Agenda of Grants Subcommittee

Grants Subcommittee

5 May 2021

Grants Subcommittee

Place Based Community Grants

MINUTES

Minutes of an ordinary meeting of the Grants Subcommittee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Wednesday 07 October 2020, commencing at 9.30 am

PRESENT

Chairperson	Cr Christine Garey
Deputy Chairperson	Cr Marie Laufiso
Members	Cr Sophie Barker	Sarah Davie-Nitis
	Cr Rachel Elder	Hannah Molloy
	Anna Parker	Cr Steve Walker

IN ATTENDANCE

Joy Gunn (Manager Community Development and Events), Paul Coffey (Senior Community Advisor), Mai Tamimi (Community Advisor), Ruth Harrison (Community Advisor)

Governance Support Officer Rebecca Murray

1 Opening

Anna Parker opened the meeting with a karakia.

2 Apologies

Apologies were received from Adam Keane and Dan Hendra.

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

Accepts the apologies from Adam Keane and Dan Hendra.

Motion carried (GS/2020/048)

3 Confirmation of agenda

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

Confirms the agenda without addition or alteration.

Motion carried (GS/2020/049)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (GS/2020/050)

Part A Reports

5 Place Based Community Grants 2020-2021

In a report from Community Development and Events the Grants Subcommittee was requested to allocate the Place Based Community Grants 2020-21 on behalf of the DCC, as per the delegations set out within the Council’s Committee Structure and Delegations Manual.

The Subcommittee had a total of $311,050.29 to distribute to nine Place Based Community Groups seeking nearly $476,000 in funding. A total of $300,000 was available through the Community Development and Events annual budget. Staff verbally updated the Subcommittee that $11,050.29 was a return of unspent funds from the Caversham Community Group.

The Manager Community Development and Events (Joy Gunn), Senior Community Advisor (Paul Coffey) and Community Advisor (Mai Tamimi) spoke to the report and responded to members’ questions.

Cr Marie Laufiso declared a conflict of interest and left the room while the Blueskin Resilient Communities Trust funding application was discussed.

Cr Marie Laufiso declared a conflict of interest and left the room while the Brockville Improvement & Amenities Society funding application was discussed.

Anna Parker declared a conflict of interest and withdrew from the discussion of the Brockville Improvement & Amenities Society funding application.

Cr Marie Laufiso declared a conflict of interest and left the room while the Caversham Community Group funding application was discussed.

Anna Parker declared a conflict of interest and withdrew from the discussion of the Caversham Community Group funding application.

Anna Parker declared a conflict of interest and withdrew from the discussion of the South Dunedin Community Network funding application.

Cr Marie Laufiso declared a conflict of interest and left the room while the Corstorphine Community Hub funding application was discussed.

Anna Parker declared a conflict of interest and withdrew from the discussion of the North East Valley Community Development Project funding application.

Sarah Davie-Nitis declared a conflict of interest and withdrew from the discussion of the Saddle Hill Foundation Trust funding application.

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

a) Adjourns the meeting.

Motion carried (GS/2020/051)

The meeting was adjourned at 10.40 am and reconvened at 11.10 am.

Moved (Cr Christine Garey/Hannah Molloy):

That the Subcommittee:

a) Approves the following Place Based Community Grant 2020-21:

App No.

Name

Approved funding

Multi Year Funding

North East Valley Community Development Project

$55,000.00

Motion carried (GS/2020/052) with Anna Parker withdrawing.

Moved (Cr Christine Garey/Hannah Molloy):

That the Subcommittee:

a) Approves the following Place Based Community Grant 2020-21:

App No.

Name

Approved funding

Multi Year Funding

Saddle Hill Foundation Trust

$33,405.00

Motion carried (GS/2020/053) with Sarah Davie-Nitis withdrawing.

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

a) Approves the following Place Based Community Grants 2020-21:

App No.

Name

Approved funding

Progress of Waikouaiti Area (POWA)

$29,000.00

Greater Green Island Community Network Charitable Trust (GGICN)

$47,795.00

Motion carried (GS/2020/054)

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

a) Approves the following Place Based Community Grant 2020-21:

App No.

Name

Approved funding

Blueskin Resilient Communities Trust with the following criteria:

That the funding is used only to support the community engagement role outlined within the application.

$30,000.00

Motion carried (GS/2020/055) with Cr Marie Laufiso withdrawing.

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

a) Approves the following Place Based Community Grant 2020-21:

App No.

Name

Approved funding

Brockville Improvement & Amenities Society

$40,850.29

Motion carried (GS/2020/056) with Cr Marie Laufiso and Anna Parker withdrawing.

Moved (Cr Christine Garey/Sarah Davie-Nitis):

That the Subcommittee:

a) Approves the following Place Based Community Grant 2020-21:

App No.

Name

Approved funding

Caversham Community Group

$5,000.00

Motion carried (GS/2020/057) with Cr Marie Laufiso and Anna Parker withdrawing.

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

a) Approves the following Place Based Community Grant 2020-21:

App No.

Name

Approved funding

South Dunedin Community Network

$40,000.00

Motion carried (GS/2020/058) with Anna Parker withdrawing.

Moved (Cr Christine Garey/Cr Sophie Barker):

That the Subcommittee:

a) Approves the following Place Based Community Grant 2020-21:

App No.

Name

Approved funding

Corstorphine Community Hub

$30,000.00

Motion carried (GS/2020/059) with Cr Marie Laufiso withdrawing.

6 Closing Karakia
	Anna Parker closed the meeting with a karakia.

The meeting concluded at 11.37 am.

..............................................

CHAIRPERSON

Grants Subcommittee

5 May 2021

Grants Subcommittee

Community Arts, Performance Underwriting, Creative Communities Scheme, Professional Theatre, Covid-19 Community Response Fund, Community Events, Community, Waste Minimisation, Dunedin Biodiversity

MINUTES

Minutes of an ordinary meeting of the Grants Subcommittee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Thursday 05 November 2020, commencing at 9.30 am

PRESENT

Chairperson	Cr Christine Garey
Deputy Chairperson	Cr Marie Laufiso
Members	Cr Sophie Barker	Cr Rachel Elder
	Peter Hayden	Dan Hendra
	Don Hunter	Adam Keane
	Anna Parker	Cr Steve Walker

IN ATTENDANCE

Joy Lanini (Manager Community Development and Events), Wai Piggott (Financial Analyst), Kirsten Glengarry (Relationship Manager – Creative Industries and Strategic), Lisa Wilkie (Relationship Advisor Council Initiatives), Cara Paterson (Relationship Advisor), Paul Coffey (Senior Community Advisor), Becks New (Community Advisor), Ruth Harrison (Community Advisor), Vicki Lenihan (Community Events Advisor), Mai Tamimi (Community Advisor), Catherine Irvine (Senior Strategy and Policy Officer), Leigh McKenzie (Waste Minimisation Officer) and Richard Ewans (Biodiversity Advisor)

Governance Support Officer Rebecca Murray

1 Opening

Adam Keane opened the meeting with a karakia timitaka.

2 Apologies

Apologies were received from Hannah Molloy, Sarah Davie-Nitis and Craig Wilson.

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

Accepts the apologies from Hannah Molloy and Sarah Davie-Nitis.

Motion carried (GS/2020/060)

3 Confirmation of agenda

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

Confirms the agenda without addition or alteration.

Motion carried (GS/2020/061)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Anna Parker amended her register of interest with advising as per the following; property owner, no longer a trustee of Otepoti Corso Charitable Trust, no longer a conflict with Collaborative Therapy and Development Trust, no longer a conflict with Aukaha and a current work contract with Otago Polytech.

Dan Hendra amended his register of interest with advising as per the following; property owner.

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

a) Amends the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (GS/2020/062)

Part A Reports

5 Community Arts, Performance Underwriting, PROFESSIONAL THEATRE, Creative Communities Scheme, Community Events, Community and Small Grant Applications

Community Arts Grants

The Relationship Advisor Council Initiatives – Ara Toi (Lisa Wilkie) and the Relationship Manager – Creative Industries and Strategic – Ara Toi (Kirsten Glengarry) spoke to the applications and responded to members’ questions.

Dan Hendra declared a conflict of interest with Item 6 - International Festival of Environment Science and Technology New Zealand Incorporated and withdrew from this item.

Moved (Cr Sophie Barker/Cr Steve Walker):

That the Subcommittee:

a) Approves that the remaining unallocated funding of $1,166.00 from this round be carried forward to the next funding round in March 2021.

Motion carried (GS/2020/063) with Peter Hayden recording his vote against.

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

a) Declines the following funding application:

7	Plastic Free Wanaka (Plastic Bag Free Wanaka)

Motion carried (GS/2020/064)

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

a) Approves the funding as follows:

International Festival of Environment Science and Technology New Zealand Incorporated

$4,050.00

Motion carried (GS/2020/065) with Dan Hendra withdrawing.

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

a) Approves the funding as follows:

1	City Choir Dunedin (Dunedin Choral Society Inc)	$5,000.00
2	Down in Edin Magazine	$3,000.00
3	Dunedin Festival of Women’s Art and Music	$3,000.00
4	Dunedin Youth Jazz Orchestra	$5,000.00
5	Every Body is a Treasure (Every Body is a Treasure Trust)	$3,974.00
8	The Anteroom (The Anteroom Arts Charitable Trust)	$4,860.00
9	Weka Club Inc (J D M Covell)	$5,000.00

Motion carried (GS/2020/066) with Peter Hayden recording his vote against.

Performance Underwriting Grant

The Relationship Advisor – Ara Toi (Cara Paterson) and the Relationship Manager – Creative Industries and Strategic – Ara Toi (Kirsten Glengarry) spoke to the applications and responded to members’ questions.

Cr Marie Laufiso declared a conflict of interest with Item 1 - AWOL Collective (A R Wolfe) and withdrew from this item.

Moved (Dan Hendra/Cr Sophie Barker):

That the Subcommittee:

a) Declines the following funding application:

1	AWOL Collective (A R Wolfe)

Motion carried (GS/2020/067) with Cr Marie Laufiso withdrawing.

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

a) Adjourns the meeting.

Motion carried (GS/2020/068)

The meeting was adjourned at 10.26 am and reconvened at 10.38 am.

Creative Communities Grants

Dan Hendra declared a conflict of interest with Item 12 - New Zealand International Science Festival (Dan Hendra) and withdrew from this item.

Cr Marie Laufiso declared a conflict of interest with Item 16 - Pacific Trust Otago and withdrew from this item.

Cr Sophie Barker declared a conflict of interest with Item 5 - Dunedin Midwinter Celebrations (Paul Smith) and withdrew from this item.

Staff member Lisa Wilkie declared a conflict of interest with Item 6 - Eleanor Girvan (E O’Neill) and had this application peer reviewed as per Council policy.

Moved (Cr Steve Walker/Cr Sophie Barker):

That the Subcommittee:

a) Approves the following funding:

Nicola Hansby

$3,034.30

Motion carried (GS/2020/069)

Moved (Cr Christine Garey/Cr Sophie Barker):

That the Subcommittee:

a) Declines the following funding application:

7	Environmental Justice Otepoti

Motion carried (GS/2020/070)

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

a) Declines the following funding application:

Guy Howard-Smith

Motion carried (GS/2020/071)

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

a) Declines the following funding application:

12	New Zealand International Science Festival (Dan Hendra)

Motion carried (GS/2020/072) with Dan Hendra withdrawing.

Moved (Cr Christine Garey/Cr Sophie Barker):

That the Subcommittee:

a) Declines the following funding application:

Oliver Robson-Alexander (O T Robson-Alexander)

Motion carried (GS/2020/073)

Moved (Cr Christine Garey/Cr Sophie Barker):

That the Subcommittee:

a) Declines the following funding application:

Whare Flat Folk Festival (New Edinburgh Folk Club)

Motion carried (GS/2020/074)

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

a) Approves the funding as follows:

Dunedin Midwinter Celebrations (Paul Smith)

$3,000.00

Motion carried (GS/2020/075) with Cr Sophie Barker withdrawing.

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

a) Approves the funding as follows:

Pacific Trust Otago

$6,750.00

Motion carried (GS/2020/076) with Cr Marie Laufiso withdrawing.

Moved (Cr Christine Garey/Dan Hendra):

That the Subcommittee:

a) Approves the funding as follows:

1	Anna Perry (Nicola Hansby)	$3,500.00
2	Christine Keller	$3,000.00
3	Dance & Arts Therapy NZ (Dance Therapy NZ)	$5,000.00
4	Dunedin Fringe Arts Trust	$3,000.00
6	Eleanor Girvan (E O’Neill)	$1,936.00
8	Every Body is a Treasure (Mandi Lynn)	$4,000.00
9	Findlay Currie	$4,450.00
11	Mandi Lynn	$3,973.50
14	Nyx (Kirsten Jamieson)	$4,650.00
17	Ray O’Leary (M B O’Leary)	$943.00
18	The Globe Theatre Dunedin (Friends of the Globe Theatre)	$1,293.00
19	The Weka Club (J D M Covell)	$1,800.00

Motion carried (GS/2020/077)

Moved (Cr Christine Garey/Peter Hayden):

That the Subcommittee:

a) Approves the funding as follows:

The Woven Women, subject to the following conditions:

1. Organisers provide Ara Toi staff with evidence of full support for the Wāhine Project from the rūnaka involved by 31 January 2021.

2. Organisers agree that appropriate koha will be offered to the rūnaka involved.

Funding will be released once evidence is provided that the conditions have been met; if the conditions are not met, the allocated amount will be held over for the March 2021 funding round.

$2,835.20

Motion carried (GS/2020/078)

Professional Theatre Grants

The Relationship Advisor – Ara Toi (Cara Paterson), the Relationship Advisor Council Initiatives – Ara Toi (Lisa Wilkie) and the Relationship Manager – Creative Industries and Strategic – Ara Toi (Kirsten Glengarry) spoke to the applications and responded to members’ questions.

Cr Christine Garey declared a conflict of interest with Item 1 - Ake Ake Theatre Company Trust, Item 4 - Prospect Park Productions and Item 5 - Talking House Charitable Trust and withdrew from these items. Cr Marie Laufiso chaired the meeting while these items were discussed.

Moved (Cr Rachel Elder/Dan Hendra):

That the Subcommittee:

a) Approves the funding as follows:

1	Ake Ake Theatre Company Trust	$18,000.00
4	Prospect Park Productions	$15,000.00
5	Talking House Charitable Trust	$10,000.00

Motion carried (GS/2020/079) with Cr Christine Garey withdrawing. Cr Marie Laufiso chaired the meeting while this resolution was passed.

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

a) Approves the funding as follows:

2	Arcade Theatre Company (Arcade Theatre Trust)	$18,000.00
3	Curiouser and Curiouser (R P Hart)	$5,000.00
6	The Unity Creative	$15,000.00
7	WOW Productions Trust	$14,000.00

Motion carried (GS/2020/080)

Don Hunter and Peter Hayden left the meeting at 11.41 am.

Community Events Grants

The Manager Community Development and Events (Joy Lanini) and the Community Advisor Cultural Events (Vicki Lenihan) spoke to the applications and responded to members’ questions.

Cr Marie Laufiso declared a conflict of interest with Item 1 - Acts of Kindness Charitable Trust, Item 7 - Dunedin Festival of Women’s Art and Music and Item 14 - Pacific Trust Otago and withdrew from this item.

Cr Christine Garey declared a conflict of interest with Item 10 - Green Island Competitions Society Inc and withdrew from this item. Cr Marie Laufiso chaired the meeting while this item was discussed.

Moved (Cr Christine Garey/Sophie Barker):

That the Subcommittee:

a) Declines the following funding applications:

9	Dunedin Tamil Society Inc (Dunedin Tamil Society)
11	Mosgiel Memorial RSA Inc
13	Otago NBL Franchise Ltd
18	St Kilda Brass Band Inc (St Kilda Brass Band)

Motion carried (GS/2020/081) with Anna Parker recording her abstention.

Moved (Cr Rachel Elder/Cr Steve Walker):

That the Subcommittee:

a) Approves the funding as follows:

Green Island Competitions Society Inc

$1,448.00

Motion carried (GS/2020/082) with Cr Christine Garey withdrawing. Cr Marie Laufiso chaired the meeting while this resolution was passed.

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

a) Approves the funding as follows:

1	Acts of Kindness Charitable Trust	$5,000.00
7	Dunedin Festival of Women’s Art and Music	$1,000.00
14	Pacific Trust Otago	$5,000.00

Motion carried (GS/2020/083) with Cr Marie Laufiso withdrawing.

Moved (Cr Christine Garey/Dan Hendra):

That the Subcommittee:

a) Approves the funding as follows:

2	Athletics Otago Incorporated	$1,575.00
3	AWOL Collective (A R Wolfe)	$2,933.15
4	Basketball Otago (Basketball Otago Inc)	$10,000.00
5	Brighton Gala Experience	$1,000.00
6	Disc Golf Dunedin Inc (Disc Golf Dunedin)	$1,200.00
8	Dunedin Poultry, Pigeon & Cage Bird Club Inc (Dunedin Poultry, Pigeon & Cage Bird Club)	$2,032.00
12	Otago Bonsai Society (Otago Bonsai Society Inc)	$776.00
15	Piping and Dancing Association of NZ Inc Otago Centre (The Piping & Dancing Assn of NZ Inc Otago Branch)	$4,000.00
16	Royal New Zealand Pipe Band Association-Otago Centre (Royal New Zealand Pipe Band Assn Otago Centre)	$2,828.78
17	South Dunedin Street Festival Steering Group (South Dunedin Voice t/a South Dunedin Street Festival)	$5,000.00
19	St Leonards School, Dunedin (St Leonards School Board of Trustees)	$500.00
20	Swing Riot Dunedin Inc	$1,700.00
21	Vintage Car Club of New Zealand Inc Otago Branch Inc (VCC of New Zealand Inc Otago Branch Inc)	$568.10

Motion carried (GS/2020/084)

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

a) Adjourns the meeting.

Motion carried (GS/2020/085)

The meeting adjourned at 12.11 pm and reconvened at 12.48 pm.

Community Grants

The Manager Community Development and Events (Joy Lanini), Senior Community Advisor (Paul Coffey), the Community Advisors (Ruth Harrison), (Mai Tamimi) and (Becks New) spoke to the funding applications and responded to members’ questions.

Anna Parker declared a conflict of interest with Item 19 – Te Aho Paihere and Item 23 – Vanora: Equine-assisted Therapy and Personal Development and withdrew from these items.

Cr Marie Laufiso declared a conflict of interest with Item 14 - Otago Mental Health Support Trust and withdrew from this item.

Cr Christine Garey declared a conflict of interest with Item 21 - The Parkinson’s NZ Charitable Trust (Parkinson’s New Zealand) and withdrew from this item. Cr Marie Laufiso chaired the meeting while this item was discussed.

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

a) Approves that the remaining unallocated funding of $547.00 from this round be carried forward to the next funding round in March 2021.

Motion carried (GS/2020/086)

Moved (Cr Christine Garey/Cr Sophie Barker):

That the Subcommittee:

a) Declines the following funding applications:

5	Deaf Aotearoa Holdings Ltd
22	The Scout Association of New Zealand – Jenny Keene (The Scout Association of New Zealand

Motion carried (GS/2020/087)

Moved (Cr Christine Garey/Dan Hendra):

That the Subcommittee:

a) Approves the following funding:

19	Te Aho Paihere	$2,000.00
23	Vanora: Equine-assisted Therapy and Personal Development	$1,750.00

Motion carried (GS/2020/088) with Anna Parker withdrawing.

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

a) Approves the funding as follows:

Otago Mental Health Support Trust

$4,700.00

Motion carried (GS/2020/089) with Cr Marie Laufiso withdrawing.

Moved (Cr Steve Walker/Cr Sophie Barker):

That the Subcommittee:

a) Approves the funding as follows:

The Parkinson’s NZ Charitable Trust (Parkinson’s New Zealand)

$4,700.00

Motion carried (GS/2020/090) with Cr Christine Garey withdrawing. Cr Marie Laufiso chaired the meeting while this resolution was passed.

Moved (Cr Rachel Elder/Dan Hendra):

That the Subcommittee:

a) Approves the funding as follows:

1	Alzheimers Society Otago ADARDS (ADARDS Otago Inc)	$4,700.00
2	Anglican Family Care (Anglican Family Care Centre (Inc))	$4,700.00
3	Cancer Society Otago and Southland Division (Cancer Society of New Zealand, Otago and Southland Division)	$4,700.00
4	Chatbus Trust	$4,700.00
6	Dunedin Curtain Bank Trust	$4,700.00
7	Dunedin Environment Centre Trust – Joseph Dougherty (Dunedin Environment Centre Trust)	$2,103.00
8	Ignite Consultants (Ignite Trust)	$4,700.00
9	Karitane School (Karitane School Board of Trustees)	$2,000.00
10	Methodist Mission Southern (For Methodist Church of NZ, Dunedin Methodist Mission T/A Methodist Mission)	$4,700.00
11	Middlemarch Sports Pavilion	$2,000.00
12	Mosgiel Memorial RSA Trustees Trust Fund	$4,700.00
13	Muscular Dystrophy Southern Regions Branch (Muscular Dystrophy Association of New Zealand Southern Region Branch)	$4,700.00
15	Otago Multiple Sclerosis Society Inc	$4,700.00
16	Saddle Hill Foundation Trust	$4,700.00
17	Shakti Ethnic Women’s Support Group Dunedin	$4,700.00
18	Taieri Christian Care Trust (Taieri Christian Care)	$4,700.00
20	The Brain Injury Association (Otago) Inc	$4,700.00
24	Wellness Empathy Kindness Aotearoa Trust (Task)	$4,700.00
25	Youthline Otago Inc	$4,700.00

Motion carried (GS/2020/091)

Neighbourhood Matching and Small Project Grants

The Manager Community Development and Events (Joy Lanini) and Senior Community Advisor (Paul Coffey) spoke to the report and responded to members’ questions.

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

a) Notes the funds allocated between 1 April 2020 and 30 September 2020 for Small Project and Neighbourhood Matching grants.

Motion carried (GS/2020/092)

Change of scope for Approved Grants

The Manager Community Development and Events (Joy Lanini) spoke to the report and responded to members’ questions.

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

a) Notes the previously approved change of scope for grants received in March 2019 for Heart Kids Otago; the Green Island Singing Competition Inc; Prospect Park Productions and the Caversham Community Group.

Motion carried (GS/2020/093)

6 COVID-19 Community Response Fund Applications

The Manager Community Development and Events (Joy Lanini) Senior Community Advisor (Paul Coffey), the Community Advisors (Ruth Harrison), (Mai Tamimi) and (Becks New) spoke to the funding applications and responded to members’ questions.

Anna Parker declared a conflict of interest with Item 18 - The Valley Project (The North East Valley Community Development Project) and withdrew from this item.

Cr Marie Laufiso declared a conflict of interest with Item 2 - Age Concern Otago Inc – Mirijam Spronk , Item 15 - Samoan Methodist Dunedin Parish and Item 18 - The Valley Project (The North East Valley Community Development Project) and withdrew from these items.

Moved (Cr Rachel Elder/Dan Hendra):

That the Subcommittee:

a) Declines the following funding application:

15	Samoan Methodist Dunedin Parish

Motion carried (GS/2020/094) with Cr Marie Laufiso withdrawing.

Moved (Cr Christine Garey/Cr Sophie Barker):

That the Subcommittee:

a) Approves the funding as follows:

Age Concern Otago Inc – Mirijam Spronk

$2,777.77

Motion carried (GS/2020/095) with Cr Marie Laufiso withdrawing.

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

a) Approves the funding as follows:

The Valley Project (The North East Valley Community Development Project)

$2,777.77

Motion carried (GS/2020/096) with Cr Marie Laufiso and Anna Parker withdrawing.

Moved (Cr Christine Garey/Adam Keane):

That the Subcommittee:

a) Approves the funding as follows:

1	Acts of Kindness Charitable Trust	$2,777.77
3	Alzheimers Society Otago – ADARDS (ADARDS Otago Inc)	$2,777.77
4	Anglican Family Care (Anglican Family Care Centre Inc)	$2,777.77
5	Aroha Ki Te Tamariki Trust – Mirror Services	$2,777.77
6	Aspire Kids Tamariki Matana Charitable Trust	$2,777.77
7	Chatbus Trust – Averil Pierce (Chatbus Trust)	$2,777.77
8	Connections Education and Development Trust (Connections Studio Account)	$2,777.77
9	Dunedin Community House (The Dunedin Community House Inc)	$2,777.77
10	Dunedin Folk Club (New Edinburgh Folk Club)	$2,777.77
11	Home of St Barnabas Trust – Lynette Keith (Home of St Barnabas Trust)	$2,777.77
12	Methodist Mission Southern (For Methodist Church of NZ, Dunedin Methodist Mission T/A Methodist Mission)	$2,777.77
13	Otago Youth Wellness Trust	$2,777.77
14	Royal New Zealand Plunket Trust (Royal NZ Plunket Trust – Otago Area)	$2,777.77
16	South Dunedin Hall Trust	$2,777.77
17	The Malcam Charitable Trust	$2,777.77
19	Youthline Otago Inc	$2,777.77

Motion carried (GS/2020/097)

Moved (Cr Steve Walker/Cr Marie Laufiso):

That the Subcommittee:

a) Requests that the second tranche of the COVID-19 response grants fund allocation looks more strategically in terms of better targeting those groups and organisations with more pressing financial / capacity needs specifically related to COVID-19.

Motion carried (GS/2020/098)

7 Rates Relief Grants Expenditure 2019/20
	The Manager Community Development and Events (Joy Lanini) and the Senior Community Advisor (Paul Coffey) spoke to the report and responded to members’ questions.
	Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee: a) Notes the Rates Relief Grant expenditure of $508,743 to 140 organisations in 2019/20. Motion carried (GS/2020/099)
	Moved (Cr Christine Garey/Cr Rachel Elder): That the Subcommittee: a) Adjourns the meeting. Motion carried (GS/2020/100)
	The meeting was adjourned at 2.26 pm and reconvened at 2.38 pm.

8 Waste Minimisation Community Project/Initiative, Innovation and Development (Commercial) and Small Grants Applications

Change of Scope for Previous Grants Recipients

The Senior Strategy and Policy Officer (Cath Irvine) and the Waste Minimisation Officer (Leigh McKenzie) spoke to the report and responded to members’ questions.

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

a) Approves the extension of time for the following previous grants recipients whose project time-frames have been impacted by Covid-19 restrictions:

Our Food Network – to retain their funding through to the end of June 2021, to use it for the next harvest season.

SuperGrans – to retain their funding through to the end of June 2021, to allow them time to reorganise the workshops, and create the videos as per their original grant application.

Spout Alternatives – to retain their funding through to the end of June 2021, to be able to deliver their proposed workplan.

Less Limited – to retain their funding through to the end of June 2021 to enable the project to move forward with an IP strategy, patient lookups and brand protection.

URBN VINO – to retain their funding through to the end of June 2021, which will allow the applicant to utilise the equipment and materials purchased to produce and sell his product.

Motion carried (GS/2020/101)

Waste Minimisation Community Projects/Initiatives Grants

The Senior Strategy and Policy Officer (Cath Irvine) and the Waste Minimisation Officer (Leigh McKenzie) spoke to the report and responded to members’ questions.

Anna Parker declared a conflict of interest with Item 3 – Opoho School and Item 5 - Valley Community Workplace (Valley Community Workspace Inc) and withdrew from these items.

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

a) Adjourns the meeting.

Motion carried (GS/2020/102)

The meeting was adjourned at 2.56 pm and reconvened at 3.00 pm.

Moved (Cr Christine Garey/Adam Keane):

That the Subcommittee:

a) Declines the following funding application:

4	Otago Cancer Society (Cancer Society of NZ – Otago and Southland Division Inc)

Motion carried (GS/2020/103)

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

a) Approves that the remaining unallocated funding of $9,174.00 from this round be carried forward to the next funding round in March 2021.

Motion carried (GS/2020/104)

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

a) Notes that Waste Minimisation grants are funded by Waste Disposal Levy funds provided by the Ministry for the Environment and are not rates funded.

b) Approves the funding as follows:

3	Ōpoho School	$1,367.00
5	Valley Community Workplace (Valley Community Workspace Inc)	$4,998.00

Motion carried (GS/2020/105) with Anna Parker withdrawing.

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

a) Notes that Waste Minimisation grants are funded by Waste Disposal Levy funds provided by the Ministry for the Environment and are not rates funded.

b) Approves the funding as follows:

1	Dunedin Curtain Bank (Dunedin Curtain Bank Trust)	$5,000.00
2	Mornington Toy and Games Library	$5,000.00
6	Plastic Free Wanaka (Plastic Bag Free Wanaka)	$4,461.00

Motion carried (GS/2020/106)

Waste Minimisation Development (Commercial) Grants

The Senior Strategy and Policy Officer (Cath Irvine) and the Waste Minimisation Officer (Leigh McKenzie) spoke to the report and responded to members’ questions.

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

a) Approves an extraordinary March 2021 Funding round for the remaining $51,000.00 of unallocated Waste Minimisation Innovation and Development (Commercial) funding.

Motion carried (GS/2020/107)

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

a) Declines the following funding applications:

2	Doubt Not Limited
3	Clean Start Consultancy

Motion carried (GS/2020/108)

Moved (Cr Christine Garey/Cr Sophie Barker):

That the Subcommittee:

a) Notes that Waste Minimisation grants are funded by Waste Disposal Levy funds provided by the Ministry for the Environment and are not rates funded.

b) Approves the funding as follows:

Why Waste Limited

$19,000.00

Motion carried (GS/2020/109)

Waste Minimisation Small Project Grants

The Senior Strategy and Policy Officer (Cath Irvine) and the Waste Minimisation Officer (Leigh McKenzie) spoke to the report and responded to members’ questions.

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

a) Notes that Waste Minimisation grants are funded by Waste Disposal Levy funds provided by the Ministry for the Environment and are not rates funded.

b) Notes the approved funding allocated to organisations for Waste Minimisation Small Project Grants.

Motion carried (GS/2020/110)

Anna Parker, Dan Hendra and Adam Keane left the meeting at 3.20 pm.

9 Dunedin Biodiversity Fund - Final reports on completed projects
	The Biodiversity Officer (Richard Ewans) spoke to the report and responded to members’ questions.
	Moved (Cr Steve Walker/Cr Christine Garey): That the Subcommittee: a) Notes the project completion reports on Dunedin Biodiversity Fund projects. b) Approves the reallocation of $2,126.81 of unclaimed grant monies to the April 2021 round of the Biodiversity Fund. Motion carried (GS/2020/111)
	Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee: a) Resolves to continue the meeting beyond six hours as set in accordance with Standing Order 4.2. Motion carried (GS/2020/112)

10 Dunedin Biodiversity Fund Applications

The Biodiversity Officer (Richard Ewans) spoke to the report and responded to members’ questions.

Cr Christine Garey declared a conflict of interest with Item BIO-2020-17 - Murphy, S, Item BIO-2020-18 - Wild Dalmore Reserve (Howard, M), and Item BIO-2020-25 - Cross, P and withdrew from these items. Cr Marie Laufiso chaired the meeting while these items were discussed.

Cr Marie Laufiso declared a conflict of interest with Item BIO-2020-23 - Proprietors of Puraukanui Block Inc (Weir, N) and withdrew from this item.

Moved (Cr Steve Walker/Cr Sophie Barker):

That the Subcommittee:

a) Declines the following funding application:

BIO-2020-18

Wild Dalmore Reserve (Howard, M)

Motion carried (GS/2020/113) with Cr Christine Garey withdrawing. Cr Marie Laufiso chaired the meeting while this resolution was passed.

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

a) Declines the following funding applications:

BIO-2020-28	Wairoa Campsite Committee (Crerar, D)
BIO-2020-30	Penwarden, J
BIO-2020-32	Ballard, H
BIO-2020-36	Barns, K
BIO-2020-37	Thorne, G

Motion carried (GS/2020/114)

Moved (Cr Steve Walker/Cr Rachel Elder):

That the Subcommittee:

a) Approves the funding as follows:

BIO-2020-17	Murphy, S	$900.00
BIO-2020-25	Cross, P	$700.00

Motion carried (GS/2020/115) with Cr Christine Garey withdrawing. Cr Marie Laufiso chaired the meeting while this resolution was passed.

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

a) Approves the funding as follows:

BIO-2020-23

Proprietors of Puraukanui Block Inc (Weir, N)

$1,300.00

Motion carried (GS/2020/116) with Cr Marie Laufiso withdrawing.

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

a) Approves the funding as follows:

BIO-2020-19	Guest, R	$2,500.00
BIO-2020-20	BYCAA (Baillie, C)	$2,500.00
BIO-2020-21	Baillie, P	$2,500.00
BIO-2020-22	Niimi, M	$1,200.00
BIO-2020-24	Fitzgerald, R	$4,900.00
BIO-2020-26	Brownstein, G	$3,600.00
BIO-2020-27	Gunther, S	$2,500.00
BIO-2020-29	Knox, B	$4,400.00
BIO-2020-31	Hepburn, J	$4,100.00
BIO-2020-33	Forrester, J	$2,500.00
BIO-2020-34	Lord, J	$1,700.00
BIO-2020-35	Randle, D	$4,700.00

Motion carried (GS/2020/117)

Moved (Cr Christine Garey/Cr Sophie Barker):

That the Subcommittee:

a) Requests staff explore ways to ensure that the Dunedin Biodiversity Fund that there is pre-application contact conducted, that the plants are locally sourced and that consideration is given towards the Dunedin City Council’s zero carbon goal.

Motion carried (GS/2020/118)

11 Karakia Whakamutunga
	Cr Marie Laufiso closed the meeting with a karakia whakamutuka.

The meeting concluded at 3.52 pm.

..............................................

CHAIRPERSON

Part A Reports

Arts, Creative Communities Scheme, Community Events, Community, COVID-19 Response, Small Projects (Community and Art) and Neighbourhood Matching Applications

Department: Community and Planning

EXECUTIVE SUMMARY

1 As per its delegation under the DCC’s Committee Structure and Delegations Manual, the Grants Subcommittee is requested to allocate available grants from the contestable Arts, Creative Communities Scheme, Community, COVID-19 Community, and Community Events funds (See Appendices).

2 The Subcommittee is also asked to note the Small Project and Neighbourhood Matching grants approved between 1 October 2020 and 31 March 2021 (see Appendices). These grants (of $500 or under) are decided by the Grants Subcommittee Chair or delegated Subcommittee member, as per the DCC Grants Management Policy 2019 and grants criteria. One application, not included within a previous report, is noted within this six-monthly report.

3 A total of $320,858.17 for all contestable grants is available for distribution. The Subcommittee is requested to decide on 105 grant applications, with requests totalling $382,558.18.

RECOMMENDATIONS

That the Subcommittee:

a) Decides the grants to be allocated to applicants for the Arts, Creative Communities Scheme, Community, COVID-19 Community, and Community Events contestable funds.

b) Notes the approved Small Project and Neighbourhood Matching approved and paid between 1 October 2020 and 31 March 2021, with one application noted that had not been included in a previous report.

BACKGROUND

4 Annually the DCC holds two application rounds for the following grants; Arts, Creative Communities Scheme, Community, Community Events. Applications are due by the last Friday of each March and the last Friday of each September. Applications are decided by the Grants Subcommittee in May for activity beginning 1 June, and in November for activity beginning 1 December.

5 In June 2020 Council approved a new one-year only COVID-19 Community Grant fund of $100,000. This was additional to the $200,100 allocated for Community, Small Project and Neighbourhood Matching grants within the annual Community Development budget.

6 The Grant, administered by Community Development Advisors, was established from 1 July 2020 in response to COVID-19 and its impact. Its purpose was to provide additional support to community organisations experiencing increased service need, increased complexity of service need, or a decrease in income as a result of the pandemic.

7 The Creative Communities Scheme is administered by DCC Ara Toi staff, with funding and criteria set by Creative New Zealand. All other grants named within this report are funded by Dunedin City Council. This year additional funding was provided to the DCC by Creative Communities in response to COVID-19.7 During February and March staff promoted all contestable funds using a range of avenues; a funding hui with the city’s other key funders; through e-newsletters, sharing of information with key community and arts groups, public notices in newspapers, and face to face meetings.

8 Staff support groups (and individuals for the Creative Communities Scheme) through the application process. They gather and assess the relevant information from applicants to assist the Subcommittee in considering applications against the fund criteria.

DISCUSSION

9 Applications for a wide range of projects, events, creative initiatives and groups supporting well-being, community connections, and the arts, were received in this application round.

10 The table below lists the number of applications received for each fund, amounts applied for from each fund, and the amount available for allocation. Three applications were withdrawn by the applicant. Reasons for withdrawal of applications vary; one applicant applied in the incorrect round, another to the incorrect grant fund, and another had completed their project prior to the grant round closing.

Grant Fund Name	Number of Applications Received	Number Withdrawn	Total Requested	Total Available (March 2021 Round)
Arts Grants	11		$53,111.00	$36,216.00
Creative Communities Scheme Fund	26		$79,317.52	$69,672.71
Community Events Grants	21	1	$96,860.73	$61,143.32
Community Grants	39	2	$121,853.54	$100,200.00
COVID-19 Response Grants	8	0	$31,415.39	$50,000.14
Totals	105	3	$382,558.18	$320,858.17

OPTIONS

11 There is no option as the Grants Subcommittee is delegated to allocate grants from the contestable funds.

NEXT STEPS

12 Staff will advise applicants of the Grants Subcommittee decisions following its meeting in May and organise payments for successful applicants. All successful applicants will be required to report on their approved grant by the end of March 2021. Staff will notify unsuccessful applicants of the Subcommittee decision.

Signatories

Author:	Joy Lanini - Manager Community Development and Events
Authoriser:	Robert West - Acting General Manager City Services

Attachments

	Title	Page
⇩a	Arts Grants - March 2021 - Summary of Applications	45
⇩b	Creative Communities Scheme Fund - March 2021 - Summary of Applications	46
⇩c	Community Events Grants - March 2021 - Summary of Applications	49
⇩d	Community Grants - March 2021 - Summary of Applications	52
⇩e	COVID-19 Response Grants - March 2021 - Summary of Applications	54
⇩f	Small Projects and Neighbourhood Matching Grants to March 2021	55

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

This decision promotes the social well-being of communities in the present and for the future.

This decision promotes the economic well-being of communities in the present and for the future.

This decision promotes the environmental well-being of communities in the present and for the future.

This decision promotes the cultural well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☐	☐	☐

Festivals and Events Plan 2018 – 2023

Māori Impact Statement

Discussions have been held with mana whenua representatives about the DCC’s contestable funds. The Grants Subcommittee includes a mana whenua representative.

Sustainability

DCC grants support the economic well-being of community, creative industries and events groups within Ōtepoti Dunedin. In turn, many of these groups support the well-being (cultural, social and economic) of people and whānau living within the city.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

Grants are allocated as per the DCC’s Grants Management Policy 2019 and within allocated annual budgets. In this round the available budget for Community Events is higher than forecast due to the return of funds from previous applicants. Monies were returned mainly due to COVID-19-related event cancellations / changes to events.

Financial considerations

In total $320,858.17 is available from all contestable funds in this round (see table).

Significance

This decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

As stated within the report, staff partnered to hold a funding hui in February, alongside the Otago Community Trust, Department of Internal Affairs, Sport Otago, Office of Ethnic Communities and other DCC staff administering funds. In addition, small group meetings and individual meetings were held, and information shared via email and e-newsletters. Public notices appeared in the Otago Daily Times.

Engagement - internal

Ara Toi and Events and Community Development staff meet regularly with colleagues administering other DCC administered / provided funds. This includes staff from Waste and Environmental Services, City Development, Parks, and Policy. Staff from Commni8cations and Marketing and Governance Support are also included in regular meetings to ensure a consistent and transparent approach to grant administration, that the website content is updated and grants promoted.

Risks: Legal / Health and Safety etc.

There are no known legal or health and safety risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no known implications for Community Boards.

Grants Subcommittee

5 May 2021

Waste Minimisation Community Project/Initiative, Innovation and Development (Commercial) and Small Grant Applications

Department: Waste and Environmental Solutions

EXECUTIVE SUMMARY

1 This report summarises applications received during March 2021 for the Waste Minimisation Community Project/Initiative and Waste Minimisation Innovation and Development (Commercial) Funding. The Grant Subcommittee is requested to decide the funding allocation for all grants received.

2 The purpose of this report is to assist the Subcommittee in considering applications and allocating funding by providing a summary of the funding criteria, applications received, amount of funding requested, amount available, and amount recommended.

3 A summary of the Waste Minimisation Small Project Grants already approved by the Grants Subcommittee Chair or another delegated Subcommittee member is also included as Attachment C.

RECOMMENDATIONS

That the Subcommittee:

a) Decides the grants funding to be allocated to applicants from the Waste Minimisation Community Project/Initiative Grants and Waste Minimisation Innovation and Development (Commercial) funds.

b) Approves the allocation of any remaining unspent funds from the Waste Minimisation Community Project/Initiative Grants to the Waste Minimisation Innovation and Development (Commercial) Grants in this funding round.

c) Notes the allowance to fund consenting costs for regulated activities e.g. community composting.

d) Notes that the Waste Minimisation Grants are funded by Waste Disposal Levy funds provided by the Ministry for the Environment and are not rates funded.

e) Notes the approved funding allocated to organisations for Waste Minimisation Small Project Grants.

BACKGROUND

4 Applications opened for the Waste Minimisation Community Project/Initiative Grant and the Waste Minimisation Innovation and Development (Commercial) Grant on 1 March 2021 and closed on 26 March 2021.

5 For this round of funding, $39,174.00 is available for Waste Minimisation Community Project/Initiative Grants, and $51,000 available for Waste Minimisation Innovation and Development (Commercial) funding.

6 Eight Waste Minimisation Small Project Grants have already been approved under delegated authority this financial year, with a total value of $3,923.98 allocated and $6,076.02 remaining to be spent.

7 Both prior to and during the application period, email notifications and workshops were provided by Council staff to raise awareness of the grants available and the application criteria. Advertising in community newsletters, public notices, local newspapers, on radio, and social media was undertaken. Potential applicants were encouraged to communicate with staff before applying so additional advice and information could be given.

8 These grants are funded by Waste Disposal Levy funding received from the Ministry for the Environment. They are not DCC rates funded.

9 DCC are unable to fund any initiatives that do not meet relevant regulatory requirements, but consenting costs can be a significant barrier to waste minimisation initiatives. A small local composting operation may incur consent application fees upwards of $3,400. This report notes that the Waste Minimisation Grants will now also fund the necessary consenting fees to enable relevant regulatory requirements to be met.

10 Applicants who had submitted project start dates prior to the receipt of funding have been contacted to confirm revised project start dates (1 June 2021 or later). This is to avoid funding projects retrospectively.

Detail on Applicants Not Eligible for Funding

11 Southern Recycling Limited was found to be ineligible as the activity to be funded is not in the Dunedin district.

Accountability Reports

12 Over the 12 months from March 2020 to March 2021, staff have received 25 accountability reports for waste minimisation funding previously awarded for grants to date. Of the recipients to date, 28 accountability reports are not yet due, having received their grant within the last 12 months. Five have been granted extensions to allow for disruption due to Covid-19. Remaining accountability reports which are overdue are being pursued by Council staff.

DISCUSSION

Summary of Applications

13 Eight applications for the Waste Minimisation Community Project/Initiative Grants fund were received. The total funding requested was $54,178.24, and there is $39,174.00 available for distribution.

14 Nine applications were received for the Waste Minimisation Innovation and Development (Commercial) fund. The total funding requested was $261,992.93 and there is $51,000.00 available to distribute. This is an extraordinary round of funding for commercial groups using the unallocated $51,000 from the September 2020 funding round. This remaining funding was carried forward to create this additional March round of commercial funding.

15 Copies of the applications have been provided to the Subcommittee. These are summarised in Attachments A and B, with an assessment of the community benefits and the type of waste involved.

16 It should be noted that there is a potential under spend of $8,026.20 from the Waste Minimisation Community Project/Initiatives Grants in this round (depending on the deliberations of the Committee), and this funding could be allocated to the Waste Minimisation Innovation and Development (Commercial) Grants if required.

Grant Fund Name	Number of Applications Received	Number Withdrawn	Total Requested	Total Available (March 2021 round)
Waste Minimisation Community Project/Initiative Grants	8	0	$54,178.24	$39,174.00
Waste Minimisation Innovation and Development (Commercial) Grants	9	0	$261,992.93	$51,000.00

Funding Criteria

17 The funding criteria are set out below to assist the Subcommittee in determining the funding allocations:

· Applicants are most likely to receive funding if the application is for a project or initiative that:

o Clearly and directly benefits the wider community;

o Aligns with the vision and goals in the WMMP;

o Builds local resource recovery capability;

o Minimises or diverts targeted waste streams;

o Promotes zero waste education;

o Research, development, and design for future waste minimisation initiatives; and

o Applicants must contribute 30% of the total project cost.

o Encourages, promotes, or administers waste minimisation activities in the Dunedin region.

· Activities which can’t be applied for:

o Subsidising the cost of waste to landfill;

o Individuals working on private projects;

o Debt servicing; and

o Activities which duplicate other demonstration projects or pilot studies.

18 Waste minimisation grants will now also be available to fund consenting costs e.g. permitted composting processing to enable regulated waste minimisation activities.

OPTIONS

19 The Grants Subcommittee is delegated to decide grants on behalf of the DCC, in line with the DCC Grants Management Policy 2019 and specific grant criteria.

NEXT STEPS

20 Staff will communicate the Grants Subcommittee’s decisions to all applicants in writing within two weeks of the Grants Subcommittee meeting. Where grants have been approved, payments will be arranged for the applicants.

21 The next funding round will be advertised in September 2021.

Signatories

Author:	Leigh McKenzie - Waste Minimisation Officer, Waste and Environmental Solutions
Authoriser:	Chris Henderson - Group Manager Waste and Environmental Solutions

Attachments

	Title	Page
⇩a	Waste Minimisation Community Project/Initiative Grants - March 2021 - Summary of Applications	65
⇩b	Waste Minimisation Innovation and Development (Commercial) Grants - March 2021 - Summary of Applications	66
⇩c	Waste Minimisation Small Projects Grants Approved by the Chair from September 2020 to March 2021.	67

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision promotes the social well-being of communities in the present and for the future.

This decision promotes the economic well-being of communities in the present and for the future.

This decision promotes the environmental well-being of communities in the present and for the future.

This decision promotes the cultural well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

This report supports the Council’s Waste Minimisation and Management Plan 2020

Māori Impact Statement

There is no identified adverse impact for tangata whenua within the grant applications.

Sustainability

Waste Minimisation Grants provide community and commercial organisations with a funding opportunity for new waste minimisation projects and initiatives.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

Budget is set aside from the Waste Levy for waste minimisation grants. This money is received from the Ministry for Environment and has been approved to use for grants funding.

Financial considerations

Grants will be expended from the Waste Minimisation Funds within approved budgets.

Significance

This decision is considered to be of low significance in terms of Council’s Significance and Engagement Policy.

Engagement – external

Public education sessions were held to promote the grants available to apply for. Additionally, community stakeholders were notified about the Waste Minimisation Project/Initiative grants and Waste Minimisation Innovation and Development (Commercial) Grants. A variety of newsletters, social media, Otago Access Radio, as well as advertising in local media were used to promote these grants.

Engagement - internal

Internal engagement was carried out with other grant funding departments to check applicants were not doubling up on applications. Departments relevant to the organisations applying for funding were also engaged to check on the best fits in funding criteria for applicants.

Risks: Legal / Health and Safety etc.

By funding consenting costs for applicants, risk of funding non-compliant activity can be managed.

Conflict of Interest

Two perceived conflicts of interest exist in this funding round; between the Waste Minimisation Officer and Toosh and Co Ltd, and between the Waste Minimisation Supervisor and Fire In Ice Outrigger Canoe Club. To overcome these conflicts the assessments where reviewed by the alternative Waste Minimisation staff member and final approval was by the Waste and Environmental Solutions Group Manager.

Community Boards

Funded waste minimisation projects may develop in community board areas.

Grants Subcommittee

5 May 2021

Dunedin Biodiversity Fund - Final reports on completed projects

Department: City Development

EXECUTIVE SUMMARY

1 This report provides a summary of the grants claimed for biodiversity projects that have been completed since the last project completion report to the Grants Subcommittee in November 2020. The project completion reports are presented to satisfy the grant conditions and outline how the projects were completed.

2 Fourteen project completion reports have been received from recipients of previous funding rounds of the Dunedin Biodiversity Fund since the last report in November 2020.

3 Staff continue to follow up on unclaimed grants from earlier rounds. There are 41 approved grants from the April 2018 to September 2020 rounds yet to be claimed.

RECOMMENDATIONS

That the Subcommittee:

a) Notes the project completion reports on Dunedin Biodiversity Fund projects.

BACKGROUND

4 The Dunedin Biodiversity Fund was established in August 2007 and has the following purpose: To enhance the condition and extent of indigenous biodiversity across Dunedin City by encouraging and supporting landowners and communities who are committed to protecting, enhancing and managing indigenous biodiversity.

5 All successful applicants to the Dunedin Biodiversity Fund are required to enter into a formal agreement with the Dunedin City Council upon approval of the grant which specifies conditions that must be met in accepting the grant. The conditions require applicants to provide a project completion report prior to the release of grant monies.

6 Fourteen approved grants have been claimed since the last completed projects report to the Subcommittee in November 2020. All grants made prior to April 2018 have been completed, and all current grant recipients have an explicit timeframe (usually 24 months from approval) within which to claim their approved grant.

DISCUSSION

7 Table 1 below provides a brief summary of the 14 project grants claimed since the November 2020 Subcommittee meeting. Project completion summaries are provided in Attachment A.

Table 1. Summary of completed projects from the Dunedin Biodiversity Fund with grants claimed since the November 2020 Subcommittee meeting.

Application ID	Grant recipient	Project type	Amount available	Amount claimed	Balance
BIO-2017-17	Landscape Connections Trust	Environmental education	$5,000.00	$5,000.00	$ -
BIO-2017-18	Forest & Bird Dunedin Branch	Animal pest control and monitoring	$2,000.48	$1,765.82	$234.66
BIO-2018-5	Barnes, K	Riparian fencing	$5,000.00	$3,709.28	$1,290.72
BIO-2018-6	Chapple, E	Riparian fencing and native planting	$3,792.00	$3,780.06	$11.94
BIO-2019-8	Everett, P	Native forest revegetation	$5,000.00	$2,729.00	$2,271.00
BIO-2019-10	Fergus, J	Native forest revegetation	$5,000.00	$4,036.21	$963.79
BIO-2019-20	Chain Hills Restoration Project	Animal pest control	$4,900.00	$4,900.00	$ -
BIO-2020-2	Wilden, R	Wetland restoration	$5,000.00	$5,000.00	$ -
BIO-2020-4	Zeng, W	Native forest revegetation	$4,666.00	$4,540.03	$125.97
BIO-2020-9	Waitati Beach Reserve Society	Native sand dune restoration	$2,500.00	$2,421.15	$78.85
BIO-2020-12	Blueskin Farms	Native forest revegetation	$3,000.00	$2,812.98	$187.02
BIO-2020-19	Guest, R	Wetland restoration	$2,500.00	$2,500.00	$ -
BIO-2020-20	Blueskin Youth and Community Amenities Association	Estuary native revegetation	$2,500.00	$2,174.85	$325.15
BIO-2020-33	Forrester, J	Fencing of native forest	$2,500.00	$2,500.00	$ -
TOTAL			$53,358.48	$47,869.38	$5,163.95

8 The documents received from grant recipients indicate that all the projects above have been successfully completed and were consistent with their applications, thereby contributing to the purpose of the Dunedin Biodiversity Fund via the protection and enhancement of indigenous biodiversity in Dunedin. Invoices presented for the projects are within the funding amounts granted, with some less than the grant amount.

9 The balance of monies left over from claimed grants since the November 2020 Subcommittee meeting is $5,136.95.

10 There are 41 approved grants totalling $130,566.65 from the April 2018 to September 2020 rounds yet to be claimed. There are no grants outstanding from funding rounds prior to April 2018.

OPTIONS

11 No options are presented as this report is for noting.

NEXT STEPS

12 Staff will continue to administer the Biodiversity Fund and provide oversight of projects.

Signatories

Author:

Richard Ewans - Biodiversity Advisor

Authoriser:

Anna Johnson - City Development Manager

Nicola Pinfold - Group Manager Community and Planning

Robert West - Acting General Manager City Services

Attachments

	Title	Page
⇩a	Dunedin Biodiversity Fund - Project completion summaries - March 2021 round	74

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report enables democratic local decision-making and action by, and on behalf of, communities. This decision promotes the environmental well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☒	☐	☐
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☐	☐	☒

The Biodiversity Fund directly supports the objectives and outcomes of Te Ao Tūroa – Dunedin’s Environment Strategy and the Spatial Plan. It also contributes to the Parks and Recreation Strategy.

Māori Impact Statement

There are no known implications for tangata whenua.

Sustainability

The projects considered in this report will contribute positively to the long-term sustainability of the natural environment of Dunedin.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

The funding suggested is within the allocated budget.

Significance

This decision is considered to be of low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement on the project completion reports.