cr Steve Walker |
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Craig Wilson |
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Senior Officer Joy Lanini, Manager Community Development and Events
Governance Support Officer Rebecca Murray
Rebecca Murray
Governance Support Officer
Telephone: 03 477 4000
Rebecca.Murray@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
Grants Subcommittee 5 May 2021 |
ITEM TABLE OF CONTENTS PAGE
1 Opening 4
2 Apologies 4
3 Confirmation of Agenda 4
4 Declaration of Interest 5
CONFIRMATION OF Minutes
5 Grants Subcommittee - 7 October 2020 13
6 Grants Subcommittee - 5 November 2020 19
Part A Reports (Subcommittee has power to decide these matters)
7 Arts, Creative Communities Scheme, Community Events, Community, COVID-19 Response, Small Projects (Community and Art) and Neighbourhood Matching Applications 40
8 Waste Minimisation Community Project/Initiative, Innovation and Development (Commercial) and Small Grant Applications 57
9 Dunedin Biodiversity Fund - Final reports on completed projects 69
10 Dunedin Biodiversity Fund Applications 101
11 Karakia Whakamutuka 115
Grants Subcommittee 5 May 2021 |
Adam Keane will open the meeting with a karakia timataka.
Apologies have been received from Hannah Molloy and Sarah Davie-Nitis.
That the Subcommittee:
Accepts the apologies from Hannah Molloy and Sarah Davie-Nitis.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
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Grants Subcommittee 5 May 2021 |
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Subcommittee: a) Notes/Amends if necessary the Elected or Independent Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected or Independent Members' Interests. |
Attachments
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Title |
Page |
⇩a |
Grants Subcommittee Register of Interest |
7 |
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Grants Subcommittee 5 May 2021 |
Grants Subcommittee - 7 October 2020
gg
That the Subcommittee: Confirms the minutes of the Grants Subcommittee meeting held on 07 October 2020 as a correct record.
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Attachments
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Title |
Page |
A⇩ |
Minutes of Grants Subcommittee held on 7 October 2020 |
14 |
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Grants Subcommittee 5 May 2021 |
Grants Subcommittee
Place Based Community Grants
MINUTES
Minutes of an ordinary meeting of the Grants Subcommittee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Wednesday 07 October 2020, commencing at 9.30 am
PRESENT
Chairperson |
Cr Christine Garey |
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Deputy Chairperson |
Cr Marie Laufiso |
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Members |
Cr Sophie Barker |
Sarah Davie-Nitis |
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Cr Rachel Elder |
Hannah Molloy |
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Anna Parker |
Cr Steve Walker |
IN ATTENDANCE |
Joy Gunn (Manager Community Development and Events), Paul Coffey (Senior Community Advisor), Mai Tamimi (Community Advisor), Ruth Harrison (Community Advisor) |
Governance Support Officer Rebecca Murray
1 Opening
Anna Parker opened the meeting with a karakia.
2 Apologies |
Apologies were received from Adam Keane and Dan Hendra.
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Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee:
Accepts the apologies from Adam Keane and Dan Hendra.
Motion carried (GS/2020/048) |
3 Confirmation of agenda |
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Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee:
Confirms the agenda without addition or alteration.
Motion carried (GS/2020/049) |
4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (GS/2020/050) |
Part A Reports
5 Place Based Community Grants 2020-2021 |
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In a report from Community Development and Events the Grants Subcommittee was requested to allocate the Place Based Community Grants 2020-21 on behalf of the DCC, as per the delegations set out within the Council’s Committee Structure and Delegations Manual. The Subcommittee had a total of $311,050.29 to distribute to nine Place Based Community Groups seeking nearly $476,000 in funding. A total of $300,000 was available through the Community Development and Events annual budget. Staff verbally updated the Subcommittee that $11,050.29 was a return of unspent funds from the Caversham Community Group. The Manager Community Development and Events (Joy Gunn), Senior Community Advisor (Paul Coffey) and Community Advisor (Mai Tamimi) spoke to the report and responded to members’ questions. Cr Marie Laufiso declared a conflict of interest and left the room while the Blueskin Resilient Communities Trust funding application was discussed. Cr Marie Laufiso declared a conflict of interest and left the room while the Brockville Improvement & Amenities Society funding application was discussed. Anna Parker declared a conflict of interest and withdrew from the discussion of the Brockville Improvement & Amenities Society funding application. Cr Marie Laufiso declared a conflict of interest and left the room while the Caversham Community Group funding application was discussed. Anna Parker declared a conflict of interest and withdrew from the discussion of the Caversham Community Group funding application. Anna Parker declared a conflict of interest and withdrew from the discussion of the South Dunedin Community Network funding application. Cr Marie Laufiso declared a conflict of interest and left the room while the Corstorphine Community Hub funding application was discussed. Anna Parker declared a conflict of interest and withdrew from the discussion of the North East Valley Community Development Project funding application. Sarah Davie-Nitis declared a conflict of interest and withdrew from the discussion of the Saddle Hill Foundation Trust funding application. |
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Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee: a) Adjourns the meeting. Motion carried (GS/2020/051)
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The meeting was adjourned at 10.40 am and reconvened at 11.10 am. |
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Moved (Cr Christine Garey/Hannah Molloy): That the Subcommittee: a) Approves the following Place Based Community Grant 2020-21:
Motion carried (GS/2020/052) with Anna Parker withdrawing.
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Moved (Cr Christine Garey/Hannah Molloy): That the Subcommittee: a) Approves the following Place Based Community Grant 2020-21:
Motion carried (GS/2020/053) with Sarah Davie-Nitis withdrawing.
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Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee: a) Approves the following Place Based Community Grants 2020-21:
Motion carried (GS/2020/054)
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Moved (Cr Christine Garey/Cr Rachel Elder): That the Subcommittee: a) Approves the following Place Based Community Grant 2020-21:
Motion carried (GS/2020/055) with Cr Marie Laufiso withdrawing.
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Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee: a) Approves the following Place Based Community Grant 2020-21:
Motion carried (GS/2020/056) with Cr Marie Laufiso and Anna Parker withdrawing.
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Moved (Cr Christine Garey/Sarah Davie-Nitis): That the Subcommittee: a) Approves the following Place Based Community Grant 2020-21:
Motion carried (GS/2020/057) with Cr Marie Laufiso and Anna Parker withdrawing.
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Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee: a) Approves the following Place Based Community Grant 2020-21:
Motion carried (GS/2020/058) with Anna Parker withdrawing.
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Moved (Cr Christine Garey/Cr Sophie Barker): That the Subcommittee: a) Approves the following Place Based Community Grant 2020-21:
Motion carried (GS/2020/059) with Cr Marie Laufiso withdrawing. |
6 Closing Karakia |
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Anna Parker closed the meeting with a karakia. |
The meeting concluded at 11.37 am.
..............................................
CHAIRPERSON
Grants Subcommittee 5 May 2021 |
Grants Subcommittee - 5 November 2020
gg
That the Subcommittee: Confirms the minutes of the Grants Subcommittee meeting held on 05 November 2020 as a correct record.
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Attachments
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Title |
Page |
A⇩ |
Minutes of Grants Subcommittee held on 5 November 2020 |
20 |
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Grants Subcommittee 5 May 2021 |
Grants Subcommittee
Community Arts, Performance Underwriting, Creative Communities Scheme, Professional Theatre, Covid-19 Community Response Fund, Community Events, Community, Waste Minimisation, Dunedin Biodiversity
MINUTES
Minutes of an ordinary meeting of the Grants Subcommittee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Thursday 05 November 2020, commencing at 9.30 am
PRESENT
Chairperson |
Cr Christine Garey |
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Deputy Chairperson |
Cr Marie Laufiso |
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Members |
Cr Sophie Barker |
Cr Rachel Elder |
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Peter Hayden |
Dan Hendra |
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Don Hunter |
Adam Keane |
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Anna Parker |
Cr Steve Walker |
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IN ATTENDANCE |
Joy Lanini (Manager Community Development and Events), Wai Piggott (Financial Analyst), Kirsten Glengarry (Relationship Manager – Creative Industries and Strategic), Lisa Wilkie (Relationship Advisor Council Initiatives), Cara Paterson (Relationship Advisor), Paul Coffey (Senior Community Advisor), Becks New (Community Advisor), Ruth Harrison (Community Advisor), Vicki Lenihan (Community Events Advisor), Mai Tamimi (Community Advisor), Catherine Irvine (Senior Strategy and Policy Officer), Leigh McKenzie (Waste Minimisation Officer) and Richard Ewans (Biodiversity Advisor) |
Governance Support Officer Rebecca Murray
1 Opening
Adam Keane opened the meeting with a karakia timitaka.
2 Apologies |
Apologies were received from Hannah Molloy, Sarah Davie-Nitis and Craig Wilson.
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Moved (Cr Christine Garey/Cr Rachel Elder): That the Subcommittee:
Accepts the apologies from Hannah Molloy and Sarah Davie-Nitis.
Motion carried (GS/2020/060) |
3 Confirmation of agenda |
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Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee:
Confirms the agenda without addition or alteration.
Motion carried (GS/2020/061) |
4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Anna Parker amended her register of interest with advising as per the following; property owner, no longer a trustee of Otepoti Corso Charitable Trust, no longer a conflict with Collaborative Therapy and Development Trust, no longer a conflict with Aukaha and a current work contract with Otago Polytech.
Dan Hendra amended his register of interest with advising as per the following; property owner.
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Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee:
a) Amends the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (GS/2020/062) |
Part A Reports
5 Community Arts, Performance Underwriting, PROFESSIONAL THEATRE, Creative Communities Scheme, Community Events, Community and Small Grant Applications |
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Community Arts Grants
The Relationship Advisor Council Initiatives – Ara Toi (Lisa Wilkie) and the Relationship Manager – Creative Industries and Strategic – Ara Toi (Kirsten Glengarry) spoke to the applications and responded to members’ questions.
Dan Hendra declared a conflict of interest with Item 6 - International Festival of Environment Science and Technology New Zealand Incorporated and withdrew from this item.
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Moved (Cr Sophie Barker/Cr Steve Walker): That the Subcommittee: a) Approves that the remaining unallocated funding of $1,166.00 from this round be carried forward to the next funding round in March 2021. Motion carried (GS/2020/063) with Peter Hayden recording his vote against.
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Moved (Cr Christine Garey/Cr Rachel Elder): That the Subcommittee: a) Declines the following funding application:
Motion carried (GS/2020/064)
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Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/065) with Dan Hendra withdrawing.
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Moved (Cr Christine Garey/Cr Rachel Elder): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/066) with Peter Hayden recording his vote against.
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Performance Underwriting Grant
The Relationship Advisor – Ara Toi (Cara Paterson) and the Relationship Manager – Creative Industries and Strategic – Ara Toi (Kirsten Glengarry) spoke to the applications and responded to members’ questions.
Cr Marie Laufiso declared a conflict of interest with Item 1 - AWOL Collective (A R Wolfe) and withdrew from this item.
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Moved (Dan Hendra/Cr Sophie Barker): That the Subcommittee: a) Declines the following funding application:
Motion carried (GS/2020/067) with Cr Marie Laufiso withdrawing.
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Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee: a) Adjourns the meeting. Motion carried (GS/2020/068)
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The meeting was adjourned at 10.26 am and reconvened at 10.38 am.
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Creative Communities Grants
The Relationship Advisor Council Initiatives – Ara Toi (Lisa Wilkie) and the Relationship Manager – Creative Industries and Strategic – Ara Toi (Kirsten Glengarry) spoke to the applications and responded to members’ questions.
Dan Hendra declared a conflict of interest with Item 12 - New Zealand International Science Festival (Dan Hendra) and withdrew from this item.
Cr Marie Laufiso declared a conflict of interest with Item 16 - Pacific Trust Otago and withdrew from this item.
Cr Sophie Barker declared a conflict of interest with Item 5 - Dunedin Midwinter Celebrations (Paul Smith) and withdrew from this item.
Staff member Lisa Wilkie declared a conflict of interest with Item 6 - Eleanor Girvan (E O’Neill) and had this application peer reviewed as per Council policy.
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Moved (Cr Steve Walker/Cr Sophie Barker): That the Subcommittee: a) Approves the following funding:
Motion carried (GS/2020/069)
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Moved (Cr Christine Garey/Cr Sophie Barker): That the Subcommittee: a) Declines the following funding application:
Motion carried (GS/2020/070)
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Moved (Cr Christine Garey/Cr Rachel Elder): That the Subcommittee: a) Declines the following funding application:
Motion carried (GS/2020/071)
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Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee: a) Declines the following funding application:
Motion carried (GS/2020/072) with Dan Hendra withdrawing.
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Moved (Cr Christine Garey/Cr Sophie Barker): That the Subcommittee: a) Declines the following funding application:
Motion carried (GS/2020/073)
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Moved (Cr Christine Garey/Cr Sophie Barker): That the Subcommittee: a) Declines the following funding application:
Motion carried (GS/2020/074)
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Moved (Cr Christine Garey/Cr Rachel Elder): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/075) with Cr Sophie Barker withdrawing.
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Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/076) with Cr Marie Laufiso withdrawing.
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Moved (Cr Christine Garey/Dan Hendra): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/077)
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Moved (Cr Christine Garey/Peter Hayden): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/078)
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Professional Theatre Grants
The Relationship Advisor – Ara Toi (Cara Paterson), the Relationship Advisor Council Initiatives – Ara Toi (Lisa Wilkie) and the Relationship Manager – Creative Industries and Strategic – Ara Toi (Kirsten Glengarry) spoke to the applications and responded to members’ questions.
Cr Christine Garey declared a conflict of interest with Item 1 - Ake Ake Theatre Company Trust, Item 4 - Prospect Park Productions and Item 5 - Talking House Charitable Trust and withdrew from these items. Cr Marie Laufiso chaired the meeting while these items were discussed.
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Moved (Cr Rachel Elder/Dan Hendra): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/079) with Cr Christine Garey withdrawing. Cr Marie Laufiso chaired the meeting while this resolution was passed.
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Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/080)
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Don Hunter and Peter Hayden left the meeting at 11.41 am.
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Community Events Grants
The Manager Community Development and Events (Joy Lanini) and the Community Advisor Cultural Events (Vicki Lenihan) spoke to the applications and responded to members’ questions.
Cr Marie Laufiso declared a conflict of interest with Item 1 - Acts of Kindness Charitable Trust, Item 7 - Dunedin Festival of Women’s Art and Music and Item 14 - Pacific Trust Otago and withdrew from this item. Cr Christine Garey declared a conflict of interest with Item 10 - Green Island Competitions Society Inc and withdrew from this item. Cr Marie Laufiso chaired the meeting while this item was discussed.
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Moved (Cr Christine Garey/Sophie Barker): That the Subcommittee: a) Declines the following funding applications:
Motion carried (GS/2020/081) with Anna Parker recording her abstention.
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Moved (Cr Rachel Elder/Cr Steve Walker): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/082) with Cr Christine Garey withdrawing. Cr Marie Laufiso chaired the meeting while this resolution was passed. |
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Moved (Cr Christine Garey/Cr Rachel Elder): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/083) with Cr Marie Laufiso withdrawing.
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Moved (Cr Christine Garey/Dan Hendra): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/084)
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Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee: a) Adjourns the meeting. Motion carried (GS/2020/085)
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The meeting adjourned at 12.11 pm and reconvened at 12.48 pm.
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Community Grants
The Manager Community Development and Events (Joy Lanini), Senior Community Advisor (Paul Coffey), the Community Advisors (Ruth Harrison), (Mai Tamimi) and (Becks New) spoke to the funding applications and responded to members’ questions.
Anna Parker declared a conflict of interest with Item 19 – Te Aho Paihere and Item 23 – Vanora: Equine-assisted Therapy and Personal Development and withdrew from these items. Cr Marie Laufiso declared a conflict of interest with Item 14 - Otago Mental Health Support Trust and withdrew from this item.
Cr Christine Garey declared a conflict of interest with Item 21 - The Parkinson’s NZ Charitable Trust (Parkinson’s New Zealand) and withdrew from this item. Cr Marie Laufiso chaired the meeting while this item was discussed.
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Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee: a) Approves that the remaining unallocated funding of $547.00 from this round be carried forward to the next funding round in March 2021. Motion carried (GS/2020/086)
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Moved (Cr Christine Garey/Cr Sophie Barker): That the Subcommittee: a) Declines the following funding applications:
Motion carried (GS/2020/087)
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Moved (Cr Christine Garey/Dan Hendra): That the Subcommittee: a) Approves the following funding:
Motion carried (GS/2020/088) with Anna Parker withdrawing.
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Moved (Cr Christine Garey/Cr Rachel Elder): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/089) with Cr Marie Laufiso withdrawing. |
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Moved (Cr Steve Walker/Cr Sophie Barker): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/090) with Cr Christine Garey withdrawing. Cr Marie Laufiso chaired the meeting while this resolution was passed.
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Moved (Cr Rachel Elder/Dan Hendra): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/091)
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Neighbourhood Matching and Small Project Grants
The Manager Community Development and Events (Joy Lanini) and Senior Community Advisor (Paul Coffey) spoke to the report and responded to members’ questions.
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Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee:
a) Notes the funds allocated between 1 April 2020 and 30 September 2020 for Small Project and Neighbourhood Matching grants. Motion carried (GS/2020/092)
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Change of scope for Approved Grants
The Manager Community Development and Events (Joy Lanini) spoke to the report and responded to members’ questions.
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Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee:
a) Notes the previously approved change of scope for grants received in March 2019 for Heart Kids Otago; the Green Island Singing Competition Inc; Prospect Park Productions and the Caversham Community Group. Motion carried (GS/2020/093) |
6 COVID-19 Community Response Fund Applications |
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The Manager Community Development and Events (Joy Lanini) Senior Community Advisor (Paul Coffey), the Community Advisors (Ruth Harrison), (Mai Tamimi) and (Becks New) spoke to the funding applications and responded to members’ questions.
Anna Parker declared a conflict of interest with Item 18 - The Valley Project (The North East Valley Community Development Project) and withdrew from this item.
Cr Marie Laufiso declared a conflict of interest with Item 2 - Age Concern Otago Inc – Mirijam Spronk , Item 15 - Samoan Methodist Dunedin Parish and Item 18 - The Valley Project (The North East Valley Community Development Project) and withdrew from these items.
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Moved (Cr Rachel Elder/Dan Hendra): That the Subcommittee: a) Declines the following funding application:
Motion carried (GS/2020/094) with Cr Marie Laufiso withdrawing. |
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Moved (Cr Christine Garey/Cr Sophie Barker): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/095) with Cr Marie Laufiso withdrawing.
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Moved (Cr Christine Garey/Cr Rachel Elder): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/096) with Cr Marie Laufiso and Anna Parker withdrawing.
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Moved (Cr Christine Garey/Adam Keane): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/097)
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Moved (Cr Steve Walker/Cr Marie Laufiso): That the Subcommittee: a) Requests that the second tranche of the COVID-19 response grants fund allocation looks more strategically in terms of better targeting those groups and organisations with more pressing financial / capacity needs specifically related to COVID-19. Motion carried (GS/2020/098) |
7 Rates Relief Grants Expenditure 2019/20 |
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The Manager Community Development and Events (Joy Lanini) and the Senior Community Advisor (Paul Coffey) spoke to the report and responded to members’ questions.
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Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee:
a) Notes the Rates Relief Grant expenditure of $508,743 to 140 organisations in 2019/20. Motion carried (GS/2020/099)
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Moved (Cr Christine Garey/Cr Rachel Elder): That the Subcommittee: a) Adjourns the meeting. Motion carried (GS/2020/100)
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The meeting was adjourned at 2.26 pm and reconvened at 2.38 pm. |
8 Waste Minimisation Community Project/Initiative, Innovation and Development (Commercial) and Small Grants Applications |
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Change of Scope for Previous Grants Recipients
The Senior Strategy and Policy Officer (Cath Irvine) and the Waste Minimisation Officer (Leigh McKenzie) spoke to the report and responded to members’ questions.
|
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|
Moved (Cr Christine Garey/Cr Rachel Elder): That the Subcommittee: a) Approves the extension of time for the following previous grants recipients whose project time-frames have been impacted by Covid-19 restrictions:
Motion carried (GS/2020/101)
|
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|
Waste Minimisation Community Projects/Initiatives Grants
The Senior Strategy and Policy Officer (Cath Irvine) and the Waste Minimisation Officer (Leigh McKenzie) spoke to the report and responded to members’ questions.
Anna Parker declared a conflict of interest with Item 3 – Opoho School and Item 5 - Valley Community Workplace (Valley Community Workspace Inc) and withdrew from these items.
|
|||||||||
|
Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee: a) Adjourns the meeting. Motion carried (GS/2020/102)
|
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|
The meeting was adjourned at 2.56 pm and reconvened at 3.00 pm.
|
|||||||||
|
Moved (Cr Christine Garey/Adam Keane): That the Subcommittee: a) Declines the following funding application:
Motion carried (GS/2020/103)
|
|||||||||
|
Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee: a) Approves that the remaining unallocated funding of $9,174.00 from this round be carried forward to the next funding round in March 2021. Motion carried (GS/2020/104)
|
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|
Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee: a) Notes that Waste Minimisation grants are funded by Waste Disposal Levy funds provided by the Ministry for the Environment and are not rates funded. b) Approves the funding as follows:
Motion carried (GS/2020/105) with Anna Parker withdrawing.
|
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|
Moved (Cr Christine Garey/Cr Rachel Elder): That the Subcommittee: a) Notes that Waste Minimisation grants are funded by Waste Disposal Levy funds provided by the Ministry for the Environment and are not rates funded. b) Approves the funding as follows:
Motion carried (GS/2020/106) |
|||||||||
|
Waste Minimisation Development (Commercial) Grants
The Senior Strategy and Policy Officer (Cath Irvine) and the Waste Minimisation Officer (Leigh McKenzie) spoke to the report and responded to members’ questions.
|
|||||||||
|
Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee: a) Approves an extraordinary March 2021 Funding round for the remaining $51,000.00 of unallocated Waste Minimisation Innovation and Development (Commercial) funding. Motion carried (GS/2020/107)
|
|||||||||
|
Moved (Cr Christine Garey/Cr Rachel Elder): That the Subcommittee: a) Declines the following funding applications:
Motion carried (GS/2020/108) |
|||||||||
|
Moved (Cr Christine Garey/Cr Sophie Barker): That the Subcommittee: a) Notes that Waste Minimisation grants are funded by Waste Disposal Levy funds provided by the Ministry for the Environment and are not rates funded. b) Approves the funding as follows:
Motion carried (GS/2020/109)
|
|||||||||
|
Waste Minimisation Small Project Grants
The Senior Strategy and Policy Officer (Cath Irvine) and the Waste Minimisation Officer (Leigh McKenzie) spoke to the report and responded to members’ questions.
|
|||||||||
|
Moved (Cr Christine Garey/Cr Rachel Elder): That the Subcommittee:
a) Notes that Waste Minimisation grants are funded by Waste Disposal Levy funds provided by the Ministry for the Environment and are not rates funded. b) Notes the approved funding allocated to organisations for Waste Minimisation Small Project Grants. Motion carried (GS/2020/110)
|
|||||||||
|
Anna Parker, Dan Hendra and Adam Keane left the meeting at 3.20 pm.
|
9 Dunedin Biodiversity Fund - Final reports on completed projects |
|
|
The Biodiversity Officer (Richard Ewans) spoke to the report and responded to members’ questions.
|
|
Moved (Cr Steve Walker/Cr Christine Garey): That the Subcommittee:
a) Notes the project completion reports on Dunedin Biodiversity Fund projects. b) Approves the reallocation of $2,126.81 of unclaimed grant monies to the April 2021 round of the Biodiversity Fund. Motion carried (GS/2020/111)
|
|
Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee: a) Resolves to continue the meeting beyond six hours as set in accordance with Standing Order 4.2. Motion carried (GS/2020/112) |
10 Dunedin Biodiversity Fund Applications |
|||||||||||||||||||||||||||||||||||||
|
The Biodiversity Officer (Richard Ewans) spoke to the report and responded to members’ questions. Cr Christine Garey declared a conflict of interest with Item BIO-2020-17 - Murphy, S, Item BIO-2020-18 - Wild Dalmore Reserve (Howard, M), and Item BIO-2020-25 - Cross, P and withdrew from these items. Cr Marie Laufiso chaired the meeting while these items were discussed. Cr Marie Laufiso declared a conflict of interest with Item BIO-2020-23 - Proprietors of Puraukanui Block Inc (Weir, N) and withdrew from this item. |
||||||||||||||||||||||||||||||||||||
|
Moved (Cr Steve Walker/Cr Sophie Barker): That the Subcommittee: a) Declines the following funding application:
Motion carried (GS/2020/113) with Cr Christine Garey withdrawing. Cr Marie Laufiso chaired the meeting while this resolution was passed.
|
||||||||||||||||||||||||||||||||||||
|
Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee: a) Declines the following funding applications:
Motion carried (GS/2020/114)
|
||||||||||||||||||||||||||||||||||||
|
Moved (Cr Steve Walker/Cr Rachel Elder): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/115) with Cr Christine Garey withdrawing. Cr Marie Laufiso chaired the meeting while this resolution was passed.
|
||||||||||||||||||||||||||||||||||||
|
Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/116) with Cr Marie Laufiso withdrawing.
|
||||||||||||||||||||||||||||||||||||
|
Moved (Cr Christine Garey/Cr Rachel Elder): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/117)
|
||||||||||||||||||||||||||||||||||||
|
Moved (Cr Christine Garey/Cr Sophie Barker): That the Subcommittee: a) Requests staff explore ways to ensure that the Dunedin Biodiversity Fund that there is pre-application contact conducted, that the plants are locally sourced and that consideration is given towards the Dunedin City Council’s zero carbon goal. Motion carried (GS/2020/118) |
11 Karakia Whakamutunga |
|
|
Cr Marie Laufiso closed the meeting with a karakia whakamutuka. |
The meeting concluded at 3.52 pm.
..............................................
CHAIRPERSON
Arts, Creative Communities Scheme, Community Events, Community, COVID-19 Response, Small Projects (Community and Art) and Neighbourhood Matching Applications
Department: Community and Planning
EXECUTIVE SUMMARY
1 As per its delegation under the DCC’s Committee Structure and Delegations Manual, the Grants Subcommittee is requested to allocate available grants from the contestable Arts, Creative Communities Scheme, Community, COVID-19 Community, and Community Events funds (See Appendices).
2 The Subcommittee is also asked to note the Small Project and Neighbourhood Matching grants approved between 1 October 2020 and 31 March 2021 (see Appendices). These grants (of $500 or under) are decided by the Grants Subcommittee Chair or delegated Subcommittee member, as per the DCC Grants Management Policy 2019 and grants criteria. One application, not included within a previous report, is noted within this six-monthly report.
3 A total of $320,858.17 for all contestable grants is available for distribution. The Subcommittee is requested to decide on 105 grant applications, with requests totalling $382,558.18.
That the Subcommittee: a) Decides the grants to be allocated to applicants for the Arts, Creative Communities Scheme, Community, COVID-19 Community, and Community Events contestable funds. b) Notes the approved Small Project and Neighbourhood Matching approved and paid between 1 October 2020 and 31 March 2021, with one application noted that had not been included in a previous report.
|
BACKGROUND
4 Annually the DCC holds two application rounds for the following grants; Arts, Creative Communities Scheme, Community, Community Events. Applications are due by the last Friday of each March and the last Friday of each September. Applications are decided by the Grants Subcommittee in May for activity beginning 1 June, and in November for activity beginning 1 December.
5 In June 2020 Council approved a new one-year only COVID-19 Community Grant fund of $100,000. This was additional to the $200,100 allocated for Community, Small Project and Neighbourhood Matching grants within the annual Community Development budget.
6 The Grant, administered by Community Development Advisors, was established from 1 July 2020 in response to COVID-19 and its impact. Its purpose was to provide additional support to community organisations experiencing increased service need, increased complexity of service need, or a decrease in income as a result of the pandemic.
7 The Creative Communities Scheme is administered by DCC Ara Toi staff, with funding and criteria set by Creative New Zealand. All other grants named within this report are funded by Dunedin City Council. This year additional funding was provided to the DCC by Creative Communities in response to COVID-19.7 During February and March staff promoted all contestable funds using a range of avenues; a funding hui with the city’s other key funders; through e-newsletters, sharing of information with key community and arts groups, public notices in newspapers, and face to face meetings.
8 Staff support groups (and individuals for the Creative Communities Scheme) through the application process. They gather and assess the relevant information from applicants to assist the Subcommittee in considering applications against the fund criteria.
DISCUSSION
9 Applications for a wide range of projects, events, creative initiatives and groups supporting well-being, community connections, and the arts, were received in this application round.
10 The table below lists the number of applications received for each fund, amounts applied for from each fund, and the amount available for allocation. Three applications were withdrawn by the applicant. Reasons for withdrawal of applications vary; one applicant applied in the incorrect round, another to the incorrect grant fund, and another had completed their project prior to the grant round closing.
Grant Fund Name |
Number of Applications Received |
Number Withdrawn |
Total Requested |
Total Available (March 2021 Round) |
Arts Grants |
11 |
|
$53,111.00 |
$36,216.00 |
Creative Communities Scheme Fund |
26 |
|
$79,317.52 |
$69,672.71 |
Community Events Grants |
21 |
1 |
$96,860.73 |
$61,143.32 |
Community Grants |
39 |
2 |
$121,853.54 |
$100,200.00 |
COVID-19 Response Grants |
8 |
0 |
$31,415.39 |
$50,000.14 |
Totals |
105 |
3 |
$382,558.18 |
$320,858.17 |
OPTIONS
11 There is no option as the Grants Subcommittee is delegated to allocate grants from the contestable funds.
NEXT STEPS
12 Staff will advise applicants of the Grants Subcommittee decisions following its meeting in May and organise payments for successful applicants. All successful applicants will be required to report on their approved grant by the end of March 2021. Staff will notify unsuccessful applicants of the Subcommittee decision.
Signatories
Author: |
Joy Lanini - Manager Community Development and Events |
Authoriser: |
Robert West - Acting General Manager City Services |
|
Title |
Page |
⇩a |
Arts Grants - March 2021 - Summary of Applications |
45 |
⇩b |
Creative Communities Scheme Fund - March 2021 - Summary of Applications |
46 |
⇩c |
Community Events Grants - March 2021 - Summary of Applications |
49 |
⇩d |
Community Grants - March 2021 - Summary of Applications |
52 |
⇩e |
COVID-19 Response Grants - March 2021 - Summary of Applications |
54 |
⇩f |
Small Projects and Neighbourhood Matching Grants to March 2021 |
55 |
SUMMARY OF CONSIDERATIONS
|
||||||||||||||||||||||||||||||||||||||||
Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities. This decision promotes the social well-being of communities in the present and for the future. This decision promotes the economic well-being of communities in the present and for the future. This decision promotes the environmental well-being of communities in the present and for the future. This decision promotes the cultural well-being of communities in the present and for the future. |
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Fit with strategic framework
Festivals and Events Plan 2018 – 2023 |
||||||||||||||||||||||||||||||||||||||||
Māori Impact Statement Discussions have been held with mana whenua representatives about the DCC’s contestable funds. The Grants Subcommittee includes a mana whenua representative. |
||||||||||||||||||||||||||||||||||||||||
Sustainability DCC grants support the economic well-being of community, creative industries and events groups within Ōtepoti Dunedin. In turn, many of these groups support the well-being (cultural, social and economic) of people and whānau living within the city. |
||||||||||||||||||||||||||||||||||||||||
LTP/Annual Plan / Financial Strategy /Infrastructure Strategy Grants are allocated as per the DCC’s Grants Management Policy 2019 and within allocated annual budgets. In this round the available budget for Community Events is higher than forecast due to the return of funds from previous applicants. Monies were returned mainly due to COVID-19-related event cancellations / changes to events. |
||||||||||||||||||||||||||||||||||||||||
Financial considerations In total $320,858.17 is available from all contestable funds in this round (see table). |
||||||||||||||||||||||||||||||||||||||||
Significance This decision is considered low in terms of the Council’s Significance and Engagement Policy. |
||||||||||||||||||||||||||||||||||||||||
Engagement – external As stated within the report, staff partnered to hold a funding hui in February, alongside the Otago Community Trust, Department of Internal Affairs, Sport Otago, Office of Ethnic Communities and other DCC staff administering funds. In addition, small group meetings and individual meetings were held, and information shared via email and e-newsletters. Public notices appeared in the Otago Daily Times. |
||||||||||||||||||||||||||||||||||||||||
Engagement - internal Ara Toi and Events and Community Development staff meet regularly with colleagues administering other DCC administered / provided funds. This includes staff from Waste and Environmental Services, City Development, Parks, and Policy. Staff from Commni8cations and Marketing and Governance Support are also included in regular meetings to ensure a consistent and transparent approach to grant administration, that the website content is updated and grants promoted. |
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Risks: Legal / Health and Safety etc. There are no known legal or health and safety risks. |
||||||||||||||||||||||||||||||||||||||||
Conflict of Interest There are no known conflicts of interest. |
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Community Boards There are no known implications for Community Boards. |
Grants Subcommittee 5 May 2021 |
Waste Minimisation Community Project/Initiative, Innovation and Development (Commercial) and Small Grant Applications
Department: Waste and Environmental Solutions
EXECUTIVE SUMMARY
1 This report summarises applications received during March 2021 for the Waste Minimisation Community Project/Initiative and Waste Minimisation Innovation and Development (Commercial) Funding. The Grant Subcommittee is requested to decide the funding allocation for all grants received.
2 The purpose of this report is to assist the Subcommittee in considering applications and allocating funding by providing a summary of the funding criteria, applications received, amount of funding requested, amount available, and amount recommended.
3 A summary of the Waste Minimisation Small Project Grants already approved by the Grants Subcommittee Chair or another delegated Subcommittee member is also included as Attachment C.
That the Subcommittee: a) Decides the grants funding to be allocated to applicants from the Waste Minimisation Community Project/Initiative Grants and Waste Minimisation Innovation and Development (Commercial) funds. b) Approves the allocation of any remaining unspent funds from the Waste Minimisation Community Project/Initiative Grants to the Waste Minimisation Innovation and Development (Commercial) Grants in this funding round. c) Notes the allowance to fund consenting costs for regulated activities e.g. community composting. d) Notes that the Waste Minimisation Grants are funded by Waste Disposal Levy funds provided by the Ministry for the Environment and are not rates funded. e) Notes the approved funding allocated to organisations for Waste Minimisation Small Project Grants.
|
BACKGROUND
4 Applications opened for the Waste Minimisation Community Project/Initiative Grant and the Waste Minimisation Innovation and Development (Commercial) Grant on 1 March 2021 and closed on 26 March 2021.
5 For this round of funding, $39,174.00 is available for Waste Minimisation Community Project/Initiative Grants, and $51,000 available for Waste Minimisation Innovation and Development (Commercial) funding.
6 Eight Waste Minimisation Small Project Grants have already been approved under delegated authority this financial year, with a total value of $3,923.98 allocated and $6,076.02 remaining to be spent.
7 Both prior to and during the application period, email notifications and workshops were provided by Council staff to raise awareness of the grants available and the application criteria. Advertising in community newsletters, public notices, local newspapers, on radio, and social media was undertaken. Potential applicants were encouraged to communicate with staff before applying so additional advice and information could be given.
8 These grants are funded by Waste Disposal Levy funding received from the Ministry for the Environment. They are not DCC rates funded.
9 DCC are unable to fund any initiatives that do not meet relevant regulatory requirements, but consenting costs can be a significant barrier to waste minimisation initiatives. A small local composting operation may incur consent application fees upwards of $3,400. This report notes that the Waste Minimisation Grants will now also fund the necessary consenting fees to enable relevant regulatory requirements to be met.
10 Applicants who had submitted project start dates prior to the receipt of funding have been contacted to confirm revised project start dates (1 June 2021 or later). This is to avoid funding projects retrospectively.
Detail on Applicants Not Eligible for Funding
11 Southern Recycling Limited was found to be ineligible as the activity to be funded is not in the Dunedin district.
Accountability Reports
12 Over the 12 months from March 2020 to March 2021, staff have received 25 accountability reports for waste minimisation funding previously awarded for grants to date. Of the recipients to date, 28 accountability reports are not yet due, having received their grant within the last 12 months. Five have been granted extensions to allow for disruption due to Covid-19. Remaining accountability reports which are overdue are being pursued by Council staff.
DISCUSSION
Summary of Applications
13 Eight applications for the Waste Minimisation Community Project/Initiative Grants fund were received. The total funding requested was $54,178.24, and there is $39,174.00 available for distribution.
14 Nine applications were received for the Waste Minimisation Innovation and Development (Commercial) fund. The total funding requested was $261,992.93 and there is $51,000.00 available to distribute. This is an extraordinary round of funding for commercial groups using the unallocated $51,000 from the September 2020 funding round. This remaining funding was carried forward to create this additional March round of commercial funding.
15 Copies of the applications have been provided to the Subcommittee. These are summarised in Attachments A and B, with an assessment of the community benefits and the type of waste involved.
16 It should be noted that there is a potential under spend of $8,026.20 from the Waste Minimisation Community Project/Initiatives Grants in this round (depending on the deliberations of the Committee), and this funding could be allocated to the Waste Minimisation Innovation and Development (Commercial) Grants if required.
Grant Fund Name |
Number of Applications Received |
Number Withdrawn |
Total Requested |
Total Available (March 2021 round) |
Waste Minimisation Community Project/Initiative Grants |
8 |
0 |
$54,178.24 |
$39,174.00 |
Waste Minimisation Innovation and Development (Commercial) Grants |
9 |
0 |
$261,992.93 |
$51,000.00 |
Funding Criteria
· Applicants are most likely to receive funding if the application is for a project or initiative that:
o Clearly and directly benefits the wider community;
o Aligns with the vision and goals in the WMMP;
o Builds local resource recovery capability;
o Minimises or diverts targeted waste streams;
o Promotes zero waste education;
o Research, development, and design for future waste minimisation initiatives; and
o Applicants must contribute 30% of the total project cost.
o Encourages, promotes, or administers waste minimisation activities in the Dunedin region.
· Activities which can’t be applied for:
o Subsidising the cost of waste to landfill;
o Individuals working on private projects;
o Debt servicing; and
o Activities which duplicate other demonstration projects or pilot studies.
18 Waste minimisation grants will now also be available to fund consenting costs e.g. permitted composting processing to enable regulated waste minimisation activities.
OPTIONS
19 The Grants Subcommittee is delegated to decide grants on behalf of the DCC, in line with the DCC Grants Management Policy 2019 and specific grant criteria.
NEXT STEPS
20 Staff will communicate the Grants Subcommittee’s decisions to all applicants in writing within two weeks of the Grants Subcommittee meeting. Where grants have been approved, payments will be arranged for the applicants.
21 The next funding round will be advertised in September 2021.
Signatories
Author: |
Leigh McKenzie - Waste Minimisation Officer, Waste and Environmental Solutions |
Authoriser: |
Chris Henderson - Group Manager Waste and Environmental Solutions |
|
Title |
Page |
⇩a |
Waste Minimisation Community Project/Initiative Grants - March 2021 - Summary of Applications |
65 |
⇩b |
Waste Minimisation Innovation and Development (Commercial) Grants - March 2021 - Summary of Applications |
66 |
⇩c |
Waste Minimisation Small Projects Grants Approved by the Chair from September 2020 to March 2021. |
67 |
SUMMARY OF CONSIDERATIONS |
||||||||||||||||||||||||||||||||||||||||
Fit with purpose of Local Government This decision promotes the social well-being of communities in the present and for the future. This decision promotes the economic well-being of communities in the present and for the future. This decision promotes the environmental well-being of communities in the present and for the future. This decision promotes the cultural well-being of communities in the present and for the future. |
||||||||||||||||||||||||||||||||||||||||
Fit with strategic framework
This report supports the Council’s Waste Minimisation and Management Plan 2020 |
||||||||||||||||||||||||||||||||||||||||
Māori Impact Statement There is no identified adverse impact for tangata whenua within the grant applications. |
||||||||||||||||||||||||||||||||||||||||
Sustainability Waste Minimisation Grants provide community and commercial organisations with a funding opportunity for new waste minimisation projects and initiatives. |
||||||||||||||||||||||||||||||||||||||||
LTP/Annual Plan / Financial Strategy /Infrastructure Strategy Budget is set aside from the Waste Levy for waste minimisation grants. This money is received from the Ministry for Environment and has been approved to use for grants funding. |
||||||||||||||||||||||||||||||||||||||||
Financial considerations Grants will be expended from the Waste Minimisation Funds within approved budgets. |
||||||||||||||||||||||||||||||||||||||||
Significance This decision is considered to be of low significance in terms of Council’s Significance and Engagement Policy. |
||||||||||||||||||||||||||||||||||||||||
Engagement – external Public education sessions were held to promote the grants available to apply for. Additionally, community stakeholders were notified about the Waste Minimisation Project/Initiative grants and Waste Minimisation Innovation and Development (Commercial) Grants. A variety of newsletters, social media, Otago Access Radio, as well as advertising in local media were used to promote these grants. |
||||||||||||||||||||||||||||||||||||||||
Engagement - internal Internal engagement was carried out with other grant funding departments to check applicants were not doubling up on applications. Departments relevant to the organisations applying for funding were also engaged to check on the best fits in funding criteria for applicants. |
||||||||||||||||||||||||||||||||||||||||
Risks: Legal / Health and Safety etc. By funding consenting costs for applicants, risk of funding non-compliant activity can be managed. |
||||||||||||||||||||||||||||||||||||||||
Conflict of Interest Two perceived conflicts of interest exist in this funding round; between the Waste Minimisation Officer and Toosh and Co Ltd, and between the Waste Minimisation Supervisor and Fire In Ice Outrigger Canoe Club. To overcome these conflicts the assessments where reviewed by the alternative Waste Minimisation staff member and final approval was by the Waste and Environmental Solutions Group Manager. |
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Community Boards Funded waste minimisation projects may develop in community board areas.
|
|
Grants Subcommittee 5 May 2021 |
Dunedin Biodiversity Fund - Final reports on completed projects
Department: City Development
1 This report provides a summary of the grants claimed for biodiversity projects that have been completed since the last project completion report to the Grants Subcommittee in November 2020. The project completion reports are presented to satisfy the grant conditions and outline how the projects were completed.
2 Fourteen project completion reports have been received from recipients of previous funding rounds of the Dunedin Biodiversity Fund since the last report in November 2020.
That the Subcommittee: a) Notes the project completion reports on Dunedin Biodiversity Fund projects. |
BACKGROUND
4 The Dunedin Biodiversity Fund was established in August 2007 and has the following purpose: To enhance the condition and extent of indigenous biodiversity across Dunedin City by encouraging and supporting landowners and communities who are committed to protecting, enhancing and managing indigenous biodiversity.
5 All successful applicants to the Dunedin Biodiversity Fund are required to enter into a formal agreement with the Dunedin City Council upon approval of the grant which specifies conditions that must be met in accepting the grant. The conditions require applicants to provide a project completion report prior to the release of grant monies.
6 Fourteen approved grants have been claimed since the last completed projects report to the Subcommittee in November 2020. All grants made prior to April 2018 have been completed, and all current grant recipients have an explicit timeframe (usually 24 months from approval) within which to claim their approved grant.
DISCUSSION
7 Table 1 below provides a brief summary of the 14 project grants claimed since the November 2020 Subcommittee meeting. Project completion summaries are provided in Attachment A.
Application ID |
Grant recipient |
Project type |
Amount available |
Amount claimed |
Balance |
BIO-2017-17 |
Landscape Connections Trust |
Environmental education |
$5,000.00 |
$5,000.00 |
$ - |
BIO-2017-18 |
Forest & Bird Dunedin Branch |
Animal pest control and monitoring |
$2,000.48 |
$1,765.82 |
$234.66 |
BIO-2018-5 |
Barnes, K |
Riparian fencing |
$5,000.00 |
$3,709.28 |
$1,290.72 |
BIO-2018-6 |
Chapple, E |
Riparian fencing and native planting |
$3,792.00 |
$3,780.06 |
$11.94 |
BIO-2019-8 |
Everett, P |
Native forest revegetation |
$5,000.00 |
$2,729.00 |
$2,271.00 |
BIO-2019-10 |
Fergus, J |
Native forest revegetation |
$5,000.00 |
$4,036.21 |
$963.79 |
BIO-2019-20 |
Chain Hills Restoration Project |
Animal pest control |
$4,900.00 |
$4,900.00 |
$ - |
BIO-2020-2 |
Wilden, R |
Wetland restoration |
$5,000.00 |
$5,000.00 |
$ - |
BIO-2020-4 |
Zeng, W |
Native forest revegetation |
$4,666.00 |
$4,540.03 |
$125.97 |
BIO-2020-9 |
Waitati Beach Reserve Society |
Native sand dune restoration |
$2,500.00 |
$2,421.15 |
$78.85 |
BIO-2020-12 |
Blueskin Farms |
Native forest revegetation |
$3,000.00 |
$2,812.98 |
$187.02 |
BIO-2020-19 |
Guest, R |
Wetland restoration |
$2,500.00 |
$2,500.00 |
$ - |
BIO-2020-20 |
Blueskin Youth and Community Amenities Association |
Estuary native revegetation |
$2,500.00 |
$2,174.85 |
$325.15 |
BIO-2020-33 |
Forrester, J |
Fencing of native forest |
$2,500.00 |
$2,500.00 |
$ - |
TOTAL |
|
|
$53,358.48 |
$47,869.38 |
$5,163.95 |
8 The documents received from grant recipients indicate that all the projects above have been successfully completed and were consistent with their applications, thereby contributing to the purpose of the Dunedin Biodiversity Fund via the protection and enhancement of indigenous biodiversity in Dunedin. Invoices presented for the projects are within the funding amounts granted, with some less than the grant amount.
9 The balance of monies left over from claimed grants since the November 2020 Subcommittee meeting is $5,136.95.
10 There are 41 approved grants totalling $130,566.65 from the April 2018 to September 2020 rounds yet to be claimed. There are no grants outstanding from funding rounds prior to April 2018.
OPTIONS
11 No options are presented as this report is for noting.
NEXT STEPS
12 Staff will continue to administer the Biodiversity Fund and provide oversight of projects.
Signatories
Author: |
Richard Ewans - Biodiversity Advisor |
Authoriser: |
Anna Johnson - City Development Manager Nicola Pinfold - Group Manager Community and Planning Robert West - Acting General Manager City Services |
|
Title |
Page |
⇩a |
Dunedin Biodiversity Fund - Project completion summaries - March 2021 round |
74 |
SUMMARY OF CONSIDERATIONS
|
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Fit with purpose of Local Government This report enables democratic local decision-making and action by, and on behalf of, communities. This decision promotes the environmental well-being of communities in the present and for the future. |
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Fit with strategic framework
The Biodiversity Fund directly supports the objectives and outcomes of Te Ao Tūroa – Dunedin’s Environment Strategy and the Spatial Plan. It also contributes to the Parks and Recreation Strategy. |
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Māori Impact Statement There are no known implications for tangata whenua. |
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Sustainability The projects considered in this report will contribute positively to the long-term sustainability of the natural environment of Dunedin. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no implications. |
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Financial considerations The funding suggested is within the allocated budget. |
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Significance This decision is considered to be of low significance in terms of the Council’s Significance and Engagement Policy. |
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Engagement – external There has been no external engagement on the project completion reports. |
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Engagement - internal There has been no internal engagement on the project completion reports. |
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Risks: Legal / Health and Safety etc. There are no known risks. |
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Conflict of Interest There are no conflicts of interest. |
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Community Boards A number of the projects were carried out in Community Board areas – i.e. Otago Peninsula, Waikouaiti Coast, West Harbour and Mosgiel-Taieri. |
Grants Subcommittee 5 May 2021 |
Dunedin Biodiversity Fund Applications
Department: City Development
EXECUTIVE SUMMARY
1 The March 2021 round of the Dunedin Biodiversity Fund opened on the 1 March 2021 with applications closing on the 31 March 2021.
2 The purpose of this report is to assist the Grants Subcommittee in considering the applications and determining the allocation of funding by providing a summary of the applications.
3 Eighteen applications were received. Twelve of the applications were from first-time applicants. The total funding amount requested by the applicants ($74,872) is more than the funding available for the funding round ($43,427).
4 The total recommended allocation is $43,427. First-time applicants with projects on private land were prioritised for full funding.
That the Subcommittee: a) Decides on the allocation of the grants across the applications received to the March 2021 round of the Dunedin Biodiversity Fund. |
BACKGROUND
5 The Dunedin Biodiversity Fund was established in August 2007. Minor changes to the eligibility and prioritisation criteria, and terms and conditions, were approved by the Planning and Environment Committee at the meeting of 12 February 2019.
6 The purpose of the Dunedin Biodiversity Fund is: To enhance the condition and extent of indigenous biodiversity across Dunedin City by encouraging and supporting landowners and communities who are committed to protecting, enhancing and managing indigenous biodiversity.
7 The Dunedin Biodiversity Fund operates on a ‘pay first - claim after’ basis and successful applicants have a standard term of 24 months to complete projects and claim the approved grant.
Funding Guidance
8 Funding is to be allocated on a cost sharing arrangement of 50:50, with the Council funding up to half of the project cost and the applicant contributing to the costs. The maximum total grant that can be allocated under the fund is $5,000, and the minimum grant is $500. Projects must be aimed at:
a) Maintaining or improving the state of indigenous biodiversity e.g. fencing, plant and animal pest control projects, and/or
b) Increasing the extent of indigenous biodiversity e.g. revegetation projects.
9 The objective of the Dunedin Biodiversity Fund is to support ‘on the ground’ activities directly benefitting indigenous biodiversity. The DCC contributions are for funding tangible goods e.g. plants, traps, herbicide etc. The applicant’s contribution can include labour and vehicle expenses. Further guidance on eligible project types is provided in Attachment B. Further guidance on eligible grant costs is provided in Attachment C.
10 Eligibility criteria are defined as the minimum requirements a project application must meet to be funded. Eligibility criteria settings are placed so that if the Fund is undersubscribed, all eligible applications can be approved. Projects that are not eligible, or cannot be made eligible through grant conditions, should not be funded. Eligibility criteria are listed in Attachment B.
Prioritisation Criteria
11 Prioritisation criteria are defined as the criteria by which projects are ranked for funding. Prioritisation criteria are only necessary if the Fund is oversubscribed and the settings are placed so that the projects that contribute the most to biodiversity outcomes consistently rank the highest. Prioritisation criteria are listed in Attachment B.
12 All successful applications will be subject to standard terms and conditions, which will form part of an agreement between the applicant and Council. It is noted that the Subcommittee may impose additional conditions, where considered appropriate. Fund terms and conditions are listed in Attachment C.
DISCUSSION
13 Attachment A provides a brief summary of each of the applications. Full applications and assessments were provided to the Subcommittee separately.
OPTIONS
14 No options are presented. The Grants Subcommittee is delegated to decide grants on behalf of the DCC, in line with the Terms and Conditions of the Dunedin Biodiversity Grant Funding.
NEXT STEPS
15 Staff will communicate the Grants Subcommittee’s decisions to all applicants and provide payment when the Terms and Conditions of the Dunedin Biodiversity Grant Funding have been met.
16 The next funding round will be advertised in September 2021.
Signatories
Author: |
Richard Ewans - Biodiversity Advisor |
Authoriser: |
Anna Johnson - City Development Manager Nicola Pinfold - Group Manager Community and Planning Robert West - Acting General Manager City Services |
|
Title |
Page |
⇩a |
Dunedin Biodiversity Fund - March 2021 - Summary of Applications |
107 |
⇩b |
Dunedin Biodiversity Fund eligibility and prioritisation criteria |
109 |
⇩c |
Dunedin Biodiversity Fund terms and conditions |
111 |
SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government This report relates to providing a public service and it is considered good-quality and cost-effective. |
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Fit with strategic framework
The Biodiversity Fund directly supports the objectives and outcomes of Te Ao Tūroa – Dunedin’s Environment Strategy and the Spatial Plan. It also contributes to the Parks and Recreation Strategy. |
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Māori Impact Statement There are no known implications for tangata whenua. |
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Sustainability The projects considered in this report will contribute positively to the long-term sustainability of the natural environment of Dunedin. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no implications. The recommended allocation is within budget. |
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Financial considerations A total of $43,427 is recommended to be granted to applicants. |
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Significance This decision is considered to be of low significance in terms of the Council’s Significance and Engagement Policy. |
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Engagement – external There has been no external engagement on the project applications. |
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Engagement - internal There has been no internal engagement on the project applications. |
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Risks: Legal / Health and Safety etc. There are no known risks. |
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Conflict of Interest There are no identified conflicts of interest. |
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Community Boards A number of the grants relate to Community Board areas – i.e. Otago Peninsula, Mosgiel-Taieri, Saddle Hill, West Harbour and Waikouaiti Coast. |