Notice of Meeting:
I hereby give notice that an ordinary meeting of the Community and Culture Committee will be held on:
Date: Tuesday 15 June 2021
Time: 1.00 pm
Venue: Edinburgh Room, Municipal Chambers, The Octagon, Dunedin
Sandy Graham
Chief Executive Officer
Community and Culture Committee
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Cr Marie Laufiso |
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Deputy Chairperson |
Cr Christine Garey |
Cr Carmen Houlahan |
Members |
Cr Sophie Barker |
Cr David Benson-Pope |
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Cr Rachel Elder |
Cr Doug Hall |
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Mayor Aaron Hawkins |
Cr Mike Lord |
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Cr Jim O'Malley |
Cr Jules Radich |
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Cr Chris Staynes |
Cr Lee Vandervis |
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Cr Steve Walker |
Cr Andrew Whiley |
Senior Officer Simon Pickford, General Manager Community Services
Governance Support Officer Rebecca Murray
Rebecca Murray
Governance Support Officer
Telephone: 03 477 4000
Rebecca.Murray@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
Community and Culture Committee 15 June 2021 |
ITEM TABLE OF CONTENTS PAGE
1 Public Forum 4
2 Apologies 4
3 Confirmation of Agenda 4
4 Declaration of Interest 5
5 Confirmation of Minutes 17
5.1 Community and Culture Committee meeting - 16 February 2021 18
Minutes of SubCommittee and board
6 Grants Subcommittee - 7 October 2020 22
7 Grants Subcommittee - 5 November 2020 28
8 Toitū Otago Settlers Museum Board - 5 October 2020 50
Part A Reports (Committee has power to decide these matters)
9 Actions From Resolutions of Community and Culture Committee Meetings 54
10 Community and Culture Committee Forward Work Programme 57
11 Otago Museum Report to Contributing Local Authorities for the periods ending
February 2021 and April 2021 61
12 Community and Culture Activity Report for the Quarter Ending 31 March 2021 127
13 Summary of Advisory Group Meetings (January- March 2021) 145
14 Items for Consideration by the Chair 165
Community and Culture Committee 15 June 2021 |
At the close of the agenda no requests for public forum had been received.
At the close of the agenda no apologies had been received.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
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Community and Culture Committee 15 June 2021 |
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Committee: a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected Members' Interests. |
Attachments
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Title |
Page |
⇩a |
Community and Culture Committee Register of Interest |
7 |
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Community and Culture Committee 15 June 2021 |
Community and Culture Committee meeting - 16 February 2021
That the Committee: a) Confirms the minutes of the Community and Culture Committee meeting held on 16 February 2021 as a correct record.
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Attachments
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Title |
Page |
A⇩ |
Minutes of Community and Culture Committee meeting held on 16 February 2021 |
18 |
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Community and Culture Committee 15 June 2021 |
Community and Culture Committee
MINUTES
Minutes of an ordinary meeting of the Community and Culture Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 16 February 2021, commencing at 1.00 pm
PRESENT
Chairperson |
Cr Marie Laufiso |
|
Deputy Chairperson |
Cr Christine Garey |
Cr Carmen Houlahan |
Members |
Cr Sophie Barker |
Cr David Benson-Pope |
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Cr Rachel Elder |
Cr Doug Hall |
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Mayor Aaron Hawkins |
Cr Mike Lord |
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Cr Jim O'Malley |
Cr Jules Radich |
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Cr Chris Staynes |
Cr Lee Vandervis |
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Cr Steve Walker |
Cr Andrew Whiley |
IN ATTENDANCE |
Simon Pickford (General Manager Community Services), Robert West (Acting General Manager City Services), Nick Dixon (Group Manager Ara Toi), Nicola Pinfold (Group Manager Community and Planning), Joy Lanini (Manager Community Development and Events) and Clare Sullivan (Team Leader Civic) |
Governance Support Officer Rebecca Murray
1 Public Forum
There was no Public Forum.
2 Apologies |
There were no apologies. |
3 Confirmation of agenda |
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Moved (Cr Marie Laufiso/Cr Christine Garey): That the Committee:
Confirms the agenda without addition or alteration.
Motion carried (COM/2021/001) |
4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Cr Marie Laufiso/Cr Carmen Houlahan): That the Committee:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (COM/2021/002) |
5 Confirmation of Minutes
5.1 Community and Culture Committee meeting - 17 November 2020 |
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Moved (Cr Marie Laufiso/Cr Christine Garey): That the Committee:
Confirms the minutes of the Community and Culture Committee meeting held on 17 November 2020 as a correct record. Motion carried (COM/2021/003) |
Part A Reports
6 Community and Culture Committee Forward Work Programme |
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The report provided the forward work programme for the 2020-2021 year. |
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Moved (Cr Chris Staynes/Cr Carmen Houlahan): That the Committee:
Notes the Community and Culture Committee forward work programme. Motion carried (COM/2021/004) |
7 Actions From Resolutions of Community and Culture Committee Meetings |
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The report detailed the open and completed actions from resolutions of the Community and Culture Committee meetings from the start of the triennium in October 2019.
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Moved (Cr Steve Walker/Cr Christine Garey): That the Committee:
Notes the Open and Completed Actions from resolutions of the Community and Culture Committee. Motion carried (COM/2021/005) |
8 Otago Museum Report to Contributing Local Authorities to 30 November 2020 |
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The report, prepared by Otago Museum, provided an update on the key activities to 30 November 2020. Dr Ian Griffin spoke to the report and responded to members’ questions. |
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Moved (Cr Christine Garey/Cr Rachel Elder): That the Committee:
Notes the Otago Museum Report to Contributing Local Authorities to 30 November 2020. Motion carried (COM/2021/006) |
9 Dunedin Youth Council Six Monthly Report for the Period 1 July - 31 December 2020 |
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The Dunedin Youth Council Six-Monthly Report, prepared by the Dunedin Youth Council (DYC), provided an update on activities for the period 1 July – 31 December 2020. DYC members Sam MacArthur and Hailey Xavier spoke to the report and responded to members’ questions. |
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Moved (Cr David Benson-Pope/Cr Rachel Elder): That the Committee:
Notes the Dunedin Youth Council Six-Monthly Report for the period 1 July – 31 December 2020. Motion carried (COM/2021/007) |
10 Community and Culture Activity Report for the Quarter Ending 31 December 2020 |
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The report updated the Committee on key city, community, arts and culture outcomes for the quarter ended 31 December 2020.
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Moved (Cr Christine Garey/Cr Carmen Houlahan): That the Committee:
Notes the Community and Culture Activity Report for the quarter ending 31 December 2020. Motion carried (COM/2021/008) |
11 Update - Mayor's Taskforce for Housing; Housing Action Plan for Dunedin 2019-2039 |
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The report provided an update on the Mayor’s Taskforce for Housing (MTFH); Housing Action Plan for Dunedin 2019-2039 (Housing Action Plan). The Acting General Manager City Services (Robert West) and the Group Manager Community and Planning (Nicola Pinfold) spoke to the report and responded to members’ questions. |
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Moved (Cr Marie Laufiso/Cr Christine Garey): That the Committee:
Notes the update on the Mayor’s Taskforce for Housing; Housing Action Plan for Dunedin 2019-2039. Motion carried (COM/2021/009) with Cr Vandervis and Cr Houlahan recording their vote against. |
12 Items for Consideration by the Chair |
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Cr Staynes requested staff contact the Otago Museum to arrange a tour as suggested by Dr Ian Griffin.
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The meeting concluded at 2.57 pm.
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CHAIRPERSON
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Community and Culture Committee 15 June 2021 |
Minutes of SubCommittee and Board
Grants Subcommittee - 7 October 2020
gg
That the Committee: a) Notes the minutes of the Grants Subcommittee meeting held on 07 October 2020
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Attachments
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Title |
Page |
A⇩ |
Minutes of Grants Subcommittee held on 7 October 2020 |
23 |
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Community and Culture Committee 15 June 2021 |
Grants Subcommittee
Place Based Community Grants
MINUTES
Minutes of an ordinary meeting of the Grants Subcommittee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Wednesday 07 October 2020, commencing at 9.30 am
PRESENT
Chairperson |
Cr Christine Garey |
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Deputy Chairperson |
Cr Marie Laufiso |
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Members |
Cr Sophie Barker |
Sarah Davie-Nitis |
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Cr Rachel Elder |
Hannah Molloy |
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Anna Parker |
Cr Steve Walker |
IN ATTENDANCE |
Joy Gunn (Manager Community Development and Events), Paul Coffey (Senior Community Advisor), Mai Tamimi (Community Advisor), Ruth Harrison (Community Advisor) |
Governance Support Officer Rebecca Murray
1 Opening
Anna Parker opened the meeting with a karakia.
2 Apologies |
Apologies were received from Adam Keane and Dan Hendra.
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Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee:
Accepts the apologies from Adam Keane and Dan Hendra.
Motion carried (GS/2020/048) |
3 Confirmation of agenda |
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Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee:
Confirms the agenda without addition or alteration.
Motion carried (GS/2020/049) |
4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (GS/2020/050) |
Part A Reports
5 Place Based Community Grants 2020-2021 |
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In a report from Community Development and Events the Grants Subcommittee was requested to allocate the Place Based Community Grants 2020-21 on behalf of the DCC, as per the delegations set out within the Council’s Committee Structure and Delegations Manual. The Subcommittee had a total of $311,050.29 to distribute to nine Place Based Community Groups seeking nearly $476,000 in funding. A total of $300,000 was available through the Community Development and Events annual budget. Staff verbally updated the Subcommittee that $11,050.29 was a return of unspent funds from the Caversham Community Group. The Manager Community Development and Events (Joy Gunn), Senior Community Advisor (Paul Coffey) and Community Advisor (Mai Tamimi) spoke to the report and responded to members’ questions. Cr Marie Laufiso declared a conflict of interest and left the room while the Blueskin Resilient Communities Trust funding application was discussed. Cr Marie Laufiso declared a conflict of interest and left the room while the Brockville Improvement & Amenities Society funding application was discussed. Anna Parker declared a conflict of interest and withdrew from the discussion of the Brockville Improvement & Amenities Society funding application. Cr Marie Laufiso declared a conflict of interest and left the room while the Caversham Community Group funding application was discussed. Anna Parker declared a conflict of interest and withdrew from the discussion of the Caversham Community Group funding application. Anna Parker declared a conflict of interest and withdrew from the discussion of the South Dunedin Community Network funding application. Cr Marie Laufiso declared a conflict of interest and left the room while the Corstorphine Community Hub funding application was discussed. Anna Parker declared a conflict of interest and withdrew from the discussion of the North East Valley Community Development Project funding application. Sarah Davie-Nitis declared a conflict of interest and withdrew from the discussion of the Saddle Hill Foundation Trust funding application. |
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Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee: a) Adjourns the meeting. Motion carried (GS/2020/051)
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The meeting was adjourned at 10.40 am and reconvened at 11.10 am. |
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Moved (Cr Christine Garey/Hannah Molloy): That the Subcommittee: a) Approves the following Place Based Community Grant 2020-21:
Motion carried (GS/2020/052) with Anna Parker withdrawing.
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Moved (Cr Christine Garey/Hannah Molloy): That the Subcommittee: a) Approves the following Place Based Community Grant 2020-21:
Motion carried (GS/2020/053) with Sarah Davie-Nitis withdrawing.
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Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee: a) Approves the following Place Based Community Grants 2020-21:
Motion carried (GS/2020/054)
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Moved (Cr Christine Garey/Cr Rachel Elder): That the Subcommittee: a) Approves the following Place Based Community Grant 2020-21:
Motion carried (GS/2020/055) with Cr Marie Laufiso withdrawing.
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Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee: a) Approves the following Place Based Community Grant 2020-21:
Motion carried (GS/2020/056) with Cr Marie Laufiso and Anna Parker withdrawing.
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Moved (Cr Christine Garey/Sarah Davie-Nitis): That the Subcommittee: a) Approves the following Place Based Community Grant 2020-21:
Motion carried (GS/2020/057) with Cr Marie Laufiso and Anna Parker withdrawing.
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Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee: a) Approves the following Place Based Community Grant 2020-21:
Motion carried (GS/2020/058) with Anna Parker withdrawing.
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Moved (Cr Christine Garey/Cr Sophie Barker): That the Subcommittee: a) Approves the following Place Based Community Grant 2020-21:
Motion carried (GS/2020/059) with Cr Marie Laufiso withdrawing. |
6 Closing Karakia |
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Anna Parker closed the meeting with a karakia. |
The meeting concluded at 11.37 am.
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CHAIRPERSON
Community and Culture Committee 15 June 2021 |
Grants Subcommittee - 5 November 2020
gg
That the Committee: a) Notes the minutes of the Grants Subcommittee meeting held on 05 November 2020
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Attachments
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Title |
Page |
A⇩ |
Minutes of Grants Subcommittee held on 5 November 2020 |
29 |
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Community and Culture Committee 15 June 2021 |
Grants Subcommittee
Community Arts, Performance Underwriting, Creative Communities Scheme, Professional Theatre, Covid-19 Community Response Fund, Community Events, Community, Waste Minimisation, Dunedin Biodiversity
MINUTES
Minutes of an ordinary meeting of the Grants Subcommittee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Thursday 05 November 2020, commencing at 9.30 am
PRESENT
Chairperson |
Cr Christine Garey |
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Deputy Chairperson |
Cr Marie Laufiso |
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Members |
Cr Sophie Barker |
Cr Rachel Elder |
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Peter Hayden |
Dan Hendra |
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Don Hunter |
Adam Keane |
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Anna Parker |
Cr Steve Walker |
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IN ATTENDANCE |
Joy Lanini (Manager Community Development and Events), Wai Piggott (Financial Analyst), Kirsten Glengarry (Relationship Manager – Creative Industries and Strategic), Lisa Wilkie (Relationship Advisor Council Initiatives), Cara Paterson (Relationship Advisor), Paul Coffey (Senior Community Advisor), Becks New (Community Advisor), Ruth Harrison (Community Advisor), Vicki Lenihan (Community Events Advisor), Mai Tamimi (Community Advisor), Catherine Irvine (Senior Strategy and Policy Officer), Leigh McKenzie (Waste Minimisation Officer) and Richard Ewans (Biodiversity Advisor) |
Governance Support Officer Rebecca Murray
1 Opening
Adam Keane opened the meeting with a karakia timitaka.
2 Apologies |
Apologies were received from Hannah Molloy, Sarah Davie-Nitis and Craig Wilson.
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Moved (Cr Christine Garey/Cr Rachel Elder): That the Subcommittee:
Accepts the apologies from Hannah Molloy and Sarah Davie-Nitis.
Motion carried (GS/2020/060) |
3 Confirmation of agenda |
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Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee:
Confirms the agenda without addition or alteration.
Motion carried (GS/2020/061) |
4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Anna Parker amended her register of interest with advising as per the following; property owner, no longer a trustee of Otepoti Corso Charitable Trust, no longer a conflict with Collaborative Therapy and Development Trust, no longer a conflict with Aukaha and a current work contract with Otago Polytech.
Dan Hendra amended his register of interest with advising as per the following; property owner.
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Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee:
a) Amends the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (GS/2020/062) |
Part A Reports
5 Community Arts, Performance Underwriting, PROFESSIONAL THEATRE, Creative Communities Scheme, Community Events, Community and Small Grant Applications |
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Community Arts Grants
The Relationship Advisor Council Initiatives – Ara Toi (Lisa Wilkie) and the Relationship Manager – Creative Industries and Strategic – Ara Toi (Kirsten Glengarry) spoke to the applications and responded to members’ questions.
Dan Hendra declared a conflict of interest with Item 6 - International Festival of Environment Science and Technology New Zealand Incorporated and withdrew from this item.
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Moved (Cr Sophie Barker/Cr Steve Walker): That the Subcommittee: a) Approves that the remaining unallocated funding of $1,166.00 from this round be carried forward to the next funding round in March 2021. Motion carried (GS/2020/063) with Peter Hayden recording his vote against.
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Moved (Cr Christine Garey/Cr Rachel Elder): That the Subcommittee: a) Declines the following funding application:
Motion carried (GS/2020/064)
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Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/065) with Dan Hendra withdrawing.
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Moved (Cr Christine Garey/Cr Rachel Elder): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/066) with Peter Hayden recording his vote against.
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Performance Underwriting Grant
The Relationship Advisor – Ara Toi (Cara Paterson) and the Relationship Manager – Creative Industries and Strategic – Ara Toi (Kirsten Glengarry) spoke to the applications and responded to members’ questions.
Cr Marie Laufiso declared a conflict of interest with Item 1 - AWOL Collective (A R Wolfe) and withdrew from this item.
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Moved (Dan Hendra/Cr Sophie Barker): That the Subcommittee: a) Declines the following funding application:
Motion carried (GS/2020/067) with Cr Marie Laufiso withdrawing.
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Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee: a) Adjourns the meeting. Motion carried (GS/2020/068)
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The meeting was adjourned at 10.26 am and reconvened at 10.38 am.
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Creative Communities Grants
The Relationship Advisor Council Initiatives – Ara Toi (Lisa Wilkie) and the Relationship Manager – Creative Industries and Strategic – Ara Toi (Kirsten Glengarry) spoke to the applications and responded to members’ questions.
Dan Hendra declared a conflict of interest with Item 12 - New Zealand International Science Festival (Dan Hendra) and withdrew from this item.
Cr Marie Laufiso declared a conflict of interest with Item 16 - Pacific Trust Otago and withdrew from this item.
Cr Sophie Barker declared a conflict of interest with Item 5 - Dunedin Midwinter Celebrations (Paul Smith) and withdrew from this item.
Staff member Lisa Wilkie declared a conflict of interest with Item 6 - Eleanor Girvan (E O’Neill) and had this application peer reviewed as per Council policy.
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Moved (Cr Steve Walker/Cr Sophie Barker): That the Subcommittee: a) Approves the following funding:
Motion carried (GS/2020/069)
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Moved (Cr Christine Garey/Cr Sophie Barker): That the Subcommittee: a) Declines the following funding application:
Motion carried (GS/2020/070)
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Moved (Cr Christine Garey/Cr Rachel Elder): That the Subcommittee: a) Declines the following funding application:
Motion carried (GS/2020/071)
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Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee: a) Declines the following funding application:
Motion carried (GS/2020/072) with Dan Hendra withdrawing.
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Moved (Cr Christine Garey/Cr Sophie Barker): That the Subcommittee: a) Declines the following funding application:
Motion carried (GS/2020/073)
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Moved (Cr Christine Garey/Cr Sophie Barker): That the Subcommittee: a) Declines the following funding application:
Motion carried (GS/2020/074)
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Moved (Cr Christine Garey/Cr Rachel Elder): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/075) with Cr Sophie Barker withdrawing.
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Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/076) with Cr Marie Laufiso withdrawing.
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Moved (Cr Christine Garey/Dan Hendra): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/077)
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Moved (Cr Christine Garey/Peter Hayden): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/078)
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Professional Theatre Grants
The Relationship Advisor – Ara Toi (Cara Paterson), the Relationship Advisor Council Initiatives – Ara Toi (Lisa Wilkie) and the Relationship Manager – Creative Industries and Strategic – Ara Toi (Kirsten Glengarry) spoke to the applications and responded to members’ questions.
Cr Christine Garey declared a conflict of interest with Item 1 - Ake Ake Theatre Company Trust, Item 4 - Prospect Park Productions and Item 5 - Talking House Charitable Trust and withdrew from these items. Cr Marie Laufiso chaired the meeting while these items were discussed.
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Moved (Cr Rachel Elder/Dan Hendra): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/079) with Cr Christine Garey withdrawing. Cr Marie Laufiso chaired the meeting while this resolution was passed.
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Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/080)
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Don Hunter and Peter Hayden left the meeting at 11.41 am.
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Community Events Grants
The Manager Community Development and Events (Joy Lanini) and the Community Advisor Cultural Events (Vicki Lenihan) spoke to the applications and responded to members’ questions.
Cr Marie Laufiso declared a conflict of interest with Item 1 - Acts of Kindness Charitable Trust, Item 7 - Dunedin Festival of Women’s Art and Music and Item 14 - Pacific Trust Otago and withdrew from this item. Cr Christine Garey declared a conflict of interest with Item 10 - Green Island Competitions Society Inc and withdrew from this item. Cr Marie Laufiso chaired the meeting while this item was discussed.
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Moved (Cr Christine Garey/Sophie Barker): That the Subcommittee: a) Declines the following funding applications:
Motion carried (GS/2020/081) with Anna Parker recording her abstention.
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Moved (Cr Rachel Elder/Cr Steve Walker): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/082) with Cr Christine Garey withdrawing. Cr Marie Laufiso chaired the meeting while this resolution was passed.
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Moved (Cr Christine Garey/Cr Rachel Elder): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/083) with Cr Marie Laufiso withdrawing.
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Moved (Cr Christine Garey/Dan Hendra): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/084)
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Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee: a) Adjourns the meeting. Motion carried (GS/2020/085)
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The meeting adjourned at 12.11 pm and reconvened at 12.48 pm.
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Community Grants
The Manager Community Development and Events (Joy Lanini), Senior Community Advisor (Paul Coffey), the Community Advisors (Ruth Harrison), (Mai Tamimi) and (Becks New) spoke to the funding applications and responded to members’ questions.
Anna Parker declared a conflict of interest with Item 19 – Te Aho Paihere and Item 23 – Vanora: Equine-assisted Therapy and Personal Development and withdrew from these items. Cr Marie Laufiso declared a conflict of interest with Item 14 - Otago Mental Health Support Trust and withdrew from this item.
Cr Christine Garey declared a conflict of interest with Item 21 - The Parkinson’s NZ Charitable Trust (Parkinson’s New Zealand) and withdrew from this item. Cr Marie Laufiso chaired the meeting while this item was discussed.
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Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee: a) Approves that the remaining unallocated funding of $547.00 from this round be carried forward to the next funding round in March 2021. Motion carried (GS/2020/086)
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Moved (Cr Christine Garey/Cr Sophie Barker): That the Subcommittee: a) Declines the following funding applications:
Motion carried (GS/2020/087)
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Moved (Cr Christine Garey/Dan Hendra): That the Subcommittee: a) Approves the following funding:
Motion carried (GS/2020/088) with Anna Parker withdrawing.
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Moved (Cr Christine Garey/Cr Rachel Elder): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/089) with Cr Marie Laufiso withdrawing.
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Moved (Cr Steve Walker/Cr Sophie Barker): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/090) with Cr Christine Garey withdrawing. Cr Marie Laufiso chaired the meeting while this resolution was passed.
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Moved (Cr Rachel Elder/Dan Hendra): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/091)
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Neighbourhood Matching and Small Project Grants
The Manager Community Development and Events (Joy Lanini) and Senior Community Advisor (Paul Coffey) spoke to the report and responded to members’ questions.
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Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee:
a) Notes the funds allocated between 1 April 2020 and 30 September 2020 for Small Project and Neighbourhood Matching grants. Motion carried (GS/2020/092) |
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Change of scope for Approved Grants
The Manager Community Development and Events (Joy Lanini) spoke to the report and responded to members’ questions.
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Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee:
a) Notes the previously approved change of scope for grants received in March 2019 for Heart Kids Otago; the Green Island Singing Competition Inc; Prospect Park Productions and the Caversham Community Group. Motion carried (GS/2020/093) |
6 COVID-19 Community Response Fund Applications |
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The Manager Community Development and Events (Joy Lanini) Senior Community Advisor (Paul Coffey), the Community Advisors (Ruth Harrison), (Mai Tamimi) and (Becks New) spoke to the funding applications and responded to members’ questions.
Anna Parker declared a conflict of interest with Item 18 - The Valley Project (The North East Valley Community Development Project) and withdrew from this item.
Cr Marie Laufiso declared a conflict of interest with Item 2 - Age Concern Otago Inc – Mirijam Spronk , Item 15 - Samoan Methodist Dunedin Parish and Item 18 - The Valley Project (The North East Valley Community Development Project) and withdrew from these items.
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Moved (Cr Rachel Elder/Dan Hendra): That the Subcommittee: a) Declines the following funding application:
Motion carried (GS/2020/094) with Cr Marie Laufiso withdrawing.
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Moved (Cr Christine Garey/Cr Sophie Barker): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/095) with Cr Marie Laufiso withdrawing.
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Moved (Cr Christine Garey/Cr Rachel Elder): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/096) with Cr Marie Laufiso and Anna Parker withdrawing.
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Moved (Cr Christine Garey/Adam Keane): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/097)
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Moved (Cr Steve Walker/Cr Marie Laufiso): That the Subcommittee: a) Requests that the second tranche of the COVID-19 response grants fund allocation looks more strategically in terms of better targeting those groups and organisations with more pressing financial / capacity needs specifically related to COVID-19. Motion carried (GS/2020/098) |
7 Rates Relief Grants Expenditure 2019/20 |
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The Manager Community Development and Events (Joy Lanini) and the Senior Community Advisor (Paul Coffey) spoke to the report and responded to members’ questions.
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Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee:
a) Notes the Rates Relief Grant expenditure of $508,743 to 140 organisations in 2019/20. Motion carried (GS/2020/099)
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Moved (Cr Christine Garey/Cr Rachel Elder): That the Subcommittee: a) Adjourns the meeting. Motion carried (GS/2020/100)
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The meeting was adjourned at 2.26 pm and reconvened at 2.38 pm. |
8 Waste Minimisation Community Project/Initiative, Innovation and Development (Commercial) and Small Grants Applications |
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Change of Scope for Previous Grants Recipients
The Senior Strategy and Policy Officer (Cath Irvine) and the Waste Minimisation Officer (Leigh McKenzie) spoke to the report and responded to members’ questions.
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Moved (Cr Christine Garey/Cr Rachel Elder): That the Subcommittee:
a) Approves the extension of time for the following previous grants recipients whose project time-frames have been impacted by Covid-19 restrictions:
Motion carried (GS/2020/101)
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Waste Minimisation Community Projects/Initiatives Grants
The Senior Strategy and Policy Officer (Cath Irvine) and the Waste Minimisation Officer (Leigh McKenzie) spoke to the report and responded to members’ questions.
Anna Parker declared a conflict of interest with Item 3 – Opoho School and Item 5 - Valley Community Workplace (Valley Community Workspace Inc) and withdrew from these items.
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Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee: a) Adjourns the meeting. Motion carried (GS/2020/102)
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The meeting was adjourned at 2.56 pm and reconvened at 3.00 pm.
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Moved (Cr Christine Garey/Adam Keane): That the Subcommittee: a) Declines the following funding application:
Motion carried (GS/2020/103)
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Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee: a) Approves that the remaining unallocated funding of $9,174.00 from this round be carried forward to the next funding round in March 2021. Motion carried (GS/2020/104)
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Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee: a) Notes that Waste Minimisation grants are funded by Waste Disposal Levy funds provided by the Ministry for the Environment and are not rates funded. b) Approves the funding as follows:
Motion carried (GS/2020/105) with Anna Parker withdrawing.
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Moved (Cr Christine Garey/Cr Rachel Elder): That the Subcommittee: a) Notes that Waste Minimisation grants are funded by Waste Disposal Levy funds provided by the Ministry for the Environment and are not rates funded. b) Approves the funding as follows:
Motion carried (GS/2020/106) |
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Waste Minimisation Development (Commercial) Grants
The Senior Strategy and Policy Officer (Cath Irvine) and the Waste Minimisation Officer (Leigh McKenzie) spoke to the report and responded to members’ questions.
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Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee:
a) Approves an extraordinary March 2021 Funding round for the remaining $51,000.00 of unallocated Waste Minimisation Innovation and Development (Commercial) funding. Motion carried (GS/2020/107)
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Moved (Cr Christine Garey/Cr Rachel Elder): That the Subcommittee:
a) Declines the following funding applications:
Motion carried (GS/2020/108)
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Moved (Cr Christine Garey/Cr Sophie Barker): That the Subcommittee:
a) Notes that Waste Minimisation grants are funded by Waste Disposal Levy funds provided by the Ministry for the Environment and are not rates funded. b) Approves the funding as follows:
Motion carried (GS/2020/109)
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Waste Minimisation Small Project Grants
The Senior Strategy and Policy Officer (Cath Irvine) and the Waste Minimisation Officer (Leigh McKenzie) spoke to the report and responded to members’ questions.
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Moved (Cr Christine Garey/Cr Rachel Elder): That the Subcommittee:
a) Notes that Waste Minimisation grants are funded by Waste Disposal Levy funds provided by the Ministry for the Environment and are not rates funded. b) Notes the approved funding allocated to organisations for Waste Minimisation Small Project Grants. Motion carried (GS/2020/110)
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Anna Parker, Dan Hendra and Adam Keane left the meeting at 3.20 pm.
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9 Dunedin Biodiversity Fund - Final reports on completed projects |
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The Biodiversity Officer (Richard Ewans) spoke to the report and responded to members’ questions.
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Moved (Cr Steve Walker/Cr Christine Garey): That the Subcommittee:
a) Notes the project completion reports on Dunedin Biodiversity Fund projects. b) Approves the reallocation of $2,126.81 of unclaimed grant monies to the April 2021 round of the Biodiversity Fund. Motion carried (GS/2020/111)
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Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee:
a) Resolves to continue the meeting beyond six hours as set in accordance with Standing Order 4.2. Motion carried (GS/2020/112) |
10 Dunedin Biodiversity Fund Applications |
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The Biodiversity Officer (Richard Ewans) spoke to the report and responded to members’ questions. Cr Christine Garey declared a conflict of interest with Item BIO-2020-17 - Murphy, S, Item BIO-2020-18 - Wild Dalmore Reserve (Howard, M), and Item BIO-2020-25 - Cross, P and withdrew from these items. Cr Marie Laufiso chaired the meeting while these items were discussed. Cr Marie Laufiso declared a conflict of interest with Item BIO-2020-23 - Proprietors of Puraukanui Block Inc (Weir, N) and withdrew from this item. |
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Moved (Cr Steve Walker/Cr Sophie Barker): That the Subcommittee:
a) Declines the following funding application:
Motion carried (GS/2020/113) with Cr Christine Garey withdrawing. Cr Marie Laufiso chaired the meeting while this resolution was passed.
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Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee:
a) Declines the following funding applications:
Motion carried (GS/2020/114)
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Moved (Cr Steve Walker/Cr Rachel Elder): That the Subcommittee:
a) Approves the funding as follows:
Motion carried (GS/2020/115) with Cr Christine Garey withdrawing. Cr Marie Laufiso chaired the meeting while this resolution was passed.
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Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee:
a) Approves the funding as follows:
Motion carried (GS/2020/116) with Cr Marie Laufiso withdrawing.
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Moved (Cr Christine Garey/Cr Rachel Elder): That the Subcommittee:
a) Approves the funding as follows:
Motion carried (GS/2020/117)
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Moved (Cr Christine Garey/Cr Sophie Barker): That the Subcommittee:
a) Requests staff explore ways to ensure that the Dunedin Biodiversity Fund that there is pre-application contact conducted, that the plants are locally sourced and that consideration is given towards the Dunedin City Council’s zero carbon goal. Motion carried (GS/2020/118) |
11 Karakia Whakamutunga |
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Cr Marie Laufiso closed the meeting with a karakia whakamutuka.
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The meeting concluded at 3.52 pm.
..............................................
CHAIRPERSON
Community and Culture Committee 15 June 2021 |
Toitū Otago Settlers Museum Board - 5 October 2020
gg
That the Committee: a) Notes the minutes of the Toitū Otago Settlers Museum Board meeting held on 05 October 2020
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Attachments
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Title |
Page |
A⇩ |
Minutes of Toitū Otago Settlers Museum Board held on 5 October 2020 |
51 |
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Community and Culture Committee 15 June 2021 |
Toitū Otago Settlers Museum Board
MINUTES
Minutes of an ordinary meeting of the Toitū Otago Settlers Museum Board held in the Otago Settlers Association Board Room, Toitū Otago Settlers Museum, 31 Queens Gardens, Dunedin on Monday 05 October 2020, commencing at 9.04 am
PRESENT
Chairperson |
Phil Dowsett |
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Members |
Cr Rachel Elder |
Cr Doug Hall |
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Susan Schweigman |
Peter Smith |
IN ATTENDANCE |
Nick Dixon (Group Manager Ara Toi), Cam McCracken (Director – DPAG, Toitū, Lan Yuan) |
Governance Support Officer Rebecca Murray
1 Apologies |
An apology had been received from Cr Carmen Houlahan.
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Moved (Phil Dowsett/Peter Smith): That the Board:
Accepts the apology from Cr Carmen Houlahan.
Motion carried (TOSM/2020/001) |
2 Confirmation of agenda |
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Moved (Phil Dowsett/Cr Rachel Elder): That the Board:
Confirms the agenda without addition or alteration.
Motion carried (TOSM/2020/002) |
3 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Peter Smith updated his register of interest and advised he is the Chairperson for the Otago Settlers Association and no longer owns a residential property in Naseby.
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Moved (Phil Dowsett/Susan Schweigman): That the Board:
a) Amends the Elected or Independent Members' Interest Register; and b) Confirms the proposed management plan for Elected or Independent Members' Interests. Motion carried (TOSM/2020/003) |
4 Confirmation of Minutes
4.1 Toitū Otago Settlers Museum Board meeting - 21 August 2019 |
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Moved (Phil Dowsett/Cr Rachel Elder): That the Board:
Confirms the Toitū Otago Settlers Museum Board meeting held on 21 August 2019 as a correct record. Motion carried (TOSM/2020/004) |
Reports
5 Toitū Otago Settlers Museum and Lan Yuan Activity Report |
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A report covered the activities of Toitū Otago Settlers Museum and Lan Yuan Dunedin Chinese Gardens (DCG) as at 31 August 2020 and discusses activities over the past 12 months. Cr Doug Hall entered the meeting at 9.12 am. The Group Manager Ara Toi (Nick Dixon) and the Director – DPAG, Toitū, Lan Yuan (Cam McCracken spoke to the report, provided clarification on the financial reporting provided in the report and responded to members’ questions.
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Moved (Phil Dowsett/Cr Doug Hall): That the Board:
a) Notes the Toitū Otago Settlers Museum and Lan Yuan Activity Report for the 12 months to 31 August 2020. Motion carried (TOSM/2020/005) |
6 Frequency of Toitū Otago Settlers Museum Board Meetings |
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A report from Civic provided options on the frequency of meetings for the Toitū Otago Settlers Museum Board to consider. |
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Moved (Phil Dowsett/Cr Rachel Elder): That the Board:
a) Approves the Toitū Otago Settlers Museum Board meetings being held quarterly, on a Monday at 9.30 am. b) Notes that where a meeting date falls on a public holiday that the meeting either be held the next day or the following Monday. Motion carried (TOSM/2020/006) |
7 Museum Cluster in Dunedin |
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The Board had a discussion on the Dunedin Museum cluster. The Group Manager Ara Toi (Nick Dixon) and the Director – DPAG, Toitū, Lan Yuan responded to members’ questions which included the level of collaboration and relationships with organisations in Dunedin. |
The meeting concluded at 10.08 am.
..............................................
CHAIRPERSON
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Community and Culture Committee 15 June 2021 |
Actions From Resolutions of Community and Culture Committee Meetings
Department: Civic
EXECUTIVE SUMMARY
1 The purpose of this report is to detail the open and completed actions from resolutions of the Community and Culture Committee meetings from the start of the triennium in October 2019 (Attachment A and B).
2 As this report is an administrative report only, there are no options or Summary of Considerations.
That the Committee: a) Notes the Open and Completed Actions from resolutions of the Community and Culture Committee meetings shown in Attachment A and B.
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NEXT STEPS
3 Updated actions report will be provided to future meetings of the Community and Culture Committee.
Signatories
Author: |
Rebecca Murray - Governance Support Officer |
Authoriser: |
Clare Sullivan - Manager Governance |
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Title |
Page |
⇩a |
Community & Culture Committee Public Open Actions from Resolutions |
55 |
⇩b |
Community & Culture Committee Public Completed Actions from Resolutions |
56 |
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Community and Culture Committee 15 June 2021 |
Community and Culture Committee Forward Work Programme
Department: Civic
EXECUTIVE SUMMARY
1 The purpose of this report is to provide the forward work programme for the 2021-2022 year (Attachment A).
2 As this is an administrative report only, there are no options or Summary of Considerations.
That the Committee: a) Notes the Community and Culture Committee forward work programme as shown in Attachment A. |
NEXT STEPS
3 An updated report will be provided to future meetings of the Community and Culture Committee.
Signatories
Author: |
Rebecca Murray - Governance Support Officer |
Authoriser: |
Clare Sullivan - Manager Governance |
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Title |
Page |
⇩a |
Community and Culture Committee Forward Work Programme |
59 |
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Community and Culture Committee 15 June 2021 |
Otago Museum Report to Contributing Local Authorities for the periods ending February 2021 and April 2021
Department: Community Services
EXECUTIVE SUMMARY
1 The attached reports, prepared by Otago Museum, provide an update on the key activities for the periods ending 28 February 2021 and 30 April 2021.
That the Committee: a) Notes the Otago Museum Report to Contributing Local Authorities to 28 February 2021. b) Notes the Otago Museum Report to Contributing Local Authorities to 30 April 2021.
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Signatories
Authoriser: |
Simon Pickford - General Manager Community Services |
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Title |
Page |
⇩a |
Otago Museum Report to the Contributing Local Authorities - February 2021 |
63 |
⇩b |
Otago Museum Report to the Contributing Local Authorities - April 2021 |
94 |
SUMMARY OF CONSIDERATIONS |
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Fit with purpose of Local Government This report relates to providing local infrastructure and a public service and it is considered good-quality and cost-effective by monitoring activity. |
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Fit with strategic framework
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Māori Impact Statement There are no known impacts for tangata whenua. |
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Sustainability There are no known implications for sustainability. |
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10YP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no known implications, as funding for this activity is provided for in the 10 year plan. |
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Financial considerations No financial information presented. The Council contributed funding of $4,120,405 plus GST in the 2018/19 year. |
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Significance Significance has been assessed as low in terms of the Council’s Significance and Engagement Policy. |
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Engagement – external There has been no external engagement. |
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Engagement - internal There has been no internal engagement. |
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Risks: Legal / Health and Safety etc. There are no known risks. |
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Conflict of Interest There are no known conflicts of interest. |
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Community Boards There are no known implications for Community Boards. |
Community and Culture Committee 15 June 2021 |
Community and Culture Activity Report for the Quarter Ending 31 March 2021
Department: Community and Planning and Arts and Culture
EXECUTIVE SUMMARY
1 This report updates the Committee on key city, community, arts and culture outcomes for the quarter ended 31 March 2021.
2 Some highlights for the quarter detailed in the report include:
· The major exhibition, Ralph Hotere: Ātete (to resist) on show from 14 November 2020 to 28 February 2021 at the Dunedin Public Art Gallery was well received and is now on tour at Christchurch Art Gallery Te Puna o Waiwhetū.
· The installation of All From Water on the Ross Creek dam face was completed in February 2021. Artists Katrina Thomson and Ross Sinclair worked closely with Victoria Campbell (Kāti Irakehu, Ngāi Tahu) to ensure that the star-scape encompasses mana whenua cosmologies and narratives of place. The artwork comprises 79 steel, powder-coated stars placed across the rocky slope to represent southern constellations, including Matariki (Pleiades), Te Puka/Te Pae Mahutoka (the Southern Cross), and Te Toki A Maui (Orion).
· A second series of Philanthropy training was delivered to local arts organisations to assist them with; making a compelling case to funders, managing funders and patrons and resilience during the challenge of Covid‑19.
· Olveston Historic Home being used as a location for a Netflix feature film.
That the Committee: a) Notes the Community and Culture Activity Report for the quarter ending 31 March 2021.
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BACKGROUND
Activities
3 The Community and Planning group of activities works with other agencies to set the direction for managing Dunedin’s built and natural environment. It also works to enable a strong sense of community and social inclusion through the provision of advice and support to community groups and social agencies and provides events for the enjoyment of residents and visitors.
4 The Arts and Culture group of activities operates Dunedin Public Libraries, the Dunedin Public Art Gallery, the Toitū Otago Settlers Museum, the Lan Yuan Dunedin Chinese Garden and Olveston Historic Home.
Residents’ Opinion Survey
5 The Residents’ Opinion Survey (ROS) is the principal mechanism by which the Council measures residents’ satisfaction with a wide range of its activities.
6 The ROS is conducted on a continuous monthly basis, aiming to obtain around 100 responses each month, resulting in a sample size of around 1,200 for the year. This gives a quarterly sample size of around 300 residents. A sample size of 300 has an expected margin of error (at the 95% confidence interval) of ± 5.7%, whereas the annual result for 2018/19 had a margin of error of ± 2.2% (at the 90% confidence level).
7 The ROS asks respondents to rate their satisfaction levels on a scale from 1-10 from very dissatisfied to very satisfied. Results are now provided in the quarterly reports for three categories; satisfied/very satisfied, neutral, and dissatisfied/very dissatisfied.
8 The lower results reported for previous time periods are due at least in part to changes in the way these measures are reported.
9 The ROS was temporarily suspended during the July to September 2020 quarter due to an operational issue. The ROS resumed in October 2020, with data sampling increased for the October and December 2020 quarter to obtain appropriate sample numbers for the July to December 2020 period. These results are reported in this quarter, and data sampling resumed as normal from January 2021 onwards.
DISCUSSION
Some Key ROS Results
Sense of Community
10 Table 1 shows the level of residents’ perception that there is a ‘Sense of community within local neighbourhood’ has increased by 3% from the same period last year.
Support for Festivals and Events
11 Table 2 shows the satisfaction with DCC’s support for ‘City Festivals and Events’ has decreased by 13% from the same period last year.
Satisfaction with Cultural Facilities
Dunedin Public Libraries
12 Table 3 shows no change in satisfaction with ‘Dunedin Public Libraries’ from the same period last year.
Dunedin Public Art Gallery
13 Table 4 shows satisfaction with ‘Dunedin Public Art Gallery’ has decreased by 5% from the same period last year.
Toitū Otago Settlers Museum
14 Table 5 shows satisfaction with ‘Toitū Otago Settlers Museum’ has decreased by 2% from the same period last year.
Lan Yuan Dunedin Chinese Garden
15 Table 6 shows satisfaction with ‘Lan Yuan Dunedin Chinese Garden’ has increased by 7% from the same period last year.
Dunedin Olveston Historic Home
16 Table 7 shows there is a 5% decrease in satisfaction with ‘Dunedin Olveston Historic Home’ from the same period last year.
Visitation Numbers and Cultural Institutions
Dunedin Public Libraries
17 Table 8 shows a total of 254,198 visits were made to Dunedin Public Libraries during this quarter.
Public Programmes
18 A total of 6,910 attended public and lifelong learning programmes offered by the Dunedin Public Libraries during the quarter. This is a slight decrease in the level of participation compared with the second quarter figure, impacted by the movement into Alert Level 2 (15 – 17 February 2021 and 28 February – 7 March 2021) which saw the cancellation of all public programmes.
19 A number of talks took place during the quarter including author Dianne Brown in conversation with writer and editor Michelle Elvy; artist Karley Parker; and Permaculture Your Wardrobe with Jane Milburn (online).
20 The Library had a presence at several community events including: the Sports Otago Stride Ride and Slide Day, and the South Dunedin Festival.
21 Collaborative events included the hosting of three Fringe Festival events at the City Library: The Bacchae: an adaptation of Euripides’ original Greek tragedy of power, gender, and morality, all through a unique Aotearoa perspective; Julie Woods’ Happiness in 20 minutes, and the Blue Experience with Sophie Ricketts.
Dunedin Public Art Gallery
22 Table 9 shows the number of visitors is down on the corresponding period last year, which can be expected given the lack of international visitors. The number is 31% down on the same time last year. Interestingly, the numbers for the Dunedin Public Art Gallery in February 2021 were stronger when compared to Toitū Otago Settlers Museum. This is most likely attributed to the Hotere Exhibition, where there was strong visitation, particularly in the last week of the month before the exhibition finished.
Exhibitions
23 The suite of exhibitions which opened this reporting period include, Habitation a survey of the work of artist and designer Guy Ngan; From the Shore, a moving image exhibition featuring artists working in documentary or cinema, exploring what it means to represent indigenous people, places or ideas on the screen; and Suite, the biennial snapshot of contemporary art in Ötepoti.
Open Late at the Gallery
24 On the Third Thursday of each month the Art Gallery opens late with live music performances, food trucks, a cash bar, tours and activities for children.
Toitū Otago Settlers Museum
25 Table 10 shows the number of visitors is below the corresponding period last year, which is to be expected due to lack of international visitors and cruise ship passengers. Numbers were down 46% driven by particularly low numbers in February 2021. This is most likely a reflection on the travelling habits of the domestic market. They tend to have been on holiday over the Christmas and New Year Period and over the school holidays with school beginning again in late January early February.
Furthest Frontier: Stories from Tamatea/Dusky Sound
26 Rolled out on Toitū’s YouTube channel from January to March 2021, this seven-episode mini-documentary has been very well received with initial views into the tens of thousands. The project has garnered a national media attention.
Burns Visitation Book
27 Having been conserved and digitised at Auckland Museum, this prized object has now been returned to display, along with a new custom-made object mount. The newly digitised material can now be incorporated into more interactive interpretive displays within the Museum in the future.
Gallery Refreshes
28 As the 10-year anniversary of the Museum’s 2012 re-opening approaches, staff are working on refreshing and updating many of the exhibition galleries. This is a great opportunity for the Museum to review its long-term displays and see what has worked well and what could be improved. Also, as technology has continued its inevitable progress over the intervening years, the Museum has been thinking about what new interpretive approaches it can employ as it looks ahead to the 2020s and beyond. The first phases of the refresh, which encompasses the Gold, Gold, Gold and Ghosts of Wall Street displays, is now reaching completion, with planning now turning to New Edinburgh and the transport displays.
Lan Yuan Dunedin Chinese Garden
29 Table 11 shows the total visitor numbers for Lan Yuan are 27% down on the corresponding period last year. It is important to note that in this period Chinese New Year fell, which has a significant effect on numbers. The Garden is open for this event with higher numbers estimated last year compared to this year. Due to the pandemic lockdown and the absence of international tourists, makes it difficult to draw meaningful comparisons between this and last year.
Chinese New Year
30 The Year of the Ox was celebrated as part of Chinese New Year at Lan Yuan on 12 February 2021. Many thousands gathered in the Lan Yuan forecourt to view cultural performances, eat from an array of food stalls and watch a spectacular firework display at the end of the evening.
Olveston Historic Home
31 Table 12 shows Olveston has experienced a reduction in numbers for this quarter with 74% less visitors on the same period last year. The school holidays saw a reasonable number of families through in January 2021, with a noticeable increase in 60 plus tours in the later part of the quarter.
Olveston was used as a location for the Netflix romantic comedy Royal Treatment in March 2021. Crew were onsite for seven days and Olveston staff are working to promote the house as a film location in the future.
32 The Olveston team has taken advantage of the New Zealand Tourism and Qualmark opportunities that have been on offer through Enterprise Dunedin to look at strategic planning and the future of Olveston, with a large emphasis how Olveston can continue to grow and develop its offering.
Major Initiatives
33 The following section is not confined to the quarter ending March 2021 and provides updates on the current status of the initiatives.
South Dunedin Library and Community Complex
34 Work to adjust the concept design to reflect the change from reuse of the existing buildings to demolition and rebuild is almost complete. The concept design will be presented to the Council for its information at a future date. Staff are working with existing tenants regarding relocation from the site.
South Dunedin Future (SDF) Project
35 The SDF community engagement project has continued to build relationships and awareness of the challenges and opportunities for South Dunedin. Between January and March 2021 staff attended a further 15 meetings with community groups in the wider South Dunedin area. Highlights include participation in the South Dunedin Street Festival, Moana Nui pacific festival, combined Samoan church service, two heritage forums and the Caversham community group. Staff from DCC and ORC have met with a total of 55 community groups and other stakeholders since the start of last year. Staff also contributed to several media stories and video interviews in the last quarter.
36 Two future monthly SDF ‘drop in’ sessions are planned in South Dunedin in early June and July 2021.
37 Staff have begun the process to wrap up and evaluate this first 18-month phase of community engagement. Staff have begun planning a second phase of engagement to follow in the second part of the year.
St Clair – St Kilda Coastal Plan
38 Fourteen months of community engagement on the St Clair – St Kilda Coastal Plan has now been completed. Staff are in the process of analysing the feedback from the community and drafting the Coastal Plan document which will include a community-centred vision and set of objectives as well as a plan for future implementation and adaptation. The St Clair – St Kilda Coastal Plan will be presented to Council in late-July/ early-August 2021 with an attached report on all engagement.
Civic Events
39 Waitangi Day celebrations in the Upper Octagon were opened by the Deputy Mayor, Cr Garey, followed by mass singing of the national anthem led by Molly Devine. Around 200 people enjoyed a variety of local musical entertainment on the lawn, and a small food and craft market in the carriageway.
40 Chinese New Year (CNY) festivities at Lan Yuan, including the Dragon Parade from the Octagon, were attended by several thousand people. The event successfully trialled a Quiet Hour for mobility and sensory special needs visitors prior to Lan Yuan opening to the general public. Chinese New Year was filmed by China Central Television (CCTV) for a series profiling families and characters as they celebrate CNY. Anecdotally, the Dunedin story is the only story being filmed outside of China for the series which will be played on CCTV later this year.
41 This year’s CNY grand finale fireworks were very positively received, and efforts to improve the sustainability footprint of CNY have seen a marked reduction in the amount of plastic waste generated at the event, compared with just two years ago.
City Activations and Premier and Major Events
43 The Otago Community Trust has agreed to be the Naming Partner for the 2022 New Zealand Masters Games. The Trust will provide $100,000 in financial support for the event. The Masters Games is currently looking at options for the Games Hub but can confirm that it will not be in the central Octagon.
44 A fan-zone to celebrate the Emirates Team New Zealand America’s race series was held in the Lower Octagon from 10 to 16 March 2021. On average, weather depending, approximately 80 people per day watched the races. A family movie morning was held on 13 March 2021 to maximise screen use.
45 Dunedin was confirmed as one of nine cities to host the FIFA WWC 2023. Four cities; Auckland, Hamilton, Wellington and Dunedin have been chosen as the Host Cities for the joint New Zealand-Australia bid. Planning is underway with internal and external stakeholders on this signature event.
46 Planning is also underway for the ICC WWC 2022 which will be held in early March 2022.
47 Dunedin has been successful in securing two All Blacks test matches; one on 10 July 2021 (All Blacks vs Fiji) and 25 September 2021 (All Blacks v South Africa). The September 2021 test will mark 100 years of rugby between the nations, with Dunedin hosting the first All Blacks vs South Africa match in 1921.
Youth
Ōtepoti Youth Vision
48 Community advisors met with more than 30 signatories to Ōtepoti Youth Vision to discuss their understanding and contribution to the Vision. A Hui is planned for late May 2021.
TUIA
49 Four applications for the Tuia rangatahi leadership programme were received for 2021. The successful applicant was selected following an expression of interest process and has attended two wānanga to date.
Aspiring Leaders
50 The DCC and Otago Community Trust have selected and agreed to fund three young people to be funded to attend the 2021 Aspiring Leaders programme in Wellington.
Community Engagements
51 Staff continue to meet with sector specific groups. Ōtepoti Pasifika Support Network, Disability Issues Advisory Group, Ōtepoti Community Support Network, and Refugee Steering Group. The attendees report that the networking and information shared supports them in their work. Staff also co-ordinated two three engagement opportunities as part of the 10 Year Plan consultation. A summary of support provided to Advisory Groups is provided in a separate report.
Grants
52 In February 2021 a funding Hui was held with representatives of the Otago Community Trust, Department of Internal Affairs, Office of Ethnic Communities, and the Southern Trust for more than 40 organisations to provide advice and information about grant funds available. The session in Mosgiel was cancelled due to change of Covid-19 alert levels, but another was held in Broad Bay.
53 The first contestable round of the Regional Events Fund closed on 26 March 2021 attracting eight applications. The fund is part of the MBIE suite of Covid-19 recovery initiatives and overseen by Enterprise Dunedin as regional facilitator. For the Dunedin region there is a funding pool of up to $720,000 available until June 2023. Two grants were made in the first round, to the New Zealand International Science Festival and Otago Community Trust NZ Masters Games 2022. The next funding round will be October 2021.
54 A total of $298,647 was allocated in Arts, Creative Communities, Community, Community Events and Covid-19 Community Grants to more than 100 applicants in the DCC’s March 2021 funding round.
Enviroschools
55 Senior Secondary Student Mobilising for Change Hui was held on-line due to Covid-19 Level 2 restrictions, five schools attended with another three viewing the recorded Zoom. A Teacher Cluster café was held at Carisbrook School with 15 teachers attending. Many schools have requested follow up meetings regarding the topics covered at both events. Staff planned and held a Teacher Hui in May 2021, which will be reported in the next quarter.
Keep Dunedin Beautiful
56 During Orientation Week a stall was hosted at Tent City to educate students about sustainability initiatives and practical waste minimisation activities they can use every day. Alongside this, Keep Dunedin Beautiful supported six University of Otago Halls of Residences with volunteer activities for their first-year students. Approximately 700 students participated in community clean-ups in our parks and reserves across the city, collecting close to one tonne of rubbish.
57 In March 2021, a community event was held at St Kilda for Sea Week, a national week to celebrate the importance of Dunedin’s coastal environments. Over 120 people attended, and participated in a coastal clean-up, and other related activities including education about dogs on leashes around sea lions and penguins led by the Department of Conservation.
Taskforce Green
58 Approximately 6,000 hours of volunteer work has been undertaken by Taskforce Green volunteers in the reporting quarter. Approximately 50% of the work was for departments within the DCC with the other 50% being work done directly for the wider Dunedin community.
Cultural Initiatives
Ara Toi Ōtepoti
Arts Grants
59 Staff processed a total of 11 DCC Arts Grants and 26 Creative New Zealand (CNZ) Creative Communities Scheme (CCS) Grants in the March 2021 round. The Grants Subcommittee approved the disbursement of $36,216 to DCC Arts applicants and $69,672 to CCS applicants. The CCS funding pool benefitted from an additional $20,000 given by CNZ as part of their Covid-19 support strategies.
Bring It Home
60 Administered with Enterprise Dunedin, Bring It Home supports musicians who have secured NZ On Air New Music Singles funding to film music videos in Ōtepoti. Ara Toi contributes a further $2,000 to the total cost of the production. In this quarter Jenny Mitchell’s single Somehow was supported through Bring It Home.
Philanthropy Training
61 A second group of local art organisations attended philanthropy training with Jenni Giblin from Giblin Group in March 2021. Attendees included: Otago Arts Society, City Choir, Down in Edin, GUILD, Stitch Kitchen, Prospect Park, New Athenaeum Theatre, Science Festival, Loom Room, The Playhouse Theatre, Whare Flat and the Heritage Festival. Participants were positive about the training and a report will be presented by Ms Giblin before the end of June 2021.
Dunedin Dream Brokerage
62 The focus of the Dunedin Dream Brokerage is to bring life into empty urban and retail environments through brokering a lively programme of creative projects in the CBD. The Dunedin Dream Brokerage team has delivered the Off the Ground project and supported Dunedin Fringe Festival over this quarter.
Boosted
63 Boosted is Aotearoa’s only crowdfunding platform dedicated to the arts. An Ara Toi partnership with Boosted supports the Dunedin Boosted mentor. Support and advice to our local creative community has remained strong through this reporting period and will be continued with extra Council support from the DCC Covid‑19 fund.
Joined Up Approach
64 Ara Toi staff are working to facilitate a more joined up approach from the DCC in response to concerns raised by the live music community. The plan is to have a more coordinated approach across Ara Toi, City Planning and Regulatory teams. Including creating toolkit or ‘how too’ approach for the website.
Public Art
65 Resource Consent for Ko te Tūhono has been approved and staff are working with the artist, Events and Community Development, Parks and Recreation and Transport to ensure that timelines for production and installation line up. It is hoped that the work will be installed by 1 December 2021, depending upon the availability of the Octagon.
66 Following approval of the updated Trading in Public Places Bylaw, staff are working with the Policy team to look at how performance space within the central city can be best managed within this framework. The aim is to ensure equity of access for all performers, and to minimise conflict between street performers and between street performers and retailers. A brief survey to canvas the views of street performers and other interested parties has been drawn up and will be distributed widely in mid-July 2021.
Arts and Creativity in Infrastructure (ACII)
67 Te Rauone: A final design produced by artist Aroha Novak for the formal entranceway to the Te Rauone Reserve has been approved by Nga Rūnaka o Ōtākou and the Te Rauone Working Party. Phase 2 will involve a new contract for the project management of the production and installation of the successful artwork. The timing of this will depend on Port Otago’s progress with the building of the three groynes and the development of the carpark.
68 Tomohaka/Tomahawk: The building consent exemption has been approved for Alex Whitaker’s pou whenua to be installed by the Tomohaka/Tomahawk carpark, at the dune pathway to the beach.
69 Bath Street Pump surround: Working with 3 Waters, young local artist Bruno Willis has been selected to decorate the surround that shields the pump at the Stuart Street exit of Bath Street. Subject to weather and Mr Willis’ availability this is expected to be completed within four to five weeks.
70 Ara Toi Staff are involved in the Communities of Readers project which is led by the National Library in partnership with the Ministry of Education, local rūnaka, the Methodist Mission Southern and the Dunedin City Council (including Ara Toi Strategy, Dunedin Public Libraries and UNESCO City of Literature). This project aims to build the concept of reading for pleasure in children aged 3 – 7 in the South Dunedin community and has been generated in response to falling levels of literacy in Aotearoa that affects wellbeing and employment opportunities.
71 Ten thousand books have been delivered to early childhood centres, primary schools, community groups and businesses in South Dunedin. The Read Share Grow team attend South Dunedin Community Network meetings and other local community events such as the South Dunedin Street Festival and the South Dunedin Teddy Bear Hospital.
Creative Industries
Artist Space Research
72 Research continues to map the artist spaces in the central city and Port Chalmers. The intention is to chart artist spaces annually to track change and availability of studio, rehearsal and presentation space in Dunedin. The purpose of this project is to secure artist making spaces for creation and presentation of music and art in Dunedin.
Creative Workforce Development Committee
73 The Village Ōtepoti is a creative workforce framework that seeks to increase connection and support for local practitioners. The Village team includes partners from DCC, the Ministry of Education and the College of Creative Practice and Enterprise at Otago Polytechnic. The team will present to the Innovation fund (Ministry of Culture and Heritage) for seed funding to begin organised delivery of this project from July 2021.
City of Literature
Global Social Media Campaign
74 Ōtepoti He Puna Auaha/Dunedin UNESCO City of Literature (CoL) participated in a Cities of Literature social media campaign for World Poetry Day on 21 March by showcasing its programme City of Literature Primary Possibilities (see below). The campaign was supported by the Communications & Promotions Working Group, led digitally by Dunedin’s Director CoL with representation from Kraków (Poland), Óbidos (Portugal), Seattle (USA), and Ulyanovsk (Russia). The UNESCO Secretariat promoted the campaign to offer comfort during the pandemic in line with its 2030 Sustainable Development Goals.
Local Collaboration
75 City of Literature Primary Possibilities was run by CoL as part of the National Library’s Read Share Grow collaboration. South Dunedin primary school children participated in free poetry workshops led by poet Liz Breslin. The children created an original poem as a group, and posters of the poems were designed and printed for the schools and other institutions to exhibit.
International Collaboration
76 Dunedin participated in Manchester UNESCO City of Literature’s online exhibition by showcasing two poems by Dunedin poet Peter Olds alongside corresponding photographs of Dunedin; later in the year Manchester will host a virtual tour of Dunedin. The CoL donated copies of its own book A Town Trod by Poets, by Roger Hickin with Poetry and Photographs by Peter Olds, for inclusion in the Manchester Poetry Library’s permanent collection.
International Residency
77 Dunedin writer Liz Breslin, selected by Norwich UNESCO City of Literature for a virtual, remunerated residency in February 2021, has received subsequent attention internationally for her role on Norwich’s panels, her commissioned works, and her tips for writers around the world.
Celebrating Writers
78 The late Essie Summers, Dunedin’s ‘Queen of Romance’ with sales of 19 million worldwide, was celebrated with a new Writers’ Walk plaque unveiled at a public ceremony as part of the Dunedin Writers & Readers Festival 2021. The plaque was facilitated by the CoL team and funded by the Friends of the Library and the Alexander McMillan Trust. The Festival also offered a panel discussion Mapping Dunedin’s Stories featuring the City of Literature’s publication A Town Trod by Poets, as well as the City of Literature app dtour, a partnership project led by English and Linguistics at the University of Otago and free to download from the App Store and Google Play.
Celebrating Dunedin
79 The CoL led a collaboration with the ORC and Hocken Collections on a series of Transported decals, installed by the ORC on bus shelters ahead of the Dunedin Writers & Readers Festival 2021. Memorable words by local writers and images from the Hocken Collections explore transport in our city over the decades, including cars, buses, trams, bicycles, motorbikes, horse-drawn buses, rail, and walking. A social media campaign featured a competition to win tickets to the Festival, books by featured authors from Dunedin, and a Bee Card credit to assist with Festival travel.
OPTIONS
67 As this is an update report, there are no options.
NEXT STEPS
68 Key areas of focus for the three months ahead will include:
· South Dunedin Library and Community Complex: Work to adjust the concept design to reflect the change from reuse of the existing buildings to demolition and rebuild is almost complete. The concept design will be presented to the Council for its information at a future date. Staff are working with existing tenants regarding relocation from the site.
· Te Rauone Reserve: Ngā Rūnaka o Ōtākou and the Te Rauone working party have approved Aroha Novak and Kirsten Parkinson’s final design for the entrance to the reserve. The sculptural archway’s design references local tuaki (cockles), piako (sedge grass), and the whales which used to frequent the harbour. The next stage will be the production and installation of the work; the timeframe for this will depend upon the completion of the groyne construction.
· Public Artwork: Resource consent has been approved for the installation of Ko te Tūhono on the site of the unused chessboard in the Octagon. Production of the sculpture will commence, and staff are working with the artist to organise the installation of the work. It is hoped that the official opening/blessing of the work will be able to coincide with an exhibition of Ngāi Tahu artists which opens at the DPAG on 1 December 2021.
Signatories
Author: |
Joy Lanini - Manager Community Development and Events Bernie Hawke - Manager Library Services Cam McCracken - Director DPAG, Toitū, Lan Yuan and Olveston |
Authoriser: |
Simon Pickford - General Manager Community Services |
There are no attachments for
this report.
SUMMARY OF CONSIDERATIONS |
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Fit with purpose of Local Government This decision promotes the social and economic well-being of communities in the present and for the future. |
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Fit with strategic framework
The Community and Culture portfolio of activities support the outcomes of a number of strategies. |
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Māori Impact Statement There are no known impacts for tangata whenua. |
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Sustainability There are no specific implications for sustainability. |
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10YP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no specific implications for Annual Plan or Financial Strategies. |
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Financial considerations There are no financial considerations. |
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Significance This report is assessed as low significance under the Significance and Engagement Policy. |
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Engagement – external No external engagement has been undertaken. |
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Engagement - internal No internal engagement has been undertaken. |
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Risks: Legal / Health and Safety etc. There are no identified risks |
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Conflict of Interest There are no known conflicts of interest. |
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Community Boards The updates in this report do not relate specifically to Community Boards but are likely to be of general interest to them. |
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Community and Culture Committee 15 June 2021 |
Summary of Advisory Group Meetings (January- March 2021)
Department: Community and Planning
EXECUTIVE SUMMARY
1 This report provides a summary of the meetings and actions of the DCC’s Social Well-being Advisory Group, Disabilities Issues Advisory Group and Dunedin Refugee Steering Group during the period 1 January – 31 March 2021.
That the Committee: a) Notes the summary of the Social Well-being and Disabilities Issues Advisory Groups and the Dunedin Refugee Steering Group for the period 1 January – 31 March 2021. |
BACKGROUND
2 The Social Well-being Advisory Group (SWAG), Disabilities Issues Advisory Group (DIAG) and Dunedin Refugee Steering Group (DRSG) are Council Advisory Groups providing advice to Council on issues relevant to the well-being of communities and whānau, marginalised groups, former refugees and people with disabilities. The groups have no decision-making powers.
3 The Terms of Reference for all three groups state that they will report to the Community and Culture Committee. It is the intention that a quarterly summery will be provided to the Committee, including meeting minutes and relevant documents (see Attachments A – E).
DISCUSSION
Social Well-being Advisory Group
4 The Social Wellbeing Advisory Group met once during the reporting period (see Attachment A: SWAG Meeting Minutes 1 March 2021). Members shared the key issues for communities, youth and whānau within the city. An update on issues will be covered in the next quarterly report to the Committee.
Disabilities Issues Advisory Group
5 The Disabilities Issues Advisory Group met once during the reporting period (see Attachment B: DIAG Meeting Minutes 3 February 2021).
6 Two DIAG members visited Lan Yuan and provided advice on its piloting of a Quiet Hour for people with disabilities prior to the public opening of the facility for Chinese New Year.
7 The group provided input into hui with the disability community prior to the 10 year plan consultation, and advice was followed. They also provided feedback on accessibility improvements to Moana Pool.
8 Staff have developed a DIAG Matters Arising Report that details feedback / requests from the group. Following each meeting the report is provided to relevant departments for comment / follow up. Departments are asked to indicate the level of response anticipated to meet the request – minor, moderate or major. DIAG members and staff from across Council had input into the report, to be tabled at all meetings from April 2021 (see Attachment C).
Dunedin Refugee Steering Group
9 Prior to January 2021 the DRSG had agreed to focus its energy during this quarter on the development of an Action Plan (included as an action within its Terms of Reference). The Plan will help to ensure the group is addressing the key priorities for former refugees living within the city.
10 Two workshops, facilitated by Weave Together, were planned in February and March (see Attachment D – DRSG Action Plan Workshops Outline). Due to the city moving into Alert Level 2 in March, the second workshop wasn’t held until April.
11 The focus of the February workshop was to understand the vision of Steering Group members as well as current status of well-being of former refugees. Feedback from community representatives with lived experience and community organisations supporting former refugees was prioritised. A set of identified themes (Attachment E) was collated following this workshop.
12 The April workshop feedback will be included within the next quarterly report.
OPTIONS
13 There are no options, the report is for noting only.
NEXT STEPS
14 Staff will continue to support the Advisory Groups in their roles and agreed actions. Advisory Group meetings held between April and June 2021 will be reported on in the next quarterly report.
Signatories
Author: |
Joy Lanini - Manager Community Development and Events |
Authoriser: |
Simon Pickford - General Manager Community Services |
|
Title |
Page |
⇩a |
Attachment A: SWAG Meeting Minutes 1 March 2021 |
148 |
⇩b |
Attachment B: DIAG Meeting Minutes 3 February 2021 |
152 |
⇩c |
Attachment C: DIAG Matters Arising Report 2021 |
157 |
⇩d |
Attachment D: DRSG Action Plan Workshops Outline, Feb & March 2021 |
159 |
⇩e |
Attachment E: DRSG Action Plan Workshop 1 Themes Feb 2021 |
163 |
SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government This enables democratic local decision making and action by, and on behalf of communities and promotes social, economic, environmental and cultural well-being of communities in the present and for the future. |
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Fit with strategic framework
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Māori Impact Statement There are no known implications for Māori. |
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Sustainability All advisory groups have an interest in the social, economic and cultural sustainability of people and communities within the city. Members individually and collectively identify barriers to sustainability and look to address these. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no known implications. |
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Financial considerations There are no financial implications. |
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Significance This report is considered low in terms of the Council’s Significance and Engagement Policy. |
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Engagement – external All three advisory groups comprise community / sector representatives with high levels of engagement within their own communities. |
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Engagement - internal Various staff from across the Council present to / engage with the advisory groups. Within the reporting quarter most engagement was with the DIAG – from Lan Yuan, Parks, Transport, Parking, Property, and Events and Community Development. |
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Risks: Legal / Health and Safety etc. There are no known implications. |
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Conflict of Interest There are no known conflicts of interest. |
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Community Boards There are no known implications. |