Notice of Meeting:

I hereby give notice that an ordinary meeting of the Grants Subcommittee will be held on:

 

Date:                                                    Monday 28 June 2021

Time:                                                   9.30 am

Venue:                                                Edinburgh Room, Municipal Chambers, The Octagon, Dunedin

 

Sandy Graham

Chief Executive Officer

 

Grants Subcommittee

City Service, City Project Grants

PUBLIC AGENDA

 

MEMBERSHIP

 

Chairperson

Cr Christine Garey

 

Deputy Chairperson

Cr Marie Laufiso

 

Members

Cr Sophie Barker

Sarah Davie-Nitis

 

Cr Rachel Elder

Dan Hendra

 

Adam Keane

Hannah Molloy

 

Anna Parker

Cr Steve Walker

 

Senior Officer                                               Joy Lanini, Manager Community Development and Events

 

Governance Support Officer                  Rebecca Murray

 

 

 

Rebecca Murray

Governance Support Officer

 

 

Telephone: 03 477 4000

Rebecca.Murray@dcc.govt.nz

www.dunedin.govt.nz

 

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 


Grants Subcommittee

28 June 2021

 

 

ITEM TABLE OF CONTENTS                                                                                                                                         PAGE

 

1             Opening                                                                                                                                                                       4

2             Apologies                                                                                                                                                                    4

3             Confirmation of Agenda                                                                                                                                        4

4             Declaration of Interest                                                                                                                                           5   

confirmation of Minutes

5             Grants Subcommittee - 5 May 2021                                                                                                               13   

Part A Reports (Subcommittee has power to decide these matters)

6             City Service, City Project Grants                                                                                                                       36

7             Karakia Whakamutuka                                                                                                                                         41             

 

 


Grants Subcommittee

28 June 2021

 

1          Opening

The meeting will be opened with a karakia timataka.

2          Apologies

An apology has been received from Sarah Davie-Nitis.

 

That the Subcommittee:

 

Accepts the apology from Sarah Davie-Nitis.

3          Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


Grants Subcommittee

28 June 2021

 

Declaration of Interest

 

  

 

EXECUTIVE SUMMARY

1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

 

2.         Members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

 

RECOMMENDATIONS

That the Subcommittee:

a)     Notes/Amends if necessary the Elected or Independent Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected or Independent Members' Interests.

 

 

Attachments

 

Title

Page

a

Grants Subcommittee Register of Interest

7

  



Grants Subcommittee

28 June 2021

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

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PDF Creator

 

 



Grants Subcommittee

28 June 2021

 

confirmation of Minutes

Grants Subcommittee - 5 May 2021

 

 

gg

RECOMMENDATIONS

That the Subcommittee:

Confirms the minutes of the Grants Subcommittee meeting held on 05 May 2021 as a correct record.

    

 

 

Attachments

 

Title

Page

A

Minutes of Grants Subcommittee held on 5 May 2021

14

  


Grants Subcommittee

28 June 2021

 

 

 

Grants Subcommittee

Arts, Creative Communities Scheme, Community Events, Community,

Covid-19 Response, Waste Minimisation, Dunedin Biodiversity

MINUTES

 

Minutes of an ordinary meeting of the Grants Subcommittee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Wednesday 05 May 2021, commencing at 9.30 am

 

PRESENT

 

Chairperson

Cr Christine Garey

 

Deputy Chairperson

Cr Marie Laufiso

 

Members

Cr Sophie Barker

Cr Rachel Elder

 

Peter Hayden

Dan Hendra

 

Don Hunter

Adam Keane

 

Anna Parker

Cr Steve Walker

 

Craig Wilson

 

 

IN ATTENDANCE

Joy Lanini (Manager Community Development and Events), Wai Piggott (Financial Analyst), Kirsten Glengarry (Relationship Manager – Creative Industries and Strategic), Lisa Wilkie (Relationship Advisor Council Initiatives), Paul Coffey (Senior Community Advisor), Becks New (Community Advisor), Ruth Harrison (Community Advisor), Vicki Lenihan (Community Events Advisor – Cultural), Allison Wallace (Events Coordinator), Olha Viazenko (Events Advisor – Civic and Community), Tammy Jackman (Events Special Projects Coordinator), Cath Gledhill (Supervisor Waste Minimisation), Leigh McKenzie (Waste Minimisation Officer) and Richard Ewans (Biodiversity Advisor)

 

Governance Support Officer                  Rebecca Murray

 

 

1          Opening

Adam Keane opened the meeting with a karakia timataka.

 

2          Apologies

Apologies were received from Hannah Molloy and Sarah Davie-Nitis.

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

 

Accepts the apologies from Hannah Molloy and Sarah Davie-Nitis.

 

Motion carried (GS/2021/006)

3          Confirmation of agenda

 

 

Moved (Cr Christine Garey/Cr Sophie Barker):

That the Subcommittee:

 

Confirms the agenda without addition or alteration.

 

Motion carried (GS/2021/007)

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

 

a)     Notes the Elected or Independent Members' Interest Register; and

b)     Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried (GS/2021/008)

 

 

5          CONFIRMATION OF Minutes

6          Grants Subcommittee - 7 October 2020

 

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

 

Confirms the minutes of the Grants Subcommittee meeting held on 7 October 2020 as a correct record.    

Motion carried (GS/2021/009)

 

7          Grants Subcommittee - 5 November 2020

 

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

 

Confirms the minutes of the Grants Subcommittee meeting held on 5 November 2020 as a correct record.   

Motion carried (GS/2021/010)

Part A Reports

8          Arts, Creative Communities Scheme, Community Events, Community, COVID-19 Response, Small Projects (Community and Art) and Neighbourhood Matching Applications

 

Arts Grants

 

The Relationship Advisor Council Initiatives – Ara Toi (Lisa Wilkie) and the Relationship Manager – Creative Industries and Strategic – Ara Toi (Kirsten Glengarry) spoke to the applications and responded to members’ questions.

 

Dan Hendra declared a conflict of interest with Item 6 - Filipa Fairy and withdrew from this item.

 

 

 

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

Declines the following funding application:

 

11

Warwick Blair – Blue Oyster as umbrella (Blue Oyster Arts Trust Ref: Picture Project)

 

Motion carried (GS/2021/011)

 

 

 

 

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

Approves the funding as follows:

 

6

Filipa Fairy

$2,850.00

 

Motion carried (GS/2021/012) with Dan Hendra withdrawing.

 

 

 

 

Moved (Cr Rachel Elder/Peter Hayden):

That the Subcommittee:

Approves the funding as follows:

 

1

Blue Oyster Arts Trust

$4,800.00

2

Cargo Bike Art Space (Blue Oyster Art Project Space)

$5,000.00

3

Chamber Music New Zealand (Chamber Music New Zealand Trust)

$2,500.00

4

Dunedin Opera Company Inc - Opera Otago (Dunedin Opera Company Inc

$5,000.00

5

Dunedin WEA (Southland Education)

$2,038.00

7

Indian Ink Theatre Company

$5,000.00

8

Otago Pioneer Women’s Memorial Association Inc

$4,510.00

9

The Friends of the Globe Theatre

$2,290.00

10

The Just Atelier Trust – umbrella organisation (Arati Kushwaha)

$2,228.00

 

Motion carried (GS/2021/013)

 

 

 

 

 

Creative Communities Scheme Grants

 

The Relationship Advisor Council Initiatives – Ara Toi (Lisa Wilkie) and the Relationship Manager – Creative Industries and Strategic – Ara Toi (Kirsten Glengarry) spoke to the applications and responded to members’ questions.

 

Cr Christine Garey declared a conflict of interest with Item 2 - Broad Bay School (Broad Bay School Board of Trustees) and withdrew from this item.  Cr Marie Laufiso chaired the meeting while this item was discussed.

 

Dan Hendra declared a conflict of interest with Item 11 - Luke Easterbrook-Clarke and Item 14 - New Zealand International Science Festival/Phillipa Crofskey (International Festival of Environment, Science and Technology Dunedin NZ) and withdrew from these items.

 

Cr Sophie Barker declared a conflict of interest with Item 3 - Brophy Aerials and Dunedin Midwinter Celebrations (Dunedin Midwinter Celebrations) and withdrew from this item.

 

Peter Hayden declared a conflict of interest with Item 23 - theartdept – artists and art educators (The Art Dept – Artists & Art Educators) and withdrew from this item.

 

Adam Keane declared a conflict of interest with Item 9 - IHC New Zealand Inc and withdrew from this item.

 

Cr Steve Walker declared a conflict of interest with Item 5 - Dunedin-Edinburgh Sister City Society and withdrew from this item.

 

 

 

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

 

Adjourns the meeting.

 

Motion carried (GS/2021/014)

 

 

 

 

The meeting adjourned at 10.18 am and reconvened at 10.36 am.

 

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

Declines the following funding application:

 

26

Warwick Blair (YMB)

 

Motion carried (GS/2021/015)

 

 

 

 

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

Declines the following funding application:

 

11

Luke Easterbrook-Clarke

 

Motion carried (GS/2021/016) with Dan Hendra withdrawing and an abstention from Peter Hayden.

 

 

 

 

Moved (Cr Sophie Barker/Adam Keane):

That the Subcommittee:

Approves the funding as follows:

 

2

Broad Bay School (Broad Bay School Board of Trustees)

$1,918.88

 

Motion carried (GS/2021/017) with Cr Garey withdrawing.  Cr Laufiso chaired the meeting while this resolution was passed.

 

 

 

 

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

Approves the funding as follows:

 

3

Brophy Aerials and Dunedin Midwinter Celebrations (Dunedin Midwinter Celebrations)

$4,359.44

 

Motion carried (GS/2021/018) with Cr Barker withdrawing.

 

 

 

 

 

 

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

Approves the funding as follows:

 

5

Dunedin-Edinburgh Sister City Society

$2,000.00

 

Motion carried (GS/2021/019) with Cr Walker withdrawing.

 

 

 

 

Moved (Cr Steve Walker/Cr Marie Laufiso):

That the Subcommittee:

Approves the funding as follows:

 

9

IHC New Zealand Inc

$3,500.00

 

Motion carried (GS/2021/020) with Adam Keane withdrawing.

 

 

 

 

Moved (Cr Rachel Elder/Cr Sophie Barker):

That the Subcommittee:

Approves the funding as follows:

 

14

New Zealand International Science Festival/Phillipa Crofskey (International Festival of Environment, Science and Technology Dunedin NZ)

$2,150.00

 

Motion carried (GS/2021/021) with Dan Hendra withdrawing.

 

 

 

 

Moved (Dan Hendra/Cr Steve Walker):

That the Subcommittee:

Approves the funding as follows:

 

23

theartdept – artists and art educators (The Art Dept – Artists & Art Educators)

$2,400.00

 

Motion carried (GS/2021/022) with Peter Hayden withdrawing.

 

 

 

 

 

 

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

Approves the funding as follows:

 

1

Around the World in 80 Tales (ATW80)

$3,809.44

4

Connections Trust on behalf of The Great Sunday Shindig (Connections Education and Development Trust)

$1,600.00

6

Dunedin Opera Company Inc – Opera Otago (Dunedin Opera Company Inc)

$4,200.00

7

Dunedin Workers Educational Association (Southland Education)

$2,078.64

8

Dunedin Youth Orchestra

$3,485.00

10

Little Green Man Productions

$4,359.44

12

National Flash Fiction Day Otepoti Dunedin (Michelle Elvy)

$4,359.44

13

New Edinburgh Folk Club

$4,359.44

15

NZ Society of Authors (PEN NZ Inc) Otago/Southland Branch

$3,500.00

16

Otago Society for Music Education - operating as Music Education Otago (Otago Society for Music Education

$2,500.00

17

Rakuto Kurano

$1,800.00

18

Rhian D M Gallagher (Rian Gallagher/Margin Works)

$2,900.00

19

Rob Thorne with Yellow Eye Ltd (Yellow Eye Ltd)

$2,000.00

20

Spring Chamber Music Weekend (Spring Chamber Music Weekend C/- R E Mutch)

$2,000.00

21

The Brain Injury Association (Otago) Ltd (Jane Butterfield or The Brain Injury)

$2,148.00

22

The Look After Me Writer’s Group (Look After Me WG)

$1,250.00

24

Veronica Brett

$2,020.00

25

Waitati Music Festival Inc Society (Waitati Music Festival Inc)

$4,975.00

 

Motion carried (GS/2021/023)

 

 

 

Peter Hayden and Don Hunter left the meeting at 10.49 am.

 

 

 

Community Events Grants

 

The Manager Community Development and Events (Joy Lanini) and Senior Community Advisor (Paul Coffey), Community Events Advisor -  Cultural (Vicki Lenihan), Events Coordinator (Allison Wallace and Events Special Projects Coordinator (Tammy Jackman) spoke to the applications and responded to members’ questions.

 

Cr Christine Garey declared a conflict of interest with Item 17 - Radio One 91FM (Otago University Students’ Assoc Inc) and withdrew from this item.  Cr Marie Laufiso chaired the meeting while this item was discussed.

 

Cr Sophie Barker declared a conflict of interest with Item 6 - Dunedin Midwinter Celebrations and Item 12 - Otago Peninsula Trust and withdrew from these while these items were discussed.

 

Adam Keane declared a conflict of interest with Item 8 - Dunedin Pride Inc and withdrew from this item.

 

Cr Steve Walker declared a conflict of interest with Item 9 - Dunedin-Edinburgh Sister City Society and withdrew from this item.

 

 

 

Moved (Cr Christine Garey/Dan Hendra):

That the Subcommittee:

Declines the following funding applications:

 

3

Dine Dunedin Sustainable Food Trust (Brand Amp)

11

OSPC – Otago Students Parents’ Club (Otago Students Parents’ Club)

20

Sri Lankan Students Association (Otago Uni-SriLankan)

 

Motion carried (GS/2021/024)

 

 

 

 

Moved (Cr Steve Walker/Cr Rachel Elder):

That the Subcommittee:

Declines the following funding application:

 

17

Radio One 91FM (Otago University Students’ Assoc Inc)

 

Motion carried (GS/2021/025) With Cr Garey withdrawing.  Cr Laufiso chaired the meeting while this resolution was passed.

 

 

 

 

Moved (Cr Sophie Barker/Cr Steve Walker):

That the Subcommittee:

Approves the funding as follows:

 

19

Southern Heritage Trust

$10,000.00

 

Motion carried (GS/2021/026)

 

 

Moved (Cr Steve Walker/Cr Rachel Elder):

That the Subcommittee:

Approves the funding as follows:

 

8

Dunedin Pride Inc

$3,073.50

 

Motion carried (GS/2021/027) with Adam Keane withdrawing.

 

 

 

 

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

 

Adjourn the meeting.

 

Motion carried (GS/2021/028)

 

 

 

The meeting adjourned at 11.30 am and reconvened at 11.38 am.

 

 

 

Moved (Cr Marie Laufiso/Cr Steve Walker):

That the Subcommittee:

Approves the funding as follows:

 

6

Dunedin Midwinter Celebrations

$3,997.84

 

Subject to:  Requiring that there are concessions for low income whanau/family.

 

Motion carried (GS/2021/029) with Cr Barker withdrawing.

 

 

 

 

Moved (Cr Rachel Elder/Cr Sophie Barker):

That the Subcommittee:

Approves the funding as follows:

 

9

Dunedin-Edinburgh Sister City Society

$4,997.75

 

Motion carried (GS/2021/030) with Cr Walker withdrawing.

 

 

 

 

 

 

 

Moved (Cr Steve Walker/Cr Rachel Elder):

That the Subcommittee:

Approves the funding as follows:

 

13

Otago Railway and Locomotive Society Inc

$4,997.75

 

Motion carried (GS/2021/031)

 

 

 

 

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

Approves the funding as follows:

 

12

Otago Peninsula Trust

$5,000.00

 

Motion carried (GS/2021/032) with Cr Barker withdrawing.

 

 

 

 

Moved (Cr Christine Garey/Dan Hendra):

That the Subcommittee:

Approves the funding as follows:

 

1

Badminton New Zealand Inc (New Zealand Badminton Federation Inc)

$2,846.47

2

Connections Education and Development Trust

$1,500.00

4

Diving Ōtakou (2015) Inc

$2,000.00

5

Dunedin Fringe Arts Trust

$4,000.00

7

Dunedin Open Gardens Association

$900.00

10

Ignition Children’s Book Festival

$3,000.00

14

Otago Society for Music Education – operating as Music Education Otago (Otago Society for Music Education

$1,255.00

15

Pioneers

$1,225.00

16

Royal Dunedin Male Choir

$2,500.00

18

Shonkho (Shonkho (Society Cheque))

$2,850.00

21

Tennis Otago Inc (Tennis Otago Inc ASB Society Cheque Account)

$2,000.00

22

Waitati Music Festival Inc Soc (Waitati e)

$5,000.00

 

Motion carried (GS/2021/033)

 

Community Grants

 

The Manager Community Development and Events (Joy Lanini), Senior Community Advisor (Paul Coffey), and Community Advisors (Ruth Harrison) and (Becks New) spoke to the funding applications and responded to members’ questions.

 

Anna Parker declared a conflict of interest with Item 4 - Aspire Kids Tamariki Matana Charitable Trust and withdrew from this item.

 

Cr Marie Laufiso declared a conflict of interest with Item 20 - Lupe Faalele a Samoa i Otago (The Lupe Faalele a Samoa i Otago Incorporated) and withdrew from this item.

 

Cr Steve Walker declared a conflict of interest with Item 25 - Pioneer Opportunities and Resources Trust and withdrew from this items.

 

Cr Christine Garey declared a conflict of interest with Item 27 - Radio One 91FM (Otago University Students' Association Incorporated) and withdrew from this item.  Cr Marie Laufiso chaired the meeting while this item was discussed.

 

Adam Keane declared a conflict of interest with Item 33 - Te Hou Ora Otepoti Inc trading as Te Hou Ora Whānau Services (Te Hou Ora Otepoti Inc.) and withdrew from this item.

 

 

 

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

Declines the following funding:

 

38

UpsideDowns Education Trust

 

Motion carried (GS/2021/034)

 

 

 

 

Moved (Cr Sophie Barker/Dan Hendra):

That the Subcommittee:

Declines the following funding:

 

27

Radio One 91FM (Otago University Students' Association Incorporated)

$0.00

 

Motion carried (GS/2021/035) with Cr Garey withdrawing.  Cr Laufiso chaired the meeting while this resolution was passed.

 

 

 

 

 

 

 

 

Moved (Cr Steve Walker/Dan Hendra):

That the Subcommittee:

Approves the funding as follows:

 

4

Aspire Kids Tamariki Matana Charitable Trust

$4,000.00

 

Motion carried (GS/2021/036) with Anna Parker withdrawing.

 

 

 

 

Moved (Cr Steve Walker/Anna Parker):

That the Subcommittee:

Approves the funding as follows:

 

20

Lupe Faalele a Samoa i Otago (The Lupe Faalele a Samoa i Otago Incorporated)

$4,000.00

 

Motion carried (GS/2021/037) with Cr Laufiso withdrawing.

 

 

 

 

Moved (Cr Sophie Barker/Cr Rachel Elder):

That the Subcommittee:

Approves the funding as follows:

 

25

Pioneer Opportunities and Resources Trust

$2,200.00

 

Motion carried (GS/2021/038) with Cr Walker withdrawing.

 

 

 

 

Moved (Cr Sophie Barker/Cr Steve Walker):

That the Subcommittee:

Approves the funding as follows:

 

33

Te Hou Ora Otepoti Inc trading as Te Hou Ora Whānau Services (Te Hou Ora Otepoti Inc.)

$4,000.00

 

Motion carried (GS/2021/039) with Adam Keane withdrawing.

 

 

 

 

 

 

 

Moved (Cr Christine Garey/Dan Hendra):

That the Subcommittee:

Approves the funding as follows:

 

1

Able Charitable Trust (Southern Family Support)

$2,200.00

2

Aphasia New Zealand (AphasiaNZ) Charitable Trust

$2,200.00

3

Asthma Otago also known as The Otago Asthma Society (Otago Asthma Society)

$2,200.00

5

Autism New Zealand Incorporated

$2200.00

6

Catholic Social Services Dunedin (Catholic Social Services)

$2,200.00

7

CCS Disability Action Octagon Incorporated

$2,200.00

8

Diabetes New Zealand

$2,200.00

9

Disabled Persons Assembly (DPA) Dunedin (DPA Dunedin)

$4,000.00

10

Dunedin Community Learning Centre Charitable Trust (Dunedin Community Learning Centre)

$3,000.00

11

East Taieri Church

$4,000.00

12

English Language Partners Dunedin (English Language Partners NZ Trust)

$3,000.00

13

Epilepsy Association of New Zealand Incorporated

$1,500.00

14

Good Bitches Trust

$2,900.00

15

Just Atelier Trust

$4,000.00

16

Kiwi Family Trust

$1,500.00

17

Life Education Trust Coastal Otago

$1,550.00

18

Life Education Trust Heartland Otago Southland

$1,550.00

19

Life Matters Suicide Prevention Trust

$4,000.00

21

Male Survivors Otago

$4,000.00

22

Otago Youth Wellness Trust

$1,500.00

23

Parent to Parent Otago (Parent to Parent NZ Inc T/A Otago)

$2,200.00

24

Parenting Place Charitable Trust (The Parenting Place current account)

$1,000.00

26

Pregnancy Help Inc Dunedin Branch

$4,000.00

28

Royal New Zealand Plunket Trust (Royal New Zealand Plunket Trust Otago Area)

$2,200.00

29

Royal New Zealand Foundation of the Blind Incorporated t/a Blind Low Vision NZ (RNZFB Auckland Fundraising Account)

$2,200.00

30

Salvation Army Addictions & Supportive Accommodation Services (The Salvation Army Red Shield Appeal)

$2,200.00

31

Servants Health Centre (Servants Health Centre Trust)

$4,000.00

32

SuperGrans Dunedin Charitable Trust

$4,000.00

34

The CaInspire Trust (The CanInspire Charitable Trust)

$1,250.00

35

The Hearing Association Dunedin Branch Inc. T/A Hearing Support Otago (The Hearing Association Dunedin Branch Inc.)

$2,200.00

36

The Malcam Charitable Trust

$4,000.00

37

The Straight Up Trust/Rock Solid Youth Development Programmes (The Straight Up Trust/Rock Solid)

$4,000.00

39

Waitati School

$850.00

 

Motion carried (GS/2021/040)

 

 

 

 

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

 

Adjourns the meeting.

 

Motion carried (GS/2021/041)

 

 

 

The meeting adjourned at 12.32 pm and reconvened at 1.07 pm.

 

 

 

 

 

Covid-19 Response Fund

 

The Manager Community Development and Events (Joy Lanini) Senior Community Advisor (Paul Coffey), the Community Advisors (Ruth Harrison) and (Becks New) spoke to the funding applications and responded to members’ questions.

 

Cr Christine Garey declared a conflict of interest with Item 1 - Broad Bay Community Centre (Broad Bay Community Centre Inc) and Item 6 - Save The Otago Peninsula (STOP) Inc Soc (Save The Otago Peninsula Inc) and withdrew from these items.  Cr Marie Laufiso chaired the meeting while these items were discussed.

 

Anna Parker declared a conflict of interest with Item 3 - Otago Neighbourhood Support Charitable Trust and withdrew from this item.

 

Cr Marie Laufiso declared a conflict of interest with Item 3 - Otago Neighbourhood Support Charitable Trust and Item 5 - Samoan Methodist Dunedin Parish and withdrew from these items.

 

 

 

 

 

 

 

Moved (Cr Rachel Elder/Adam Keane):

That the Subcommittee:

Approves the funding as follows:

 

1

Broad Bay Community Centre (Broad Bay Community Centre Inc)

$3,367.00

 

Motion carried (GS/2021/042) with Cr Garey withdrawing and Cr Walker recording his vote against.  Cr Laufiso chaired the meeting while this resolution was passed.

 

 

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

Approves the funding as follows:

 

3

Otago Neighbourhood Support Charitable Trust

$2,000.00

 

Motion carried (GS/2021/043) with Cr Laufiso and Anna Parker withdrawing.

 

 

 

 

Moved (Cr Christine Garey/Dan Hendra):

That the Subcommittee:

Approves the funding as follows:

 

5

Samoan Methodist Dunedin Parish

$5,000.00

 

Motion carried (GS/2021/044) with Cr Laufiso withdrawing.

 

 

 

 

Moved (Cr Rachel Elder/Dan Hendra):

That the Subcommittee:

Approves the funding as follows:

 

2

Life Matters Suicide Prevention Trust – Corinda Taylor (Life Matters Suicide Prevention Trust)

$5,000.00

4

Salvation Army Addictions & Supportive Accommodation Services (The Salvation Army Red Shield Appeal)

$5,000.00

7

The Brain Injury Association (Otago) Inc

$3,500.00

8

The Straight Up Trust/Rock Solid Youth Development Programmes (The Straight Up Trust/Rock Solid)

$5,000.00

 

Motion carried (GS/2021/045)

 

 

 

Moved (Cr Sophie Barker/Dan Hendra):

That the Subcommittee:

Approves the funding as follows:

 

6

Save The Otago Peninsula (STOP) Inc Soc (Save The Otago Peninsula Inc)

$2,548.39

 

Motion carried (GS/2021/046) with Cr Garey withdrawing and Cr Walker recording his vote against.

 

 

 

Neighbourhood Matching and Small Project Grants

 

The Manager Community Development and Events (Joy Lanini) and Senior Community Advisor (Paul Coffey) spoke to the report and responded to members’ questions.

 

 

Moved (Cr Christine Garey/Cr Sophie Barker):

That the Subcommittee:

 

Notes the funds allocated between 1 October 2020 and 31 March 2021 for Small Project and Neighbourhood Matching grants.

 

Motion carried (GS/2021/047)

 

 

9          Waste Minimisation Community Project/Initiative, Innovation and Development (Commercial) and Small Grant Applications

 

Waste Minimisation Community Projects/Initiatives Grants

 

The Supervisor Waste Minimisation (Cath Gledhill) and Waste Minimisation Officer (Leigh McKenzie) spoke to the report and responded to members’ questions.

 

Adam Keane declared a conflict of interest with Item 2 - Fire In Ice Outrigger Canoe Club (Fire In Ice) and withdrew from this item.

 

Dan Hendra declared a conflict of interest with Item 5 - NZ International Science Festival (International Festival of Environment, Science, Technology Dunedin Ltd) and withdrew from this item.

 

 

 

Moved (Cr Christine Garey/Cr Sophie Barker):

That the Subcommittee:

Declines the following funding:

 

3

Green Thumbs Compost

 

Motion carried (GS/2021/048)

 

Moved (Cr Steve Walker/Cr Sophie Barker):

That the Subcommittee:

Approves the funding as follows:

 

2

Fire In Ice Outrigger Canoe Club (Fire In Ice)

$2,440.00

 

Motion carried (GS/2021/049) with Adam Keane withdrawing.

 

 

 

Moved (Cr Sophie Barker/Cr Marie Laufiso):

That the Subcommittee:

Approves the funding as follows:

 

5

NZ International Science Festival (International Festival of Environment, Science, Technology Dunedin Ltd)

$4,680.00

 

Motion carried (GS/2021/050) with Dan Hendra withdrawing.

 

 

 

 

Moved (Cr Marie Laufiso/Dan Hendra):

That the Subcommittee:

Approves the funding as follows:

 

1

Aurora Tamariki Early Years Care and Kindergarten (Aurora)

$5,000.00

4

Just Atelier Trust

$5,000.00

6

Pregnancy Help Inc Dunedin Branch

$5,000.00

7

Sawyers Bay School (Sawyers Bay School Board of Trustees)

$4,027.80

8

Sustainable Dunedin City Inc

$5,000.00

 

 

Motion carried (GS/2021/051)

 

 

 

 

 

Waste Minimisation Development (Commercial) Grants

 

The Supervisor Waste Minimisation (Cath Gledhill) and Waste Minimisation Officer (Leigh McKenzie) spoke to the report and responded to members’ questions.

 

Adam Keane declared a conflict of interest with Item 3 - McEwan Haulage Ltd and withdrew from this item.

 

Cr Steve Walker declared a conflict of interest with Item 7 - Taste Nature Ltd and withdrew from this item.

 

 

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

 

Adjourns the meeting.

 

Motion carried (GS/2021/052)

 

 

 

 

The meeting was adjourned at 2.06 pm and reconvened at 2.14 pm.

 

 

 

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

Declines the following funding applications:

 

1

EZGrab Ltd

6

Southern Recycling Ltd

8

The Greatest Good (TGG) c/o Novataro Ltd (Novataro Ltd)

 

 

Motion carried (GS/2021/053)

 

 

 

 

Moved (Cr Christine Garey/Dan Hendra):

That the Subcommittee:

Declines the following funding application:

 

7

Taste Nature Ltd

 

 

Motion carried (GS/2021/054) with Cr Walker withdrawing.

 

 

 

 

Moved (Cr Steve Walker/Cr Marie Laufiso):

That the Subcommittee:

Declines the following funding application:

 

2

Holy Cow (AS & M MacNeille)

 

 

Motion carried (GS/2021/055)

 

 

 

 

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

Approves the funding as follows:

 

3

McEwan Haulage Ltd

$24,225.71

 

 

Motion carried (GS/2021/056) with Adam Keane withdrawing and Cr Barker recording her vote against.

 

 

 

Moved (Cr Steve Walker/Anna Parker):

That the Subcommittee:

Approves the funding as follows:

 

4

Nova Partnership (Nova)

$5,000.00

5

Res.Awesome Ltd

$24,225.71

9

Toosh & Co. Ltd (Toosh & Co. Ltd – Business Current Account)

$5,574.78

 

 

Motion carried (GS/2021/057)

 

 

 

 

 

Waste Minimisation Small Project Grants

 

The Supervisor Waste Minimisation (Cath Gledhill) and Waste Minimisation Officer (Leigh McKenzie) spoke to the report and responded to members’ questions.

 

 

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

 

a)     Notes that Waste Minimisation grants are funded by Waste Disposal Levy funds provided by the Ministry for the Environment and are not rates funded.

b)     Notes the approved funding allocated to organisations for Waste Minimisation Small Project Grants.

 

Motion carried (GS/2021/058)

 

 

 

 

Anna Parker and Dan Hendra left the meeting at 2.37 pm.

 

Craig Wilson entered the meeting at 2.38 pm.

 

 

 

10        Dunedin Biodiversity Fund - Final reports on completed projects

 

The Biodiversity Officer (Richard Ewans) spoke to the report and responded to members’ questions.

 

 

Moved (Cr Steve Walker/Cr Christine Garey):

That the Subcommittee:

 

Notes the project completion reports on Dunedin Biodiversity Fund projects.

 

Motion carried (GS/2021/059)

 

 

11        Dunedin Biodiversity Fund Applications

 

The Biodiversity Officer (Richard Ewans) spoke to the report and responded to members’ questions.

 

 

 

Moved (Cr Rachel Elder/Cr Steve Walker):

That the Subcommittee:

Declines the following funding applications:

 

BIO-2021-08

Blueskin Youth and Community Amenities Association Inc

$0.00

BIO-2021-11

Anita Zainey

$0.00

BIO-2021-16

Jo Forrester

$0.00

BIO-2021-18

Rachel Kerr

$0.00

 

Motion carried (GS/2021/060)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Moved (Cr Rachel Elder/Cr Steve Walker):

That the Subcommittee:

Approves the funding as follows:

 

BIO-2021-01

Springwater AG Ltd – Ray Parker

$2,500.00

 

Division

Votes by division.

 

For:                  Crs Christine Garey, Rachel Elder, Steve Walker and Mr Craig Wilson (4).

Against:          Crs Marie Laufiso and Sophie Barker (2).

Abstained:    Nil

 

The division was declared CARRIED by 4 votes to 2

 

Motion carried (GS/2021/061)

 

 

 

Moved (Cr Rachel Elder/Cr Steve Walker):

That the Subcommittee:

Approves the funding as follows:

 

BIO-2021-14

University of Otago – Department of Marine Science

$4,500.00

 

Motion carried (GS/2021/062) with Cr Laufiso recording her vote against.

 

 

 

 

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

Approves the funding as follows:

 

BIO-2021-02

Ian Stephenson

$2,500.00

BIO-2021-03

Alex Yarnell

$1,379.03

BIO-2021-04

David and Rose Swete-Kelly

$2,500.00

BIO-2021-05

Hilary Lennox

$5,000.00

BIO-2021-06

Jill McIlraith

$2,000.00

BIO-2021-07

Russell Frew

$2,500.00

BIO-2021-09

Ponne and van der Meulen Trust

$5,000.00

BIO-2021-10

Rod Eales

$775.00

BIO-2021-12

Andrew McCurdy

$3,000.00

BIO-2021-13

Angelina Young

$3,590.96

BIO-2021-15

Katelin Wilson

$4,900.00

BIO-2021-17

Andy Covey

$3,281.82

 

Motion carried (GS/2021/063)

 

12        Karakia Whakamutuka

 

Adam Keane closed the meeting with a karakia whakamutuka.

 

             

 

The meeting concluded at 3.12 pm.

 

 

 

..............................................

CHAIRPERSON   

 

  


Part A Reports

 

City Service, City Project Grants

Department: Community and Planning

 

 

 

EXECUTIVE SUMMARY

1          The purpose of this report is to present the applications received for City Service, City Project Grants 2021-22 (Attachment A).

2          The Grants Subcommittee is delegated (DCC Committee Structure and Delegations) to allocate grants from the City Service, City Project Fund.   

RECOMMENDATIONS

That the Subcommittee:

Decides the allocation of grants from the City Service, City Project Fund for 2021-22.

 

BACKGROUND

3          The City Service, City Project Fund was established in 2015 to provide a mechanism for contestable applications to Council from key groups and peak bodies within the city.  Prior to 2015, requests to Council were made through the Annual Plan process, but there was no analysis of requests or their contribution / value to the city.

4          The Fund supports organisations that meet the following criteria:

·        Their work in the city significantly contributes to achieving the priorities of one or more of the DCC’s key strategies, and due to this they have a unique service / place within community or are considered a peak body;

·        They are deemed critical to Dunedin's community fabric and longer-term sustainability;

·        They can show they have community support, collaborate and build partnerships with other organisations;

·        They have effective and efficient governance that have a presence in Dunedin.

5          Currently 50% of the fund is allocated to services / projects contributing to the DCC’s Social Well-being Strategy outcomes and 50% to organisations / projects contributing to the Ara Toi Arts and Culture Strategy outcomes. Grants are allocated annually with recipients reporting within 12 months on their contribution to the strategies.

DISCUSSION

6          A total of $641,140.84 is requested by 20 applicants for operational costs / project costs contributing to the DCC’s Social Well-being Strategy or Ara Toi Arts and Culture Strategy outcomes.

OPTIONS

 7         There are no options as the Subcommittee is delegated to allocate grants from the City Service, City Project Fund.

NEXT STEPS

8          Staff will advise applicants of the Grants Subcommittee decisions relating to the allocation of City Service, City Project grants 2021-22. 

 

Signatories

Author:

Joy Lanini - Manager Community Development and Events

Authoriser:

Simon Pickford - General Manager Community Services

Attachments

 

Title

Page

a

City Service City Project Grants 2021/2022 - Summary of Applications

41

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision promotes the social well-being of communities in the present and for the future.

This decision promotes the cultural well-being of communities in the present and for the future.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

Māori Impact Statement

There are no known implications for Māori.

Sustainability

There are no known implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no known implications.

Financial considerations

The Council has yet to confirm its 2021-22 budgets, therefore allocations decided will be provisional until 1 July 2021.

Significance

This decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

Staff engage with a wide group of community and arts organisations and have had contact with all applicants.

Engagement - internal

Community Development and Events and Ara Toi teams.

Risks: Legal / Health and Safety etc.

There are no known legal or health and safety risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no known conflicts of interest.


Grants Subcommittee

28 June 2021

 

PDF Creator


 

PDF Creator


Grants Subcommittee

28 June 2021

 

Karakia Whakamutuka

 

 

The meeting will be closed with a karakia whakamutuka.